HomeMy WebLinkAboutItem 2C: Ratification of MWMC Budget
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Ratification of the Metropolitan Wastewater Management Commission (MWMC) FY07
Regional Wastewater Program Budget and Capital Improvements Program
Meeting Date: May 22, 2006 Agenda Item Number: 2C
Department: Public Works Staff Contact: Peter Ruffier
www.eugene-or.gov Contact Telephone Number: 682-8606
ISSUE STATEMENT
This agenda item relates to the annual ratification process of the Regional Wastewater Program (RWP)
Budget and Capital Improvements Program (CIP), as established under the 1977 Intergovernmental
Agreement (IGA) between the City of Eugene, City of Springfield, and Lane County and managed by
the Metropolitan Wastewater Management Commission (MWMC). The MWMC was formed to provide
wastewater collection and treatment services for the Eugene-Springfield metropolitan area. The regional
wastewater budget provides funds for all operations, maintenance, administration, and capital project
management and implementation for the Eugene/Springfield Water Pollution Control Facility, the
Biosolids Management Facility, the Biocycle Farm, the Reclaimed Water Facility, and regional
wastewater pump stations.
BACKGROUND
The purpose of the RWP is to protect public health and safety and the environment by providing high
quality wastewater management services to the Eugene-Springfield metropolitan area. The MWMC and
the regional partners are committed to providing these services in a manner that is effective, efficient,
and meets customer service expectations.
Since the mid-1990s the commission and RWP staff have worked together to identify the following key
outcomes, or goals, which focus on what the fiscal budget will serve to accomplish:
1.High environmental standards;
2.Fiscal management that is effective and efficient;
3.A successful intergovernmental partnership;
4.Maximum reliability and useful life of regional assets and infrastructure;
5.Public awareness and understanding of MWMC, the regional wastewater system, and their
relationship to Willamette River water quality.
These key outcomes, or goals, are in direct alignment with the City of Eugene Council Goals.
Every year, the MWMC develops, through a series of meetings, a budget that covers the operations,
maintenance, and capital improvement projects for the regional wastewater program. The budget
L:\CMO\2006 Council Agendas\M060522\S0605222C.doc
combines the portions of the City of Eugene and City of Springfield budgets that are dedicated to the
RWP. The commission conducted a public hearing on the proposed draft budget and subsequently
adopted it on April 20, 2006. The commission’s adopted budget is attached for City Council
consideration (see Attachment A).
This budget represents a 6% increase over the FY06 budget. During the April 20 meeting, the
commission also approved a 10% increase in the regional wastewater user rates. While the Personnel
Services and Materials and Services budgets will actually decrease overall, the rate increase is driven
primarily by the need to adequately fund reserves and debt service requirements associated with planned
execution of $40 million to $50 million in debt financing for capital projects in FY07.
Public notices and hearings have been provided with regard to the regional wastewater budget and rates
(see Attachment B).
RELATED CITY POLICIES
Not applicable.
COUNCIL OPTIONS
1. Approve motion to ratify budget.
2. Return the FY07 MWMC Regional Wastewater Program Budget and Capital Improvements
Program to MWMC with specific modification requests for reconsideration.
CITY MANAGER’S RECOMMENDATION
The City Manager recommends ratification of the proposed FY07 MWMC Budget.
SUGGESTED MOTION
Move to ratify the Metropolitan Wastewater Management Commission (MWMC) FY07 Regional
Wastewater Program Budget and Capital Improvements Program.
ATTACHMENTS
A MWMC FY07 Proposed Regional Wastewater Program Budget and Capital Improvements Program
B. Summary of Public Notice and Hearings
FOR MORE INFORMATION
Staff Contact: Peter Ruffier
Telephone: 682-8606
Staff E-Mail: peter.j.ruffier@ci.eugene.or.us
L:\CMO\2006 Council Agendas\M060522\S0605222C.doc
PARTNERSIN
WASTEWATER
A1ANAGEMENT
www.mwmcpartners.org
ATTACHMENT A
Metropolitan Wastewater Management Commission
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partners in wastewater management
May 9, 2006
MWMC
Commission
Walt Meyer
Eugene Citizen
M\VMC President
Doug Keeler
MWMC Vice-president
Billlnge
Lane County Citizen
Commissioner
Faye Stewart
Lane County
Commissioner
George Poling
Eugene City Councilor
Anne Ballew
Springtield City Councilor
Hilary Loud
Eugene Citizen
Administration
Susan Smith
Environmental Services/
MWMC General Manager
City of Springfield
22 5 Fifth Street
Springfield Oregon 97477
(541) 726-3694
FAX (541) 726-2309
Operations
Peter Ruffier
Director
City of Eugene
Wastewater Division
410 River Avenue
Eugene Oregon 97404
(541 ) 682-8600
FAX( 541) 682-860 I
Mr. Dennis Taylor, City Manager
City of Eugene
777 Pearl Street
Eugene, OR 97401
Subject:
Metropolitan Wastewater Management Commission (MWMC)
FY 06-07 Regional Wastewater Program (RWP) Budget and
Capital Improvements Program (CIP)
Dear Mr. Taylor:
On April 20t\ the MWMC held a public hearing on the FY 06-07 Regional
Wastewater Program (RWP) Budget and Capital Improvements Program (CIP). At
the meeting, the FY 06-07 R WP Budget and CIP were approved. The R WP Budget
funds operating and capital project requirements, and maintains targeted
contributions to reserves.
Consistent with the Intergovernmental Agreement, the R WP Budget and CIP need to
be ratified by the governing bodies of Eugene, Springfield and Lane County prior to
final adoption by MWMC. Please forward the enclosed budget and CIP documents
to the Eugene City Council for their consideration on May 22, 2006. If I can be of
any additional assistance, please contact me at 726-3697.
Thank you for your consideration and assistance in this matter.
Sincerely,
4<4~ ~~
Susan L. Smith
MWMC General Manager
V:\ENVIROSV\BUDGET07\Ratification\Budget Trans to Eugene 06-07.doc
REGIONAL WASTEWATER PROGRAM
BUDGET
and
CAPITAL IMPROVEMENTS PROGRAM
FY 06-07
The Metropolitan Wastewater Management Commission adopted its Operating Budget and
Capital Improvements Program (CIP) for FY 06-07 on April 20, 2006. The Budget and CIP were
ratified by the Springfield City Council on_--------, 2006, the Lane County Board of
Commissioners on, ------------, 2006, and the Eugene City Council, ----------, 2006. The
Commission gave final ratification to the budget and CIP on ----------, 2006.
COMMISSION MEMBERS:
Walt Meyer, President (Lane County)
Doug Keeler, Vice-President (Springfield)
Anne Ballew, (Springfield)
Bill Inge (Lane County)
Hilary Loud, (Eugene)
George Poling, (Eugene)
Faye Stewart, (Lane County)
STAFF:
Dan E. Brown, MWMC Executive Officer/Springfield Public Works Director
Susie Smith, MWMC General Manager/Springfield Environmental Services Manager
Peter Ruffier, Eugene Wastewater Division Director
Robert Duey, MWMC Finance Officer/Springfield Finance Director
METROPOLITAN WASTEWATER MANAGEMENT COMMISSION
PROPOSED FY 06-07 BUDGET AND CAPITAL IMPROVEMENTS PROGRAM
for the
REGIONAL WASTEWATER PROGRAM
TABLE OF CONTENTS
Budget Message..................................................................................................................... 1
Regional Wastewater Program Overview... .......................... ................... ..... ..... ...... ... ........... 3
Exhibit 1: Interagency Coordination Structure ............................................................... 8
Regional Wastewater Program Budget and Program Summary ............................................ 9
Exhibit 2: Regional Operating Budget Summary ............................................................. 9
Exhibit 3: Regional Capital Programs ............................................................................19
Exhibit 4: Line Item Summary by Program Area........................................................... 20
Exhibit 5: Budget Summary and Comparison ................................................................ 21
Regional Wastewater Program Staff mg................................... .... .... .............. ....... .................23
Exhibit 6: Regional Wastewater Program Organizational Chart.................................... 24
Exhibit 7: Regional Wastewater Program Position Summary ........................................25
Regional Wastewater Capital Programs Budget................... ........... ................... .............. ..... 27
Exhibit 8: Capital Programs - Proposed Capital Improvements Program Projects ....... 34
Exhibit 9: Capital Programs 5- Y ear Plan........................................................................36
Regional Wastewater Program Reserves ............ .......... ........ ............... ....... .................... ....... 37
Exhibit 10: Operating Reserves - Line Item Budget....................................................... 38
BUDGET APPENDICES
Appendix A: Springfield Program and Budget Detail..........................................................42
Exhibit 11: Springfield Administration Program Budget Summary............................... 43
Exhibit 12: Springfield Administration Line Item Summary .........................................44
Appendix B: Eugene Program and Budget Detail................................................................ 45
Exhibit 13: Eugene 0 & M Program Budget Summary .................................................48
Exhibit 14: Eugene Administration Line Item Summary ...............................................49
5- Year Capital Iinprovements Program .................................................................................50
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REGIONAL WASTEWATER
PROGRAM BUDGET
BUDGET MESSAGE
Metropolitan Wastewater Management Commission
Budget Message
BUDGET MESSAGE
To the Metropolitan Wastewater Management Commission:
I am pleased to present the Metropolitan Wastewater Management Commission's (MWMC)
proposed budget for fiscal year (FY) 2006-07. This budget funds operations, administration, and
capital projects planned for the Regional Wastewater Program (RWP). The MWMC
administration and Capital Improvements Program (CIP) components of the budget are reflected
in the regionally funded portions of the City of Springfield's Environmental Services Division,
Public Works Administration and Finance Department budgets. The operations, maintenance,
equipment replacement, and major rehabilitation components are reflected in the regionally
funded portions of the City of Eugene's Wastewater, Engineering and Maintenance Divisions'
budgets. The Cities' Industrial Pretreatment Programs, managed locally in compliance with the
MWMC Model Ordinance, also are included in the RWP budget.
This year's proposed budget reflects a continued focus on design and construction of capital
improvements planned to ensure that operation of the Regional Wastewater Facilities meets
environmental regulations, and that increased capacity will be provided to meet the needs of a
growing service area. The one- and five-year CIP, which are included in this budget document,
have been derived from the MWMC Facilities Plan, which was adopted by MWMC and the
Eugene, Springfield and Lane County governing bodies in 2004. The FY 06-07 CIP also
includes Major Rehabilitation and Equipment Replacement capital projects, budgeted at
$263,000 and $310,335 respectively. For FY 06-07, the combination of new projects and
continuing projects carried forward from FY 05-06 results in a total CIP budget of $51,721,611.
A planned issuance of debt fmancing in FY 06-07, based on the Commission's adopted Financial
Plan, will augment revenues from user rates and systems development charges to provide
sufficient funding for the capital programs.
The combined R WP FY 06-07 Operating Budget includes increases of 5% in Personnel Services,
1 % Materials and Services, and 18% in contributions to reserves dedicated to fund capital
programs over the originally adopted FY 05-06 budget. There are a number of factors which
have impacted the proposed budget and affect the financial forecast for the upcoming year. The
Personnel Services budget will increase to include the full-year impact of Springfield
construction management staffing that was added during FY 05-06 to meet the CIP management
requirements, as well as a .92 FTE increase in Eugene Wastewater Division personnel planned
for FY 06-07. Cost ofliving adjustments are planned for Eugene personnel at 2.45%, and for
Springfield personnel at 2%. The effect of these increases is mitigated somewhat by a significant
reduction in PERS costs to the City of Eugene. The 1 % increase in the Materials and Services
budget is a net result of increases in some areas and decreases in some areas as compared to the
FY 05-06 budget.
Finally, the FY 06-07 budget, as proposed, implements the Commission's adopted Financial Plan
policies regarding reserves, asset management, and fmancing tools.
Page 1 PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
J
Budget Message
REGIONAL W ASTEW A TER PROGRAM
RESOURCE AND EXPENDITURE SUMMARY
BUDGET AMENDED PROPOSED
2005-06 2005-06 2006-07
RESOURCES
User Fees $16,150,000 $16,150,000 $17,274,000
Beginning Cash 23,333,924 26,711,721 31,942,202
Internal Transfers 12,311,985 13,231,113 7,829,646
System Development Charge 1,774,800 1,774,800 1,868,800
Interest 606,900 606,900 1,177,113
Revenue Bond Proceeds 31,500,000 31,716,800 40,000,000
SRF Loan 0 5,900,000 0
Miscellaneous 46,809 46,809 44,615
$85,724,418 $96,138,143 $100,136,376
EXPENDITURES
Reserves $22,828,732 $20,025,484 $25,308,937
Operations 9,728,373 9,921,912 9,659,696
Internal Transfers 12,311,985 13,231,113 7,829,646 *
CIP 36,394,133 47,921,241 51,721,611 **
Bond Sale Expense 762,500 762,500 762,500
Debt Service 762,500 762,500 1,473,431
Administration 2,936,195 3,513,393 3,380,555
$85,724,418 $96,138,143 $100,136,376
*
Includes three equipment replacement contributions totaling $603,077, a Capital Reserve contribution of
$3,226,569, and a transfer of $4,000,000 of revenue bond proceeds to fund the Revenue Bond Reserve.
** In governmental budgeting, projects are fully budgeted in the fiscal year in which the contract is awarded. At
the end of each fiscal year, unspent funds are carried forward until the project is completed. This provides
budget appropriations necessary for MWMC to commit to contracts that span more than one fiscal year.
In conclusion, this budget supports the existing level of service through a variety funding sources
and reflects the reality and challenges of increasingly more stringent environmental regulations,
an aging facility, and the need for effective planning to address those facility and environmental
requirements.
Q~ t:_~~
Dan E. Brown,
MWMC Executive Officer
Page 2 PROPOSED FY 06-07 BUDGET AND CIP
, ~
REGIONAL WASTEWATER
PROGRAM BUDGET
OVERVIEW
Metropolitan Wastewater Management Commission
Overview
REGIONAL WASTEWATER PROGRAM
OVERVIEW
The MetroDolitan Wastewater Mana2ement Commission
The MWMC was formed by Eugene, Springfield, and Lane County through an
intergovernmental agreement (IGA) in 1977 to provide wastewater collection and treatment
services for the Eugene-Springfield metropolitan area. The seven-member Commission is
composed of members appointed by the City Councils of Eugene (3 representatives), Springfield
(2 representatives), and the Lane County Board of Commissioners (2 representatives). Since its
inception, the Commission, in accordance with the IGA, has been responsible for oversight of
the RWP including: construction, maintenance, and operation of the regional sewerage facilities;
adoption offmancing plans; adoption of budgets, user fees and connection fees; adoption of
minimum standards for industrial pretreatment and local sewage collection systems; and
recommendations for the expansion of regional facilities to meet future community growth.
Staffing and services have been provided in various ways over the 29 years ofMWMC's
existence. Since 1983, the Commission has contracted with the Cities of Springfield and
Eugene for all staffing and services necessary to maintain and support the RWP. Lane County's
partnership has involved participation on the Commission and support to the Lane County
Metropolitan Wastewater Service District (CSD), which managed the proceeds and repayment of
general obligation bonds issued to construct RWP facilities.
Re2ional Wastewater Pro2ram Purpose and Kev Outcomes
The purpose of the R WP is to protect public health and safety and the environment by providing
high quality wastewater management services to the Eugene-Springfield metropolitan area. The
MWMC and the regional partners are committed to providing these services in a manner that is
effective, efficient, and meets customer service expectations. Since the mid-l990s, the
Commission and RWP staff have worked together to identify key outcome areas within which to
focus annual work plan and budget priorities. The FY 06-07 R WP work plans and budget reflect
a focus on the following key outcomes or goals.
In carrying out the daily activities of managing the regional wastewater system, we will strive to
achieve and maintain:
1. High environmental standards;
1. Fiscal management that is effective and efficient;
3. A successful intergovernmental partnership;
4. Maximum reliability and useful life of regional assets and infrastructure;
5. Public awareness and understanding of MWMC, the regional wastewater system
and its relation to Willamette River water quality.
The Commission believes that these outcomes, if achieved in the long term, will demonstrate
success of the R WP in carrying out its purpose. In order to determine whether we are successful,
indicators of performance and targets have been identified for each key outcome. Tracking
performance relative to identified targets over time assists in managing the RWP to achieve
desired results. The following indicators and performance targets provide an important
Page 3
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Overview
framework for the development of the FY 06-07 R WP Operating Budget, Capital Improvements
Program and associated work plans.
Outcome 1: Achieve and maintain high environmental standards.
Indicators: Performance:
FY 04-05 FY 05-06
Actual Actual
. Number of overflows 1 2
. Number ofNPDES permit effluent 1 2
limit violations
. Biosolids quality - all regulated <50% EP A <50% EP A
contaminants
. Amount of reclaimed wastewater 965 900
beneficially reused (million
gallons)
FY 06-07
Target
o
o
<50% EPA
1,500
Outcome 2: Achieve and maintain fiscal management that is effective and efficient.
