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Item 3 - pdf
EUGECNE ITCY OUNCIL AGENIDASTEM UMMARY PublicHearingandAction Resolution4944AdoptingaSupplementalBudget Making AppropriationsfortheCityofEugenefortheFiscalYearBeginningJuly1 2007 and EndingJune30 2008 MeetingDate June9 2008 AgendaItemNumber 3 Department CentralServices StaffContact KittyMurdoch wwweugene orgov ContactTelephoneNumber 6825860 ISSUESTATEMENT Thecouncilapprovalofthet irdSupplemental BudgetforFY08isrequested OregonLocalBudget Law ORS294480 allowsforsupplementalbudgetsfor anoccurrence whichhadnotbeen ascertainedatthetimeofthepreparationofabudgetforthecurrentyear SupplementalBudget 3 consistsof 107millioninproposedchangestotheFY08 Budget Abriefdescriptionoftheproposed transactionsisprovidedinAttachmentAThissupplementalbudgetdoesnotauthorizeanyincreased propertytaxlevy BACKGROUND Supplementalbudgetsrecognizenewrevenueandauthorizeotherunanticipatedchangesinlegal appropriationsduringafiscalyear GeneralFund Thissupplementalbudgetrequeststhefollowingcha gestotheGeneralFundbudget ContingencyAccount A 716?73appropriationfromthecontingencyaccountisrequestedbyCentralServicesforthecostof theNovember6 2007 electionandVotersPamphlet Thisrequestreducestheb lanceinthe contingencyaccountto 119827 Thecontingencyaccountworksheetisattached OtherGeneralFund CentralServicesandPublicWorksarereallocatingexistingGeneralFundCityAttorneyappropriation todepartmentswhereactual costshaveoccurred Thiswillresultinnonetchangetotheoverall operatingbudget TheFire andEmergencyMedicalServicesDepartmentisrecognizingnewgrantrevenueof 44647to reimbursecostsassociatedwithparticipatinginmultijurisdictionaltrainingexercises andforrevenues receivedfor HazMatresponse ZCMO2008CouncilAgendasM080609S0806093doc ThePublic WorksDepartmentisrecognizinggrantrevenueof 63350receivedfromtheState RecreationalTrailsProgramandisincreasingappropriationsfortheRidgelineWayfindingand TrailheadImprovementProject NonGeneralFund TheCommunityDevelopmentFundisrecognizing 500000inadditionalHUDHOMEgrantrevenues andincreasingexpenditure authoritytoreimbursepaymentstoSpringfieldforgrantrelated expenditures ThePlanningandDevelopmentDepartmentisalsoincreasingexpenditureauthorityfor theVetLIFTIIIacquisitioncost andreducingCDBGHOMErevolvingfundloansaccordingtotheplan approvedbytheCity CouncilonMarch10 2008 IntergovernmentalPassThroughs ThePublic SafetyAnsweringPointFundisincreasingintergovernmental pass throughrevenueand offsettingexpenseappropriationof 215000for additional911revenuescollectedthro ghtelephone excisetaxes TheSystemsDevelopmentCapitalProjectsFundisrecognizing 200000inintergovernmental pass throughrevenuescollectedonbehalfoftheMetropolitanWastewaterManagementCommission MWMC andappropriatingpass throughexpenditureauthoritytoforwardtherevenuestotheMWMC CapitalProjects TheGeneralCapitalProjectsFundisrequesting anincreaseof 40000fortheOlympicTrialsAutzen PathLightingProjectusingrevenuesreceivedfromtheUniversityofOregon TheRoadCapitalProjectsFundismoving 40000fromBalanceAvailabletoallowprojectteamsto respondtorequestsfromneighborhoodassociationsandoth rCitydepartmentsfortransportation capitalplanningsupportforprojectssuchassitingahospitalinEugeneandfordevelopingcosts estimatestoimproveunimprovedstreetssuchasBond Lane TheStormwaterUtilityFundisreco nizingandrequestingappropriationauthorityfora 10000 increasetoagrantreceivedfromtheBureauofLandManagement BLM fortheTsanchifenWalk Project TheTransportationUtilityFundisappropriating 212000fromBalanceAvailabletothecapitalbudget