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HomeMy WebLinkAboutItem 3: Candidate Profile for City Manager Recruitment ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Public Forum and Action: Candidate Profile for City Manager Recruitment Meeting Date: October 8, 2007 Agenda Item Number: 3 Department: Central Services Staff Contact: Alana Holmes www.eugene-or.gov Contact Telephone Number: 682-5765 ISSUE STATEMENT This is a public forum to provide the members of the community the opportunity to comment on the final draft of the candidate profile for the position of City Manager. The City Council must also take action to formally approve the candidate profile and that action is set for this meeting. BACKGROUND In previous work sessions, the City Council has met with the executive recruiter to refine and revise the candidate profile for the position of City Manager. This will be the final opportunity to hear comments and review the document prior to posting the position. After the recruitment period is closed, the executive recruiter will again meet with the City Council to review the results of the national search in December. Interviews for candidates have been tentatively set for the second week in January 2008. RELATED CITY POLICIES This item is not directly related to a City policy. However, the hiring of a city manager is related to the City Council value of an “Effective, Accountable Municipal Government.” COUNCIL OPTIONS The council may approve this document as presented, make revisions or develop new information. CITY MANAGER’S RECOMMENDATION The City Manager has no recommendation on this matter. SUGGESTED MOTION Move to approve the candidate profile for the position of City Manager. ATTACHMENTS A.Final draft of the candidate profile for the City Manager. B.Updated timeline for the City Manager Search Process L:\CMO\2007 Council Agendas\M071008\S0710083.doc FOR MORE INFORMATION Staff Contact: Alana Holmes Telephone: 682-5765 Staff E-Mail: alana.m.holmes@ci.eugene.or.us L:\CMO\2007 Council Agendas\M071008\S0710083.doc City of Eugene, OR City Manager The City of Eugene & Community able products and use sustainable practices and has recently established an Office of Sustainability and a new Sustainability Commission. The Mayor and City Council of the City of Eugene seek an experienced, Although the timber industry is still the largest industry in the Eugene innovative City Manager to help them lead this community of nearly area, where a number of manufacturing concerns produce primary, 150,000 friendly, active people. Tucked in the Willamette River Valley, secondary and value-added wood products, aggressive efforts to diversify just an hour from the coast and an hour from the Cascade Mountains, the local economy have resulted in several expansions in high tech the community covers about 40.3 square miles, with the Willamette manufacturing and software development, RV manufacturing, health River running through the heart of the City. The largest city in Lane care, life technology, recreation and environmental technology-related County, Eugene is home to the University of Oregon, Lane Community fields. The largest county employers are: PeaceHealth Oregon, University College and many other fine public and private Colleges/Universities of Oregon, Monaco Coach Corp., Country Coach, Hynix Semi-conductor and schools. Eugene residents have a high level of education, and the of America, Symantec, U.S. Government, Lane County, Eugene School community is known for its devotion to education, politics, community District 4J, City of Eugene, Springfield School District, Lane Community involvement, and sustainability. College, and the McKenzie-Willamette Medical Center. The City of Eugene's environmental, cultural and recreational riches Eugene is blessed with mild winters, a long growing season, and few have won numerous honors. Long recognized as one of the nation's drastic weather changes. Highs in July average 81 degrees and the average most nature friendly and livable cities, Eugene was named "America's high in January is 46 with a low of 33 degrees. Residents enjoy the #1 Green City" in 2006 by the Green Guide. The City has also been beauty and available activities of the City year-round. recognized as a very accessible city for its commitment to assure that everyone can utilize public areas. City of Eugene Government Eugene's citizens love their outdoor and cultural activities. It is this The county seat of Lane County and currently the third largest special blend that constitutes much of the character of this community. city in the State of Oregon, the City of Eugene was founded in Hailed as the "World's Greatest City of the Arts & Outdoors," cultural 1846 and incorporated in 1862. In accordance with the City Charter, and outdoor opportunities abound. Sports events, international track the City is served by eight Councilors who are elected by wards and field events, marathons, The Bach Festival, theatres, galleries, and for four year terms, one-half each two years. Each Councilor holds museums fill our year. We are the home of the world-class Hult Center office until his or her successor is elected and qualified. The Mayor for the Performing Arts, eight resident performance companies and is elected at large on a nonpartisan basis and also serves for a the Cuthbert Amphitheatre. To get a taste of our community's humor, four year term. one only has to attend the yearly Eugene Celebration and parade. The City Manager serves as the administrative head of the City Eugene's, nationally acclaimed bicycle system has 33 miles of off-street and is appointed by the City Council. He/She is responsible for bike and pedestrian paths, with connections to the riverbank, downtown, the overall management of the City. In accordance with the City the University of Oregon campus and neighboring City of Springfield. Charter, the City Manager appoints and directs all City staff and The European-style, wood-chip, Steve Prefontaine running trail (10 Departments with the exception of the Municipal Court Judge, km) also winds through Alton Baker Park. In 2008, Eugene again is and the newly created office of Police Auditor. These report directly showcasing its reputation as "Track Town USA" by hosting the 2008 to