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Home My WebLink AboutItem 3: Adoption of Supplemental Budget 2 ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Public Hearing and Action: Resolution 4934 Adopting a Supplemental Budget; Making Appropriations for the City of Eugene for the Fiscal Year Beginning July 1, 2007 and Ending June 30, 2008 Meeting Date: March 10, 2008 Agenda Item Number: 3 Department: Central Services Staff Contact: Kitty Murdoch www.eugene-or.gov Contact Telephone Number: 682-5860 ISSUE STATEMENT City Council approval of the second Supplemental Budget for FY08 is requested. Oregon Local Budget Law (ORS 294.480) allows for supplemental budgets for "an occurrence...which had not been ascertained at the time of the preparation of a budget for the current year..." Supplemental Budget #2 consists of $8.0 million in proposed changes to the FY08 Budget. A brief description of the proposed transactions is provided in Attachment A. This supplemental budget does not authorize any increased property tax levy. BACKGROUND Supplemental budgets recognize new revenue and authorize other unanticipated changes in legal appropriations during a fiscal year. In the General Fund, the following changes are requested: 1)Library, Recreation and Cultural Services: Recognition and appropriation of $138,000 for a donation from Nike to promote Olympic Trials activities aimed at youth in the community; 2)Planning and Development: a) Recognition of $65,000 in expected annexation fee revenue and appropriation of the revenue for staffing support to process annexation applications; b) appropriation of $315,000 from the Reserve for Revenue Shortfall for conducting a comprehensive lands assessment as approved by the City Council on January 16, 2008. The Community Development Block Grant Fund is recognizing transactions, including federal grant funds and loans, to purchase downtown properties according to the plan authorized by the City Council on February 27, 2008. The Wastewater Treatment Fund is requesting budget authority for the Public Works Department to replace two severely corroded floating sludge holding tank gasholder covers. One of the covers is no longer in service. Approval of this request is required now in order to initiate a contract for cover replacement during the upcoming dry weather season and to mitigate the risk of losing the last cover in F:\CMO\2008 Council Agendas\M080310\S0803103.doc service. The fund is also recognizing additional pass-through revenues anticipated to be collected this year for the Metropolitan Wastewater Management Commission (MWMC) and passing the revenues through to the commission as required by law as an intergovernmental expenditure. Finally, the fund is changing the manner in which an EWEB administration fee is budgeted and is requesting appropriation authority in Public Works to pay the fee Timing Expenditure authority is needed immediately to carry out council direction or to meet legal or program requirements. RELATED CITY POLICIES These transactions conform to the City’s Financial Management Goals and Policies. COUNCIL OPTIONS Particular requests requiring more information or discussion may be removed from the supplemental budget and delayed for action in a future supplemental budget. In certain cases, there may be a financial or legal impact to delaying budget approval. Council may also adopt amended appropriation amounts or funding sources for specific requests in the supplemental budget. CITY MANAGER’S RECOMMENDATION The City Manager recommends adoption of the attached resolution adopting the Supplemental Budget. SUGGESTED MOTION Move to adopt Resolution 4934 adopting a Supplemental Budget; making appropriations for the City of Eugene for the Fiscal Year beginning July 1, 2007, and ending June 30, 2008. ATTACHMENTS A. Transaction Summary B. Resolution FOR MORE INFORMATION Staff Contact: Kitty Murdoch Telephone: 682-5860 Staff E-Mail: kitty.m.murdoch@ci.eugene.or.us F:\CMO\2008 Council Agendas\M080310\S0803103.doc ttachment AA Transaction Summar y 010 General Fund FY08FY08FY08FY08 SB1 doptedBWC Adj.Other ActionSB2 ActionRevised A I.RESOURCES BEGINNING WORKING CAPITAL 31,735,982(2,786,870)1,862,11430,811,226 CHANGE TO WORKING CAPITA L REVENUE Taxes85,529,72185,529,721 Licenses/Permits7,019,1007,019,100 Interovernmental4,586,0343,910,911138,0008,634,945 g a Rental92,74092,740 Chares for Services11,468,877619,52865,00012,153,405 g b Fines/Forfeitures3,682,7503,682,750 Miscellaneous2,288,3562,288,356 Interfund Transfers9,337,6269,337,626 Total Revenue124,005,20404,530,439203,000128,738,643 TOTAL RESOURCES155,741,186(2,786,870)6,392,553203,000159,549,869 II.REQUIREMENTS Department Operatin g Central Services23,376,818745,16924,121,987 Fire & Emerenc Medical Svcs22,546,013972,64723,518,660 gy Librar, Rec & Cultural Svcs21,216,146138,476138,00021,492,622 y a Plannin and Developmen7,429,850783,882380,0008,593,732 gt c, b Police39,484,6823,643,25743,127,939 Public Works5,900,250385,3986,285,648 Total Department Operating119,953,75906,668,829518,000127,140,588 Non-Departmental Debt Service263,0000263,000 Interfund Transfers3,637,900947,5004,585,400 enc340,000148,500191,500 Contingy() Interovernmental Expenditures650,000650,000 g Reserve 7,008,903335,478315,0007,029,381 () c Reserve for Encumbrances4,197,6242,786,8701,410,7540 ()() UEFB19,690,00019,690,000 Total Non-Departmental35,787,4272,786,870276,276315,00032,409,281 ()()() TOTAL REQUIREMENTS155,741,186(2,786,870)6,392,553203,000159,549,869 010 General Fund Main Subfund a)Receipt and appropriation of a $138,000 donation from Nike, Inc. to promote the Olympic Trails by providing a mix of recreation activities focused on youth in the Eugene/Springfield community. bReconize $65,000 in expected annexation revenues and appropriate the same amount for staffin support fo )ggr processin annexation applications in the Plannin and Development Department. gg cMove $315,000 from the Reserve for Revenue Shortfall to the Plannin and Development Department )g for conductin a Comprehensive Lands Assessment accordin to the plan approved b the Cit ggyy Council on Januar 16, 2008. y 170 Community Development Fun d FY08FY08FY08FY08 doptedSB1 ActionSB2 ActionRevised A I.RESOURCES BEGINNING WORKING CAPITA L 937,107628,9111,566,018 CHANGE TO WORKING CAPITA L REVENUE Intergovernmental3,576,0001,208,5071,331,0006,115,507 a,c Charges for Services18,840018,840 Miscellaneous913,5000913,500 Fiscal Transactions1,706,000(500,000)2,731,0003,937,000 b Total Revenue6,214,340708,5074,062,00010,984,847 TOTAL RESOURCES7,151,4471,337,4184,062,00012,550,865 IIREQUIREMENTS . Department Operating Central Services4,00004,000 Planning and Development3,215,802123,94940,0003,379,751 c Total Department Operating3,219,802123,94940,0003,383,751 Capital Projects Capital Projects400,0000400,000 Capital Carryover(10,671)10,6710 Total Capital Projects389,32910,671400,000 Non-Departmental Interfund Transfers67,000067,000 Misc. Fiscal Transactions3,475,3161,202,7984,678,114 Intergovernmental Expend.003,422,0003,422,000 a,b Reserve (Less RFE)00600,000600,000 c Total Non-Departmental3,542,3161,202,7984,022,0008,767,114 TOTAL REQUIREMENTS7,151,4471,337,4184,062,00012,550,865 170 Community Development Fund a)Recognize receipt of a $691,000 BEDI Grant from HUD and send grant proceeds to the Urban Renewal Agency to purchase downtown properties authorized by the Urban Renewal Agency Board on February 27, 2008. b)Recognize receipt of a HUD 108 loan in the amount of $2,731,000 and send proceeds to the Urban Renewal Agency for the purchase of downtown properties authorized by the Urban Renewal Board on February 27, 2008. c)Recognize $640,000 in revenue from the Urban Renewal Agency to establish a debt service reserve and increase Planning & Development's expenditure appropriation by $40,000 for HUD and bank fees connected with the HUD 108 loan. 530 