HomeMy WebLinkAboutAdmin Order 58-04-21-F ADMINISTRATIVE ORDER NO. 58-04-21-F
of the
City Manager of the City of Eugene
ADOPTION OF STANDARDS FOR TRANSPORTATION DEMAND
MANAGEMENT (TDM) PROGRAM ADMINISTRATIVE RULE R-9.8030(10).
The City Manager of the City of Eugene finds as follows:
A. Section 2.019 of the Eugene Code, 1971 (EC) authorizes the City Manager to adopt
rules for administration and implementation of any provisions of that Code, including provisions in
EC Chapter 9 that require a developer to provide a certain number of off-street parking spaces,
subject to provisions authorizing an adjustment, and the requirement to have a Transportation
Demand Management (TDM) Program that has been approved by the City.
B. Pursuant to that authority, and based on the findings contained in Administrative
Order No. 58-04-21, the City Manager proposed the adoption of Standards for Transportation
Demand Management (TDM) Program Administrative Rule R-9.8030(10).
C. Notice of the proposed adoption of Transportation Demand Management (TDM)
Program Administrative Rule R-9.8030(10) was pubhshed tn the Register Guard, a newspaper of
general circulation w~thin the City for at least five consecutive days, to-wit, on December 12, 13, 14,
15 and 16, 2004. The Notice was also posted at C~ty Hall on December 13, 2004, made available
to persons who had requested notice, and provided that written comments would be received thereon
for a period of 30 days from the first date of publication. Persons could also provide written or oral
comment at the public hearing held on January 6, 2005. No comments were received within the time
or in the manner required by the Notice and no one testified at the public hearing.
Based on the above findings, which are hereby adopted, and the findings in Administrative
Order No. 58-04-21, I hereby adopt Standards for Transportation Demand Management (TDM)
Program Administrative Rule R-9.8030(10), to provide as follows:
STANDARDS FOR TRANSPORTATION DEMAND MANAGEMENT PROGRAM
ADMINISTRATIVE RULE R-9.8030(10)
R-9.8030(10)-A Purpose. As provided in EC 9.8030(10), the purpose of a Transportation
Demand Management (TDM) Program is to provide a mechanism for the applicant seeking an
adjustment to the number of off-street parking space provisions of EC 9.6410 to demonstrate that
it has a strategy for reducing vehicle use and parking demand generated by the development and that
the applicant has established benchmarks by which the program's effectiveness will be measured
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annually.
R-9.8030(10)-B Applicability.
1. Reduction of Required Parking Spaces. A request for an adjustment to the required
number of off-street parking spaces to allow for a reduction by up to fifty percent must be
accompanied by a Transportation Demand Management (TDM) Program that has been approved by
the City that contains strategies for reducing vehicle use and parking demand generated by the
development and establishes benchmarks by which the program's effectiveness will be measured
annually.
2. Increase of Required Parking Spaces. A request for an adjustment to the required
number of off-street parking spaces to allow for the installation of up to 150 percent of the minimum
spaces must be accompanied by an employee-based TDM Program that has been approved by the
City.
R-9.8030(10)-C Approval Criteria. The City shall approve a TDM Program if it contains the
following information and is submitted on the TDM Program form a copy of which is attached to
this Rule as Exhibit A:
1. The appointment of a contact person with whom the City can communicate regarding
the performance of the Program and a process for notifying the City of any change of the contact
person within 30 days of such change.
2. The requirement that the contact person post all information received from the City
regarding alternative transportation modes in a conspicuous location so that the information may be
read by all customers, clients, and/or employees during business hours.
3. A method of providing to new employees information and materials provided by the
City regarding alternative transportation modes to encourage them to avoid driving alone to the
workplace.
4. A method of providing to all employees at least once per year written and oral
information regarding alternative transportation modes, and allow the City or its designated
representative the opportunity to participate in the presentation(s).
5. A process for the monthly inventorying of the supply of information regarding
alternative modes of transportation and the requirement that the contact person will contact the City' s
TDM coordinator for replacement information.
6. The selection of at least four TDM measures from the eleven measures set forth in
section E of this Rule and an explanation of how the selected TDM measures will be implemented.
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7. A statement that all leaseholders will be bound by the terms of the approved TDM
Program.
