HomeMy WebLinkAboutItem B: City Hall Complex/Patrol Facility Site Selection
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Work Session: City Council Priority Issue: City Hall Complex
Meeting Date: October 17, 2007 Agenda Item Number: 2
Department: Central Services Staff Contact: Mike Penwell
www.eugene-or.gov Contact Telephone Number: 682-5547
ISSUE STATEMENT
The purpose of the work session is to narrow the site options for the Police Patrol Facility as part
of the City Hall Master Planning process.
BACKGROUND
At the September 26, 2007 workshop, the project team introduced the Police Patrol Facility site
selection analysis, City Hall design progress showing concept options with and without patrol
functions, and cost models for police patrol facilities on generic sites downtown, out of down-
town, and at a new City Hall.
At the workshop, the council requested additional information on site ownership, availability,
and owners’ willingness to sell. Conclusive data to answer these questions is being researched
by city staff and will likely require additional time.
Police Patrol Site Options
At the October 17, 2007 work session, the council is asked to select or narrow Patrol site options
for future use in the City Hall Complex master planning studies. To establish a group of sites for
the council’s consideration, the design team and Police Facilities Specialized Input Group devel-
oped a set of evaluation criteria, identified 22 potential sites both downtown and outside of
downtown, mapped their locations along with other site issues, and evaluated the sites relative to
the criteria to compare their suitability. See Attachment A for site selection criteria, Attachment
B for a map of potential sites, Attachment C for evaluation considerations on each site, and
Attachment D for a matrix of sites relative to criteria.
Research and input from the Police Facilities Specialized Input Group indicated a clear prefer-
ence for locating a police patrol facility out of downtown. Primary factors included:
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Incompatibility of a patrol facility with downtown planning goals. Planning goals strive
to increase density, pedestrian activity, and enhance the vitality of downtown. Because
it is a secure building with few full-time staff on site and the majority of patrol officers
working in the community, the patrol facility was considered an incompatible use.
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Potential for greater security and future flexibility on sites outside of downtown due to
greater distances between nearby buildings, bridges, and other potential hazards, and
larger sites that offer the possibility for modest expansion or reorganization.
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Closer proximity to existing frequently accessed patrol functions on sites outside of
downtown.
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Reduced costs for building, fleet parking, and potential staff parking on sites outside of
downtown.
While the group’s discussion focused more on locating the facility outside of downtown rather
than outside of City Hall, it affirmed the council’s previous decision to locate patrol outside of
City Hall – based primarily on site constraints, competition for ground floor space, and issues
related to City Hall’s sense of welcome and openness.
Of the 22 sites identified by the Specialized Input Group, sites D, E, and F were evaluated as
most suitable for a patrol facility due to their size, reduced land cost relative to other identified
sites, proximity to other police functions and other factors. In discussions with Site E’s Owner,
the Lane Transit District (LTD), LTD indicated a desire to retain approximately 2 acres of
undeveloped site for future expansion of the adjacent RideSource facility, which would leave
about 3.2 acres of surplus land available. The patrol facility program currently includes 20 years
of future growth for staff and parking needs. While the available site size may require structured
parking in the future, site E is a good option for planning purposes, offers the possibility of
shared parking, and discussions with property owners are on-going. Site D is well suited but the
owner is currently indicating disinterest in selling. Site F is also well suited but availability and
willingness have not been confirmed.
Sites A and B were also discussed as possible candidates by the Specialized Input Group and
council due to City ownership and their proximity to the Property Control & Forensics Building
and the fueling station and Fleet Maintenance facility. However, both these sites were acquired
by Public Works to meet their short and long-term needs as identified in the Public Works Facili-
ties Master Plan. Public Works is finalizing plans to start using portions of site A within the next
six months for additional seasonal and overflow parking, expanded yard storage (for programs
such as leaf recycling and the native plant nursery), and a secondary access road for heavy equip-
ment. Site B was acquired for a future Fleet Facility—including a new fueling station designed
to essential facility seismic requirements—and additional vehicle storage facilities. It will be
critical for the efficient use of these sites to maintain connection to the existing Public Works
yard and facilities.
Patrol Facility Cost Models
Several cost models were developed to compare the relative costs for a generic Patrol Facility
built on sites with different characteristics such as size, land cost, density, and parking configura-
tion. The costs for a patrol facility ranged from approximately $26 million for a low density
facility outside of downtown to almost $39 million as part of City Hall.
Separate cost models were developed to accommodate parking for staff personally owned vehi-
cles (POV). Two parking models were developed: one for a structured parking garage and one
for a surface parking lot. Both models included land, lighting, and security considerations.
Costs for POV parking ranged from $4 million for surface parking outside of downtown to $14
million for a structured parking garage downtown. See Attachment E regarding Patrol Facility
cost models.
RELATED CITY POLICIES
The City Hall Complex master planning and public participation process relates to the council
values of: effective, accountable municipal government; a safe community; and sustainable
development. The council has identified a continuing goal in 2007 to adopt an implementation
plan for a parallel process for the construction of a new city hall and police facility. The
approved City Hall Complex Action Plan identifies key issues that must be addressed as work
toward the goal progresses.
COUNCIL OPTIONS
For narrowing the Police Patrol facility site options for future patrol facility planning, the council
has two options:
1.Select a single site for future planning efforts and focused acquisition efforts.
2.Narrow the site options to two or three sites with similar characteristics and proceed with
patrol facility planning efforts based on a representative site while site acquisition issues are
more fully explored on the selected sites.