Indicators: Performance:
FY 04-05 FY 05-06
Actual Actual
Annual Budget and Rates meet
MWMC Financial Plan Policies
. Annual audited fmancial
statements
Policies Met
Policies Met
.
Clean Audit
Clean Audit
Outcome 3: Achieve and maintain a successful intergovernmental partnership.
Indicators: Performance:
FY 04-05 FY 05-06
Actual Actual
Successful Evaluated,
update no update
needed
.
Model Pretreatment Ordinance -
developed and adopted regionally
(MWMC); implemented by two
cities
Wet Weather Flow Management
Plan - developed and adopted
regionally (MWMC);
implemented by two cities
Conflicts referred to' governing
bodies for resolution
o
.
Scheduled
Implementation
Completed
Scheduled
Implementation
Completed
.
o
FY 06-07
Target
Policies Met
Clean Audit
FY 06-07
Target
Update
Scheduled
Update
Scheduled
o
Page 4
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Overview
Outcome 4: Maximize reliability and useful life of regional assets and infrastructure.
Indicators:
Performance:
FY 04-05 FY 05-06 FY 06-07
Actual Actual Target
90% 85% 85%
94% 90% 90%
Outcome 5: Achieve and maintain public awareness and understanding of MWMC, the
regional wastewater system and its relations/tip to Willamette River water quality.
Indicators: Performance:
FY 04-05 FY 05-06
Actual Actual
Deferred to Produced
FY 05-06
· Percent of scheduled preventative
maintenance completed
. Percent of planned maintenance
work complete
· Maintain infrastructure in good to
excellent condition (rating scale 0
to 5, with 5 being excellent)
Assessment
completed,
ratings from 4.0
to 5.0
documented
Conduct
scheduled
maintenance.
Assessment in
FY 07-08
.
MWMC Annual Report
. Updated MWMC Informational
Brochures
. Public Information Program for
WPCF expansion/upgrades
Complete
Portfolio
N/A
Materials
Developed
Conduct
scheduled
maintenance.
Assessment in
FY 07-08
FY 06-07
Target
Produced
Review
Implement
Program
Roles and Responsibilities
In order to effectively oversee and manage the RWP, the partner agencies provide all staffing
and services to MWMC. The following sections describe the roles and responsibilities of each of
the partner agencies, and how intergovernmental coordination occurs on behalf of the
Commission.
City of Eugene
The City of Eugene supports the RWP through representation on MWMC, provision of operation
and maintenance services, and active participation on interagency project teams and committees.
Three of the seven MWMC members represent Eugene--two citizens and one City Councilor.
Pursuant to the IGA, the Eugene Wastewater Division operates and maintains the Regional
Water Pollution Control Facility (WPCF), the Biosolids Management Facility (BMF) and
associated residuals and reclaimed water activities, along with regional wastewater pumping
stations and transmission sewers. In support of the RWP, the Division also provides technical
services for wastewater treatment; management of equipment replacement and infrastructure
rehabilitation; biosolids treatment and recycling; industrial source control (in conjunction with
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PROPOSED FY 06-07 BUDGET AND eIP
Metropolitan Wastewater Management Commission
Overview
Springfield staff); and regional laboratory services for wastewater and water quality analyses.
These services are provided under contract with MWMC through the regional funding of 73.42
FTE.
City of Springfield
The City of Springfield supports the R WP through representation on MWMC, provision of
MWMC administration services, and active coordination of and participation on interagency
project teams and committees. Two MWMC.members represent Springfield--one citizen and
one City Councilor. Pursuant to the IGA, the Springfield Public Works Director and the
Environmental Services Manager serve as the MWMC Executive Officer and General Manager,
respectively. The Environmental Services Division and Finance Department staff provide
ongoing staff support to the Commission and administration of the R WP in the following areas:
legal and risk management services; financial management and accounting; coordination and
management of public policy; regulatory and permit compliance issues; coordination between
the Commission and the governing bodies; long-range capital project planning, design, and
construction management; coordination of public information, education, and citizen
involvement programs; and coordination and development of regional budgets, rate proposals,
and revenue projections. Springfield staff also provides local implementation of the Industrial
Pretreatment Program, as well as billing coordination and customer service. These services are
provided under contract with MWMC through the regional funding of 19.15 FTE of Public
Works Department staff and 1.0 FTE of Finance Department staff, as reflected in the proposed
FY 06-07 budget.
Lane County
Lane County supports the RWP through representation on MWMC, and by maintaining the CSD
when in use. Two MWMC members represent Lane County--one citizen and one County
Commissioner. The Board of County Commissioners oversees the CSD, including
administration oflocal General Obligation (GO) bond proceeds and governance of the District.
The District was formed, under agreement with MWMC and the partner agencies, to enable
long-term financing of regional facilities through issuance of GO bonds. The CSD adopts an
annual budget for CSD funds, which is separate from the MWMC budget. The GO bond debt,
which was retired in August, 2002, was repaid by CSD through an annual property tax
assessment for Eugene and Springfield properties. Sewer users in the unincorporated areas such,
as the River Road/Santa Clara area, contributed to bond repayment through an "in-lieu-of-tax
charge" (ILOTC). Because the bond debt has been fully repaid, property tax assessments and
ILOTC payments are no longer being assessed.
Interagency Coordination
The effectiveness of MWMC and the R WP depends on extensive coordination, especially
between Springfield and Eugene staff, who provide ongoing program support. This coordination
occurs in several ways. The Springfield ESD/MWMC General Manager and the Eugene
Wastewater Division Director coordinate regularly to ensure adequate communication and
consistent implementation of policies and practices as appropriate. The Eugene and Springfield
Industrial Pretreatment Program supervisors and staff meet regularly to ensure consistent
implementation of the Model Industrial Pretreatment Ordinance. Additionally, the interagency
Technical Advisory Committee (TAC) and project teams provide input to ongoing MWMC
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PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Overview
administration issues and ad hoc project needs. These committees rely on support from staff
throughout the partner agency organizations, primarily from the Eugene and Springfield Public
Works Departments.
Exhibit 1 on the following page reflects the interagency coordination structure supporting the
RWP. The TAC supports ongoing MWMC policy and coordination issues, and is coordinated by
Springfield. Special project teams are typically formed to manage large projects such as design
and construction of new facilities. These interagency staff teams are formulated to provide
appropriate expertise, operational knowledge, project management, and intergovernmental
representation.
Relationship to Eueene and Sprintrl'ield Local Sewer Proerams
The R WP addresses only part of the overall wastewater collection and treatment facilities that
serve the Eugene-Springfield metropolitan area. The Cities of Eugene and Springfield both
maintain sewer programs that provide for construction and maintenance of local collection
systems and pump stations, which discharge to the regional system. Sewer user fees col,lected by
the two cities include both local and RWP rate components.
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PROPOSED FY 06-07 BUDGET AND eIP
Metropolitan Wastewater Management Commission
EXHIBIT 1
REGIONAL WASTEWATER PROGRAM
INTERAGENCY COORDINATION STRUCTURE
/
LANE COUNTY
COMMISSIONERS
EUGENE CITY COUNCIL
Overview
SPRINGFIELD CITY COUNCIL
METROPOLITAN WASTEWATER MANAGEMENT COMMISSION
Operation & Maintenance Contract
EUGENE
WASTEWATER DIVISION
- Regional Facility Operation and Maintenance
- Major Rehab & Equipment Replacement
- Technical Services
- Pump Station and Interceptor Operations and
Maintenance
- EJgene Pretreatment Program
ENGINEERING DIVISION
- Sewer User Customer Service
MAINTENANCE DIVISION
Regional Sewer Line Support
SPRINGFIELD
ENVIRONMENTAL SERVICES DIVISION
- Planning
- Capital Construction
- Rates, Revenues
- Interagency Coordination
- Public Information/Education
- Springfield Pretreatment Program
- Legal and Risk Services
- Sewer User Customer Service
FINANCE DEPARTMENT
- Accounting & Financial Reporting
TECHNICAL ADVISORY COMMITTEE
- Administrative Policy Decisions & Coordination
- Capital Project Planning & Coordination
- Interagency Issues
- Operational Policy Decisions and Coordination
- Capital Construction Guidance
- Design Standards Development
KEY OUTCOMES ACHIEVE
Page 8
PROPOSED FY 06-07 BUDGET AND eIP
l ,
REGIONAL WASTEWATER
PROGRAM BUDGET
BUDGET AND PROGRAM
SUMMARY
~
Metropolitan Wastewater Management Commission
Budget and Program Summary
REGIONAL WASTEWATER PROGRAM
FY 06-07 BUDGET
MWMC's RWP Operating Budget provides the Commission and governing bodies with an
integrated view of the RWP elements. Exhibit 2 provides a summary of the overall Operating
Budget. Separate Springfield and Eugene agency budgets and staffing also are presented within
this budget document. Major program areas supported by Springfield and Eugene are described
in the pages that follow and are summarized in Exhibit 4 on page 22. Finally, Exhibit 5 on page
23 combines revenues, expenditures, and reserves to illustrate how funding for all aspects of the
RWP is provided. It should also be noted that the "Amended Budget FY 05-06" column in all
budget tables represents the updated FY 05-06 RWP budget as of January 17,2006, which
reconciled actual beginning balances at July 1, 2005, and approved budget transfers and
supplemental requests.
EXIllBIT 2
REGIONAL OPERATING BUDGET SUMMARY
AMENDED
BUDGET CHANGE (1)
FY 05-06 INCR/(DECR)
FTE 92.65 6.72
Personnel Services (2) $7,564,493 $357,368 5%
Materials & Services (2) 5,653,156 28,715 1%
Capital Outlay (2,3) 217,656 (10,400) -11%
Equip Replacement Contr (4) 346,056 257,021 74%
Capital Reserve Contr (5) 3,137,500 89,069 3%
Working Capital Reserve (6) 700,000 0 0%
Rate Stability Reserve (7) 852,884 792,304 93%
Operating Reserve (8) 1,327,085 142,424 12%
Revenue Bond Reserve (9) 3,150,000 850,000 27%
Debt Service (10) 762,500 710,931 93%
Budget Summary $23,711,330 $3,217,432 14%
Notes:
1. The Change column and Percent Change column compare the proposed FY 06-07 budget with the
originally Adopted FY 05-06 Budget column.
2. Personnel Services, Materials and Services, and Capital Outlay budget amounts represent combined
Springfield and Eugene Operating Budgets that support the RWP.
3. Capital Outlay does not include CIP, Equipment Replacement, Major Capital Outlay, or Major
Rehabilitation, which are capital programs.
4. The Equipment Replacement Contribution is a budgeted transfer of operating revenues to "sinking
funds" (reserves) for scheduled future replacement of major equipment, vehicles, and computers.
5. The Capital Reserve Contribution is a budgeted transfer of operating revenues to "sinking funds"
(reserves). Capital is passed through the Springfield Administration Budget.
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PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Budget and Program Summary
6. The Working Capital Reserve acts as a revolving account which is drawn down and replenished on a
monthly basis to fund Eugene's and Springfield's cash flow needs.
7. The Rate Stability Reserve is used to accumulate revenues available at year-end after the budgeted
Operating Reserve target is met. It is budgeted based on projected revenues and expenditures and is
intended to lessen the size of needed rate increases over time.
8. The Operating Reserve is used to account for the accumulated operating revenues net of operations
expenditures. The Commission has adopted a policy of maintaining a minimum Operating Reserve
balance approximately equal to 10% of the adopted Operating Budget. This targeted level of funding
provides for contingency funds in the event unanticipated expenses or revenue shortfalls occur during the
budget year.
9. The Revenue Bond Reserve was established in FY 05-06 to recognize and record reserves required by
revenue bond covenants.
10. The Debt Service line item is the sum of interest and principal payments on the Revenue Bonds.
Page 10
PROPOSED FY 06-07 BUDGET AND eIP
Metropolitan Wastewater Management Commission
Budget and Program Summary
PROGRAMS AND SIGNIFICANT SERVICE/EXPENDITURE CHANGES
PROGRAM: RWP ADMINISTRATION
CITY OF SPRINGFIELD
In FY 06-07, the City of Springfield will support the following major regional initiatives in
addition to ongoing Commission administration and industrial pretreatment activities:
. Continue to implement the WWFMP, including flow monitoring, data tracking, and
regional coordination, and complete a WWFMP update.
. Implement the Capital Financing Plan including management of debt financing, and
establishment of financial systems to manage bond proceeds and accounting
requirements.
. Complete phase two of Biocycle Farm construction and planting.
. Complete a Poplar Marketing and Harvest Plan.
. Continue implementation of consultant recommendations for efficiency and effectiveness
improvements in the construction management program, including construction program
management/tracking and business management systems.
. Continue enhanced public information and outreach activities focused on the MWMC
Facilities Plan.
. Complete a reclaimed water end-use market/feasibility study and capital plan.
. Review and update the budget and rate model for efficiency and effectiveness
improvements.
. Review and update the local industrial discharge limits to address compliance with
MWMC's NPDES permit.
. Complete data archiving for MWMC documents and drawings.
. Protect R WP interests through participation in Association of Clean Water Agencies
activities.
. Continue participation in the Pollution Prevention Coalition of Lane County.
. Support renewal ofMWMC's NPDES permit.
SIGNIFICANT CHANGES FOR FY 06-07
The budget for Springfield Personnel Services, Materials and Services, and Capital Outlay for FY
06-07 totals $3,380,555 representing an overall increase of $444,360 over the adopted FY 05-06
budget (15%); it is a $132,838 decrease from the amended FY 05-06 budget (.04%).
Personnel Services
Personnel Services totaling $1,580,755 represent an FY 06-07 increase of $430,939 or 37% over
the originally adopted FY 05-06 budget. It represents a 15% increase over the amended FY 05-
06 budget, which included additional Construction Management Program staff. The major
changes are in the following budget categories:
Page 11
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Budget and Program Summary
Staffing
During mid-year budget review in FY 05-06 Springfield added 6 FTE to support the MWMC
Construction Management program, and reduced staffmg by .2 FTE in accounting. No new
changes in staffing levels are proposed for FY 06-07.
Regular Wages - Budget Request $1,105,564 [Increase of $306,383 or 38% over original
adopted FY 05-06 budget; $157,988 or 17% over the amended FY 05-06 budget]
· Salaries for FY 06-07 increase by 2.0% per an estimate of the contract agreement
between the City of Springfield and the local union (OPEU). Merit increases for some
employees are also budgeted. Most of the increase in regular wages is from the full-year
impact of the six positions that were added to the FY 05-06 budget at mid-year.
Employee Benefits - Budget Request $466,091 [Increase $124,520 or 36%. over original
adopted FY 05-06 budget; $44,175 or 10% over the amended FY 05-06 budget]
· The overall increase in employee benefits is primarily due to the increased FTEs, but on a
per FTE basis, it is due to a 3.5% increase in the cost of health insurance for a typical
employee (two-party coverage). The PERS rate did not change for FY 06-07.
Materials and Services
The proposed Materials and Services budget represents a total FY 06-07 increase of $13,421 or
1 % over the originally adopted FY 05-06 budget; it is a $297,071 or 14% reduction from the
amended FY 05-06 budget. The major changes are in the following budget categories:
Billing and Collection Expenses - Budget Request $382,000 [Decrease of $13,000 or 3%]
· Billing and Collection expenses are projected to decrease by 3%. This reduction is
primarily due to the fact that the adopted FY 05-06 budget reflected anticipated billing
rate increases from both the Springfield Utility Board (SUB) and Eugene Water and
Electric Board (EWEB), neither of which took place. Further, SUB will not be imposing
a rate increase for FY 06-07.
Contractual Services - Budget Request $226,000 [Decrease of $66,500 or 230/0 from the
originally adopted FY 05-06 budget; it is a $127,802 or 36% reduction from the amended
FY 05-06 budget]
· The Contractual Services budget contains budgeted funds for consultant support to
ongoing MWMC administration activities. The anticipated reductions in contractual
services needs are attributed primarily to two things: taking on regional flow monitoring
activities in-house (a reduction of $50,000); and reducing the back log of data archiving
that is out-sourced (a reduction of $12,500).
Page 12 PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Bud~et and Program Summary
Internal Charges - $266,988 [Net Decrease of $8,924]
· The Springfield budget office created a new methodology for internal charges which
combines the internal data processing charge and the phone equipment charge with the
indirect charge. The new charge is assessed at $13,250 per FTE.
Adopted Proposed
FY 05-06 FY 06-07
Data Processing Charge 39,450 0
Phone Equipment Charge 510 0
Indirect Cost 235,952 266,988
TOTAL 275,912 266,988
Property and Liability Insurance - Budget Request $291,500 [Increase of $16,500 or 6%]
· Insurance amounts are based on industry projections provided by MWMC's insurance
Agent of Record.
