HomeMy WebLinkAboutItem B: Police Auditor Evaluation Report
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Work Session: Police Auditor Evaluation Process
Meeting Date: June 25, 2008 Agenda Item Number: B
Department: Central Services Staff Contact: Alana Holmes
www.eugene-or.gov Contact Telephone Number: 682-5765
ISSUE STATEMENT
This is a work session to provide recommendations on the performance evaluation process of the Police
Auditor.
BACKGROUND
Cris Beamud was hired as the Police Auditor by the City Council on October 16, 2006. On March 10,
2008, the council requested that staff work on both an immediate evaluation process for Ms. Beamud,
and a more detailed evaluation for the following year. On April 9, 2008, the Police Auditor had her first
annual evaluation and corresponding merit increase based on an abbreviated process which included
feedback from both the Civilian Review Board (CRB) and the council. Since that time, staff has met
with the CRB and Ms. Beamud on two occasions to develop recommended criteria for the next annual
review of the Police Auditor.
Attached are two documents that reflect CRB recommendations. The first document would be used by
the council in their review of the Police Auditor, while the second would be used by the CRB. Both
documents provide criteria by which to measure the performance of the Police Auditor.
It was recommended that a self evaluation be provided for use in the next evaluation process. Some
council members had requested a process to allow for feedback from complainants. The CRB suggested
that during the intake process of a complaint, a short response card could be provided with a return
envelope for comments. This would allow complainants to respond anonymously, if preferred.
RELATED CITY POLICIES
City of Eugene Ordinance No. 20374 provides the framework for the reporting relationship between the
City Council and the Police Auditor including the role of the Civilian Review Board in the evaluation
process.
COUNCIL OPTIONS
1.Review and adopt the recommended performance criteria for the Police Auditor
2.Create new and/or additional performance criteria for the Police Auditor.
Z:\CMO\2008 Council Agendas\M080625\S080625B.doc
CITY MANAGER’S RECOMMENDATION
Not applicable: the Police Auditor is the council’s employee.
SUGGESTED MOTION
Move to adopt the recommended performance criteria for the Police Auditor as recommended by the
CRB.
ATTACHMENTS
A.Draft Document of Council Evaluation of Police Auditor
B.Draft Document of CRB Evaluation of Police Auditor
FOR MORE INFORMATION
Staff Contact: Alana Holmes
Telephone: 682-5765
Staff E-Mail: alana.m.holmes@ci.eugene.or.us
Z:\CMO\2008 Council Agendas\M080625\S080625B.doc
ATTACHMENT A
Police Auditor
Performance Appraisal Form
Employee Name Appraisal Date
Position Title Employment Date:
October 16, 2006
Reviewer Name Review Period
Instructions
Using one of the three descriptors, rate the Auditor’s performance for each of the
performance elements. Place an X next to the rating that best describes your assessment
of her performance. If you choose not to rate one of the elements please state your
reasons in the comment area. Use the blank space on each page to give examples that
support your ratings of the element.
Does Not Meet Expectations
Work at this level suggests serious performance problems. The employee must make
substantial improvement or be subject to appropriate disciplinary action, which may
include termination.
Meets Expectations
Performance at this level is characterized by overall successful and satisfactory
performance of job duties.
Exceeds Expectations
Performance at this level is characterized by overall successful performance with special
contributions in a significant number of areas which add value beyond what would be
considered satisfactory performance. Examples include: innovative approaches to work;
efficiency gains, significant contributions to improvement of department practices,
processes, work team or community relationships.
1 Auditor Evaluation by City Council
Element A: Ethics, Integrity and Independence.
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Model high standards of honesty and integrity.
Independent decision making.
?
Ability to sustain independence and resist outside influence.
?
Ability to remain independent despite pressures to succumb to interests.
Professional development and continuing education.
Provide training opportunities for staff and Civilian Review Board.
2 Auditor Evaluation by City Council
Element B: Support of Civilian Review Board
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Select appropriate and timely items for the Board’s consideration.
Provide research, information and resources to support the Board’s mission.
Build effective and respectful relationships with members of the Board.
Keep Board members informed of issues pertinent to their consideration.
Communicate and be responsive to members the Civilian Review Board.
3 Auditor Evaluation by City Council
Element C: Community and Citizen Relations
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Work with the community to build partnerships.
Provide information to community in order to improve understanding of the role of the
CRB.
Develop credibility and trust with citizens.
Develop and maintain positive working relationships with Eugene customers/citizens,
community, and public interest groups.
