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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Work Session: City Council Process Session Meeting Date: September 8, 2004 Agenda Item Number: 1 Department: City Manager's Office Staff Contact: Lynda Rose www. cl. eugene, or. us Contact Telephone Number: 682-5017 ISSUE STATEMENT This work session is part of an ongoing opportunity for the City Council to discuss how it conducts its business. At their July 23, 2003, work session, councilors agreed to convene process sessions three times annually, immediately following each council break. BACKGROUND At the April 7, 2004, process session, councilors discussed some minor changes to the Council Operating Agreements, but no action was taken. The Operating Agreements, with those same proposed amendments suggested by councilors at the February 2004 retreat, are attached for review (see Attachment A). For purposes of clarification, staff slightly reworded the proposed amendments that were presented to the council in April. Additionally, at their September 2003 meeting councilors requested a legal opinion on Section 9.03 (Attending Conferences and Other Meetings) of the Operating Agreements. Legal counsel is prepared to discuss the matter at the process session, and offer further opinion, although a written memo was submitted in April 2004 (see Attachment B). Resolution 4139, adopted in 1977, also speaks to the current policy governing City testimony and funding requests (see Attachment C). Other discussion topics include: Crafting motions during meetings; Councilor comments concerning employees; Ex Parte communication; Council assignments/communication with staff; and Time management and meeting agendas. Mayor Torrey will facilitate the process session. RELATED CITY POLICIES No City policy issues are relevant to this discussion. L:\CMO\2004 Council Agendas\M040908\S040908A. doc