CITY MANAGER’S RECOMMENDATION
Given the proximity to other patrol functions, the potential for optimal police operations, reduced
land and building costs, and greater flexibility for future planning, the City Manager recom-
mends option 2, using site E as the basis for development of a patrol facility concept design
while further exploring the acquisition potential of sites D, E, and F.
SUGGESTED MOTION
Move to direct the City Manager to proceed with development of a patrol facility concept design
for site E, and continue to explore the acquisition potential of sites D, E, and F.
ATTACHMENTS
Attachment A:
Police Patrol Site Selection Criteria
Attachment B: Potential Police Patrol Sites
Attachment C: Police Patrol Site Considerations
Attachment D: Police Patrol Site Suitability Relative to Criteria
Attachment E: Patrol Facility Cost Models
FOR MORE INFORMATION
Staff Contact: Mike Penwell, Facilities Design & Construction Manager
Telephone: 682-5547
Staff E-Mail: michael.j.penwell@ci.eugene.or.us
Attachment C
Police Patrol Site Considerations
General Notes
?All site sizes are approximate
A - Public Works Future Expansion (2.6 acres)
?City-owned property
?Adjacent to other Police functions
?RR tracks to south
?Existing trailer park residents (6 occupied trailers remaining)
?Currently reserved for future Public Works uses as documented in the 2006 Public Works
Facilities Master Plan and could create significant future operational challenges if displaced
?Narrow site configuration may constrain facility and parking layouts
B - Public Works Future Fleet Facility (5.1 acres)
?City-owned property
?Near other Police functions
?RR tracks adjacent to south
?Currently reserved for future Public Works uses as documented in the 2006 Public Works
Facilities Master Plan and could create significant future operational challenges if displaced
C - 1st & Chambers (6.0 acres)
?Near other Police functions
?Multiple (6) owners
?RR tracks to north
?Several existing buildings on parcel
?Restricted ingress and egress
D - 2nd & Garfield East (3.6 acres)
?Near other Police functions
?Access from two streets
?Owner not interested in selling
E - 2nd & Garfield West (3.2 acres available)
?Near other Police functions
?Owned by Lane Transit and may be surplus land
?Environmental assessment indicates no significant hazardous materials issues
?Adjacent to Ride Source - potential to share some parking
?Existing business on site has first right of refusal to LTD
F - 4th & Garfield (3.4 acres)
?Near other Police functions
?Several existing buildings on parcel
?May have restricted ingress and egress
G - Hwy 99 Site (10.6 acres)
?Multiple (2) owners
?Too much land if it can’t be subdivided
?Only street access is on Hwy 99
?Must cross Hwy 99 N to go south and east
Eugene City Hall Master Plan
Police Patrol Site Considerations
H - 6th & Garfield West (7.8 acres)
?Maintenance Yard for Roseburg Lumber; part of a larger site with an active business
?Several existing structures
?Not currently for sale
?Color removed from map because it’s unlikely to be feasible
I - 6th & Garfield East (2.9 acres)
?Several existing buildings on parcel
?Multiple (2) owners
?Currently on the market for $4,351,000
J - Lincoln Yards (2.3 acres)
?City-owned property
?Adjacent to Whiteaker Neighborhood – may be undesirable adjacency
?Adjacent to Skinner Butte Park – may be undesirable adjacency
?Height limitations due to proximity to Skinner Butte
?Increased cost to replace existing Special Ops facilities
K - State Motor Pool (1.5 acres)
?Adjacent to RR line to south
?Successful 5th Avenue retail to south – may be undesirable adjacency
L - 5th & Lincoln (1.1 acres)
?Small parcel
?Multiple (3) owners
?Several existing structures
?Possible environmental contamination
M - 6th & Willamette (1.1 acres)
?Across the street from Hilton Hotel and Hult Center – may be undesirable adjacency
?Small parcel
?Multiple (3) owners
N - County Annex Site (1.2 acres)
?The County plans to occupy the building for at least 3 years, then consider development
proposals in which the County would retain ownership of the site with a long-term lease to
the developer/building owner. The County wants to retain ownership of the land to
accommodate future facility needs.
O - EWEB (10.0 acres)
?Within 100-year floodplain
?Would displace prime riverfront development potential
P - Good Times/Federal Parking Lot (1.8 acres)
?Security issue with bridge viaduct overlooking site
?GSA would require replacement parking to be provided as part of this site’s acquisition
?Multiple (2) owners
Eugene City Hall Master Plan
Police Patrol Site Considerations
Q - Existing City Hall (2.6 acres)
?City-owned property
?Future City Hall to be built on this site
?Could constrain City Hall and patrol functions
R - East of Federal Courthouse (3.5 acres)
?City-owned property
?RR tracks to north
?May be undesirable use within Courthouse District
?On 8th Ave. – may not be compatible with Great Streets concept and connection to the
river
S - 8th & Pearl (1.2 acres)
?City-owned property
?On 8th Ave. – may not be compatible with adjacent use, Great Streets concept and
connection to the river
?Displaces public parking
T - IHOP Site (1.8 acres)
?Formerly Whole Foods development parcel
?Multiple (3) owners - the SHEDD owns NW quarter of this site
?Prime development site
?Located on 8th Ave. and Broadway – may not be compatible with Great Streets concept
and connection to the river
U - PeaceHealth East (1.8 acres)
?Multiple (2) owners
?Need to determine PeaceHealth’s long term plans for this site
?Has downtown expense without advantage of proximity to locations frequented by patrol
officers
V - PeaceHealth West (1.5 acres)
?Need to determine PeaceHealth’s long term plans for this site
?Has downtown expense without advantage of proximity to locations frequented by patrol
officers
Eugene City Hall Master Plan
Police Patrol Site Considerations