Computer Software - Budget Request $33,641 [Increase of $26,434 or 367% over the
originally adopted FY 05-06 budget; it is a decrease of $48,566 or 59% from the amended
FY 05-06 budget]
· The amended FY 05-06 budget included funding to purchase construction program
management and tracking software as well as software for six additional FTE. The FY
06-07 budget includes funding to support annual software license fees.
Equipment Maintenance - Budget Request $9,600 [Increase of $7,150 or 292%]
· Equipment Maintenance will increase in FY 06-07 to include maintenance on six regional
wastewater flow monitors. This increase is more than offset by a $50,000 reduction in
Contractual Services costs associated with managing the flow monitors and associated
data, a task that has been absorbed by in-house staff.
In addition to the previous budget categories, the following changes are a result, for the most
part, of the impact of the 6 FTE, offices, and a vehicle added in FY 05-06 to support the MWMC
Construction Management Program.
Telephone Charges - Budget Request $2,426 [Increase of $2,050 or 545%]
Travel & Meeting Expenses - Budget Request $29,671 [Increase of $8,850 or 43%]
Gasoline & Oil- Budget Request $2,000 [Increase of $971 or 94 %]
Utilities - Budget Request $9,224 [Increase of $3,470 or 60%]
Internal Vehicle Maintenance Charge - Budget Request $3,532 [Increase of $1,555 or 79%]
Page 13 PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Budget and Program Summary
Internal Employee Benefit - Budget Request $16,926 [Increase of $5,529 or 49%]
Capital Outlay - Budget Request - $0
. There are no Capital Outlay purchases requested for FY 06-07.
Page 14 PROPOSED FY 06-07 BUDGET AND eIP
Metropolitan Wastewater Management Commission
Budget and Pro&ram Summary
PROGRAM: REGIONAL WASTEWATER FACILITIES
OPERATION AND MAINTENANCE - CITY OF EUGENE
In FY 06-07, Eugene staffwill support the following major regional initiatives in addition to
ongoing operational activities.
· Continue efforts to optimize service effectiveness and efficiency, further develop
performance measurement and tracking systems (such as with development and
implementation of a Balanced Scorecard approach to defining and managing organizational
objectives).
· Manage the Operations & Maintenance (O&M) aspects of the Biocycle Farm, continuing the
development of the biosolids irrigation practices and poplar tree management.
· Manage the O&M responsibilities of the NPDES permits for the wastewater discharge and
treatment plant stormwater programs and the LRAp A air emissions permit for the regional
wastewater treatment plant.
· Work cooperatively on the CIP elements and effectively integrate capital project work with
ongoing O&M activities, with emphasis on maintaining an effective CIP management and
coordination program with Springfield.
· Conduct an assessment of resource needs (staffing and M&S) associated with the CIP
scheduled in the Facilities Plan, report to the Commission in the FY 07-08 budget process.
· Continue to evaluate impacts of regulatory actions (such as the Federal Blending Policy,
Willamette River TMDLs, newly adopted state water quality standards) upon operational
responsibilities.
· Complete scheduled major rehabilitation and equipment replacement projects in an efficient
and timely manner.
· Develop the maintenance management program, including utilization of the computerized
maintenance management system for maintenance scheduling, asset information, reporting,
and monitoring performance.
SIGNIFICANT CHANGES FOR FY 06-07
The proposed budget for Operations and Maintenance (personnel, materials and services, and
capital outlay) for FY 06-07 totals $9,659,696. The budget categories show a 1 % decrease from the
FY 05-06 budget. Significant changes proposed for the FY 06-07 Operations and Maintenance
budget of the regional wastewater treatment facilities include:
Personnel Services
Personnel Services totaling $6,112,366 represent an FY 06-07 a decrease of$73,571 or 1 %. The
major changes are in the following budget categories:
Staff'mg .
II A budget increase of .92 FTE allocations is projected for FY 06-07.
Page 15
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Bud~et and Program Summary
1.0 New Biosolids Technician 2 - Technician is responsible for daily scheduling and
implementation of irrigation, assigned site operations, preventative and minor corrective
maintenance, recordkeeping, reporting, equipment operations to meet minimum designed
irrigation rates for phase one operations.
0.50 New Application Support Technician - This is a half-time position to replace an information
tech staff position that was reassigned to administer the Distributed Control System. This
position will support the many extensive software systems and utilities that are used in the
operations and management of the regional wastewater treatment facilities.
(.58) Fund Reallocations - During the preparation of the annual budget proposal, the distribution
of FTE hours for regional and non-regional activities from the previous year is reviewed and
adjustments are made to the next year's allocation to account for any differences between
the projected and the actual labor distributions.
Regular Wages - $3,779,183 [Increase of $155,167 or 4%]
· Salaries are based upon negotiated management/labor contracts between the City of Eugene and
the local union (AFSCME). The Cost of Living (COLA) is projected at 2.45%. The increase
also includes annual merit raises as applicable, the FTE adjustments described above, plus 1.5
new FTEs for a Biosolids Technician (1:0 FTE) and an Application Support Tech (.5 FTE).
Employee Benefit - $1,381,951 [Decrease of ($189,898) or (12%)]
. The decrease in employee benefits is driven by a decrease in payroll costs for PERS
contributions. PERS went from a rate of 36.5 to 29.16 which results in a 20% decrease in our
PERS rate.
Extra Help - $20,515 [Decrease of ($46,433) or (69%)]
. Most extra help expenses have moved from using City hired temporary employees to
contracted temporary employees. It has been determined that overhead is less expensive
when using contracted temporary staff. Contracted temporary employee expenses are
budgeted in the Materials & Services section of the budget.
Materials and Senrices
The proposed Materials and Services budget totaling $3,461,330 represents a total FY 06-07
increase of$15,294 which is 0.4%. The major changes are in the following budget categories:
Utilities -$616,414 [Decrease of ($54,707) or (8%)]
. The decrease in this line item is due to the transfer of three pump stations from regional to
Eugene local as a result of the revision to the IGA.
Page 16
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Budget and Program Summary
Fleet Operating Charges-$239,030 [Increase of $52,735 or 28%]
· The increase in this line item is due to higher fuel costs.
Maintenance of Equipment & Facilities -$273,010 [Increase of $24,576 or 10%]
· The increase in this line items includes $18, 932 for Pruning Services and $5,000 for Road
Maintenance at the Poplar Farm. These are both new services related to the ongoing maturation
of the Biocycle Farm operation.
Contractual Services - $298,539 [Increase of $79,121 or 36%]
· This line account includes $49,025 that was moved from the City hired temporary help
budget to the contracted temporary help budget. (See explanation above under Extra Help.)
There is a budgeted expense for lagoon cleaning of $50,000. Along with these increases,
there is a decrease of $25,000 from a one-time purchase for upgrade to the engine generator
in the current budget.
Chemicals-$212,798 [Decrease of ($52,558) or (20%)]
· A reduction of $43,785 is due to a one-time FY 05-06 budget request for polymer used in the
biosolids program. The remaining reduction was related to adjusting the budget to reflect the
FY 05-06 actual use of chemicals in the regional treatment plant.
Parts & Components -$229,810 [Decrease of ($34,200) or (13%)]
· A decrease in cost for maintaining equipment was due to one-time purchase of a Catalytic
Converter for the cogen unit in FY 05-06. In addition, there is a reduction of $7,450 for Parts
& Components due to transfer of Regional Pump Stations to Local Pump Stations.
Computer Equipment, Supplies, Maintenance $184,702 [Increase of $81,018 or 78%]
. This line item reflects an increase of$37,136 in the City's computer maintenance rates.
Additionally, this line item includes a one-time purchase of $60,000 for O&M Software. The
remaining difference is due to a reduction from the one-time purchases in the current budget.
Indirects - Budget Request $724,730 [Decrease of ($33,120) or (4%)]
. Indirects are charged based upon actual personnel and materials and services expenses. The
rate used to calculate the FY 06-07 budget is 8.19%, a decrease from the FY 05-06 indirect
rate of 8.54%.
Page 17
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Bud~et and Prowam Summa!)'
Capital Outlay
Capital Outlay - Other - $86,000
. Equipment Trailer
. Man LiftlBucket Truck
$31,000
$55,000
Page 18 PROPOSED FY 06-07 BUDGET AND elF
Metropolitan Wastewater Management Commission
Budget and Pro~am Summary
CAPITAL PROGRAMS
The RWP budget encompasses several Capital Programs, including the CIP, the Major
Rehabilitation Program, the Major Capital Outlay Program and the Equipment Replacement
Program. The CIP consists of capital projects that are administered by the City of Springfield as
part of its contract responsibilities for MWMC. CIP projects typically provide for new or
expanded facilities and/or capacity enhancements. The annual CIP budget is separate from the
Operating Budget.
The proposed FY 06-07 CIP is funded by a combination of SDCs, contributions from the
Operating Budget, and Capital Reserves. Consistent with MWMC's adopted Financial Plan, a
revenue bond issuance is planned in FY 06-07 to augment CIP funding. The proposed FY 06-07
CIP budget is summarized in Exhibit 3 below, and described on pages 29-38.
Other capital programs, consisting of the Major Rehabilitation Program, Major Capital Outlay
and the Equipment Replacement Program include capital projects/purchases that are
administered by the City of Eugene as part of its contractual responsibilities for MWMC. These
programs provide for major construction, repairs, and purchases necessary to maintain
functionality, lifespan, and effectiveness of existing facility assets and capacity. The proposed
FY 06-07 budget for these capital programs is summarized below in Exhibit 3, and itemized on
page 37.
EXHIBIT 3
REGIONAL CAPITAL PROGRAMS
ADOPTED AMENDED PROPOSED
BUDGET BUDGET BUDGET
FY 05-06 FY 05-06 FY 06-07
Capital Improvement Program (Springfield) 35,622,000 46,153,875 51,148,276
Other Capital (Eugene)
Major Rehabilitation 192,000 522,518 263,000
Equipment Replacement 580,133 1,241,848 310,335
Major Capital Outlay 0 0 0
- Total Capital Bud2et $36,394,133 $47,918,241 $51,721,611
Page 19 PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Budget and Program Summ811'
ACTUAL
SPRINGFlELD FY 04-05
MWMC ADMINISTRATION
Personnel Services $501,182 $211,287 25%
Materials & Services 1,314,394 (4,716) 0%
Capital Outlay 25674 0 NA
TOTAL $1,841,250 $206,571 8%
INDUSTRIAL PRETREATMENT
Personnel Services $150,274 ($10,250) -5%
Materials & Services 75,413 5,460 8%
Capital Outlay 0 0 NA
TOTAL $225,687 ($4,790) -2%
ACCOUNTING
Personnel Services ($13,344) -14%
Materials & Services 12,677 39%
Capital Outlay 0 NA
TOTAL ($667) -1%
TOTAL SPRINGFIELD
Personnel Services $430,939 37%
Materials & Services 13,421 1%
Ca ital Outla 0 NA
TOTAL $444,360 15%
EUGENE
ADMINISTRA TIVE SERVICES
Personnel Services $912,579 14,745 1%
Materials & Services 497,632 53,522 12%
Capital Outlay 0 0 NA
TOTAL $1,410,211 $68,267 4%
BIOSOLIDS MANAGEMENT
Personnel Services $769,517 8%
Materials & Services 613,289 6%
Capital Outlay 23 043 NA
TOTAL $1,405,850 6%
INDUSTRIAL SOURCE CONTROL
Personnel Services $363,265 ($22,271) -5%
Materials & Services 68,028 (94) 0%
Capital Outlay 0 0 NA
TOTAL $431,293 ($22,365) -4%
TREATMENT PLANT
Personnel Services $3,153,441 ($48,691) -1%
Materials & Services 1,660,210 49,450 3%
Capital Outlay 31 205 12 000 16%
TOTAL $4,844,856 $12,759 0%
REGIONAL PUMP STATIONS
Personnel Services $99,309 -57%
Materials & Services 211,141 -38%
Capital Outlay 0 NA
TOTAL $310,450 -44%
SEASONAL INDUSTRIAL WASTE FAC
Personnel Services $115,547 1%
Materials & Services 54,001 -4%
Capital Outlay 0 NA
TOTAL $169,547 -11%
TOTAL EUGENE
Personnel Services $5,413,658 -1%
Materials & Services 3,104,300 0%
Capital Outlay 54,248 -36%
TOTAL $8,572,207 -1%
TOTAL REGIONAL BUDGET
Page 20
PROPOSED FY 06-07 BUDGET AND elP
Metropolitan Wastewater Management Commission
Bud~ct~dPro~amSwnmmy
EXHIBIT 5
REGIONAL W ASTEW ATER PROGRAM
BUDGET SUMMARY AND COMPARlSON
AMENDED
BUDGET
FY 05-06 FTE
$3,513,393 20.15
9,921,912 72.50
3,137,500
346,056
6,029,969
762 500
$23,711,330 92.65
OPERATING BUDGET
Administration
Operations
Capital Contribution
Equip Repl - Contribution
Operating & Revenue Bond Reserves
Debt Service
Total Operating Budget
Funding:
Beginning Balance
User Fees
Other
Total Operating Budget Funding
CAPITAL PROGRAM BUDGET
SPRINGFIELD
Biosolids - Poplar Plantation
Biosolids - Poplar Plantation II
Biocycle Farm Hose Reels
Biosolids - Line Lagoons I
Electronic Records & Storage
Lab Modification
River Avenue Improvements
WWFMP Update
Support Private Lateral Program
Wilakenzie Pump Station Expansion
2004 Facilities Plan
Facility Plan Engineering Services
Inffluent Pumping Improvements
Dry Weather Headworks
Clarifier Improvements
Primary Clarifier Enhancements
Digester Mixing Improvements Design
Digester Mixing Improvements
Waste Activated Sludge Thickening
Odorous Air Treatment I
South Aeration Basin Improve Design
South Aeration Basin Improvements
Effluent Reuse I
Secondary Clarifier Enhance Design
Secondary Clarifier Enhancements
9th & lOth Secondary Clarifier
Construction Management Facilites
EUGENE
Equipment Replacement Purchases
Ma' or Rehab
Total Capital Projects
Funding:
Reimbursement SDC Reserve
Improvementment SDC Reserve
Equipment Replacement
Capital Reserve
Total Capital Projects Funding
$4,299,621 $1,629,526
16,150,000 1,124,000
3,261,709 1,053906
$23,711,330 $3,807,432
1,245,767 NA
319,000 (20,000)
420,000 (15,000)
1,858,000 942,000
0 NA
150,000 NA
351,000 149,000
266,000 166,000
266,000 NA
6,377,000 836,000
0 NA
0 NA
1,807,000 72,000
0 NA
15,925,000 NA
0 NA
185,596 NA
2,757,000 505,596
2,657,000 (20,000)
2,445,000 295,000
686,680 NA
6,913,000 2,866,680
0 NA
0 NA
1,425,000 NA
0 NA
99,832 NA
1,241,848 (269,798)
522518 71 000
$47,918,241 $15,327,478
3,325,000 $450,000
1,250,000 $1,470,000
1,241,848 (269,798)
42,101,393 13,677,276
$47,918,241 .$15,327,478
Notes: * The Change (Inc/Decr) column compares the proposed FY 06-07 budget to the originally adopted
FY 05-06 budget column.
Page 21
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Bud~et and Program Summary
OPERATING BUDGET AND RATE mSTORY
The graphs on the following page show a five-year Regional Operating Budget comparison, and
Regional Residential Sanitary Sewer costs over a fifteen-yel;lr period. Because the Equipment
Replacement and Major Infrastructure Rehabilitation programs are managed in the Eugene
Operating Budget, these programs are incorporated into both the five-year Regional Operating
Budget comparison graph (on the following page) and the Five- Year Capital Programs
comparison graph on page 38.
Between FY 96-97 and FY 00-01, the Commission was able to maintain the same rate of$8.78
(monthly regional sewer cost) for the typical residential user, based on 5,800 gallons. This was
achieved through the implementation of a competitiveness work plan which resulted in improved
effectiveness and cost reduction. It should be noted that during the same timeframe, average
residential water usage dropped to about 5,000 gallons per month due to the effects of building
code changes and conservation measures. At 5,000 gallons typical usage, the average regional
component of wastewater residential bills went down to about $8.13 per month. This trend
resulted in a steady decline of revenues on a per household basis.
For FY 01-02, MWMC adopted a rate increase of 5%. The increase was intended to provide
sufficient funding for several years. However, the fiscal year saw the beginning of an economic
downturn, unexpected increases in power costs, billing and collection costs, and employee
benefit costs. At the same time, reduced usage due to aggressive conservation efforts on the part
of the water utilities resulted in a significant shortfall in revenue. The 5% increase in user rates
resulted in less than a 1% increase in revenue in FY 01-02. The FY 02-03 budget was balanced
without the need for a rate adjustment. At 5,000 gallons typical usage, the average residential
bill during this two-year period was about $8.53 per month.