the Mayor and City Council but coordinate with the City Manager Olympic Team Trials - Track & Field. Eugene is home to 133 diverse as well. parks. Under the direction of the City Manager, six Departments provide The City of Eugene is in the forefront of sustainability efforts locally City services. These are Central Services, Fire & Emergency Medical and nationally and has been recognized for its commitment to meet Services, Recreation and Cultural Services, Planning and Development, today's needs without compromising the ability of future generations to Police, and Public Works. In the annual operating budget, 43 City meet their needs. These practices include growth management, renewable services are grouped into the broad service areas of: Public Safety energy, public green spaces, alternative transportation, bike paths, a Services, Infrastructure and Planning Services, Cultural/Leisure green fleet, recycling and reuse, LED lighting, local and green purchasing Services, and Central Business Services. practices, reduction of carbon emissions, and green building policies. Eugene is striving to do even better, to be a sustainable communityThe City has a net operating budget of about $ 192.37 million, a that takes care of its people and economy, just as it takes care of itsgeneral fund net operating budget of just under $120 million and environment. Eugene strives to support businesses that produce sustain-a current capital budget of approximately $33.7 million. The total approved full-time staff is approximately 1,547. The Eugene WaterOversees personnel policies, administers labor relations, and & Electric Board is Oregon?s largest public utility, and is chartered byassesses staffing levels and effectiveness. the City of Eugene as a municipal utility with a separate elected board. Ensures equal opportunity, fairness and consistency in all The Position recruitment, selection, hiring, and promotions, and selects, directs and evaluates key department/division heads. As Chief Administrative Officer of the City of Eugene the manager Directs economic, planning and community development efforts. implements policy adopted by the council. Works closely with Police, Fire and other agencies and departments The ideal successful candidate will have strong team building, to help ensure public protection and safety and ensures that the leadership, financial/budgeting, communication and public relations City?s emergency preparedness plans are maintained and updated. skills. In general, the City Manager has responsibility for planning, Assumes other duties and responsibilities as assigned by the directing, organizing and controlling the activities of City departments, Mayor and City Council. agencies, and divisions through Department Directors and other key management staff. The Candidate The City Manager will represent the City?s interests, according to coun- cil policy, with other levels and agencies of government, business interests, and the community at large. Possession of a four-year college or university undergraduate Typical duties and responsibilities of the position include: degree with major course work in public administration, business Directs and supervises the administration of all departments, administration, urban planning, finance, or a closely related field offices and agencies of the City except as otherwise provided is required. by Charter or City ordinance. A minimum of nine years of increasingly responsible adminis- Attends all City Council meetings, provides support, information trative and managerial experience of which five years is preferred and advice to the Mayor and Councilors and participates in in a public or private agency involving responsibility for strong discussions as warranted. management and administration. Experience as a City/Town/Village Manager or as an Assistant/Deputy Manager is preferred but not Works closely with the Mayor and Council Members to ensure required. that the policy decisions of the elected officials are implemented efficiently and assists the Mayor and Council in establishing The ideal candidate will also have a Master?s degree or experience goal priorities, strategies and timelines. and training that would provide the required knowledge and abilities equivalent to a Master?s or other Advanced degree. Establishes priorities and effectively translates and implements Council policy into work programs with clearly articulated The ideal candidate will also have high-level managerial experience timelines and benchmarks. in an organization of similar size to Eugene or larger. Prepares and submits the annual budget and capital programs to the Mayor and City Council and directs ongoing analysis of the City?s financial affairs including recommending appropriate The successful candidate should have strong leadership, commu- action to ensure financial stability and the adequacy of funds nication, and interpersonal skills as well as solid presentation and to meet current and future requirements including bond rating. organizational abilities. This person should also have knowledge/ Establishes and maintains a fair and equitable City organizationskills in: where all community members have equal access to public in- The principles and practices of business administration and formation and services, and administrative decision making is management. accountable and transparent. A hands-on understanding of a large urban municipal government Coordinates City activities with other governmental agencies or other organizations of similar complexity. and outside agencies having an interest or potential interest Management practice including finance, budget, personnel, labor in affairs of City concern and interprets, analyzes and explains negotiation, conflict management, planning, economic devel- policies, procedures and programs. opment, neighborhood planning, community relations, organization Provides information to the Mayor and Council that exposits Council management, and communications. policy choices and options to be made, and provides recommenda- tions and analysis of those recommendations for consideration.Up to date trends and practices that improve services. In addition, he/she should be able to:The selected individual must also have a high degree of integrity, be