Conduct appropriate outreach to diverse community groups. (The CRB will identify the
relevant groups and the Council may seek input from the community groups – prepare list
of groups)
Have ongoing, informed dialogues with diverse community groups.
Interacts professionally with the Eugene Police Department to support respectful
relationships.
Communicates effectively with members of the City Council.
4 Auditor Evaluation by City Council
Element D: Complaint Intake and Adjudication Recommendations
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Perform intake in a fair and courteous manner.
Classify the nature of complaint accurately.
Review completed investigations and write analytically sound adjudication
recommendations.
Strength of Case Analysis:
?
Logical case analysis.
?
Written communication skills.
?
Independent analysis without regard to outside pressures.
5 Auditor Evaluation by City Council
Element E: Administrative Functions
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Produces informative reports.
Provides adequate staffing and resources for the Board to accomplish its goals.
Maintains a welcoming office for Civilian Review Board and community.
Maintains website and written brochures to assist members of the community.
Develop budget and ensure that expenditures are within budget.
6 Auditor Evaluation by City Council
Element F: Mayor and Council Support
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Building of positive working relationships with councilors;
Keeping the Mayor and Council informed in a timely manner;
Choosing appropriate and timely items for Council agendas
Receptivity to constructive criticism.
7 Auditor Evaluation by City Council
ATTACHMENT B
Police Auditor
Performance Appraisal Form
Employee Name Appraisal Date
Position Title Employment Date: October 16, 2006
Reviewer Name Review Period
Instructions
Using one of the three descriptors, rate the Auditor’s performance for each of the performance
elements. Place an X next to the rating that best describes your assessment of her performance.
If you choose not to rate one of the elements please state your reasons in the comment area. Use
the blank space on each page to give examples that support your ratings of the element.
Does Not Meet Expectations
Work at this level suggests serious performance problems. The employee must make substantial
improvement or be subject to appropriate disciplinary action, which may include termination.
Meets Expectations
Performance at this level is characterized by overall successful and satisfactory performance of
job duties.
Exceeds Expectations
Performance at this level is characterized by overall successful performance with special
contributions in a significant number of areas which add value beyond what would be considered
satisfactory performance. Examples include: innovative approaches to work; efficiency gains,
significant contributions to improvement of department practices, processes, work team or
community relationships.
1 Auditor Evaluation by CRB
Element A: Ethics, Integrity and Independence.
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Model high standards of honesty and integrity.
Independent decision making.
?
Ability to sustain independence and resist outside influence.
?
Ability to remain independent despite pressures to succumb to interests.
Professional development and continuing education.
Provide training opportunities for staff and board.
2 Auditor Evaluation by CRB
Element B: Support of Civilian Review Board
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Select appropriate and timely items for the Board’s consideration.
Provide research, information and resources to support the Board’s mission.
Build effective and respectful relationships with members of the Board.
Keep Board members informed of issues pertinent to their consideration.
Responsiveness to Board members’ suggestions.
Communicate and be responsive to members the Civilian Review Board.
3 Auditor Evaluation by CRB
Element C: Community and Citizen Relations
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Work with the community to build partnerships.
Provide information to community in order to improve understanding of the role of the CRB.
Develop credibility and trust with citizens.
Develop and maintain positive working relationships with Eugene customers/citizens,
community, and public interest groups.
Conduct appropriate outreach to diverse community groups. (The CRB will identify the relevant
groups and the Council may seek input from the community groups – prepare list of groups)
Have ongoing, informed dialogues with diverse community groups.
Provides welcoming environment to constituents.
Develop and maintain professional and respectful working relationships with the Eugene Police
Department and Internal Affairs.
4 Auditor Evaluation by CRB
Element D: Complaint Intake and Adjudication Recommendations
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Perform intake in a fair and courteous manner.
Classify the nature of complaint accurately.
Review completed investigations and write analytically sound adjudication recommendations.
Strength of Case Analysis:
?
Logical case analysis.
?
Written communication skills.
?
Independent analysis without regard to outside pressures.
5 Auditor Evaluation by CRB
Element E: Administrative Functions
Rating: Does Not Meet Expectations_________
Meets Expectations________________
Exceeds Expectations______________
Produces informative reports, including yearly statistics on complaints and resolution.
Provides adequate staffing and resources for the Board to accomplish its goals.
Maintains a welcoming office for Civilian Review Board and community.
Maintains website and appropriate outreach materials and/or written brochures to assist
members of the community.
6 Auditor Evaluation by CRB