CCMinutes - 01/14/04 WS - Laserfiche WebLink

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Mr. Taylor indicated staff would review the discussion to frame the policy discussion in February 2004. Mr. Kelly advocated that staff examine current policies and procedures before that discussion. 2. Enhancing Effectiveness Ms. Hayes asked the council to consider how it could work more effectively in the future. · How do we (staff) know priorities so they align with resources? Thoughts/Solutions: o Each councilor, during "items" share one good thing that happened in community the prior week o Prep work/advance contact with staff on work session items o Identify strategic issues that staff would (City Manager) o Kiss person on the right o Mayor/council speaking with a single voice o On every issue, take time to find common ground o Limit discussion issues, so there's more time for in-depth discussion o Get questions answered (if simple) prior to meeting on Consent Calendar items o Arrive at meetings prepared o Need better availability by staff on Monday of council meetings o Don't attribute motives to others o Body language speaks as loudly as words o Continue with process sessions and retreats - stick with it o Staff needs to better frame policy questions in Agenda Item Summary/materials o Align expectations with capacity o Have council identify a specific goal for 2004 and work to achieve it o Policy governance: needs a feedback loop and monitoring - need a mechanism o Need to commit to strategic planning process o Clarification of rule versus intent; how to remain consistent (example: election of council officers, boards and commissions). Get clarity ahead of time. Respect and consistently im- plement fair processes - fair, balanced, and nonpartisan o Each person needs to be respected whether or not in minority; times respected o Someone on staff keeping a list of questions that come up at meetings; better tracking sys- tem o Council comfort - McNutt - hot; Council Chamber - cold. Work sessions at the Eugene Public Library? Logistics. 4A parking vouchers - too limiting 3. Strategic Planning/Goal Setting The council prepared for its upcoming February goals setting session. Mr. Taylor reported that he secured the services of Julia Novak of Management Partners to serve as facilitator for the session. Ms. Rose noted the proposed location at the Valley River Inn and asked the council its preference in terms of the time scheduled. Ms. Rose distributed a list of potential agenda elements for councilors to comment upon, and solicited their ideas for others. MINUTES--Eugene City Council January 14, 2004 Page 4 Process Session