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Those who received LIHEAP assistance in 2012, do not need to call; an application will be mailed to them in November. <br />Those who have moved should call on or after Nov. 1. For more information, call Recreation Program Coordinator Dahlia <br />Garza at 541-682-5318. <br /> <br />ePAF Program Developed for Internal Efficiencies <br />In 2009, the City of Eugene embarked on an important software development project designed to automate the paper- <br />intensive process around Personnel Action Forms (PAFs). PAFs are processed every time there is a change made to an <br />employee’s payroll or job information. With over 1,400 regular, plus temporary employees, this process can become <br />inefficient and labor-intensive for staff who produce, review and process the data for entry into the master database, <br />PeopleSoft. <br /> <br />After nearly four years of dedicated and focused work by a cross-departmental team, including staff from Human <br />Resources, Information Services Division Corporate Team and Benefits and Payroll, this complex and sophisticated system <br />went “live” on Sept. 3. The results have been impressive. In the first two weeks of use, over 185 electronic PAFs were <br />produced with no serious challenges - since the ePAF system was doing exactly what it was designed to do! ePAF is <br />significantly reducing the City’s use of paper; plus, each PAF is now produced in a fraction of the time needed to produce a <br />manual PAF. The system completes most of the information on the form after entries are made in just a few fields and <br />includes an automated workflow for approvals. Staff report that incorrect PAFs have been reduced by more than 95 <br />percent compared to using manual methods. <br /> <br />The rollout of this system was nearly seamless to the organization. Very few issues have been identified owing to the <br />design and in-depth testing by team members. It is a tribute to the work of the design and testing teams that many users <br />are describing the system as “intuitive and easy to use.” These are not words used often with a new technology system <br />rollout. ePAF is taking critical Human Resources, Benfits and Payroll processes to a new efficient and sustainable level. <br />Thanks are due to all who invested their time and innovation in this project. <br /> <br />For more information and resources connected to PAFs, see the ceshare ePAF resource site or contact Prudence Cannata, <br />Human Resources, at 541-682-8824. <br /> <br />Eugene Public Library: We Want Your Opinions! <br />The Eugene Public Library invites people of all ages to share their views in a brief, <br />anonymous survey in order to help Library staff make informed decisions that best serve <br />the community. <br /> <br />Complete the survey at the Library’s website www.eugene-or.gov/library or on computers <br />at all three Library locations: Downtown, Bethel, and Sheldon. The survey is offered in <br />English and Spanish. Paper copies are available in both languages by request. <br /> <br />For more information, ask at any Library service desk, visit www.eugene-or.gov/library, or <br />call the Eugene Public Library at 541-682-5450. <br /> <br />Hult Center and SHO Announce Programming Change <br />Due to a shift in program focus and funding, Support Hult Operations (SHO), the volunteer organization for the Hult Center <br />and presenter of the SHOcase Concert Series, has elected to discontinue the SHOcase series and commit resources towards <br />another program. The free series was formerly programmed on the first and third Thursday of each month, October <br />through May in the Hult Center Lobby. <br /> <br />In order to address some of the funding challenges area schools are facing with youth arts programming and participation, <br />SHO is committing resources towards enabling more area youth to attend educational offerings at the Hult Center. The <br />center is pleased to partner with SHO to provide further outreach to schools and area arts organizations, and to give <br />elementary through high school students the educational and unforgettable experience of live performing arts. <br /> <br />This program change complements SHO’s existing youth-oriented programs: Bus Safety Services which assists large <br />numbers of students in safely crossing the busy streets of downtown Eugene in order to attend Hult Center youth- <br />education events; and the Performing Arts Student of the Month program designed to recognize achievements of <br />performing arts students at the high school level. <br /> <br />For more information, contact Libby Tower, marketing and public relations manager, Hult Center for the Performing Arts, <br /> <br />at 541-682-8380 or libby.j.tower@ci.eugene.or.us. <br /> <br />EUGENE CITY COUNCIL NEWSLETTER PAGE 3 <br />October 3, 2013 <br />