Wastewater Utility Fund FY08FY08FY08FY08 doptedSB1 ActionSB2 ActionRevised A I.RESOURCES BEGINNING WORKING CAPITA 3,921,045(344,176)03,576,869 L CHANGE TO WORKING CAPITA L REVENUE Rental17,000017,000 Chares for Services32,615,956217,0763,754,00036,587,032 g a, b, c Fines/Forfeitures2,00002,000 Miscellaneous112,0000112,000 Total Revenue32,746,956217,0763,754,00036,718,032 TOTAL RESOURCES36,668,001(127,100)3,754,00040,294,901 II.REQUIREMENTS Department Operating Public Works17,196,255270,7862,554,00019,479,469 () a, b Total Department Operatin17,196,255270,7862,554,00019,479,469 g() Capital Proects j Capital Proects1,400,00001,400,000 j Capital Carrove1,358,60451,5151,307,089 yr() Total Capital Proects2,758,60451,51502,707,089 j() Non-Departmental Interfund Transfers1,033,00001,033,000 Intergovernmental Expend.14,140,00001,200,00015,340,000 c Balance Available1,540,142195,2011,735,343 Total Non-Departmental16,713,142195,2011,200,00018,108,343 TOTAL REQUIREMENTS36,668,001(127,100)3,754,00040,294,901 530 Wastewater Utility Fund a)Increase the Metropolitan Wastewater Management Commission (MWMC) reimbursement by $400,000 for an EWEB administration fee and increase expenditure authority in Public Works by the same amount. b)Increase MWMC Operating Charges by $2.154 million in order to replace two floating sludge holding tank gasholder covers and increase capital outlay appropriations in Public Works by the same amount. c)Increase the MWMC Pass-Thru revenue by $1.2 million and Intergovernmental Expenditures by $1.2 million for additional revenues expected to be received during FY08. Resolution Number _______ Attachment B A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET; MAKING APPROPRIATIONS FOR THE CITY OF EUGENE FOR THE FISCAL YEAR BEGINNING JULY 1, 2007, AND ENDINJUNE 30, 2008. G The City Council of the City of Eugene finds that Adopting the Supplemental Budget and Making Appropriations is necessary under ORS 294.480. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE , A Municipal Corporation of the State of Oregon, as follows: Section 1. ThattheSupplementalBudgetfortheCityofEugene,Oregon,forthefiscalyear beginningJuly1,2007,andendingJune30,2008,assetforthinattachedExhibit "A" is hereby adopted. Section 2. TheSupplementalamountsforthefiscalyearbeginningJuly1,2007,andending June30,2008,andforthepurposesshowninattachedExhibit"A"arehereby appropriated. Section 3. ThatthisSupplementalBudgetispreparedinaccordancewithORS 294.480(1)(a),whichauthorizestheformulationofasupplementalbudget resultingfrom"Anoccurrenceorconditionwhichhadnotbeenascertainedatthe timeofthepreparationofabudgetforthecurrentyearorcurrentbudgetperiod whichrequiresachangeinfinancialplanning."ThisSupplementalBudgetwas published in accordance with ORS 294.480(4). Section 4. ThisresolutioncomplieswithORS294.480(5),anddoesnotauthorizean increaseinthelevyofpropertytaxesabovetheamountpublishedintheAnnual Budgetpublication. The foregoing resolution adopted this 10th day of March, 2008. City Recorde r EXHIBIT "A" In dollars GENERAL FUND Departmental Operating Library, Recreation and Cultural Services138,000 Planning and Development380,000 Total Departmental Operating 518,000 Non-Departmental * Reserves(315,000) Total Non-Departmental (315,000) TOTAL GENERAL FUN203,000 D COMMUNITY DEVELOPMENT FUND Departmental Operating Planning and Development40,000 Total Departmental Operating 40,000 Non-Departmental * Reserves600,000 Intergovernmental Expenditures3,422,000 Total Non-Departmental 4,022,000 TOTAL COMMUNITY DEVELOPMENT FUND4,062,000 WASTEWATER UTILITY FUND Departmental Operating Public Works2,554,000 Total Departmental Operating 2,554,000 Non-Departmental Intergovernmental Expenditures1,200,000 Total Non-Departmental 1,200,000 TOTAL WASTEWATER UTILITY FUN3,754,000 D TOTAL REQUIREMENTS - ALL FUND8,019,000 S * Reserves, Balance Available, and UEFB amounts are not appropriated for spendin and are shown for information purposes onl. gy