For the FY 03-04 budget, the Commission adopted a rate increase of 6.5%. The combination of
increased operating costs and decreased revenues would have required a much higher increase,
but the Commission chose to moderate the rate impact through a one-time reduction in the
contribution to the Capital Reserve and a commitment to raise rates in the following year by at
least the same percentage to restore adequate funding for capital programs. At 5,000 gallons
typical usage, the average residential bill during FY 03-04 was $9.09 per month.
Long-range capital financing needs dominated MWMC rate considerations in FY 04-05. The
2004 MWMC Facilities Plan, completed in FY 03-04, identified performance improvements and
capacity increases necessary to meet the needs of present and future users through the year 2025.
The cost of these improvements is estimated at $144,000,000 (in 2004 dollars). MWMC
considered a number of user rate scenarios in which rates would have increased from 12% to
38%. Ultimately, the Commission chose a scenario which increased rates 24% initially and 6%
for several years after. At 5,000 gallons typical usage, the average residential bill during FY 04-
05 is $11.28.
The rate scenario chosen by MWMC in FY 04-05 included a 24% initial increase followed by
several years with 6% increases. This scenario is projected to adequately fund capital programs
assuming implementation of the Commission's debt-financing strategy, along with increases in
Operations for additional staff to assist in the Construction Management program and to
Page 22
PROPOSED FY 06-07 BUDGET AND ClP
Metropolitan Wastewater Management Commission
Bud~et and Program Summary
maintain new facilities. The revenues required to fund the FY 06-07 Operating Budget will
necessitate a 6% user rate increase which is consistent with the Commission's three-year rate
strategy. This new rate will result in an average residential billing of$12.68 per month, based on
a typical residential water consumption of 5,000 gallons, which is about a $.72 increase.
5-YEAR REGIONAL
OPERATING BUDGET COMPARISON
$14,000,000
$12,000,000
mmmmmmmm mmmm$12,664,568 ....... . ..... .$13;{}77;061m
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
The figure below compares the regional component of average monthly residential sewer cost on several different
basis; average usage, actual usage, actual cost, and cost adjusted for inflation.
Regional Residential Sanitary Sewer Cost 1984-2007
15.00
13.00
1ii 11.00
0
()
J:o
.c
C 9.00
i
7.00
5.00
15.00
13.00
11.00
9.00
7.00
5.00
~
oc
e:
3.00
;i; :;; oc ~ a: c;: N ~ '" ~ '" r- oc ~ '" g N ~ '" ~ :g r-
oc '" '" '" '" '" '" ~ '" '" '" '" '" '"
e: e: e: e: e: e: e: e: e: e: e: e: e: '" '" '" '" '" '" '"
N N N .... N N N N
Year
3.00
___ Cost Based on 5000 gaVrro Usage (Historical method of presentation)
-+- Cost based on Actual Residential Usage (Usage is trending dOlMlWard - from 6300 gaVmo in 1988 to 4900 gal/mo
in 2003)
-ir Cost Adjusted for Inflation (Based on actual residential usage)
Page 23
PROPOSED FY 06-07 BUDGET AND CIP
1 ,
REGIONAL WASTEWATER
PROGRAM BUDGET
ST AFFING
Metropolitan Wastewater Management Commission
Staffing
EXHIBIT 6
Regional Wastewater Program *
Organization Chart FY 06-07
CITY OF EUGENE -
Wastewater Division
73.42 FTE
~
Division Director
.84 FTE
Operations Manager
.82 FTE
Notes:
CITY OF SPRINGFIELD -
Environmental Services Division
& Finance Department
20.15 FTE
egu ons
&
Enforcement
2.3 FTE
Public
Education
.75 FTE
Construction
Management
13.05 FTE
*
**
FTE figures represent portions of Eugene and Springfield staff funded by regional wastewater funds.
The chart represents groups of staff dedicated to program areas rather than specific positions.
Page 24
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
StaffIng
EXlDBIT 7
REGIONAL W ASTEW ATER PROGRAM
POSITION SUMMARY
CLASSIFICATION
BUDGET
FY04-05
BUDGET PROPOSED
FY 05-06 FY 06-07 CHANGE
SPRINGFIELD ENVIRONMENTAL SERVICES & FINANCE
Public Works Director
ESD/MWMC Manager
ESD/MWMC Asst. Manager
Enviro Services Supervisor/Sewer & Drainage
Enviro Services Supervisor/Pretreat & Pollution Prev
Supervising Civil Engineer
Civil Engineer
Engineering Assistant
Public Information & Education Specialist
Senior Management Analyst
Secretary
Clerk II
Accountant
Accounting Manager
Business Application Technician
Design & Construction Coordinator
Senior Environmental Technician
Construction Inspector II
Environmental Services Technician I
TOTAL SPRINGFIELD
0.05
0.75
0.00
0.70
0.00
0.85
3.00
2.30
0.65
0.35
0.80
1.00
1.00
0.20
0.00
0.00
0.90
1.00
0.50
14.05
0.05
0.75
0.90
0.50
0.95
1.00
2.00
2.35
0.65
0.00
0.80
0.80
1.00
0.20
0.00
0.00
0.90
1.00
0.50
14.35
0.05
0.75
0.90
0.50
0.95
2.00
2.00
2.35
0.65
0.00
0.80
0.80
0.80
0.20
1.00
3.00
0.90
2.00
0.50
20.15
0.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
-0.20
0.00
1.00
3.00
0.00
1.00
0.00
5.80
Note: Springfield's Industrial Pretreatment Program staffmg of2.45 FTE is incorporated into the position summary
because the Industrial Pretreatment Programs are funded through the RWP.
Page 25
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission Staffing
EXIllBIT 7 (Continued)
REGIONAL W ASTEW ATER PROGRAM
POSITION SUMMARY
BUDGET BUDGET PROPOSED
CLASSIFICATION FY 04-05 FY 05-06 FY 06-07 CHANGE
EUGENE W ASTEW ATER DIVISION & OTHER PW
Division Director 0.65 0.75 0.84 0.09
Operations Manager 0.84 0.85 0.82 -0.03
Business Manager 0.91 0.89 0.89 0.00
Pretreatment/Laboratory Supervisor 0.83 0.82 0.79 -0.03
Operations Supervisor 1.00 1.00 1.00 0.00
Residuals Supervisor 1.00 1.00 1.00 0.00
Pwnp Station Supervisor 0.25 0.25 0.10 -0.15
Maintenance Supervisor 0.97 0.96 0.97 0.01
Facilities Supervisor 0.93 0.95 0.93 -0.02
Stores Supervisor/Buyer 0.91 0.89 0.89 0.00
Environmental Data Analyst/Sampling Supervi~ 0.40 0.67 0.68 om
Health and Satety Supervisor 0.91 0.89 0.89 0.00
Technical Services Analyst 0.66 0.89 0.89 0.00
Project Specialist 0.93 0.93 0.93 0.00
PW Maintenance Supervisor 0.05 0.05 0.05 0.00
Applications System Analyst 1.82 1.78 1.78 0.00
Applications Support Technician 0.91 0.89 1.39 0.50
Maintenance Technician 0.85 0.35 0.35 0.00
Communications & Control Specialist 0.90 0.00 0.00 0.00
Wastewater Technician (Operator) 15.00 15.00 15.00 0.00
Wastewater Technician (Residuals) 3.00 4.00 5.00 1.00
Wastewater Technician (Pretreatment) 3.22 3.22 3.17 -0.05
Wastewater Technician (Laboratory) 4.95 4.84 4.73 -0.11
Wastewater Technician (Sampling) 1.22 1.87 1.85 -0.02
Wastewater Technician (Mechanical) 7.22 7.22 7.00 -0.22
Wastewater InstrwnentlElectrician 2.90 3.83 3.88 0.05
Electrician 1.96 1.97 1.97 0.00
Maint Worker 9.38 9.54 9.43 -0.11
Billing Specialist 0.25 0.75 0.75 0.00
Program Specialist 0.90 0.89 0.89 0.00
Admin Aide 1.82 1.78 1.78 0.00
Stores Clerk 1.82 1.78 1.78 0.00
Custodial Worker 1.00 1.00 1.00 0.00
TOTAL EUGENE 70.36 72.50 73.42 0.92
84.41 86.85 93.57 6.72
Page 26
PROPOSED FY 06-07 BUDGET AND CIP
, .
REGIONAL WASTEWATER
PROGRAM BUDGET
CAPITAL PROGRAM
Metropolitan Wastewater Management Commission
Capital Improvements Program
REGIONAL WASTEWATER PROGRAM
CAPITAL PROGRAMS
The FY 06-07 CIP budget is included in the administration (Springfield) portion of the R WP
budget. The five-year CIP begins on page 52. Until recently, CIP projects have come primarily
from the 1997 Master Plan, the 1997 Biosolids Management Plan, and the 2001 WWFMP. In
Early 2004, MWMC, the three Governing Bodies and the Oregon Department of Environmental
Quality approved the 2004 Facilities Plan and twenty-year project list, which address anticipated
increased regulatory requirements and wet weather flow and user capacity needs through 2025. All
of the projects from previous plans and studies have been incorporated into the 2004 Facilities
Plan, which now provides a complete basis for the one and five-year CIPs reflected below.
The FY 06-07 CIP budget is composed of projects carried over from previous years and projects
planned in the 2004 Facilities Plan for design and/or construction in FY 06-07. CIP project
summaries are provided below and on the following pages. The FY 06-07 CIP is funded using a
combination of Capital Reserves and SDCs.
Other capital programs, including Equipment Replacement, Major Capital Outlay, and Major
Rehabilitation are included in the operations (Eugene) portion of the RWP budget. The basis for
planning in these capital programs involves an annual evaluation by operations staff of major
assets, where they are in their projected life cycles, performance/maintenance records, etc. FY 06-
07 funding for these programs will come from the Equipment Replacement Reserve and Capital
Reserve. Itemized lists of, and budgets for, Equipment Replacement purchases and Major
Infrastructure Rehabilitation projects are included on page 37. There are no Major Capital Outlay
purchases scheduled for FY 06-07.
CAPITAL IMPROVEMENT PROJECTS
Carryover Proiects:
These projects represent a continuation of previously budgeted activities.
Biocycle Farm Phase 2 Improvements
FY 06-07 Capital Budget = $299,000
Expected Cash Flow: "" FY 06-07= $299,000
Phase 2 of Biocycle Farm involves soil preparation and planting of an additional 130 acres to
increase biosolids removal from the existing lagoons. Consistent with the MWMC Biosolids
Management Plan, this Biocycle Farm expansion provides MWMC with more flexibility and
control of the overall biosolids management program. It also will enable MWMC to meet the
revised DEQ-approved time-line for draining and relining the facultative sludge lagoons.
Soil preparation work at the site is scheduled for the summer/fall of 2006 with planting to occur
in spring 2007.
Page 27
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Capital Improvements Program
Biocycle Farm Hose Reels
FY 06-07 Capital Budget = $405,000
Expected Cash Flow: * FY 06-07 = $405,000
Additional hose reels need to be purchased to increase liquid biosolids application to the MWMC
Biocycle Farm. Changes in pumping capacity resulting from pump station modifications require
the addition of six new hose reels rather than the four originally proposed.
$225,000 in EP A grant funds have been secured to pay for a portion of the project cost. Bid
solicitation has been scheduled for spring 2006.
Biosolids Management Facility (BMF) - Lagoon Lining Phase 1 & Dredge Movement System
Improvements
FY 06-07 Capital Budget = $2,800,000
Expected Cash Flow: * FY 06-07 = $1.500,000 FY 07-08 = $1,300,000
On-site field testing indicates that the lagoons at the BMF may be leaking. MWMC has committed
to reline all four lagoons over the next several years. This project will include upgrades to the
existing dredge movement system for safety and operational efficiency.
A request for proposals (RFP) for engineering services is being developed and selection of a
design consultant is scheduled for spring 2006.
River Avenue Street Improvements
FY 06-07 Capital Budget = $500,000
Expected Cash Flow: * FY 06-07 = $250,000 FY 07-08 = $250,000
The City of Eugene is planning River Avenue street improvements along the WPCF frontage. A
portion of the street improvement costs will be assessed to abutting property owners, including
MWMC.
Eugene has developed and approved a design concept for the street improvements. Eugene staff
expects construction to occur this summer and have provided a new cost estimate of $500,000 for
the project. We will continue to fmance the street improvements within the capital budget and are
proposing an increase in next year's budget to cover the additional costs.
Wet Weather Flow Management Plan Update
FY 06-07 Capital Budget = $432,000
Expected Cash Flow: * FY 06-07 = $432,000
The WWFMP, approved in 2001, identified local and regional wastewater improvements
necessary to manage wet weather flows relating to infiltration/inflow issues. Updates to the
WWFMP study are needed to monitor the performance of the Eugene/Springfield collection
system improvements and confirm the recommended solution (i.e. - collection system
Page 28
PROPOSED FY 06-07 BUDGET AND eIP
Metropolitan Wastewater Management Commission
Capital Improvements Program
rehabilitation, conveyance/pumping improvements and wastewater treatment plant upgrades).
Data collected during rainfall will be used to update the collection system'hydraulic model and
evaluate system performance.
Dry winters have delayed collection of adequate flow data for the basis of the WWFMP update.
City of Eugene and City of Springfield staffwill be developing a scope for the project. At this
time, we expect to start the update in FY 06-07.
Willakenzie Pump Station Expansion (related to Influent Pumping Solution)
FY 06-07 Capital Budget = $7,213,000
Expected Cash Flow: * FY 06-07 = $3,000,000 FY 07-08 = $4,213,000
The Willakenzie pump station project must be coordinated with the influent pumping project and
should be under the same consultant contract. DEQ pumping redundancy requirements will need
to be reviewed by the design consultant/team and MWMC as the project develops. The 2004
MWMC Facilities Plan has committed to increasing the capacity of the Willakenzie pump station
from 80 mgd to 135 mgd.
A combined Willakenzie Pump Stationllnfluent PumpinglHeadworks Expansion project is being
planned and an RFP for the engineering work is expected to be advertised in late FY 05-06, with
design to be completed in FY 06-07.
Influent Pumping Improvements- (Screw Pump Station Expansion or Alternative Solution)
FY 06-07 Capital Budget = $1,879,000
Expected Cash Flow: * FY 06-07 = $879,000 FY 07-08 = $1,000,000
Three or more influent pumping alternatives/solutions will need to be evaluated by a consulting
firm during the MWMC pre-design phase of this project. The 2004 MWMC Facilities Plan
adopted plans for an upgrade to the screw pump station by adding a fifth pump to increase the
capacity from 84 mgd to 99 mgd. The total influent pumping capacity of all directly connected
pump stations and gravity pipes is estimated at 277 mgd for peak wet weather flow. DEQ
pumping redundancy requirements will need to be reviewed by the design consultant/team and
MWMC as the project develops. This project needs to be coordinated with other pump station
improvements that have a direct connection to the WPCF (example - Willakenzie Pump Station
Expansion).
A combined Willakenzie Pump Stationllnfluent PumpinglHeadworks Expansion project is being
planned and an RFP for the engineering work is expected to be advertised in late FY 05-06, with
design to be completed in FY 06-07.
Page 29
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Capital Improvements Program
Digester Mixing Improvements (Design and Construction)
FY 06-07 Capital Budget = $2,472,596
Expected Cash Flow: * FY 06-07 = $1,272,596 FY 07-08 = $1,200,000
The MWMC Facility Plan identifies the need to provide additional solids stabilization volume.
This project includes design and construction of digester mixing improvements that will increase
the active volume of the existing three digesters, thus allowing for additional solids stabilization
volume. This will be accomplished by replacing the existing gas mixing system with a pump
mixing system. This project will also defer the need to construct an additional digester.
The current schedule calls for soliciting bids in February 2006, starting construction in May 2006,
and completing construction by January 2008.
Waste Activated Sludge Thickening (Gravity Belt Thickener Building/Equipment
Expansion)
FY 06-07 Capital Budget = $2,637,000
Expected Cash Flow: * FY 06-07 = $137,000 FY 07-08 = $2,500,000
The MWMC Facilities Plan includes a third gravity belt thickener by expanding the existing
building. This is intended to provide additional capacity for waste activated sludge thickening and
is anticipated to help delay construction of an additional digester.
This project is being reviewed to determine the proper schedule for design and construction.
Design work and bidding of the project should occur in FY 06-07. Ultimately, the timing for this
project will be determined based on performance testing of the upgraded clarifiers.
Clarifier Improvements
FY 06-07 Capital Budget = $14,350,000
Expected Cash Flow: * FY 06-07 = $6,950,000 FY 07-08 = $7,250,000
FY 08-09 = $150,000
The Clarifier Improvements Project combines three separate clarifier projects identified in the
MWMC Facilities Plan. These projects were combined because they have similar design and
construction specifications and also because their timelines are in close proximity of each other.
