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<br /> <br />ECC <br />UGENE ITY OUNCIL <br />AIS <br />GENDA TEM UMMARY <br /> <br /> <br /> <br /> <br />Work Session: City Manager Annual Performance Review <br /> <br /> <br />Meeting Date: July 31, 2013 Agenda Item Number: B <br />Department: Central Services-Human Resources Staff Contact: Denise Smith <br />www.eugene-or.gov Contact Telephone Number: 541-682-5731 <br /> <br /> <br /> <br />ISSUE STATEMENT <br />Jon Ruiz was hired as the Eugene City Manager on April 14, 2008. This agenda item is for the <br />council to conduct City Manager Ruiz’s annual performance review. The two-part format agreed <br />upon by the council and City Manager Ruiz includes an executive session followed by a public <br />session. During the executive session, councilors will review the results of the feedback gathered, <br />share their overall performance feedback, and discuss final comments. Based on the discussion, <br />the City Manager will submit his proposed goals for the coming year to the council. <br /> <br /> <br />BACKGROUND <br />This year’s feedback process includes a couple of key questions, framed from the agreed-upon <br />performance dimensions, which were sent to the executive leaders of each City department, other <br />City employees who had worked on projects with the City Manager, union leadership and an <br />identified group of community leaders. City Councilors also are completing their own evaluation <br />forms. A summary of this feedback and the City Manager’s self-evaluation are being sent to the <br />council in advance of this work session. <br /> <br />Human Resources is compiling this information to support the City Council in getting a well- <br />rounded view of the performance of the City Manager this past year. Human Resources will also <br />calculate the compensation adjustment based on the City Manager contract language. With <br />respect to compensation, the contract provides that the City Manager will receive (1) whatever <br />COLA non-represented employees receive, and (2) a merit and deferred compensation adjustment <br />based on the ratings that the council gives to the City Manager, “unless the council determines that <br />the City’s budget situation is sufficiently ominous that no merit or deferred compensation increase <br />should be made.” The calculation related to any compensation adjustment will be included in the <br />notebook containing the evaluation forms and summaries that will be provided to each elected <br />official. <br /> <br /> <br />RELATED CITY POLICIES <br />The City Council has historically conducted an annual performance review of the City Manager. <br /> <br /> <br /> S:\CMO\2013 Council Agendas\M130731\S130731B.doc <br />