inordertospendthetwocentmotorvehiclefueldealer staxrevenuesreceivedfollowingthecouncils extensionofthetaxinFebruary FY08revenueswereestimatedatthehigherle el however the expenditureauthoritywasreducedintheannual budgettoreflecttheFebruarysunsetdate Timing Expenditureauthorityisneededimmediatelytocarryoutcouncildirectionortomeetlegalorprogram requirements RELATEDCITYPOLICIES ThesetransactionsconformtotheCitysFinancial ManagementGoalsandPolicies ZCMO2008CouncilAgendasM080609S0806093doc COUNCILOPTIONS Particularrequestsrequiringmoreinformationordiscussionmayberemovedfromthesupplemental budgetanddelayedforactioninafuturesupplementalbudget Incertaincasestheremaybeafinancial orlegalimpacttodelayingbudgetapproval Thecouncilmayalsoadoptamendedappropriation amountsorfundingsourcesfor specificrequestsinthesupplementalbudget CITYMANAGERSRECOMMENDATION Approvetheattachedresolu ionadoptingtheSupplementalBudget SUGGESTEDMOTION MovetoadoptResolution4944adoptingaSupplementalBudget makingappropriationsfortheCityof EugenefortheFiscalYearbeginningJuly1 2007 andendingJune30 2008 ATTACHMENTS A TransactionSummary B Resolution C FY09ContingencyAccount FORMOREINFORMATION StaffContact KittyMurdoch Telephone 6825860 StaffEMail kittymmurdoch@cieugeneorus ZCMO2008CouncilAgendas 080609S0806093doc AttachmentA TransactionSummary 010GeneralFund FY08FY08FY08FY08FY08SB1 AdoptedBWCAdjOtherActionSB2ActionSB3ActionRevised IRESOURCES BEGINNINGWORKINGCAPITAL 31735982278687018621140030811226 CHANGETOWORKINGCAPITAL REVENUETaxes85529721000085529721 LicensesPermits701910000007019100 Intergovernmental458603403910911138000962408ab731185 Rental92740000092740 ChargesforServices11468877061952865 001175712c165162 FinesForfeitures368275000003682750 Miscellaneous228835600002288356 InterfundTransfers933762600009337626 TotalRevenue12400520404530439203000107997128846640 TOTALRESOURCES1557411862786 706392553203000107997159657866 IIREQUIREMENTS Department Operating CentralServices233768180745169027673241de49660 Fire EmergencyMedicalSvcs2254601309726470636472b3cd582307 Library Rec CulturalSvcs212161460138476138000021492622 PlanningandDevelopment7429850078388238000097000d8690732 Police39484682036432570043127939 PublicWorks5900250038539808650 ad 6276998 TotalDepartmentOperating1 995375906668829518000179670127320258 NonDepartmental DebtService2630000000263000 InterfundTransfers36379000947500004585400 Contingency3400000148500071673 e 119827 IntergovernmentalExpenditures6500000 00650000 Reserve7008903033547831500007029381 ReserveforEncumbrances41976242786870 1410754000 UEFB19690000000019690000 TotalNonDepartmental357874272786870 276276 315000 7167332337608 TOTALREQUIREMENTS15574118627868706392553203000107997159657866 010GeneralFund MainSubfund aRecognizeaStateofOregongrantfromtheRecreationalTrailsProgramfor 63350andappropriatethemoniestospend onRidgelinesignageandtrailheadimprovements ThegrantwasapprovedbytheIGRsubcommitteein2006 bRecognizeaTopOffDrillGrantfor 10519 aFiremansFundGrantfor 8500 andaHospitalPreparednessProgram Grantfor 13871andappropriatethefundstospendintheFireandEmergencyMedicalServicesDepartment cRecognizeStateofOregonrevenuesintheamountof 11757forcleanupoftheI5spill d ReallocateCityAttorneybudgetsbyred cing 44000fromCentralServicesand 72000fromPublicWorksandincreasing 19000inFireandEmergencyMedicalServicesand 97000inPlanningandDevelopment e Move 71673fromtheContingencyaccounttoCentralServicesforpay entofelectionandvoterpamphletcostsinNovember2007 allocationwaspreviouslyapprovedbytheCityCouncil 132PublicSafetyAnsweringPointFund FY08FY08FY08FY08 AdoptedSB1ActionSB3ActionRevised