The bundled projects are:
1. Primary Clarifier Enhancements. The Primary Clarifier Enhancements project
includes design and construction of baffling in the primary clarifiers and removal of
hydraulic restrictions. Enhancing the existing clarifiers will increase primary treatment
capacity, increase capacity to treat base and peak flows, and improve effluent quality _
and reliability so that a blended primary and secondary effluent can meet the currentBNPDES total suspended solids limits.
Page 30
PROPOSED FY 06-07 BUDGET AND eIP
Metropolitan Wastewater Management Commission
Capital Improvements Program
2. Secondary Clarifier Enhancements. This project includes design and construction of
baffling, inlet energy dissipation, changing out of the flocculation well, construction of
an outboard launder, and retrofitting of the suction header for the existing eight
clarifiers. It also includes secondary gates. Enhancing the existing clarifiers will
alleviate current operational problems and increase secondary treatment capacity for
base and peak flows. Effluent quality and performance reliability will also be
improved.
3. 9th and 10th Secondary Clarifiers. These two new secondary clarifiers (9th and 10th)
will provide additional secondary treatment and peak flow management. The wet
weather secondary capacity is proposed to increase from approximately 100 mgd to 160
mgd.
In addition to these projects, the Clarifier Improvements Project includes related equipment
replacement of clarifier rake arms, gates, and operating systems, and some major rehabilitation
work on the clarifier floors and existing rake mechanisms. The project also includes construction
ofthe contractor's courtyard, which will be used to support all projects at the plant, and the
construction of a tie-in to the Tertiary Filters (a portion of a future project which will be more
efficiently constructed with this project). Budget transfers needed to bundle these work items
under one project package were discussed at the Commission's October 20,2005 meeting and
approved by the Commission at their December 15; 2005 meeting.
Construction is expected to begin in spring 2006 and be completed by spring 2008.
Aeration Basin Phase 1 Improvements Design and Construction (formerly South Aeration
Basin Improvements)
FY 06-07 Capital Budget = $9,779,680
Expected Cash Flow: * FY 06-07 = $579,680 FY 07-08 = $6,200,000
FY 08-09 = $3,000,000
The MWMC NPDES wastewater discharge permit, issued by the DEQ in 2002, now places a limit
on the allowable dry weather (May 1 st through October 31 st) discharge of ammonia. In order to
meet this limit, the 2004 MWMC Facilities Plan identifies projects to increase the dry weather
aeration basin treatment capacity to 65 mgd with respect to ammonia (i.e., with nitrification) and
increase the sustained (i.e., on a weekly basis) wet weather treatment capacity to 130 mgd. The
first phase of this project includes design and construction to add step feed processing, anoxic
selectors, and fine bubble diffusers, and to remove hydraulic restrictions in a portion of both the
south and north basins. It also includes primary effluent flow control gates for both north and
south basins. Staff will be coordinating funding of system improvements that relate to equipment
replacement.
During alternative selection and predesign, West Yost Consultants and staff identified a modified
Phase 1 project which was different from the Facilities Plan concept, but which had several
advantages over the original concept. Instead of modifying four cells of the South Aeration Basin,
the new concept entails modifying two cells in the North Aeration Basin and two cells in the South
Aeration Basin. This concept allows for greater flexibility with respect to operations and also in
timing future enhancements to the remaining basins. Design work is ongoing and expected to be
Page 31
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Capital Improvements Program
completed by August 2006. Construction of Phase 1 improvements is scheduled to start in
January 2007 and continue through spring of2008.
Odorous Air Treatment Phase 1
FY 06-07 Capital Budget = $2,740,000
Expected Cash Flow: * FY 06-07 = $940,000 FY 07-08 = $1,800,000
Odor control systems (biofilters, biotowers, etc.) will need to be increased to maintain MWMC
environmental stewardship and help address odor complaints. Some targeted odor sources will
include the primary clarifiers, gravity thickeners, and pretreatment expansion. The design work
will need to be coordinated with projects identified in the conceptual design and related technical
memos.
Design work and bidding of the project should occur in FY 06-07.
New Proiects:
The following projects address needs/projects identified in the WWFMP (2001) and the 2004
MWMC Facilities Plan.
Facilities Plan Engineering Services
FY 06-07 Capital Budget = $50,000
Expected Cash Flow: * FY 06-07 = $50,000
The purpose ofthis project is to retain consultant services related to analysis, project definition,
cost estimating, interpretation and general consultation regarding the 20-year Facilities Plan.
Project definitions were developed to varying levels of specificity in the 20-year Plan and there is
an on-going need to have a consistent resource to help in further refining projects and determining
what alternatives need to be evaluated prior to going to the market for project-specific engineering
services. This is expected to be an on-going need over the life of the Plan implementation and is
therefore proposed for each year of the new 5-year CIP.
Dry Weather Headworks
FY 06-07 Capital Budget = $2,700,000
Expected Cash Flow: * FY 06-07 = $1,700,000 FY 07-08 = $1,000,000
The Facilities Plan identified a need for expanded capacity in the headworks of the treatment _
facility. The expanded capacity will provide pretreatment for dry weather flows, while the existing
headworks will be used for treatment of higher wet weather flow. The total capacity of both the
existing and expanded headworks will accommodate peak flow of 277 mgd.
Page 32
PROPOSED FY 06-07 BUDGET AND CIP
~
Metropolitan Wastewater Management Commission
Capital Improvements Program
The Dry Weather Headworks project is being considered as a project to be bundled with the
Influent Pumping and Willakenzie Pump Station projects since they will each affect the other and
will need to be considered together during predesign and design. The total cost estimate for this
project is close to $15 million. The FY 06-07 scope will consist mainly of design work.
Design should be completed in FY 06-07.
EIDuent Reuse Phase 1
FY 06-07 Capital Budget = $2,891,000
Expected Cash Flow: * FY 06-07 = $1,391,000 FY 07-08 = $1,500,000
This project is a Level 4 effluent reuse system which will include a disinfection, pumping, pipeline
and distribution/irrigation system for approximately 2.5 mgd of effluent land application. The
purpose of the system is to remove thermal load from the Willamette River to comply with
NPDES thermal load limitations. A feasibility study will be needed to identify potential end users.
*Cash Flow - Projects are fully budgeted in the fiscal year in which the contract is awarded. At the end of
each fiscal year, unspent funds are carried forward until the project is completed. The expected cash flow
provides budget appropriations necessary for MWMC to commit to contracts that span more than one fiscal
year.
Page 33
PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Capital Improvements Program
Exhibit 8
Proposed Capital Improvements Program Projects - FY 06-07
Newly Proposed Carryover from Total for
Project Description for FY 06-07 FY 05-06 FY 06-07
Carryover Projects
Biocycle Farm Phase 2 Improvements 299,000 299,000
Biocycle Farm Hose Reels 405,000 405,000
Lagoon Lining Phase 1 and Dredge Movement System 1,142,000 1,658,000 2,800,000
River A venue Improvements 149,000 351,000 500,000
Wet Weather Flow Management Plan Update 432,000 432,000
WiIlakenzie Pump Station Expansion 921,000 6,292,000 7,213,000
Influent pumping Improvements 159,000 1,720,000 1,879,000
Digester Mixing Improvements Design and Construction 2,472,596 2,472,596
Waste Activated Sludge Thickening 2,637,000 2,637,000
Clarifier Improvements 14,350,000 14,350,000
Aeration Basin Phase 1 Improvements Design and Construction 2,580,000 7,199,680 9,779,680
Odorous Air Treatment Phase I 365,000 2,375,000 2,740,000
New Projects
Facility Plan Engineering Services 50,000 50,000
Dry Weather Headworks 2,700,000 2,700,000
Effluent Reuse Phase I 2,891,000 2,891,000
Total $10,957,000 $40,191,276 $51,148,276
Page 34
PROPOSED FY 06-07 BUDGET AND CIP
~
Metropolitan Wastewater Management Commission
Capital Improvements Program
OTHER CAPITAL PROGRAMS
· Equipment Replacement
The FY 06-07 Capital Programs budget includes the Equipment Replacement projects identified in
the table below.
Proposed Equipment Replacement Projects - FY 06-07
Description Proposed Budget
Computer Replacement 23,435
Fleet Replacement 286,900
TOTAL $310,335
. Major Rehabilitation
The FY 06-07 Capital Programs budget includes the Major Rehabilitation projects identified in the
table below.
Proposed Major Rehabilitation Projects - FY 06-07
Description Proposed Budget
Operations Building Improvements 50,000
Chlorine Contact Chamber Coating 125,000
Roof Replacement, Maintenance Bldg 38,000
Roof Replacement, Willakenzie Pump 50,000
Station
TOTAL $263,000
Page 35
PROPOSED FY 06-07 BUDGET AND CIP
~
Metropolitan Wastewater Management Commission
Capital Improvements Program
eglona as ewater ear aPltal Proarams
FY 06-07 FY 07-08 FY 08-09 FY 09-10 IFY 10-11 TOTAL
CAPITAL PROJECTS
Biosolids Manaaement
Biosolids - Poplar Plantation II 299,000 299,000
Biocycle Farm Hose Reels 405,000 405,000
Biosolids - Poplar Plantation III 372,000 372,000
Biosolids - Line Lagoons I 2,800,000 2,800,000
Biosolids - Line Lagoons II 2,894,000 2,894,000
Biosolids - Line Lagoons III 3,191,000 3,191,000
Non-Process Facilities and Facilities Planning
River Avenue Improvements 500,000 500,000
WWFMP Update 432,000 432,000
Facility Plan Enoineering Services 50,000 55,125 57,881 60,775 63,814 287,595
2010 Facility Plan Update 221,000 221,000
Outfall Mixing Zone Study 186,000 186,000
Construction Management Facilities
Glenwood Pump Station Uparade 741,500 741,500
Willakenzie Pump Station Expansion 7,213,000 1,827,000 9,040,000
Influent Pumping Improvements 1,879,000 1,764,000 3,643,000
Plant Performance Improvements
Dry Weather Headworks 2,700,000 12,160,000 14,860,000
Clarifier Improvements 14,350,000 14,350,000
Primary Sludoe Thickenino 4,378,000 4,378,000
Dioester Mixina Improvements 2,472,596 2,472,596
Waste Activated Sludge Thickening 2,637,000 2,637,000
Odorous Air Treatment I 2,740,000 6,700,000 9,440,000
Odorous Air Treatment II 1,704,000 1,704,000
Aeration Basin Improvements Phase I 9,779,680 9,779,680
Parallel Primary ISecondarv Treatment 1,500,000 15,338,000 16,838,000
Sodium Hypochlorite Conversion 12,760,000 12,760,000
Tertiary Filtration I 14,685,000 14,685,000
Tertiary Filtration II 8,361,000 8,361,000
Effluent Reuse I 2,891,000 2,891,000
Effluent Reuse II 5,230,000 5,230,000
Bankside Outfall 3,000,000 3,000,000
TOTAL CAPITAL PROJECTS 51,148,276 41,702,125 37,678,881 5,290,775 12,578,314 148,398,371
ASSET MANAGEMENT
Equipment Replacement 310,335 1,136,011 1,702,488 660,080 247,136 4,056,050
Major Rehab 263,000 596,374 765,000 402,000 576,000 2,602,374
Major Capital Outlay 0 0 219,183 258,931 0 478,114
TOTAL ASSET MANAGEMENT 573,335 1,732,385 2,686,671 1,321,011 823,136 7,136,538
TOTAL CAPITAL IMPROVEMENTS 51,721,611 43,434,510 40,365,552 6,611,786 13,401,450 155,534,909
EXHIBIT 9
R IW t 5Y C
Note: The 20-year project list developed from 1he 2004 Facilities Plan identified 1he cost of projects using 2004 dollars. This list has
been re-cost using March 2006 dollars. Future years were inflated 5% per year.
Page 36
PROPOSED FY 06-07 BUDGET AND CIP
J^ ,
REGIONAL WASTEWATER
PROGRAM BUDGET
RESERVES
Metropolitan Wastewater Management Commission
Reserves
REGIONAL WASTEWATER PROGRAM
RESERVES
The RWP maintains reserve funds for dedicated purpose to sustain stable rates while fully
funding operating and capital needs. Further details on the FY 06-07 reserves are provided
below.
OPERATING RESERVES
The MWMC Operating Budget includes five separate reserves: the working capital reserve, rate
stability reserve, two debt covenant reserves, and the operating reserve. Revenues are
appropriated across the reserves in accordance with Commission policy and expenditure needs.
Each reserve is explained in detail below.
WORKING CAPITAL RESERVE
The Working Capital Reserve acts as a revolving account that is drawn down and replenished on
a monthly basis to provide funds for payment of Springfield Administration and Eugene
Operations costs prior to the receipt of user fees from the Springfield Utility Board and Eugene
Water and Electric Board. The Administration Working Capital Reserve is $200,000, and the
Operations Working Capital Reserve is $500,000.
RATE STABILITY RESERVE
The Rate Stability Reserve was established to implement the Commission's objective of
maintaining stable rates. It is intended to hold revenues in excess of the current year's operating
and capital requirements, in order to avoid "rate spikes" in future years.
BOND RESERVE
The Bond Reserve is established in accordance with bond covenant requirements for revenue
bonds. In order to sell revenue bonds, sufficient reserves are created to provide assurances to
bond holders that adequate revenue coverage will be provided for future debt service payments.
Generally, the reserve amount is defmed as 10% of the bond proceeds, which is transferred to the
operating reserves from the capital fund.
STATE REVOLVING FUND RESERVE
The State Revolving Fund Reserve is established in accordance with SRF loan covenant
requirements. In order to secure an SRF loan, sufficient reserves are created to provide
assurances that adequate revenue coverage will be provided for future debt service payments.
Similar to the Bond Reserve, the reserve amount is defmed as 10% of the loan proceeds and is
transferred to the operating reserves from the capital fund.
Page 37 PROPOSED FY 06-07 BUDGET AND eIP
-.
Metropolitan Wastewater Management Commission
Reserves
OPERATING RESERVE
The Operating Reserve is used to account for accumulated operating revenues net of operating
expenditures (including other reserves). The Commission has adopted a policy of budgeting an
Operating Reserve balance approximately equal to 10% of the adopted operating budget.
The Operating Reserve for FY 06-07 is budgeted at 10% of total Personal Services, Materials
and Services, and Capital Outlay in accordance with Commission policy. Additional budget
detail for the Operating Reserve is provided below.
EXHIBIT 10
ADOPTED AMENDED PROPOSED
BUDGET BUDGET BUDGET
OPERATING RESERVES FY 05-06 FY 05-06 FY 06-07
Beginning Balance 2,922,618 3,799,621 4,552,144
User Fee Revenue 15,700,000 15,700,000 16,854,000
Septage Revenue 450,000 450,000 420,000
Other Revenue 546,809 546,809 544,615
Interest 64,900 64,900 271,000
Transfer from Capital Reserve 3,150,000 3,150,000 4,000,000
Personal Services (1,149,816) (1,378,556) (1,580,755)
Materials & Services (11,514,752) (12,034,749) (11,459,496)
Capital Outlay 0 (22,000) 0
Interfund Transfers (3,483,556) (3,483,556) (3,829,646)
Debt Service (762,500) (762,500) (1,473,431)
WORKING CAPITAL (700,000) (700,000) (700,000)
RATE STABILITY RESERVE (852,884) (852,884) (1,645,188)
BOND RESERVE (3,150,000) (3,150,000) (4,000,000)
STATE REVOLVING FUND LOAN RESERVE 0 0 (590,000)
OPERATING RESERVE 1,220,819 1,327,085 1,363,243
Page 38 PROPOSED FY 06-07 BUDGET AND CIP
"
Metropolitan Wastewater Management Commission
Reserves
CAPITAL RESERVES
The MWMC Capital Budget includes five reserves: the Equipment Replacement Reserve, SDC
Reserves (Reimbursement, Improvement, and Contingency), and the Capital Reserve. These
reserves accumulate revenue to help fund capital projects including equipment replacement and
major rehabilitation. They are funded by annual contributions from user rates, system
development charges, bond proceeds, and the SRF Loan. Each reserve is explained in detail
below.
EQUIPMENT REPLACEMENT RESERVE
The Equipment Replacement Reserve accumulates replacement funding for three types of
equipment: 1) major/stationary equipment items costing less than $200,000 with useful lives of
20 years or less; 2) fleet vehicles maintained by the Eugene Wastewater Division; and 3)
computers that serve the Eugene Wastewater Division. Contributions to the Equipment
Replacement Reserve in the FY 06-07 budget total $603,077. Additional budget detail is
provided below.
