Item A: City Hall Complex Strategic Issues

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average growth rate. Police staff is projected to grow at a higher rate due to current under-staffing as a result of significant staff reductions in the 1990s. · Planning for the future: A healthy and equitable work environment capable of addressing changes in service delivery over time favors an open, flexible building with an appropriate mix of open office spaces, enclosed rooms, and private offices. As often happens in a space needs study, the initial requests for private offices were higher than industry standards. The design team is working with staff and Executive Managers to reduce the number of enclosed offices. · Area per person: The average net area required per person is approximately 245 square feet - slightly less than other jurisdictions of similar size as listed in Attachment C. RELATED CITY POLICIES The City Hall Complex master planning and public participation process relates to the council goals of effective, accountable municipal government, safe community, and sustainable com- munity growth and change. COUNCIL OPTIONS The council may decide to narrow the police consolidation options for use in future planning studies. The council may also decide to accept the preliminary space needs findings as a guideline for future planning studies, and select a planning milestone for use in upcoming studies such as the renovation and/or replacement analysis. Because many factors will influence how the data within the Space Needs Study will be implemented into a built project, it is advised that the data guide, but not rule, the process. For example, different sites could lead to slightly different area totals due to building layouts that respond to the opportunities and limitations of those sites. The council may choose from the 2010,2015,2025, or 2030 planning milestones. CITY MANAGER'S RECOMMENDATION There are no specific recommendations on the project values at this time, but ongoing discussion of the implications of these values and their relevance to City Council decisions is encouraged. The City Manager recommends that the project team eliminate police consolidation options A, D, and E, and continue using Option B and Option C in future planning studies, until other issues (e.g. renovation and/or replacement) have been considered and one option is ready for proposed adoption. Using multiple options accommodates choices, but narrowing the number of options allows greater focus on future planning studies. This is not intended to preclude other options from emerging as the planning and design process unfolds but, rather, to allow the consultant team to focus on the two police consolidation options that currently enjoy the most community and City Council support. The City Manager recommends that the council adopt the Staff and Space Needs Summary as a guide for ongoing project planning efforts. Given the council's decision to use a planning horizon of25 years and the project value to Plan for the Future, the City Manager recommends using the 2030 planning milestone. LICMOl2006 Council Agendas1M0604261S060426A.doc