8. The signature of the person submitting the proposed TDM Program.
R-9.8030(10)-D Annual Reports. If an adjustment to the off-street parking space provisions
is made to allow a reduction in the number of required parking spaces, an annual report must be
submitted to the City by which the TDM Program's effectiveness can be measured. The annual
report must by submitted on the Transportation Demand Management Program Annual Report form,
a copy of which is attached to th~s Rule as Exhibit B.
R-9.8030(10)oE Acceptable TDM Measures.
1. Subsidies for Alternative Commute Modes Users. Subsidies for those traveling by
any mode other than a single occupant vehicle, including all forms ofndesharing as well as public
transit, bicycling, and walking.
1.1 Provide a form of subsidy to the employee that can include, but is not limited
to, cash reimbursement, vacation time, compensatory time, or other non-cash incentives.
1.2 Specify the benefit being offered, and that the benefit shall be offered to all
employees who use alternative commute modes. Subsidymust be great enough to effectively
reduce reliance on the single occupant vehicle (SOV).
2. Subsidized or Group Transit Pass Program. A program for subsidizing a transit pass
for an amount not less than fifty percent of the value of a monthly pass.
2.1 All employees shall have the ability to purchase monthly bus passes either
through payroll deductions or over-the-counter sales. Subsidized transit passes shall be
provided to all employees at the same percent of subsidy.
2.2 Contact the Lane Transit District and develop a program.
2.3 Post and distribute all materials provided by Lane Transit District.
3. Sponsor Vanpool Program. A program for six or more people commuting to and
from work in a vehicle that is subsidized by the employer.
3.1 Purchase, lease, or otherwise subsidize the capital and/or operating cost of one
or more vanpools used by the future employees of the development.
3.2 Specify the type and level ofvanpool assistance to be provided throughout the
duration of the program, the number of vans to be subsidized, or dollar amount per
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passenger, the number of anticipated vanpool participants, and the period of time which the
vanpool program will be in effect. If parking fees are imposed, vanpoolers shall receive a
minimum discount of fifty percent of the normal parking fees charged for parking at the
facility.
3.3 Parking spaces must be reserved for vanpools and must be labeled or marked
"Carpool/Vanpool Only." The preferential treatment for these spaces may be the location
entrance(s) or exit(s) of the parking lot, near the employee entrance, covered spaces, or
something otherwise considered preferential by the employees. The placement of the parking
spaces must be designated in the construction plans and approved prior to receiving the
Building Permit.
4. Guaranteed Ride Home Program. A program guaranteeing a ride home to an
employee who uses a commute alternative other than the single occupant vehicle when a ride home
is necessary in case of personal or family illness, overtime, or other emergency. There are several
options for providing an employee a guaranteed ride home, including taxis, fleet vehicles, rental cars,
vanpools, and carpools. The mode for the ride home is often determined by the length of the ride.
4.1 Specify the benefit being offered and the eligibility criteria. The benefit may
be an unlimited number of free rides home, or a limited number of free rides with the
employee paying a percentage of the cost of additional fides.
4.2 Elig~bihty may be for all employees who did not commute to work in a single
occupant vehicle, or limited to those employees who use a commute alternative at least 2, 3
or 4 days per week.
5. Telecommuting. Work performed at the home or telecommuting center and can
include, but is not limited to, the use of telephones, computers, or other similar technology. The work
performed would normally be done at the employment worksite, thus eliminating the home to work
trip.
5.1 Specify the percentage of full-time employees who will be eligible to
telecommute.
5.2 Specify how many days per week eligible employees typically telecommute.
6. Compressed Work Week. A work hour management strategy that allows the
employee to schedule the usual number of work hours in fewer workdays per week or pay period.
This schedule regularly allows a full-time employee to eliminate at least one workday every two
weeks by working longer hours during the remaining days.
6.1 Specify the work week options among which the employees will be able to
choose.
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6.2 Specify the percentage of full-time employees who will be able to participate
in this program, and the period of time which this program will be in effect.
7. Flextime. A work hour management strategy that allows the employee to adjust work
hours outside of the applicant's established start and stop time. Flextime shall be done to better
facilitate the use of transit, carpool/ndematch, bicycling, and walking at non-peak hours, or to allow
dispersal of arrival and departure times at the business.