IRESOURCES BEGINNINGWORKINGCAPITAL 010943010943 CHANGETOWORKINGCAPITAL REVENUE Intergovernmental85000002150001a0650 0 ChargesforServices1516575001516575 Miscellaneous3001003001 TotalRevenue236957602150002584576 TOTALRESOURCES2369576109432150002573633 IIREQUIREMENTS DepartmentOperating Police2298576021500025a13576 TotalDepartmentOperating229857602150002513576 CapitalProjects TotalCapitalProjects0000 NonDepartmental InterfundTransfers710000071000 ReserveforEncumbrances010943010943 TotalNonDepartmental7100010943 60057 TOTALREQUIREMENTS2369576109432150002573633 132PublicSafetyAnsweringPointFund a Recognizeandappropriateadditional911revenuereceivedfrom telephoneexcisetaxes 133TransportationUtilityFund FY08FY08FY08FY08 AdoptedSB1ActionSB3ActionRevised IRESOURCES BEGINNINGWORKINGCAPITAL 6136648191752104219127 CHANGETOWORKINGCAPITAL REVENUETaxes3300000003300000 Intergovernmental0122088801220888 Miscellaneous15600000156000 TotalRevenue3456000122088804676888 TOTALRESOURCES959264869663308896015 IIREQUIREMENTS DepartmentOperating TotalDepartmentOperating0000 Capital Projects CapitalProjects290000002120003a112000 CapitalCarryover609607972058805375491 TotalCapitalProjects89960797205882120008487491 Non Departmental BalanceAvailable59656923955212000 a 408524 TotalNonDepartmental59656923955212000408524 TOTALREQUIREMENTS959264869663308896015 133TransportationUtilityFund a Increasecapitalbudgetexpenditureauthorityby 212000forstreetpreservationusing alance Available The 212000istheamount estimatedtobereceivedinthelastfourmonthsoftheyearfromthe continuationofthetwo centportionofthetax 170CommunityDevelopmentFund FY08FY08FY08FY08FY08 AdoptedSB1ActionSB2ActionSB3ActionRevised IRESOURCES BEGINNINGWORKINGCAPITAL 937107628911001566018 CHANGETOWORKINGCAPITAL REVENUE Intergovernmental357 0001208507133100050000a06615507 ChargesforServices1884000018840 Miscellaneous913500000913500 FiscalTransactions1706000500000273100003937000 TotalRevenue6214340708507406200050000011484847 TOTALRESOURCES71514471337418406200050000013050865 IIREQUIREMENTS DepartmentOperating CentralServices40000004000 PlanningandDevelopment3215802123949400009000a0b04279751 TotalDepartmentOperating3219802 23949400009000004283751 CapitalProjectsCapitalProjects400000000400000 CapitalCarryover1067110671000 TotalCapitalProjects3893291067100400000 NonDepartmental InterfundTransfers6700000067000 Misc FiscalTransactions347531612027980400000 b 4278114 IntergovernmentalExpend00342200003422000 Reserve LessRFE006000000600000 TotalNonDepartmental3542316120279840220004000008367114 TOTALREQUIREMENTS71514471337418406200050000013050865 170 CommunityDevelopmentFund a Recognize 500000inadditionalHUDHOMEgrantrevenuesandincreasingexpenditureauthoritytoreimburse paymentstoSpringfieldf rgrantrelatedexpenditures b IncreaseexpenditureauthorityfortheVetLIFTIIIacquisitioncost andreduceCDBGHOMErevolvingfundloans accordingtotheplanapprovedbytheCityCouncilonMarch10 2008 310GeneralCapitalProjectsFund FY08FY08FY08FY08 AdoptedSB1ActionSB3ActionRevised IRESOURCES BEGINNINGWORKINGCAPITAL 12284139529961906984520 CHANGETOWORKINGCAPITAL REVENUE Intergovernmental019500040000 235000 Rental195700019570 Miscellaneous25085900250859 InterfundTransfers2169300168900003858300 FiscalTransactions100075633600000013607563 TotalRevenue1244729254840004000017971292 TOTALRESOURCES247314 11843814000024955812 IIREQUIREMENTS DepartmentOperating CentralServices130490013049 TotalDepartmentOperating130490013049 CapitalProjects CapitalProjects12266194188180540000a14187999 CapitalCarryover11565813187527209690541 