ADOPTED AMENDED PROPOSED
BUDGET BUDGET BUDGET
EQUIPMENT REPLACEMENT RESERVE FY 05-06 FY 05-06 FY 06-07
Beginning Balance 6,658,667 6,533,627 5,842,835
Annual Equipment Contribution 162,012 162,012 365,199
Annual Vehhicle Contribution 158,532 158,532 209,549
Annual Computer Contribution 25,512 25,512 28,329
Interest 205,000 205,000 269,679
Fund Equip Repl in Projects 0 0 (1,512,000)
Equipment Purchases (580,133) (1,241,848) (310,335)
Reserve 6,629,590 5,842,835 4,893,256
SYSTEM DEVELOPMENT CHARGE RESERVES
SDCs are required as part of the MWMC IGA. They are connection fees charged to new users to
recover costs associated with construction of plant capacity, and are limited to funding Capital
Programs. The purpose of the SDC Reserve is to collect and account for SDC revenues
separately from other revenue sources, in accordance with statutory requirements. Since 1997,
the Commission has maintained an SDC structure that is a combination of "Reimbursement" and
"Improvement" fee components. Estimated SDC revenues for FY 06-07 total $1,868,800.
Budgeted FY 06-07 Capital costs to be paid with SDCs are $6,895,000. The projected beginning
SDC Reserve balance on July 1,2006 is $7,891,357. During FY 04-05 several law suits were
filed challenging increases in SDCs. Taking into account the uncertainties that arise with these
challenges, MWMC created an SDC Contingency Reserve to hedge potential loss of part or all of
the SDC revenue collected from FY 04-05 through FY 05-06. The SDC Litigation Reserve is
continued in FY 06-07. Additional budget detail is provided on the following page.
Page 39 PROPOSED FY 06-07 BUDGET AND CIP
"
Metropolitan Wastewater Management Commission
Reserves
ADOPTED AMENDED PROPOSED
BUDGET BUDGET BUDGET
REIMBURSEMENT SDC RESERVE FY 05-06 FY 05-06 FY 06-07
Beginning Balance 0 0 4,753,885
Reimbursement SDCs Collected 156,000 156,000 165,000
Interest 94,000 94,000 117,900
Miscellaneous Receipts 0 0 0
Xfr From Fund 437 4,942,023 4,521,385 0
Materials & Services 0 (2,500) 0
SDC Contingency Reserve (1,163,000) (1,163,000) (1,163,000)
Funding For Capital (3,325,000) (3,325,000) (3,775,000)
Reserve 704,023 280,885 98,785
ADOPTED AMENDED PROPOSED
BUDGET BUDGET BUDGET
IMPROVEMENT SDC RESERVE FY 05-06 FY 05-06 FY 06-07
Beginning Balance 0 0 3,137,472
Improvement SDCs Collected 1,618,800 1,618,800 1,703,800
Interest 43,000 43,000 97,200
Miscellaneous Receipts 0 0 0
Xfr From Fund 437 736,406 2,076,172 0
Materials & Services 0 (500) 0
Xfr to Fund 612 for Debt Service 0 0 0
SDC Litigation Reserve (1,748,206) (1,748,206) (1,748,206)
Funding For Capital (650,000) (1,250,000) (2,120,000)
Reserve 0 739,266 1,070,266
CAPTIAL RESERVE
The Capital Reserve accumulates funds transferred from the Operating Reserve for the purpose
of funding the CIP, Major Capital Outlay and Major Rehabilitation Program costs. The intent is
to minimize rate impacts associated with fluctuating Capital Program costs in any given year.
The FY 06-07 Budget includes a contribution from the Operating Reserve of $3,226,569. The
beginning balance on July 1,2006 is projected to be $13,155,866. Additional budget detail on
the CIP, Major Capital Outlay and Major Rehabilitation Program reserves is provided on the
following page.
Page 40 PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission Reserves
ADOPTED AMENDED PROPOSED
BUDGET BUDGET BUDGET
CAPITAL RESERVES FY 05-06 FY 05-06 FY 06-07
Beginning Balance 7,574,210 9,280,916 13,155,866
Transfer From Operating Reserve 3,137,500 3,137,500 3,226,569
Interest 200,000 200,000 421,334
EP A Grant 0 216,800 0
Bond Sale Proceeds 31,500,000 31,500,000 40,000,000
SRF Loan 0 5,900,000 0
Bond Sale Expense (512,500) (512,500) (512,500)
Bond Insurance (250,000) (250,000) (250,000)
Transfer to Operating Reserve (3,150,000) (3,150,000) (4,000,000)
Funding For Capital Improvement Projects (31,647,000) (41,578,875) (45,253,276)
Funding For Major Rehabilitation (192,000) ( 522,518) (263,000)
Funding For Capital Outlay 0 0 0
Capital Reserve 6,660,210 4,221,323 8,036,993
Page 41 PROPOSED FY 06-07 BUDGET AND CIP
, ,
APPENDICES
, .
REGIONAL WASTEWATER
PROGRAM BUDGET
APPENDIX A
SPRINGFIELD
PROGRAM DETAIL
r
Metropolitan Wastewater Management Commission
Springfield Budget Detail
CITY OF SPRINGFIELD
REGIONAL WASTEWATER PROGRAM RESPONSIBILITIES
The City of Springfield manages administration services for the R WP under a contract with the
MWMC. The programs maintained by Springfield to support the R WP are summarized below and
are followed by Springfield's regional wastewater budget summaries. Activities, and therefore
program budgets, for MWMC administration vary from year to year depending upon the major
construction projects and special initiatives underway. A list of the capital projects Springfield staff
will support in FY 06-07 is provided in Exhibit 3 on page 21.
MWMC ADMINISTRATION
The Springfield Environmental Services Division and Finance Department provide ongoing support
and management services for MWMC. The Public Works Director and the Environmental Services
Manager serve as the MWMC Executive Officer and General Manager, respectively. Springfield
provides the following administration functions: financial planning management, accounting and
financial reporting; risk management and legal services; coordination and management of public
policy; coordination and management of regulatory and permit compliance issues; coordination
between the Commission and the governing bodies; long-range capital project planning and
construction management; coordination of public information, education, and citizen involvement
programs; sewer user customer service; and coordination and development of regional budgets, rate
proposals, and revenue projections.
INDUSTRIAL PRETREATMENT (SOURCE CONTROL) PROGRAM
The Industrial Pretreatment Program is a regional activity implemented jointly by the cities of
Eugene and Springfield. The Industrial Pretreatment section ofthe ESD is charged with
administering the program for the regulation and oversight of wastewater discharged to the sanitary
collection system by industries in Springfield. This section is responsible for ensuring that these
wastes do not damage the collection system, interfere with wastewater treatment processes, result in
the pass-through of harmful pollutants to treated effluent or biosolids, or threaten worker health or
safety .
This responsibility is fulfilled, in part, by the use of a permit system for industrial dischargers. This
permit system, common to both Eugene and Springfield, implements necessary limitations on waste
characteristics and establishes inspection, monitoring, and reporting requirements for documenting
waste quality and quantity controls. The Industrial Pretreatment section is also responsible for
locating new industrial discharges in Springfield and evaluating the impact of those discharges on
the regional WPCF. As of February 2006, there were 14 significant industrial users under permit in
Springfield. The Industrial Pretreatment Program also addresses the wastewater discharges of some
commercial/industrial businesses through the development and implementation of Pollution
Management Practices. Pretreatment program staff also coordinates pollution prevention activities
in cooperation with the Pollution Prevention Coalition of Lane County.
Page 42 PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Springfield Budget Detail
ACCOUNTING & FINANCIAL REPORTING
Accounting and financial reporting services for the RWP are provided by the Accounting section in
the Springfield Finance Department, in coordination with ESD. Springfield Accounting staff
maintain grant and contract accounting systems, as well as compliance with all local, State and
Federal accounting and reporting requirements for MWMC finances. This section also assists
ESD with preparation of the MWMC budget, capital financing documents, sewer user rates, and
fmandal policies and procedures.
EXHIBIT 11
SPRINGFIELD ADMINISTRATION PROGRAM
PROPOSED FY 06-07
BUDGET SUMMARY
AMENDED
ACTUAL BUDGET CHANGE *
FY 04-05 FY 05-06 INCR/(DECR)
Personnel Services $710,851 $1,378,556 $430,939 37%
Materials & Services 1,413,891 2,100,837 13,421 1%
Capital Outlay 26,980 22,000 0 NA
Budget Summary $2,151,722 $3,501,393 $444,360 15%
5-YEAR MWMC ADOPTED BUDGET COMPARISON
SPRINGFIELD ADMINISTRATION
$4,000,000
$500,000
$1,638,457
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$0
FY 02-03
FY 03-04
FY 04-05
FY 05-06
FY 06-07
Note: * Change column and Percent Change column compare proposed FY 06-07 budget to originally adopted FY
05-06 budget.
Page 43 PROPOSED FY 06-07 BUDGET AND eIP
Metropolitan Wastewater Management Commission Springfield Budget Detail
ACTUAL
PERSONNEL SERVICES FY 04-05
Regular Wages $520,998
Overtime 400
Personal Services Adjustments 0
Employee Benefits 188,613
Cell Phone Allowance 840
Total Personnel Services $710.851
FTE 7.30
MATERIALS & SERVICES
Billing & Coli Exp 419,762 (13,000) -3%
Contractual Services 77,447 (66,500) -23%
Litigation Expense 283,699 0 0%
Environmental Ed 8,243 0 0%
Attorney Fees 52,084 0 0%
Com Emerg Notification System 0 (2,800) NA
PP&L Insurance 225,442 16,500 6%
Telephone 1,119 2,050 545%
Ris/ Airs/Geo Charges 7,658 515 5%
Advertising 6,122 0 0%
Duplicating Supplies 1,378 0 0%
Printing 6,950 (500) -5%
Travel & Meeting Expenses 4,300 8,850 43%
Property Taxes 3,906 (3,000) -33%
WPCF/NPDES Permits 170 10,550 12%
Safety Clothing/Eq 93 400 133%
Pretreatment Supplies 1,087 0 0%
Gasoline & Oil 991 971 94%
Utilities 4,040 3,470 60%
Memberships, Books, Subscrips 10,604 2,550 18%
Postage & Shipping Charges 1,401 0 0%
Office Supplies 5,690 1,250 13%
Computer Software 1,601 26,434 367%
Small Furniture & Appliances 1,962 (1,500) -33%
Program Expense 32,063 1,800 5%
Internal System Mtce 0 (8,500) NA
Equipment Maintenance 2,489 7,150 292%
Property Maintenance 0 1,000 200%
Employee Development 5,436 8,750 44%
Internal Insurance Chgs 4,484 1,234 6%
Internal Veh Mt Chgs 1,936 1,555 79%
Phone Equip Chgs 604 (510) NA
Internal Fac Rent 11,535 0 0%
Computer Equip Chgs 19,984 (1,825) -18%
Data Proc Chgs 44,682 (39,450) NA
Bldg Maint Chgs 20,887 9,628 38%
Internal Phone Chgs 0 0 NA
Internal Veh & Equip Rent 7,507 1,492 35%
Internal Employee Benefit 9,306 5,529 49%
License & Fee Refunds 0 0 NA
Internal MS Enterprise Agreemen 0 5,542 NA
Indirect Costs 122 967 31 036 13%
Accrual Adjustments 0 0 NA
Prior Year Encumbrance 0 0 NA
Total Materials & Services $1.413.891 $13.421 10/0
CAPITAL OUTLAY
Total Capital Outlav 26 980 $0 NA
TOTAL $2.151.722 $444.360 15%
Page 44 PROPOSED FY 06-07 BUDGET AND eIP
, ,
REGIONAL WASTEWATER
PROGRAM BUDGET
APPENDIX B
EUGENE
PROGRAM DETAIL
Metropolitan Wastewater Management Commission
Eugene Budget Detail
CITY OF EUGENE
REGIONAL WASTEWATER PROGRAM RESPONSIBILITIES
The Wastewater Division for the City of Eugene manages all regional wastewater pollution
control facilities serving the Eugene/Springfield and River Road/Santa Clara areas under the
Intergovernmental Agreement with the Metropolitan Wastewater Management Commission
(MWMC).
These regional facilities include the Eugene/Springfield Regional Water Pollution Control
Facility (WPCF), the 154 acre Biosolids Management Facility, the 286 acre Seasonal Industrial
Waste Facility, the 600 acre Biocycle Farm site, and regional wastewater pumping stations and
transmission sewers. In support of the water pollution control program, the Division also
provides technical services for wastewater treatment, management of equipment replacement
and infrastructure rehabilitation, biosolids treatment and recycling, an industrial source control
and pretreatment program in conjunction with City of Springfield staff, regional laboratory
services for wastewater and water quality analyses, and flow monitoring on the regional
sanitary trunk sewers.
ADMINISTRATIVE AND MANAGEMENT SERVICES
Administrative Services provides management, administrative, and office support to the
Wastewater Division. This support includes the general planning, directing, and managing of
the activities of the Division; development and coordination of the budget; administration of
personnel records; and processing of payroll, accounts payable, and accounts receivable. This
section also provides tracking and monitoring of all assets for the regional wastewater
treatment facilities and clerical support for reception, telephone services, and other
miscellaneous needs. The Administrative services include oversight and coordination of the
Division's Environmental Management System, safety, and training programs. Another area
this program administers is the coordination of local and regional billing and rate activities.
REGIONAL WASTEWATER TREATMENT
FACILITY OPERATIONS
The Wastewater Division operates the WPCF to treat domestic and industrial liquid wastes to
achieve an effluent quality that protects and sustains the beneficial uses ofthe Willamette
River. The WPCF is designed to treat 49 mgd of dry weather flow, with a peak hydraulic
capacity of 105 mgd for full secondary treatment. The Operations section optimizes integrated
wastewater treatment processes to ensure effluent quality requirements are met in an effective
manner. In addition, the Operations section provides 24 hour/day alarm monitoring of all plant
processes, regional and local pump stations, and the Biosolids and Seasonal Industrial Waste
Facilities.
REGIONAL W ASTEW A TER TREATMENT
FACILITY MAINTENANCE
Preservation of the multi-million dollar investment in the equipment and infrastructure ofthe
WPCF is the responsibility of the Maintenance section of the Wastewater Division. This
section provides a preventative maintenance program to maximize equipment life and
Page 45 PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Eugene Bud~et Detail
performance; a corrective maintenance program for repairing unanticipated equipment failures;
a facility maintenance program to maintain the buildings, treatment structures, and grounds;
and a stores unit that purchases and stocks parts and supplies and assists with professional
services contracting. Also included within the Maintenance section's charge are the pump
stations and sewers in the regional and local collection system, and the facilities and equipment
at the Biosolids Management and Seasonal Industrial Waste Facilities.
BIOSOLIDS MANAGEMENT
The biological solids (biosolids) produced as a result of the activated sludge treatment of
wastewater is managed by the Residuals Management section of the Wastewater Division.
This section operates the BMF and Biocycle Farm located at Awbrey Lane in Eugene.
Approximately 4,750 dry tons ofbiosolids are produced annually by the WPCF. These
biosolids are treated using anaerobic digestion, stored in facultative lagoons (which provide
some additional treatment benefits), and then air-dried to reduce the water content and
facilitate transport. The dried material is ultimately recycled to agricultural land as a beneficial
fertilizer and soil conditioner. In 2004 the first phase of the Biocycle Farm began operations,
beneficially reusing biosolids through irrigation on poplar trees. This section also manages the
Seasonal Industrial Waste (SIW) facility.
INDUSTRIAL SOURCE CONTROL (Pretreatment) and ANAL YTICAL SERVICES,
SAMPLING TEAM
The pretreatment program is a regional activity implemented jointly by the cities of Eugene
and Springfield. The Industrial Source Control group of the Wastewater Division is charged
with administering the pretreatment program for the regulation and oversight of wastewaters
discharged to the sanitary collection system by fixed-site industries in Eugene and by mobile
waste haulers in the Eugene and Springfield areas. This group is also responsible for ensuring
that these wastes do not damage the collection system, interfere with wastewater treatment
processes, result in the pass-through of harmful pollutants to treated effluent or biosolids, or
threaten worker health or safety.
This responsibility is fulfilled through the use of a permit system for industrial dischargers.
This permit system, common to both Eugene and Springfield, implements necessary limitations
on waste characteristics and establishes inspection, monitoring, and reporting requirements for
documenting waste quality and quantity controls. The staff is also responsible for locating new
industrial discharges in Eugene and evaluating the impact of new non-residential discharges on
the WPCF. As of January 2006, there were 21 significant industrial users under permit in
Eugene.
The section also has responsibilities related to environmental spill response activities.