7.1 Arrivals and departures can typically vary from a fifteen-minute to two-hour
difference from normal shift time or adjacent-street peak traffic periods.
7.2 Specify the percentage of full-time employees who will be eligible to
incorporate flextime into their schedule.
8. Ridematching Program. A system used to bring people together in a rideshare
arrangement, An effective approach to ridematching is to combine in-house services with those of
a regional ridematching/ridesharing agency. In-house ridematching can be performed by matching
employees on the basis of their home zip codes and/or work schedules. Company newsletters and
ridematching bulletin boards are effective means to facilitate in-house ridematching.
8.1 Either develop a ridematching program in-house with assistance from C~ty
or Lane Transit District or join the regional ridematching pool managed by Lane Transit
District.
8.2 Post and distribute all materials pertinent to the ridematching program
including those provided by Lane Transit District.
9. Charge for Employee Parking. Monthly parking fees imposed for all of the
employees of the development whose primary commute method will be the single occupant vehicle.
9.1 A minimum fifty percent discount must be given for carpool/vanpool parking
spaces or permits.
9.2 Specify the amount of parking fees to be imposed. These fees must be
consistent with nearby parking rates.
10. On-Site Transit Pass Sales. The option for all employees to purchase transit passes
on-site.
10.1 Contact Lane Transit District to develop a program.
10.2 Passes and tokens may not be sold for an amount higher than the price
established by Lane Transit District. The collection of a commission, handling fee, or any
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other surcharge is prohibited.
10.3 Information about the passes and bus schedules must be made available in a
timely manner and must be publicized to employees.
11. Shower and Locker Facilities. Shower and clothes locker facilities for employees to
encourage bicycle commuting and walking.
11.1 Facilities must be conveniently located near the bicycle storage facilities.
l 1.2 Specify the number, description, and location of the facilities.
11.3 Fees for use of the shower and locker facility may not be imposed on
employees who wish to use the facility in conjunction w~th their commute to or from work.
11.4 Showers and lockers must be included in the budding plans in order to receive
the Building Permit.
11.5 Showers and lockers for buildings w~th multiple tenants must be available to
employees of all tenants.
R-9.8030(10)-F Report Certification. The term "traffic engineer" used in EC 9.8030(10)(a) 1
means a Professional Civil or Traffic Engineer currently licensed to practice within the State of
Oregon, with special training and experience in transportation engineering and planning.
Dated and effective this [' day of~bruary, 2005.
Denffis M. Taylor
City Manager
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Exhibit A
Transportation Demand Management Program
Pursuant to Eugene Code 9.8030(10), obtaining an adjustment to the off-street parking space provisions requires
submission of a Transportation Demand Management (TDM) program that has been approved by the City. The
City's approval of this completed form complies with the TDM program submission requirement of EC 9.8030(10).
Worksite Description and Employee Information
· Name of Organization: Telephone Number:
· Worksite Physical Address:
· Total Number of Employees:
· Total Number of Employees Participating in the TDM Program:
· All building leaseholders w~ll be required to comply with this TDM Program. There will be
building leaseholders (estimated number).
TDM Program Contact Person
· Appointed TDM Program Contact Person: Title:
· Telephone Number of Contact Person: Fax Number:
· E-mail Address of Contact Person:
TDM Program Information Distribution and Training
· All information received from the City regarding alternative modes of transportation will be posted in the
following conspicuous location(s) so that it may be read by all customers, clients and/or employees:
· All information received from the City regarding alternative modes of transportation will be provided to new
employees in the following manner:
· At least once per year written and oral information regarding alternative transportation modes will be
provided to all employees. The City or its designated representative will be given the opportunity to
participate in the yearly presentation(s). The information will be presented to the employees in the following
manner:
Exhibit A - Transportation Demand Management Program Page 1 of 2
· The supply of information regarding alternative modes of transportation will be inventoried monthly. If
replacement information ~s needed the City's TDM coordinator will be contacted. The information will be
inventoried monthly in the following manner:
TDM Measures
· Circle the four TDM measures that you will implement:
a) Subsidies for alternative modes users g) Flex-time
b) Subsidized or group transit pass program h) Ridematching program
c) Sponsor Vanpool program i) Charge for employee parking
d) Guaranteed Ride Home program j) On-site transit pass sales
e) Telecommuting k) Shower and Locker facilities
f) Compressed work week
· Describe how you will implement each of the four TDM measures that you selected.
