Laserfiche WebLink
should be included in the letter. Use of City stationery and choice of pronouns shall be left to the <br />discretion of the councilor or the Mayor. <br />The governing principle is to advise the Council or staff when expressing a City position, and to <br />make differences clear when speaking as an individual. <br />9.02 State/Federal Lobbying <br />The effectiveness of City lobbying in Salem or in Washington, D.C. depends on the clarity of the <br />City’s voice. When councilors or the Mayor represent the City in a lobbying situation, it is <br />appropriate that the councilors or the Mayoravoid expressions of personal dissent from an <br />adopted Council policy. This policy is stated in Resolution No. 4139, Council Policy on <br />Testimony and Funding Applications. <br />A councilor or the Mayor in disagreement with an adopted policy should not be deprived of the <br />right to express such views to the appropriate officials at another time and another place. <br />However, the councilor or the Mayor should feel bound to advise those to whom such <br />disagreement is expressed that it is an individual view and that the Council has taken a different <br />position. <br />9.03 Attending Conferences, Other Meetings <br />Councilors and the Mayor are encouraged to attend conferences and training sessions which <br />would enhance their skills and knowledge. Any councilor or the Mayor may attend any meeting <br />at which the Council is represented, but only the formally appointed official City Council <br />representative or designated alternate, has the right to vote on matters being considered by the <br />organization or group holding the meeting or conference. Individual councilors or the Mayor <br />may state he or she is representing the City Council if he or she has been formally directed by <br />the City Council to do so. <br />For local intergovernmental bodies or advisory groups to which an official Eugene City Council <br />representative has been appointed, the representative is to serve as an “instructed delegate;” that <br />is, to represent pertinent adopted city and CityCouncil policy. If possible, the Mayor or <br />councilors should inform the other members of the City Council of the matters being considered <br />by intergovernmental bodies, and to the greatest extent possible, seek direction from the City <br />Council on issues directly pertaining to the City of Eugene and adopted city policy. The <br />representative may express his or her own opinion, provided it is identified as such, but when <br />voting or considering matters with policy implications or budgetary considerations, the <br />representative must follow adopted City or CityCouncil policy and direction. <br />Participating in state and national groups such as the League of Oregon Cities and the National <br />League of Cities presents the opportunity to enhance skills and knowledge, and is an important <br />avenue for the Mayor and councilors to advocate for the members of the community and the city <br />itself. If the Mayor or councilors attend meetings of these organizations, an official voting <br />delegate should be selected by the City Council. This voting delegate, to the greatest extent <br />possible, informs the Mayor and City Council of issues or matters on which the voting delegate <br />may be asked to vote. If there is existing City or Council policy, the voting delegate will vote in <br />accordance with that policy. When providing a report to the council (see Section 10.06), votes <br />of the delegate should be included in that report. <br />Eugene City Council Operating Agreements – October 2011 <br />Page 8 of 19 <br /> <br />