Item B: Annual Meeting with Police Commission

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October, the Commission discussed all of the topics for further study, including the relationship between social services and public safety. An additional briefing for the Commission was held in July 2012. The work listed above was completed in committee meetings and at meetings of the full commission. Two committees were active through FY 2012: The Policy Screening and Review Committee, and Outreach and Resource Committee. Policy Screening and Review Committee (PSRC) The is designed as a multi-year effort to assist the department in updating the police policy manual, utilizing the LEXIPOL structure as the framework for a comprehensive policy review process. Status: This committee has continued to meet and has completed its review of the following policies: 322 - Search and Seizure 314 -Vehicle Pursuit Policy 318 - Canine Program 710 - Locker Room Facilities 700 - Fitness Center 324 - Temporary Custody of Juveniles 900 - Temporary Holding Facility 804 - Property and Evidence Outreach and Resource Committee The is charged with developing the tools and practices to increase the Police Commission’s outreach within the Community, while also monitoring and making recommendations about resources available to the Eugene Police Department. Status: The Outreach and Resource Committee developed recommendations based on extensive community engagement about the closure of the Monroe Street Public Safety Station. In addition, it commissioned a community survey, and developed an Outreach Toolkit. Additional Work Items In addition to the items listed above and anticipated in the Commission’s annual work plan, the following topics have been addressed by the Police Commission: - Discussion and resolution of new requirement to videotape Police Commission meetings. Status: The Commission discussed this, to balance the needs of the City to provide a transparent, accessible video record of the Commission meetings, with the logistics and costs associated with videotaping. The Police Department funded Metro TV videotaping through December 2011, while staff developed a more cost effective option using an existing video camera owned by the Police Department. Commission meetings continue to be video recorded, and all committee meetings are audio recorded. - Public Forum and Discussions about the Downtown Public Safety Zone. Status: The Commission was requested by the City to hold a public forum, which was held in December 2011. After the public forum, the Commission further discussed the topic and the community’s response. The Commission developed a recommendation to extend the Downtown Public Safety Zone regulations and forwarded those recommendations through the Council Liaison, Councilor Clark, to the City Council in January 2012. - Occupy Eugene. The Commission discussed Occupy Eugene, and voted to take a position in support of closing the Occupy Eugene campsite at Washington Jefferson Park. The motion failed to pass, with a 6-6 vote. - Identify New Meeting Space. Status: A new meeting space is necessary due to the pending vacation of City Hall. After reviewing possible sites in Eugene, and ruling out those with fees for use, inaccessible by the public, or otherwise incompatible with the Police Commission’s FY 2012 Police Commission Annual Report