o
Date submitted: Prepared by: Phone:
The above-proposed TDM Program is: Approved Denied By
of the City of Eugene Date
Exhibit A - Transportation Demand Management Program Page 2of 2
Exhibit B
Transportation Demand Management Program
Annual Report
Pursuant to Eugene Code 9.8030(10)(a)lb, obtaining an adjustment to the off-street parking space provisions to
reduce the minimum required number of spaces requires submission of a Transportation Demand Management
(TDM) program that has been approved by the City that contains strategies for reducing vehicle use and parking
demand generated by the development and establishes benchmarks by which the program's effectiveness will be
measured annually. Annual submission of this completed form complies with this requirement that a TDM
Program's effectiveness be measured annually.
If you would like to provide more information about your TDM program, feel free to attach additional pages with
your comments. If you have any questions on how to fill out th~s form, please contact the City Transportation
Planning and Programs staff at 541-682-5291.
Date submitted Prepared by: Phone:
Worksite Description
· Name o f Organization: Telephone Number:
· Worksite Physical Address:
· TDM Program Contact Person: Title:
· Telephone Number of Contact Person: Fax Number:
· E-mail Address of Contact Person:
Employee Information
· Total Number of Employees:
· Total Number of Employees Participating in the TDM Program:
· Does this worksite have multiple workshifis? Yes No
· Is your TDM program offered to employees during all workshifts? Yes No
TDM Program Information
· Is your Alternative Transportation Mode information posted in a conspicuous location? Yes No
Where?
· Have you provided Alternative Transportation Mode information and materials
Exhibit B ~ Transportation Demand Management Annual Report Page 1 of 3
to new employees to encourage them to avoid driving alone to the workplace? Yes No
· Have you distributed written and oral information regarding Alternattve
Transportation Modes to all employees in the past year? Yes No
· Have you inventoried monthly the supply of information regarding
Alternatzve Transportatton Modes? Yes No
· Circle the four TDM measures that your TDM Program specifies your organization will implement:
a) Subsidies for alternative modes users g) Flex-time
b) Subsidized or group transit pass program h) Ridematching program
c) Sponsor Vanpool program i) Charge for employee parking
d) Guaranteed Ride Home program j) On-site transit pass sales
e) Telecommuting k) Shower and Locker facilities
f) Compressed work week
· How in the last 12 months have you implemented the measures that you chose?
· How many employees participate regularly in each of the strategies?
1. 2. 3. 4.
· How many employees participate occasionally in each of the strategies?
1. 2. 3. 4.
· 'What concerns, if any, have emerged with the measures you have chosen to implement your TDM Program?
· Do you plan to add to or change any of the measures in your TDM Program to
increase the use of alternative modes?
If yes, how:
Exhibit B - Transportation Demand Management Annual Report Page 2of 3
Worksite Parking Information and Parking Management
· How many total parking spaces at your worksite for employees, customers, or chents are subject to your
TDM agreement with the City of Eugene?
· How many of the total parking spaces at your worksite are reserved for carpool/vanpool?
· How many of the total parking spaces at your worksite are marked for compact vehicles only?
· If you charge for parking, how much do your employees pay per month for a parking space?
· If you charge for parking, do any of the proceeds from your parking charges
support your TDM' program? Yes No
· Briefly explain how you manage and monitor your worksite parking below or attach additional information
if necessary.
· Do you anticipate changing parking information or management in the next 12 months? Yes No
If yes, deschbe or explain:
Site Amenities
· Do you offer sheltered spaces, racks, cages, or lockers for bicycles? Yes No
If yes, how many are provided?
Where are they located?
· Do you offer uncovered spaces or racks for bicycles? Yes No
· Do you offer clothes lockers for employees? Yes No
· Do you have showers for employees? Yes No
· What changes in site amenities, if any, do you anticipate in the next 12 months?
Describe or Explain:
Exhibit B - Transportation Demand Management Annual Report Page 3of 3