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HomeMy WebLinkAboutItem B: Crest Drive Street Design Recommendations ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Crest Drive Community Team Recommended Design for Crest Drive, Storey Boulevard and Friendly Street and Street Design Standards Minimum Sidewalk Width for the Crest Drive Area Meeting Date: January 23, 2008 Agenda Item Number: B Department: Public Works Engineering Staff Contact: Mark Schoening www.ci.eugene.or.us Contact Telephone Number: 682-5243 ISSUE STATEMENT The purpose of this work session is to present the Crest Drive Community Team’s (CDCT’s) recommended design for Crest Drive, Storey Boulevard, Friendly Street and a financing plan to fund the final design and construction of street improvements. An additional purpose is to provide information on the City’s Design Standards and Guidelines for Eugene Streets, Sidewalks, Bikeways and Accessways to aid the council in deciding whether the design standard pertaining to minimum sidewalk width should be reduced from five feet to four feet in the Crest Drive area. BACKGROUND City Council Action History The City Council adopted the November 1999 Eugene Street Classification Map with the adoption of Ordinance Number 20181 on November 22, 1999. The streets in the Crest Drive Neighborhood were left unclassified pending a study to determine the appropriate classifications and design standards for the neighborhood. Attachment A is a map of the Crest Drive Neighborhood. The City Council adopted Design Standards and Guidelines for Eugene Streets, Sidewalks, Bikeways and Accessways (Arterial and Collector Street Plan and Local Street Plan) with the adoption of Resolution Number 4608 on November 22, 1999. The minimum sidewalk width allowed under the design standards for local streets and neighborhood collector streets is five feet. The City Council directed the City Manager to implement the Crest Drive Neighborhood context sensitive solutions (CSS) process on May 8, 2006. A General Fund appropriation of $240,000 was approved as part of the FY07 budget to fund the CSS process. The definition of CSS follows: Context Sensitive Solutions is a collaborative, interdisciplinary project development approach that involves all stakeholders to develop a transportation facility that fits its physical setting while maintaining safety and mobility for all users, and reflecting community needs. The goal of CSS is to create early, open, honest, and continuous communication and sharing of information and knowledge throughout the design process. F:\CMO\2008 Council Agendas\M080123\S080123B.doc The City Council appropriated an additional $58,000 as part of Supplemental Budget #1 of FY07 to expand the scope of the CSS process to include Middle Crest. The City Council amended the Design Standards and Guidelines for Eugene Streets, Sidewalks, Bikeways and Accessways on October 22, 2007 to allow for a minimum street width of 18 feet (two 9-foot travel lanes) in the Crest Drive area. Crest Drive Community Team Recommendation Subsequent to the Council amendment to the Design Standards and Guidelines for Eugene Streets, Sidewalks, Bikeways and Accessways to allow for a minimum street width of 18 feet (two 9-foot travel lanes) in the Crest Drive area the CDCT met twice and completed its mission with the following recommendation: The Crest Drive Community Team recommends the 60% design concept for the identified sections of Crest Drive, Storey Boulevard and Friendly Street as shown on the plan view drawings. (The plan view drawings are shown as Attachment B) The street design includes a street width of 18 feet (two nine-foot travel lanes) and a sidewalk on one side of the street for all of Crest Drive, Storey Boulevard and Friendly Street. The sidewalk will be setback from the street for a little less than half the total length of sidewalk. The side of the street (uphill or downhill) that the sidewalk is located on varies throughout the design. Traffic calming elements will be located on all of the streets and includes 17 speed tables, two traffic circles, seven medians, and one choker. Stormwater facilities includes a combination of vegetated swales, filter strips and rain gardens to address water quality and a combination of open waterways and stormwater pipes to address conveyance. The decision making model shown on Attachment C was followed in reaching consensus on the recommendation. However, in the survey method used, three of the 22 members of the CDCT indicated a level of support of “1 – I really dislike and will counter-propose.” The decision making model stipulates – “ If a member indicates “really dislike and will counter propose”, that member must be willing to counter-propose or stand aside. The member has until the next meeting to prepare a counterproposal.” No counter-proposals were made by the three CDCT members indicating a level of support of “1”. Financing Plan The Context Sensitive Solution process was funded through a