TotalCapitalProjects2383200765334000023878540 NonDepartmental DebtService500000050000 IntergovernmentalExpend670000067000 Reserve290000029000 BalanceAvailable7403751778480918223 TotalNonDepartm8e86n37t5al17784801064223 TOTALREQUIREMENTS247314311843814000024955812 310GeneralCapitalProjectsFund a Requesta 40000appropriationincreasefortheOlym icTrialsAutzenPathLighting Projectusing revenuesreceivedfro mtheUniversityofOregon312RoadCapitalProjectsFund FY08FY08FY08FY08 AdoptedSB1ActionSB3ActionRevised IRESOURCES BEGINNINGWORKINGCAPITAL 2963058158586401377194 CHANGETOWORKINGCAPITAL REVENUE Intergovernmental0264145502641455 Rental356000035600 Miscellaneous3000003000 InterfundTransfers10000000100000 TotalRevenue138600264145502780055 TOTALRESOURCES3101658105559104157249 IIREQUIREMENTS DepartmentOperating TotalDepartmentOperating0000 CapitalProjects CapitalProjects100000128598240000a1425982 CapitalCarryover284555774322702102330 TotalCapitalProjects2945557542755400003528312 NonDepartmental BalanceAvailable15610151283640000a628937 TotalNonDepartmen15t6a10l51 1283640000628937 TOTALREQUIREMENTS3101658105559104157249 312RoadCapitalProjectsFund a Increaseexpenditureauthority oallowprojectteamsto respondto requestsfromneighborhood associationsandotherCitydepartmentsfortransportationcapitalplanningsupportforprojectssuchassiting ahospitalinEugeneandfordevelopingcostsestimat s toimproveunimprovedstreets suchasBondLane 330SystemDevelopmentCapitalProjectsFund FY08FY08FY08FY08 AdoptedSB1ActionSB3ActionRevised IRESOURCES BEGINNINGWORKINGCAPITAL 14276665339327013937338 CHANGETOWORKINGCAPITAL REVENUE ChargesforServices8 47124020000088a 47124 Miscellaneous77268800772688 TotalRevenue941981202000009619812 TOTALRESOURCES2369647733932720000023557150 IIREQUIREMENTS DepartmentOperating CentralServices389530038953 PlanningandDevelopment11440600114406 PublicWorks433087193050413782 TotalDepartmentOperating586446193050567141 CapitalProjects CapitalProjects9305000009305000 CapitalCarryover10721901121238709509514 TotalCapitalProjects200269011212387018814514 NonDepartmental DebtService35825700358257 InterfundTransfers930000093000 IntergovernmentalExpend112700002000001a 327000 Reserve679140067914 BalanceAvailable143695989236502329324 TotalNonDepartmental30831308923652000004175495 TOTALREQUIREMENTS2369647733932720000023557150 330SystemDevelopmentCapitalProjectsFund a Recognizeandappropriatepas throughrevenuesandexpendituresfortheMetropolitanWastewater ManagementCommission MWMC 539STORMWATERUTILITYFUNDFY08FY08FY08FY08 AdoptedSB1ActionSB3ActionRevised IRESOURCES BEGINNINGWORKINGCAPITAL 848535447282208012532 CHANGETOWORKINGCAPITAL REVENUE LicensesPermits13500000135000 Intergovernmental1450051294210000a537442 Rental290000029000 ChargesforServices113515030011351503 FinesForfeitures50000500 Miscellaneous37020800370208 InterfundTransfers15000015000 TotalRevenue1191571 5129421000012438653 TOTALRESOURCES20401065401201000020451185 IIREQUIREMENTS DepartmentOperating PublicWorks1036798940218010327771 TotalDepartmentOperating1036798940218010327771 CapitalProjects CapitalProjects156600036634010000a1942340 CapitalCarryover410921925357203855647 TotalCapitalProjects5675219112768100005797987 NonDepartmental InterfundTransfers57900000579000 IntergovernmentalExpend1 2030015203 BalanceAvailable37636543243003731224 TotalNonDepartmental43578573243004325427 TOTALREQUIREMENTS20401065401201000020451185 530WastewaterUtilityFund a Requestappropriationauthorityfora 10000increasetoagrantreceivedfromtheBureauofLand Management BLM fortheTsanchifenWalkProject ResolutionNumber