The Analytical Services group provides necessary analytical work in support of wastewater
treatment, residuals management, industrial source control, stormwater monitoring, and special
project activities ofthe Wastewater Division. The laboratory's services include sample
handling and analyses of influent sewage, treated wastewater, biosolids, industrial wastes,
stormwater, and groundwater. Information from the laboratory is used to make treatment
Page 46 PROPOSED FY 06-07 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Eu~ene Budget Detail
process control decisions, document compliance with regulatory requirements, demonstrate
environmental protection, and ensure worker health and safety.
The Sampling Team is responsible for all of the sampling activities related to regional
wastewater program functions. These include the Eugene pretreatment program, wastewater
treatment process control, effluent and ambient water quality, groundwater quality, facultative
sludge lagoons, and storm water samples. This section also evaluates and reports on the
sampling data for various programs.
MANAGEMENT INFORMATION SERVICES (MIS)
The MIS section provides services for electronic data gathering, analysis, and reporting as
necessary in compliance with regulatory requirements and management functions. This section
also maintains the electronic communication linkages with the City of Eugene and the Regional
Information System, and supplies technical expertise and assistance in the selection, operation,
and modification of computer systems (hardware and software) within the Division.
PROJECT MANAGEMENT
Management of wastewater system improvements and ongoing developments is carried out by
the Project Management staff. Activities include coordination of CIP activities with the City of
Springfield staff, problem-solving and action recommendations, project management, technical
research, coordination of activities related to renewal ofthe NPDES wastewater discharge
permit, computer-aided design and electronic storage of design drawings, and planning of
projects to anticipate and prepare for new regulatory and operational requirements. The Project
Management staff develops Request for Proposals and Request for Quotes, coordinates special
project activities between work sections, and coordinates the procurement of building permits as
necessary in support of project activities.
Page 47 PROPOSED FY 06-07 BUDGET AND ClP
Metropolitan Wastewater Mana&ernent Commission
Eugene Budget Detail
EXHIBIT 13
0& M - CITY OF EUGENE PROGRAM
PROPOSED FY 06-07
BUDGET SUMMARY
AMENDED
ACTUAL BUDGET CHANGE *
FY 04-05 FY 05-06 INCR/(DECR)
Personnel Services $5,413,658 $6,185,937 ($73,571) -1%
Materials & Services $3,129,896 $3,540,319 15,294 0%
Capital Outlay 75,546 195,656 (10,400) -11%
Budget Summary $8,619,100 $9,921,912 ($68,677) -1%
5-YEAR MWMC ADOPTED BUDGET COMPARISON
O&M - EUGENE
$8,000,000
$10,000,000
$6,000,000
$4,000,000
$2,000,000
$0
FY 02-03
FY 03-04
FY 04-05
FY 05-06
FY 06-07
Notes: * Change column and Percent Change column, compare proposed FY 06-07 budget to adopted
FY 05-06 budget
Page 48 PROPOSED FY 06-07 BUDGET AND CIP
Metro{>olitan Wastewater Management Commission Eugene Budget Detail
EXHIBIT 14
O&M - CITY OF EUGENE
LINE ITEM BUDGET SUMMARY
ACTUAL
FY 04-05
PERSONNEL SERVICES
Regular Wages $3,356,323 $155,167 4%
Extra Help 79,370 (46,433) -69%
Overtime 57,696 (4,646) -7%
Employee Benefits 1,205,362 (189,898) -12%
Health Insurance 640,112 9,335 1%
Workers' ComplUnemploy Ins 74,794 2,904 3%
TOTAL PERSONNEL SERVICES 5,413,658 (73,571) -1%
FTE 70.36 0.92 1%
MATERIALS & SERVICES
Utilities 539,551 (54,707) -8%
Fleet Operating Charges 206,708 52,735 28%
Maintenance-Equip & Facilities 335,535 24,576 10%
Contractual Services 185,141 79,121 36%
Materials & Program Expense 491,133 (42,406) -7%
Chemicals 183,263 (52,558) -20%
Parts & Components 219,263 (34,200) -13%
Risk Insurance - Employee Liability . 111,274 (3,631) -7%
Laboratory Equipment & Supplies 62,042 (1,534) -2%
Computer Equip, Supplies, Maint 100,193 81,018 78%
Indirects 670,199 (33,120 -4%
TOTAL MATERIALS & SERVICES 3,104,300 15,294 0.4%
CAPITAL OUTLAY
Motorized Vehicles $29,271 74,600 654%
Capital Outlay-Other 54,248 (85,000) NA
TOTAL CAPITAL OUTLAY 83,520 (10,400) -11%
LINE ITEM SUMMARY: EUGENE 8,601,478 (68,677) -10/0
Page 49 PROPOSED FY 06-07 BUDGET AND CIP
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Page 50
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Page 51
i. ,
REGIONAL WASTEWATER
PROGRAM BUDGET
CAPITAL PROGRAM
PROJECT SHEETS
F acilitv Process Component
Biosolids
$319,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
INFLATED PROJECT COST
(FY 2005-06 Dollars):
PHASING:
PRIOR
EXPEND-
ITURES
20,000
TOTAL . 20000
20 000
TOTAL
BIOSOLlDS - POPLAR PLANTATION II
299 000
o
319,000
Biosolids - Poplar Plantation 1/
An additional 130 acres - site preparation begins in summer/fall 06; planting in spring 07.
Land already purchased and provides additional area adjacent to BMF for application of
liquid and dewatered biosolids. Expansion of the BF provides MWMC with more flexibility
and control of overall biosolids management program.
Increased solids production at the E/S WPCF and currently storing an excess inventory of
biosolids in the lagoons.
Biocycle Farm Phase 1 loading limits for liquid and dewatered biosolids are reached. Also,
might accelerate if loss of cooperative farming land application sites.
100% Performance
$300,000
$319,000
Budgeted for FY 2005/06; carryover to FY2006/07
Page 52
FY 06-07 BUDGET AND CIP
F acilitv Process Component
Biosolids
$420,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
EPA Grant
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
INFLATED PROJECT COST
(FY2005-06 Dollars):
PHASING:
BIOCYCLE FARM HOSE REELS
TOTAL
195,000
225 000
TOTAL
Biosolids - Biocycle Farm Hose Reels
Purchase additional hose reels for liquid biosolids application on Phase I and Phase II
trees.
Improve liquid biosolids application
Operational and efficiency improvements related to liquid biosolids application.
Biocycle Farm's ability to begin receiving liquid biosolids.
100% Performance
$395,000
$420,000
Budgeted for FY 2005/06; carryover to FY 2006/07
Page 53
FY 06-07 BUDGET AND ClP
Facility Process Comoonent
Biosolids
$372,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
INFLATED PROJECT COST
(FY 2007-08 Dollars):
PHASING:
BIOSOLlDS - POPLAR PLANTATION III
PRIOR
EXPEND-
ITURES
TOTAL
TOTAL
Biosolids - Poplar Plantation III
Final 120 acres of the Biocycle Farm - site preparation begins in summer/fall, 2007;
planting in spring, 2008.
Land already purchased and provides additional area adjacent to BMF for application of
liquid and dewatered biosolids. Expansion of the Biocycle Farm provides MWMC with more
flexibility and control of overall biosolids management program.
Increased solids production at the E/S WPCF and currently storing an excess inventory of
biosolids in the lagoons.
Biocycle Farm Phase 1 and 2 loading limits for liquid and dewatered biosolids are reached.
Also, might accelerate if loss of cooperative farming land application sites occur.
100% Performance
$300,000
$372,000
Programmed for FY 2007/08
Page 54
FY 06-07 BUDGET AND CIP
Facility Process Comoonent
Biosolids
$3,000,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Reimbursement Reserve
TOTAL
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-5 Dollars):
RECOSTED PROJECT COST
(FY 2006-07 Dollars):
PHASING:
BIOSOLlDS - LINE LAGOONS I
TOTAL
PRIOR
EXPEND~
ITURES
200 000
200,000 2,450,000
350 000
2,800,000
2,650,000
350 000
Biosolids - Line lagoons I
Reline lagoons, Phase 1 - from existing MWMC CIP. In addition, improvement in the
moving system for the lagoon dredge.
Testing has indicated that the lagoons may be leaking.
Regulatory requirements and maintaining operational reliability.
Identification of temporary storage location for contents of lagoon and installation of
temporary equipment required to transfer lagoon contents.
100% Rehabilitation
$1,200,000
$3,000,000
Budgeted for FY 2005/06; carryover to FY 2006/07
Page 55
FY 06-07 BUDGET AND ClP
F acUity Process Comoonent
Biosolids
$2,894,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Reimbursement Reserve
TOTAL
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2008-09 Dollars):
PHASING:
BIOSOLlDS - LINE LAGOONS II
TOTAL
2,744,000
150,000
2,894,000
2,744,000
150 000
'.2.894,000
Biosolids - Line Lagoons II
Reline lagoons, Phase 2 - from existing MWMC CIP.
Testing has indicated that the lagoons may be leaking.
Regulatory requirements and maintaining operational reliability.
Identification of temporary storage location for contents of lagoon and installation of
temporary equipment required to transfer lagoon contents.
100% Rehabilitation
$1,100,000
$2,894,000
Programmed for FY 2008/09
Page 56
FY 06-07 BUDGET AND eIP
Facility Process Component
Biosolids
$3,191,000
Total Cost
Costs
Design/Construction
TOTAL
FUNDING SOURCE
apital Reserve
DC Reimbursement Reserve
TOTAL
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2010-11 Dollars):
PHASING:
'"
BIOSOLlDS . LINE LAGOONS III
PRIOR
EXPEND-
ITURES
3,041,000 3,041,000
150000 150000
Biosolids - Line Lagoons III
Reline lagoons, Phase 3 - from existing MWMC CIP.
Testing has indicated that the lagoons may be leaking.
Regulatory requirements and maintaining operational reliability.
Identification of temporary storage location for contents of lagoon and installation of
temporary equipment required to transfer lagoon contents.
100% Rehabilitation
$1,100,000
$3,191,000
Programmed for FY 2010/11
Page 57
FY 06-07 BUDGET AND CIP
..
Facility Process Comoonent
Non-Process Facilities and
Planning
$500,000
Total Cost
Costs
Construction
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(2004 Dollars):
RECOSTED PROJECT COST
(2006 Dollars):
PHASING:
RIVER AVENUE IMPROVEMENTS
TOTAL
PRIOR
EXPEND-
ITURES
o
o
500,000
H50(),QOO
TOTAL
River Avenue Improvements
Construct road improvements
The City of Eugene is doing this improvement to the entire length of the road .as an
assessment project. New project cost is based on Eugene's new estimate of the
assessment.
River Avenue is not built to City of Eugene standards.
City of Eugene schedule
100% Rehabilitation
$330,000
$500,000
Budgeted for FY 2005/06; carryover to FY 2006-07
Page 58
FY 06-07 BUDGET AND CIP
Facility Process Component
Non-Process Facilities and
Planning
$532,000
Total Cost
Costs
Other
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
INFLATED PROJECT COST
(FY 2006-07 Dollars):
PHASING:
"
WET WEATHER FLOW MANAGEMENT PLAN UPDATE
TOTAL
TOTAL
WWFMP Update and Support for Private Lateral Program
Evaluate collection system flow monitoring data collected since the original WWFMP was
finalized in 2000, update and run collection system model. And confirm (revise) convey and
treat approach. Review importance of private lateral rehabilitation and investigate ways to
encourage or require private lateral repairs.
Ongoing monitoring data might impact III reduction priorities. Private lateral infiltration
remains an important issue to address.
Ongoing goal to find the most cost effective means of reducing III. Requirement to prevent
overflows in the system during 5 year storm by 2010.
Once sufficient monitoring data is available.
100% Performance
$500,000
$532,000
Budgeted for FY 2005/06; carryover to FY 2006/07
Page 59
FY 06-07 BUDGET AND eIP
.
Facility Process Comoonent
Non-Process Facilities and
Planning
$312,595
Total Cost
Costs
Other
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
ESTIMATED PROJECT COST
(FY 2006-07 Dollars):
PHASING:
FACILITY PLAN ENGINEERING SERVICES
TOTAL
TOTAL
Ongoing consultant services related to the Facilities Plan
Engineering services for analysis, project definition, cost estimating, and general
consultation regarding the 20 year facilities plan.
Project definitions were developed to varying levels of specificity in the 20 year Plan and
there is an on-going need to have a consistent resource to help in further refining projects
and generally assisting with implementation of the plan.
Ongoing goal to efficiently follow and update the 20 year plan.
On-going need
Other
NA
$312,595
Annual programmed expenditure
Page 60
FY 06-07 BUDGET AND CIP
Facility Process Comoonent
Non-Process Facilities and
Planning
$221,000
Total Cost
Costs
Other
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
ESTIMATED PROJECT COST
(FY 2006-07 Dollars):
PHASING:
2010 PARTIAL FACILITY PLAN UPDATE
TOTAL
PRIOR
EXPEND-
ITURES
o
o
o
TOTAL
Scheduled partial update of the Facilities Plan
Review of the Facilities Plan assumptions and costs. Consideration of new regulations,
information, and technology to modify the plan.
Regulatory requirements and system data are not static and the plan may require course
correction to meet new needs.
Ongoing goal to keep planning up to date.
Scheduled update.
Other
$150,000
$221,000
Programmed for FY 20010-11
Page 61
FY 06-07 BUDGET AND eIP
..
Facility Process Component
Non-Process Facilities and
Planning
$186,000
Total Cost
Costs
Other
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2007-08 Dollars):
PHASING:
OUTFALL MIXING ZONE STUDY
TOTAL
TOTAL
Outfall Mixing Zone Study
Update the 1994 Mixing Zone Study to account for additional 100 mgd (approximate)
bankside outfall capacity and for changes to the Willamette River morphology that may
have occurred since the last study was conducted.
Current diffuser may be insufficient to accommodate peak wet weather flows.
100% Performance
$150,000
$186,000
Programmed for FY 2007/08
Page 62
FY 06-07 BUDGET AND CIP
Facility Process Component
Collection System Pump Stations
$741,500
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY2010-11 Dollars):
PHASING:
GlENWOOD PUMP STATION UPGRADE
TOTAL
TOTAL
Glenwood Pump Station Upgrade
Expand pump station capacity.
Additional pumping capacity is required to handle increasing flows in Glenwood and Laurel
Hill area of Eugene.
Keep up with capacity needs and prevent overflows.
Collection system computer model estimates that capacity increase will be needed by 2010.
Continued monitoring of flows and updating of the model will determine when the
improvements are actually needed.
100% Capacity
$500,000
$741,500
Programmed for FY 2010/11
Page 63
FY 06-07 BUDGET AND CIP
<<
Facility Process Component
Collection System Pump Stations
$9,125,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Reimbursement Reserve
SDC Improvement Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2006-07 Dollars):
PHASING:
WILLAKENZIE PUMP STATION EXPANSION
TOTAL
TOTAL
85,000 5,013,000 1,827,000
1,200,000
1,000,000
"""7;213;000 "...'1,827,000
Willakenzie Pump Station Expansion
Add four, 14-mgd pumps to increase capacity from 80 to 135 mgd.
Additional pumping capacity is required to increase total influent pumping capacity to 277
mgd.
Systematic elimination of sanitary sewer overflows by the year 2010.
Collection system computer model estimates the current wet weather peak flow to plant to
be 264 mgd. Overall existing peak flow capacity is 175 mgd so there is already a capacity
deficit.
100% Capacity
$6,000,000
$9,125,000
Budgeted for FY 2005/06; carryover to FY 2006/07 plus additional funding programmed in
FY 2007-08
Page 64
FY 06-07 BUDGET AND eIP
Facility Process Comoonent
Preliminary Treatment
$3,730,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital ReseNe
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2005-06 Dollars):
PHASING:
INFLUENT PUMPING IMPROVEMENTS
TOTAL
PRIOR
EXPENO:'
ITURES
87 000
TOTAL
87000 1,879000 1,764 000
ta79,000 ::+1.,764;000
3 730 000
3,730;000
Influent Pumping Improvements
Add 5th pump to increase capacity from 84 to 99 mgd or otherwise increase influent
pumping capacity at the front end of the plant. An alternate has been identified to add a
standby submerged pump, which may be the more cost effective overall solution to the
influent pumping needs.
New pump is required to increase total influent pumping capacity to 277 mgd. There are
also outstanding issues regarding the redundancy requirement for pumping which may
affect the solution here.
Systematic elimination of sanitary sewer overflows by the year 2010.
Collection system computer model estimates the current wet weather peak flow to plant to
be 264 mgd. Overall existing peak flow capacity is 175 mgd so there is already a capacity
deficit.
100% Capacity
$1,700,000
$3,730,000
Budgeted for FY 2005/06; carryover to FY 2006/07 plus additional funding programmed in
FY 2007-08
Page 65
FY 06-07 BUDGET AND CIP
. .