Council General Fund appropriation of $298,000. These funds have been completely expended in completing the mission of the Crest Drive Community Team. Attachment D is a memo outlining the options to fund the final design and construction of street improvements for Crest Drive, Storey Boulevard and Friendly Street. A funding proposal will be put forward as part of the FY09 budget process for consideration by the Budget Committee and City Council. If funds are appropriated for FY09, final design would begin in July 2008 and construction would occur in 2009. F:\CMO\2008 Council Agendas\M080123\S080123B.doc Design Standard for Minimum Sidewalk Width At its last meeting the Crest Drive Community Team also reached consensus on the following with regard to minimum sidewalk width: The CDCT requests that City Council revise the minimum sidewalk width standard in the Crest Drive neighborhood from five feet to four feet. The CDCT believes that a sidewalk width of four feet better meets the themes and values identified as part of the context sensitive solutions process. RELATED CITY POLICIES Transplan Goal #2: Transportation System Characteristics Enhance the Eugene-Springfield metropolitan area’s quality of life and economic opportunity by providing a transportation system that is: a.Balanced b.Accessible, c.Efficient, d.Safe, e.Interconnected, f.Environmentally responsible, g.Supportive of responsible and sustainable development, h.Responsive to community needs and neighborhood impacts, and i. Economically viable and financially stable. COUNCIL OPTIONS The Council may: 1.Direct the City Manager to hold a public hearing on February 19, 2008 on the recommended design for Crest Drive, Storey Boulevard and Friendly Street. 2.Direct the City Manager to hold a public hearing on February 19, 2008 on reducing the minimum sidewalk width design standard from five feet to four feet in the Crest Drive area. 3.Take no action. CITY MANAGER’S RECOMMENDATION Direct the City Manager to hold a public hearing on the recommended design for Crest Drive, Storey Boulevard and Friendly Street and a public hearing on reducing the minimum sidewalk width design standard from five feet to four feet in the Crest Drive area. SUGGESTED MOTION Move to direct the City Manager to hold a public hearing on February 19, 2008 on the recommended design for Crest Drive, Storey Boulevard and Friendly Street and a public hearing on February 19, 2008 on reducing the minimum sidewalk width design standard from five feet to four feet in the Crest Drive area. F:\CMO\2008 Council Agendas\M080123\S080123B.doc ATTACHMENTS A. Map of the Crest Drive Neighborhood B. Crest Drive Community Team Recommended Design C. Crest Drive Community Team Decision Model D. Crest Drive Financing Plan FOR MORE INFORMATION Staff Contact: Mark Schoening Telephone: 682-5243 Staff E-Mail: mark.a.schoening@ci.eugene.or.us F:\CMO\2008 Council Agendas\M080123\S080123B.doc ATTACHMENT C Crest Drive Community Team Decision-making • Follow the consensus model of building agreement through working collaboratively, the use of survey and people answering in the affirmative the following: 1. I have heard and been heard in the process 2. At this time this is the best solution and I support it. • In determining consensus on major decisions the group will utilize the survey method with each member indicating their level of support for the decision using the 5, 4, 3, 2, 1 scale. 5 = “really like and will support and help implement” 4= “Like, although I may not be involved in implementation 3= “neutral, or need/want more data” 2 = Dislike, but will support the decision and will not sabotage 1= really dislike and will counter-propose” • If a member indicates a one “really dislike and will counter propose”, that member must be willing to counter-propose or stand aside. The member has until the next meeting to prepare a counterproposal. • The CDCT CSS process is the sole design and public involvement process. • Two City staff are included as participants in the decision process • Official action may be taken by the committee when a quorum is present. A quorum shall consist of 14 of the appointed members. Official action on new issues will be tabled tot he following meeting. • Alternates may participate in any CDCT discussions. • Alternates attending in the absence of a member will participate in any decisions ATTACHMENT D Public Works Engineering City of Eugene M 858 Pearl Street EMORANDUM Eugene, Oregon 97401 (541) 682-5291 (541) 682-5032 FAX Date: January 15, 2008 To: Mayor Piercy and City Council From: Mark Schoening, 682-5243 City Engineer, Public Works Engineering Subject: Financial Plan for Funding Improvements to Crest Drive, Friendly Street and Storey Boulevard Capital Cost The total estimated capital cost to implement the conceptual design recommended by the Crest Drive Community Team (CDCT) is $5,750,000. Approximately $2,600,000 is assessable to properties abutting Crest Drive, Storey Boulevard and Friendly