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<br /> <br /> <br />ECC <br />UGENE ITY OUNCIL <br />AIS <br />GENDA TEM UMMARY <br /> <br /> <br /> <br /> <br />Work Session: City Manager Annual Performance Review <br /> <br /> <br />Meeting Date: July 11, 2012 Agenda Item Number: B <br />Department: Central Services-Human Resources Staff Contact: Denise Smith <br />www.eugene-or.gov Contact Telephone Number: 541-682-5731 <br /> <br /> <br /> <br /> <br />ISSUE STATEMENT <br /> <br />Jon Ruiz was hired as the Eugene City Manager on April 14, 2008. This agenda item is for the council <br />to conduct City Manager Ruiz’s annual performance review. The two-part format agreed upon by the <br />council and City Manager Ruiz includes an executive session followed by a public session. During the <br />executive session, councilors will review the results of the feedback gathered, share their overall <br />performance feedback, and discuss final ratings. Based on the discussion, the City Manager will submit <br />his proposed goals for the coming year to the council. <br /> <br /> <br />BACKGROUND <br /> <br />This year’s feedback process includes a couple of key questions, framed from the agreed-upon <br />performance dimensions, which were sent to the executive leaders of each City department, other City <br />employees who had worked on projects with the City Manager, and an identified group of community <br />leaders. City Councilors also are completing their own evaluation forms. A summary of this feedback <br />and the City Manager’s self-evaluation are being sent to the council in advance of this work session. <br /> <br />Human Resources staff is compiling all of this information to support the City Council in getting a well- <br />rounded view of the performance of the City Manager this year. Human Resources will also calculate <br />the compensation adjustment based on the City Manager contract language. With respect to <br />compensation, the contract provides that the City Manager will receive (1) whatever COLA that non- <br />represented employees are receiving (which means no COLA for FY13); and (2) a merit and deferred <br />compensation adjustment based on the ratings that the council gives to the City Manager, “unless the <br />Council determines that the City’s budget situation is sufficiently ominous that no merit or deferred <br />compensation increase should be made.” The calculation related to any compensation adjustment will <br />be included in the notebook containing the evaluation forms and summaries that will be provided to each <br />elected official. <br /> <br /> <br />RELATED CITY POLICIES <br />The City Council has historically conducted an annual performance review of the City Manager. This <br /> <br />process is a continuation for City Manager Jon Ruiz. <br /> <br /> <br /> <br /> S:\CMO\2012 Council Agendas\M120711\S120711B.doc <br /> <br />