Facility Process Component
Preliminary Treatment
$14,860,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Reimbursement Reserve
SDC Improvement Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2007-08 Dollars):
PHASING:
DRY WEATHER HEADWORKS
TOTAL
PRIOR
EXPEND~
ITURES
o
o 2,500,000 11,960,000
o 200,000 200,000
o
TOTAL
12,160,000
Dry Weather Headworks
Expand headworks so that all of the 2025 wet weather peak flow receives preliminary
treatment.
New dry weather headworks that will be used in conjunction with the existing headworks
(which will then be used for peak flow events) to provide preliminary treatment for a total
peak wet weather flow of 277 mgd.
Increases in peak wet weather flows resulting from the elimination of sanitary sewer
overflows.
Peak wet weather flows in excess of 210 mgd.
100% Capacity
$12,800,000
$14,860,000
Budgeted for design in FY 2006/0 and construction in FY 2007/08
Page 66
FY 06-07 BUDGET AND CIP
Facility Process Component
Primary and Secondary
Treatment
$17,480,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
apital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2006-07 Dollars):
PHASING:
..
CLARIFIER IMPROVEMENTS
TOTAL
PRIOR
EXPEND-
ITURES
3130000
3130,000
17,480,000
.......107'.480;000
TOTAL
Clarifier Improvements (Originally Primary Clarifier Enhancements, Secondary Clarifier
Enhancements and 9th and 10th Clarifier)
Baffling of primary clarifiers and remove hydraulic restrictions. Baffle, add inlet energy
dissipation, change out flocculation well, construct outboard launder. and retrofit suction
header for existing 8 secondary clarifiers. Construct 9th and 10th secondary clarifiers.
Enhancing the existing clarifiers will increase primary and secondary treatment capacity
and will maximize the facilities investment in existing infrastructure. Adding the 2 new
clarifiers will increase secondary treatment capability and increase ability to handle peak
flows.
Increase capacity to treat base and peak flows and improve effluent quality and reliability so
that a blended primary and secondary effluent can meet the current NPDES total
suspended solids limits.
Primary clarifier surface overflow rates exceeding 1500 gpd/sf, or total plant influent flows
exceeding 86 mgd. Hydraulic restrictions removed when peak wet weather flows exceed
200 mgd. Average secondary clarifier surface overflow rates exceeding 750 gpd/sf or wet
season maximum month flows exceeding 80 mgd. Wet season flows through secondary
treatment exceeding 134 mgd.
Capacity and performance
$12,800,000
$17,480,000
Originally budgeted in FY 2004/05 and unspent amounts carried forward to FY 06/07
Page 67
FY 06-07 BUDGET AND CIP
.. \,
Facility Process Component
Primary Treatment
$4,378,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Improvement Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2007-08 Dollars):
PHASING:
PRIMARY SLUDGE THICKENING
PRIOR
EXPEND.
ITURES
TOTAL
3,878,000
3,878,000
500 000
'4;378,000
TOTAL
Primary Sludge Thickening Outside of Clarifiers
Thin primary sludge pumping and piping systems to gravity thickeners, two, 50' foot
diameter gravity thickeners (covered for odor control), supernatant overflow pumping and
piping, thickened sludge piping/pumping to digesters. See Odorous Air Treatment for
treatment of odors.
One of the projects that increases capacity of existing primary clarifiers from approximately
103 mgd to 165 mgd.
All peak wet weather flows must receive primary treatment prior to diversion and effluent
blending to meet the current NPDES permit for total suspended solids.
Primary clarifier surface overflow rates exceeding 1800 gpd/sf: Sustained wet weather
flows through the primaries in excess of 103 mgd after baffling improvements are made.
100% Capacity
$3,600,000
$4,378,000
Programmed for FY 2007/08
Page 68
FY 06-07 BUDGET AND CIP
Facility Process Comoonent
Solids Processing
$2,956,596
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2006-07 Dollars):
PHASING:
DIGESTER MIXING IMPROVEMENTS
TOTAL
PRIOR
EXPEND..
ITURES
484 000
484 000
2 956,596
. H:~;9S6;59p
TOTAL
Digester Mixing Improvements Design and Construction
Replace existing gas mixing system with a pump mixing system.
This project will increase the active volume of the digesters, thus allowing for additional
solids stabilization volume and potentially deferring the need to construct an additional
digester.
Need for improved digester mixing to increase active digester volume.
Sludge residence time (SRT) and volatile solids reduction design criteria.
50% Capacity; 50% Performance
$2,000,000
$2,956,596
Design budgeted for FY 2004/05
Construction budgeted for FY 2005/06; carryover to FY 06/07
Page 69
FY 06-07 BUDGET AND CIP
( t I lJt.
Facility Process Comoonent
Solids Processing
$2,657,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Reimbursement Reserve
SDC Improvement Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY2006-07 Dollars):
PHASING:
WASTE ACTIVATED SLUDGE THICKENING
TOTAL
PRIOR
EXPEND-
ITURES
20 000
20,000 2,137,000
200,000
300,000
TOTAL
Third Gravity Belt Thickener
Third gravity belt thickener (GBT) with associated at grade building. Assumes additional
basement floor space is not required.
Provides additional capacity for WAS thickening and potentially delays the construction of
additional digesters.
Additional capacity to provide WAS thickening with one unit offline at WWMW upper limit
flow projections. Nitrification required by the NPDES permit and increasing wastewater
flows and loads generates more WAS solids. Provide ability to conduct recuperative
thickening so that need for additional digestion volume can potentially be deferred.
Exceeding solids and hydraulic loading rate design criteria.
100% Capacity
$2,500,000
$2,657,000
Budgeted for FY 2005/06
Page 70
FY 06-07 BUDGET AND eIP
Facility Process Component
Odor Control
$9,510,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Improvementment Reserve
TOTAL
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECaSTED PROJECT COST
(FT 2006-07 Dollars):
PHASING:
TOTAL
..
ODOROUS AIR TREATMENT I
PRIOR
EXPEND-
ITURES
70 000
70,000 2,590,000
150,000
2,740,000
9,360,000
150 000
1'9,51 Q,OOO
Odorous Air Treatment - I
Biofilters or other treatment for odors from primary clarifiers and new sludge building.
Includes the new concept of complete covering of the primary clarifiers, so costs have risen
dramatically for first phase.
Primary clarifier weirs and launders are odor sources. The new sludge building addition is
also an odor source.
Maintain MWMC's status as environmental stewards. Address neighborhood odor
complaints and community concerns regarding odors.
New construction requires greater odor control.
100% Performance
$2,300,000
$9,510,000
Budgeted for FY 2005/06; carryover to FY 2006/07 plus additional funding in FY07/08
Page 71
FY 06-07 BUDGET AND CIP
~ . I .
Facility Process Component
Odor Control
$1,704,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
apital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2008-09 Dollars):
PHASING:
PRIOR
EXPEND-
ITURES
TOTAL
TOTAL
ODOROUS AIR TREATMENT II
1 704,000
1,704000
1,704,'000
Odorous Air Treatment II
Biofilters or other treatment for odors from primary clarifiers and new sludge building.
Primary clarifier weirs and launders as well as gravity thickeners are odor sources.
Maintain MWMC's status as environmental stewards. Address neighborhood odor
complaints and community concerns regarding odors.
New construction requires greater odor control
100% Performance
$2,300,000
$1,704,000
Programmed for FY 2008/09
Page 72
FY 06-07 BUDGET AND CIP
Facility Process Component
Secondary Treatment
$10,189,680
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Improvement Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2006-07 Dollars):
PHASING:
... '4) ..
AERATION BASIN IMPROVEMENTS - PHASE 1
TOTAL
. PRIOR
EXPEND-
ITURES
410000
TOTAL
410,000 8,379,680
1 ,400 000
9,779,680
8,789,680
1 ,400 000
10.189,6.80
Aeration Basin Improvements Design and Construction - Phase I
Add step feed, anoxic selectors, and fine bubble diffusers to 4 of the 8 cells of the aeration
basins. Remove hydraulic restrictions in both south and north aeration basins (effluent
gates). Includes future primary effluent flow control gates for both north and south aeration
basins.
Increase the dry weather aeration basin treatment capacity to 65 mgd with respect to
ammonia (Le., with nitrification) and increase the sustained (Le., on a weekly basis) wet
weather treatment capacity to 130 mgd.
NPDES permit includes ammonia limit requiring nitrification in dry weather and expansion of
wet weather capacity to treat wet weather flows to meet NPDES monthly and weekly
suspended solids limits.
Maximum month dry weather flow of 25 mgd requiring nitrification. May flows and
temperatures could require the use of all aeration basin cells. Peak wet weather flows
above 103 mgd require hydraulic modifications.
50% Capacity; 50% Performance
$6,900,000
$10,189,680
Budgeted for FY 2004/05, carryover to FY 2005/06 and 2006/07
Page 73
FY 06-07 BUDGET AND CIP
(J, t to ...
F acilitv Process Comoonent
Peak Flow Management
$16,838,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Improvementment Reserve
TOTAL
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2008-09 Dollars):
PHASING:
PARALLEL PRIMARY/SECONDARY TREATMENT
TOTAL
1,500,000 15038000
300 000
15,338.000
Parallel Primary/Secondary Treatment
Piping, pumping, and flow split boxes to enable primary and secondary treatment to be
operated in parallel.
This project expands the peak wet weather treatment capacity to 277 mgd through flow
management techniques.
DEQ requirement that the peak wet weather flow (5-year, 24-hour rain event) be treated by
the E1S WPCF and meet secondary effluent standards (diverted blended flow receives
equivalent of primary treatment).
Elimination of sanitary sewer overflows by the year 2010.
100% Capacity
$11,000,000
$16,838,000
Design programmed for FY 2007/08
Construction programmed for FY 2008/09
Page 74
FY 06-07 BUDGET AND ClP
Facility Process Comoonent
Disinfection/Outfall
$12,760,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2007-08 Dollars):
PHASING:
4f A ~ ..,
SODIUM HYPOCHLORITE CONVERSION
TOTAL
TOTAL
Sodium Hypochlorite Conversion
Convert existing chlorine gas system to sodium hypochlorite for the base flow. Retain the
existing chlorine contact basins. Install system with capability for high rate disinfection of
PE diversion assuming high dosages of chlorine into a 72-inch pipe and small chlorine
contact basin.
Liquid sodium hypochlorite and sodium bisulfite system will replace the existing chlorine
sulfur dioxide gas systems and increase the disinfection capacity from 175 mgd to 277
mgd.
Operator and community safety issues.
Phasing with other related projects.
50% Capacity; 50% Performance
$4,100,000
$12,760,000
Programmed for FY 2007/08
Page 75
FY 06-07 BUDGET AND CIP
~ .. ..
Facility Process Component
Tertiary Filters
$14,685,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
SDC Improvement Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2008-09 Dollars):
PHASING:
TERTIARY FILTRATION I
TOTAL
13,285,000
1 ,400 000
o 13,285,000
o 1 ,400 000
1-4,685,000
TOTAL
Tertiary Filtration Design and Construction
Filtration: includes infrastructure/support facilities for 30 mgd of filters; install filter cells
sufficient for only 10 mgd.
An estimated 30 mgd of filters is required by 2010 to meet dry season mass limits. Facility
Plan proposes phasing filters in sooner to facilitate development of Level 3 and Level 4
reuse. Provides high quality secondary effluent and potential level 4 reuse water. Also,
needed to assist with meeting wet season mass load requirements during peak flow events
(under all peak flow management altematives).
Performance reliability to meet the dry weather NPDES total suspended solids limits of less
than 10 mg/L, reuse development, and compliance with peak flow management.
NPDE8 permit compliance for T88: Dry weather maximum month flow in excess of 49 mgd.
Also, initially to provide higher quality effluent so that reuse can be developed.
25% Capacity; 75% Performance
$10,100,000
$14,685,000
Programmed for FY 2008f09
Page 76
FY 06-07 BUDGET AND CIP
Facility Process Comoonent
Tertiary Filters
$8,361,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2008-09 Dollars):
PHASING:
PRIOR
EXPEND~
ITURES
TOTAL
TOTAL
~ '11> ~.
TERTIARY FILTRATION II
Tertiary Filtration Design and Construction - Phase 2
Additional 1 0 mgd offilter cells, for a total of 20 mgd
An estimated 30 mgd of filters is required by 2010 to meet dry season mass limits. The
Facility Plan proposes phasing filters in sooner to facilitate development of level 3 and
level 4 reuse. Also needed to assist with meeting wet season mass load requirements
during peak flow events.
Performance reliability to meet the dry weather NPDE8 total suspended solids limits of less
than 10 mg/l, reuse development, and compliance with peak flow management.
NPDE8 permit compliance for T88: Dry weather maximum month flow in excess of 49 mgd.
Also, initially to provide higher quality effluent so that reuse can be developed.
$5,050,000
25% Capacity; 75% Performance
$8,361,000
Programmed for FY 2010/11
Page 77
FY 06-07 BUDGET AND CIP
. ..} -
Facility Process Comoonent
Reuse Facilities
$2,891,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2006-07 Dollars):
PHASING:
EFFLUENT REUSE I
TOTAL
2 891 000
2 891 000
TOTAL
Effluent Reuse I
Level 4 reuse system: Reuse disinfection, pumping, pipeline, and distribution/irrigation
system 2.5 mgd.
Implements Level 4 reuse so that thermal load is removed from the Willamette River.
Expansion of dry weather effluent reuse programs. Current NPDES thermal load
compliance.
Potential exceedance of NPDES thermal load limit. Identification of dry weather water
needs for potential clients.
100% Performance
$2,500,000
$2,891,000
Budgeted for FY 2006/07
Page 78
FY 06-07 BUDGET AND CIP
Facility Process Component
Reuse Facilities
$5,230,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
Capital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2009-10 Dollars):
PHASING:
PRIOR
EXPEND-
ITURES
TOTAL
TOTAL
.,. .\.. It
EFFLUENT REUSE II
Level II Reuse at the Biocycle Farm
Provide 1.5 mgd of level II reuse water at the Biocycle Farm. Installation of dedicated
reuse irrigation pipeline and microspray system. Total reuse of 3.75 mgd in July and
August.
$3,600,000
100% Performance
$5,230,000
Programmed for FY 2009/10
Page 79
FY 06-07 BUDGET AND CIP
..; .oOIIl" ,.
Facility Process Component
Disinfection/Outfall
$3,000,000
Total Cost
Costs
Design/Construction
FUNDING SOURCE
apital Reserve
PROJECT:
DESCRIPTION:
JUSTIFICATION:
PROJECT DRIVER:
PROJECT TRIGGER:
TYPE OF PROJECT:
ESTIMATED PROJECT COST
(FY 2004-05 Dollars):
RECOSTED PROJECT COST
(FY 2007-08 Dollars):
PHASING:
BANKSIDE OUTFALL
TOTAL
TOTAL
3,000,000
~,OOO,OOO
Bankside Outfall
Bankside outfall to accommodate 117 mgd (277 mgd less 160 mgd which is the estimated
capacity of the existing outfall system after secondary treatment modifications.
New bankside outfall is required to pass the peak wet weather flow to the river.
After secondary treatment modifications are made, a maximum peak flow of 160 mgd can
pass through the existing outfall box without submerging the secondary clarifier weirs.
Peak wet weather flows in excess of 160 mgd.
100% Capacity
$1,390,000
$3,000,000
Programmed for FY 2008/09
Page 80
FY 06-07 BUDGET AND CIP
ATTACHMENT B
Public Notice and Hearings for the Regional Wastewater Budget and Rates
Date Activity
April 11, 2006 Memo to Eugene City Council on proposed wastewater
and stormwater rate increases
April 16 &17, MWMC ad in the Register Guard that covered 3 public
2006 hearings: (1) Regional Wastewater Program Budget and
Capital Improvement Program; (2) Proposed schedule of
sewer user rates; and (3) proposed amendments to the
Regional Wastewater SDCs.
April 18, 2006 Agenda for the MWMC FY07 budget meeting on April 20
published in the Register Guard.
April 24, 2006 Memo to Eugene City Council on proposed administrative
rate orders implementing wastewater rates for FY07
April 28, 2006 Advertisement in the Springfield News for the public
hearing before Springfield City Council on Local and
Regional Wastewater and Drainage User Fees – meeting
th
on May 15
April 29, 2006 Legal notices about wastewater rates and public hearing
published in Register-Guard
April 30 – May 1, Advertisement in the Register Guard for the public hearing
th
2006 at the Springfield City Council Meeting on May 15 for
local and regional wastewater and drainage user fees.
May 4, 2006 News release issued on wastewater rates hearing by the
City of Eugene
May 8, 2006, and Calendar notice of wastewater rate hearing published in
May 9, 2006 Register-Guard
May 9, 2006 Article on rates increase published in Register-Guard
May 9, 2006 Public hearing held by the City of Eugene (3 people
attended)
June 1, 2006 Rate brochure will be sent to all Eugene wastewater
ratepayers via EWEB billing
L:\CMO\2006 Council Agendas\M060522\S0605222C.doc