AttachmentB ARESOLUTIONADOPTINGASUPPLEMENTALBUDGET MAKINGAPPROPRIATIONSFORTHECITYOFEUGENE FORTHEFISCALYEARBEGINNINGJULY1 2007 ANDENDINGJUNE30 2008 TheCityCounciloftheCityofEugenefind thatAdoptingtheSupplementalBudgetand MakingAppropriationsisnecessaryunderORS294480 NOWTHEREFORE BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOFEUGENE A MunicipalCorporationoftheStateofOregon asfollows Section1 ThattheSupplementalBudgetfortheCityofEugene Oregonforthefiscalyear beginningJuly1 2007 andendingJune30 2008 assetforthinattachedExhibit A isherebyadopted Section2 TheSupplementalamountsforthefiscalyearbeginningJuly1 2007andending June302008andforthepurposesshowninattachedExhibitAarehereby appropriated Section3 ThatthisSupplementalBudgetispreparedinaccordancewi hORS 2944801 a whichauthorizestheformulationofasupplementalbudget resultingfrom Anoccurrenceorconditionwhichhadnotbeenascertainedatthe timeofthepreparationofabudgetforthecurrentyearorcurrentbudgetper od whichrequiresachangeinfinancialplanning ThisSupplementalBudgetwas publishedinaccordancewithORS2944804 Section4 ThisresolutioncomplieswithORS2944805 anddoesnotauthorizean increaseinthelevyofpropert taxesabovetheamountpublishedintheAnnual Budget publication Theforegoingresolutionadoptedthis9thdayofJune 2008 CityRecorder EXHIBIT A Indollars GENERALFUND DepartmentalOperating CentralServices27673 FireandEmergencyMedicalServices63647 PlanningandDevelopment97000 PublicWorks8650 TotalDepartmentalOperating 179670 NonDepartmental Contingency71673 TotalNonDepartmental 71673 TOTALGENERALFUND107997 PUBLICSAFETYANSWERINGPOINTFUND DepartmentalOperating Police215000 TotalDepartmentalOperating 215000 TOTALPUBLICSAFETYANSWERINGPOINTFUND215000 TRANSPORTATIONUTILITYFUND CapitalProjects CapitalProjects212000 TotalCapitalProjects 212000 NonDepartmental BalanceAvailable212000 TotalNonDepartmenta 212000 TOTALTRANSPORTATIONUTILITYFUND0 COMMUNITYDEVELOPMENTFUND DepartmentalOperating PlanningandDevelopment900000 TotalDepartmentalOperating 900000 NonDepartmental MiscellaneousFiscalTransactions400000 TotalNonDepartmental 400000 TOTALCOMMUNITYDEVELOPMENTFUND500000 GENERALCAPITALPROJECTSFUND CapitalProjects CapitalProjects40000 TotalCapitalProjects 40000 TOTALGENERALCAPITALPROJECTSFUND40000 ROADCAPITALPROJECTSFUND CapitalProjects CapitalProjects40000 TotalCapitalProjects 40000 NonDepartmental BalanceAvailable40000 TotalNonDepartmental 40000 TOTALROADCAPITALPROJECTSFUND0 SYSTEMSDEVELOPMENTCAPITALPROJECTSFUND NonDepartmental IntergovernmentalExpenditures200000 TotalNonDepartmental 200000 TOTALSYSTEMSDEVELOPMENTCAP PROJECTSFUND200000 STORMWATERUTILITYFUND CapitalProjects CapitalProjects10000 TotalCapitalProjects 10000 TOTALSTORMWATERUTILITYFUND10000 TOTALREQUIREMENTSS ALLFUND1072997 Reserves BalanceAvailable andUEFBamountsarenota propriatedfor spendingandareshownforinformationpurposesonly FY08GENERALFUNDCONTINGENCYTRACKINGAttachmentC DateCCApproved ReviewedRequestDescription Request AmountBalance GeneralGeneralGeneral ContingencyContingencyContingency Resources BeginningAppropriation3 0000 340000 StartingBalances340000 340000 Expenditures SupplementalBudget 1 081507EugeneCelebration Parking Reimbursement7500 092407CityManagerRecruitment 50000 100807WestEugeneCollaborativeProject 40000 101007DiversityStrategicPlanDevelopment Implementation 50000 102207HumanRightsCitySymposium1000 SB 1Subtotal148500 BalanceasofSB 1 191500 Expenditures SupplementalBudget 3 081507 VotersPamphletforNovemberElection November6 2007Election71673 Subtotal71673 Balanceifalloutstandingrequestsareapproved119827 632008