Street. The Morse Ranch owned by the City will have an estimated assessment of $238,000. Approximately $3,150,000 of the total cost is non- assessable and will be funded by the City. Of the $3,150,000 non-assessable cost, $1,650,000 is for street improvements and $1,500,000 is for storm drainage (conveyance and water quality) improvements. Operation and Maintenance Cost Even as unimproved streets, Crest Drive, Storey Boulevard and Friendly Street receive routine maintenance including pot-hole patching, striping, traffic sign installation and replacement, snow removal, inlet cleaning and intersection illumination. Once the streets are improved they will be added to the City’s pavement management system and included in the inventory of improved streets for future capital preservation. The most significant new cost associated with operation and maintenance is the labor, equipment and materials needed to maintain seven new medians, two new traffic circles and approximately 4,000 linear feet of water quality swales. The incremental increase in annual operation and maintenance of these facilities is estimated at $45,000. This cost will be incurred annually upon the completion of construction in FY10. Financing Strategy Assessable Capital Costs During construction, the assessable portion of the project will be initially financed by the City through a line of credit arrangement. Once the project is assessed, property owners will have the option to pay the cost up front, or to pay it over time through a loan from the City. The upfront payments will be used to pay off the line of credit. For the property owners that choose to finance, the City will issue bonds to pay off the line of credit. The bonds will be repaid from the property owner payments over 10 years. The City offers a subsidy program for owner-occupied single family and duplex homes. The subsidy ranges from 1/3 to 5/6 of the individual assessments. There is approximately $215,000 available in the Low Income Subsidy Fund. The amount of the subsidy is based upon the median family income in the Eugene-Springfield metropolitan area. Of the estimated 102 single family and duplex properties it is unknown how many property owners will qualify for the low income subsidy program. Funding for the assessment of $238,000 for the City-owned Morse Ranch could be from the Parks System Development Charge fund or the reserve for revenue shortfall. An Enhanced Results Service Offer will be prepared for consideration in the FY09 budget for funding this piece of the project. This project will require increasing the City’s line of credit which is currently authorized by Council for up to $4 million for all assessment projects. The line of credit will also provide the initial funding for other assessment projects, such as the Elmira Road and Maple Street improvements. A resolution authorizing the increased line of credit will be put on the consent calendar at a future council date. Non-assessable Capital Costs The City’s share of assessment projects is typically funded from system development charges (SDCs) for streets classified as arterials and collectors. The streets in the Crest Drive area are unclassified and therefore, not eligible for SDC funds. There is no on-going funding dedicated for the City share of street improvement projects on unclassified or local streets. For this project, the funding options for the estimated cost of $1,650,000 for non-assessable street improvements include: ? $700,000 of the funding set aside for future delayed street assessments ? May 2008 GO Bonds for transportation system capital preservation projects ? Other one-time sources, such as the reserve for revenue shortfall for the General Fund The estimated cost of $1,500,000 for non-assessable storm drainage improvements is proposed to be funded by re-allocating funding from previously budgeted capital stormwater projects and projects proposed for FY09 as identified in the Six-Year CIP. FY08 FY09 Royal Node Storm Water Infrastructure $1,000,000 Streambank Stabilization $ 300,000 $200,000 Total $1,300,000 $200,000 Operation and Maintenance Costs The routine operation and maintenance of the street and drainage improvements of the improved portions of Crest Drive, Storey Boulevard and Friendly Street can be absorbed within the existing baseline budget of the Maintenance Division of the Public Works Department. The improved streets will be added to the City’s pavement management system inventory and in the future will be identified for capital maintenance preservation. The operation and maintenance of the significant new inventory of landscaped medians, traffic circles and water quality swales will require additional labor, equipment, and materials for the Parks and Open Space Division of Public Works. The annual estimated cost for the increase in labor, equipment and materials is $45,000. An Enhanced Results Service Offer will be prepared for the FY10 budget for this additional annual operation and maintenance cost.