a good listener, and be facilitative rather than confrontational ?Effectively translate and implement Council policy into work in nature. programs with articulated timelines and benchmarks. He/She should be a ?no surprises? manager who is an honest and Establish, prioritize, and maintain, effective, productive, and direct communicator providing complete and timely information respectful working relationships with a wide variety of people, to the Mayor and City Council including on-going updates. including members of the public, staff, colleagues, every Councilor He/She should be able to delegate effectively, seek innovation and cham- and the Mayor, and other elected and appointed officials. pion good ideas and also be a strong decision maker and team builder. Be an innovative problem solver with ability to forge initiatives based He/She should also be able to approach challenges and situations with on broadest Council support by employing inclusive strategies. professionalism, confidence, flexibility, energy and a positive outlook. Analyze sometimes difficult situations and map out a path to Finally, the person selected should truly enjoy the complexities successful implementation of goals. of local municipal government, a diverse outspoken community, Create a fair and equitable city organization where all community and should be an advocate for quality service and accountability. members have equal access and administrative decision making Compensation is accountable and transparent. Manage and organize multiple projects and be knowledgeable The salary range for this position is open, with hiring dependent upon on all of them. experience and qualifications. The City of Eugene also offers an ex- cellent fringe benefits package. Details are available upon request. Demonstrate an established track record of success in financing, planning and regulating community development activities. More information can be obtained by calling or contacting the telephone, fax and e-mail numbers noted below. Demonstrate a proven track record working in a large complex urban community of similar scale or larger organization. How to Apply Demonstrate the ability, credibility, expertise, and confidence to foster positive organizational change. If you are interested in this outstanding opportunity, please submit a detailed resume by November 23, 2007 to: Demonstrate highly developed financial and budget skills. Robert L. Neher, Jr., Executive Vice President Model and ensure a respectful working environment. Bennett Yarger Associates Model ethical and professional behavior and hold the organization 299 Westlake Drive accountable to the same high standards. West Sacramento, CA 95605 Recognize the value of engaged, empowered, organized, and Telephone:(916) 443-2421 active neighborhood associations and have experience working Facsimile:(916) 443-5949 pro-actively with them on city matters. Cellular:(310)-809-0618 E-mail:rneher@bennettyarger.com Be up to date and knowledgeable on current trends and practices Applications are preferred electronically at: www.bennettyarger.com. that improve services. Please identify this recruitment on the home page, combine your Facilitate effective conflict resolution strategies that find common cover letter, resume and other relevant documents into a single ground between widely divergent council views. file, and then complete the application form as directed. Management Style and Personal Traits Should you have any questions with regard to your own interest, or a recommendation of a colleague, please contact us at the numbers The successful candidate will be someone who is results oriented above. and is a strong yet inclusive leader who is also visible and credible The City of Eugene is an Equal Opportunity Employer. Female, with staff and the community. He/She should be politically astute, minority and disabled candidates are encouraged to apply. approachable, and confident. ATTACHMENT B Timeline Public Process for City Manager Recruitment June 27 – First meeting of Subcommittee – Discussed tasks of ? Subcommittee, scope of work, timeline and criteria to research for executive recruiters. July 11 – Subcommittee meeting – Reviewed information on 12 firms. ? Directed HR staff to have in-depth interviews with top 3 finalists. July 25 – Subcommittee meeting – discussed information of finalists, ? telephone interviews. Unanimous agreement to recommend Bennett Yarger Associates to full Council. August 13 – City Council Work Session – The Subcommittee reported ? back to the Council on their work and provided recommendation to contract with Bennett Yarger Associates to assist the Council with the recruitment and hiring of the City Manager. August 15 – Subcommittee meeting – Discussed timeline and next steps ? in the recruitment process. September 5 – Subcommittee meeting – Initial meeting with Bob Neher, ? Executive Vice President, Bennett Yarger Associates. Discussed the upcoming City Manager recruitment process. September 8 – Eugene Celebration - Council table for Eugene residents to ? provide feedback for next City Manager. September 12 – City Council Work Session – First meeting with Bob ? Neher and full Council. Discussed recruitment strategy, timeline, process, job description and profile. September 17 – Community Forum – Opportunity for Council to receive ? public comments on the City Manager Search. September 18 – City Council Work Session with Bob Neher. Provided ? briefing to Council on internal stakeholder comments. Discussion on elements for job description and profile. September – 24 – City Council Work Session – Meeting with Bob Neher to ? discuss and provide comment on the draft candidate profile and job description. September 27 – Subcommittee meeting – Review comments and edit ? candidate profile October 8 – Public Comment on hiring standards, criteria and policy ? directives. October 10 – Original brochure to be released ? October 15 or 16 – New brochure release date ? Position “open” for 39 days ? November 23 – Position closes ? Dec. 7 - Progress report to Council ? Dec. 18 – Final Progress report to Council. Selection of final candidates ? for interviews. January 11/12 – Candidate interviews ? Bolded bullets indicate changes to timeline with new October 8 public forum.