HomeMy WebLinkAboutItem 3 - Supplemental Budget 2EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Public Hearing and Action: Resolution 4829 Adopting a Supplemental Budget; Making
Appropriations for the City of Eugene for the Fiscal Year Beginning July 1, 2004 and
Ending June 30, 2005
Meeting Date: March 7, 2005 Agenda Item Number: 3
Department: Central Services Staff Contact: Kitty Murdoch
www. cl. eugene, or. us Contact Telephone Number: 682-5860
ISSUE STATEMENT
City Council approval of the second supplemental budget for FY05 is requested. Oregon Local Budget
Law (ORS 294.480) allows for supplemental budgets for "an occurrence...which had not been
ascertained at the time of the preparation of a budget for the current year..." Supplemental Budget #2
consists of $1 million in proposed changes to the FY05 Adopted Budget. A brief description of the
proposed transactions is provided in Attachment A. This supplemental budget does not authorize any
increased property tax levy.
BACKGROUND
The supplemental budget that occurs in March of a fiscal year recognizes budget authority for activities
previously authorized by the council for the current fiscal year and provides other necessary adjustments
to budget authority that are deemed essential for operation of city programs. The requested budget
changes are described below.
General Fund
There are three changes proposed for the General Fund budget:
1) A request from the Planning and Development Department for one-time funding for the initial start-
up of the rental housing program authorized by the City Council on November 22, 2004. The
request moves $75,000 from the Reserve for Revenue Shortfall to the Planning and Development
Department to support two months of staffing, the initiation of a rental housing database, and
materials and services support for outreach and education efforts. Revenues collected by the Rental
Housing program will replenish the reserve in FY06.
2) A request from the Police Department to transfer equity of $247,000 from the closure of the
Interagency Narcotics Enforcement Team (1NET) Fund to the General Fund and establish budget
authority for a Methamphetamine Lab Response Program in the Police operating budget.
3) A request to establish budget authority in the Library, Recreation and Cultural Services Department
for $32,061 for the State Ready to Read Grant. The FY05 award is $18,489. The FY04 unspent
balance of the grant was $13,572. This amount is reappropriated to the department's operating
budget from the Reserve for Revenue Shortfall.
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Other Funds
Four requests for budget authority are being proposed in other funds. They are:
1) The Eugene City Council adopted an amendment for a two-cent increase in the existing local motor
vehicle fuel tax on January 24, 2005. This request recognizes $537,500 in expected additional
revenue in FY05 and increases capital appropriation in the Transportation Utility Fund for the Street
and Alley Preservation program by the same amount.
2) This request recognizes intergovernmental payments from partner agencies and revenues from pre-
Ballot Measure 3 confiscations, and closes the Interagency Narcotics Enforcement Team (1NET)
Fund. Fund assets ($247,000) are transferred to the General Fund for a Methamphetamine Lab
Response Program in the Police Department. The 1NET agreement between the partner agencies
(Lane County, Springfield, and Eugene) was dissolved in early FY05.
3) The budget for the General Obligation Debt Service Fund underestimated interest expense for the
Parks and Open Space Bonds sold in 2004 by $3,000. This request increases interest expense and
reduces the fund's Debt Service Reserve by $3,000.
4) The Library Bond Debt Service Fund requests expenditure authority of $271,412 to provide an
arbitrage rebate on the Library Full Faith and Credit Obligations, Series 2000 as required by federal
law. The Arbitrage Rebate Reserve in the fund is reduced by the same amount.
Expenditure authority is needed immediately to carry out City Council direction or to meet legal or
program requirements.
RELATED CITY POLICIES
Not applicable.
COUNCIL OPTIONS
Particular requests requiring more information or discussion may be removed from the supplemental
budget and delayed for action until the third supplemental budget in June. In certain cases there may be
a financial or legal impact to delaying budget approval. Council may also adopt amended appropriation
amounts or funding sources for specific requests in the supplemental budget.
CITY MANAGER'S RECOMMENDATION
The City Manager recommends adoption of the attached resolution adopting the Supplemental Budget.
SUGGESTED MOTION
Move to adopt Resolution 4829 adopting a Supplemental Budget; making appropriations for the City of
Eugene for the Fiscal Year beginning July 1, 2004 and ending June 30, 2005.
ATTACHMENTS
A. Transaction Summary
B. Resolution
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FOR MORE INFORMATION
Staff Contact: Kitty Murdoch
Telephone: 682-5860
Staff E-Mail: kitty.m.murdoch~ci.eugene.or.us
L:\CMO\2005 Council Agendas\M050307\S0503073.doc
Attachment A
Transaction Summary
010 General Fund
FY05 FY05 FY05 FY05
Adopted SB1 Action SB2 Action Revised
I. RESOURCES
BEGINNING WORKING CAPITAL 27,577,069 8,023,613 0 35,600,682
CHANGE TO WORKING CAPITAL
REVENUE
Taxes 73,120,164 402,000 0 73,522,164
Licenses/Permits 3,548,400 1,505,868 0 5,054,268
Intergovernmental 2,422,879 1,260,122 18,489 c 3,701,490
Rental 47,000 0 0 47,000
Charges for Services 10,799,412 117,278 0 10,916,690
Fines/Forfeitures 3,171,688 0 0 3,171,688
Miscellaneous 760,448 0 0 760,448
Interfund Transfers 6,695,037 0 247,000 b 6,942,037
Total Revenue 100,565,028 3,285,268 265,489 104,115,785
TOTAL RESOURCES 128,142,097 11,308,881 265,489 139,716,467
I1. REQUIREMENTS
Department Operating
Central Services 20,355,418 1,049,562 0 21,404,980
Fire & Emergency Medical Svcs 17,699,785 252,674 0 17,952,459
Library, Rec & Cultural Svcs 16,411,174 428,088 32,061 c 16,871,323
Planning and Development 5,802,971 586,714 75,500 a 6,465,185
Police 32,158,913 1,277,740 247,000 b 33,683,653
Public Works 5,553,322 260,417 0 5,813,739
Total Department Operating 97,981,583 3,855,195 354,561 102,191,339
Capital Projects
Total Capital Projects 0 0 0 0
Non-Departmental
Debt Service 281,775 0 0 281,775
Interfund Transfers 2,733,483 8,655,000 0 11,388,483
Interfund Loans 62,500 0 0 62,500
Contingency 340,000 (228,000) 0 112,000
Intergovernmental Expenditures 378,000 0 0 378,000
Reserve 9,200,687 380,425 (89,072) a,c 9,492,040
Reserve for Encumbrances 1,353,739 (1,353,739) 0 0
UEFB 15,810,330 0 0 15,810,330
Total Non-Departmental 30,160,514 7,453,686 (89,072) 37,525,128
TOTAL REQUI REM ENTS 128,142,097 11,308,881 265,489 139,716,467
010 Genera~ Fund
Main Subfund
a) A request from the Planning and Development Department for one-time funding for the initial start-up of the
rental housing program authorized by the City Council on November 22, 2004. The request moves $75,000
from the Reserve for Revenue Shortfall to the Planning and Development Department to support two months of
staffing, the initiation of a rental housing database, and materials and services support for outreach and
education efforts. Revenues collected by the Rental Housing program will replenish the reserve in FY06.
Main Subfund (continued)
b) A request from the Police Department to transfer equity of $247,000 from the closure of the I nteragency
Narcotics Enforcement Team (INET) Fund to the General Fund and establish budget authority for a
Methamphetamine Lab Response Program in the Police operating budget.
C) A request to establish budget authority in the Library, Recreation and Cultural Services Department for
$32,061 for the State Ready to Read Grant. The FY05 award is $18,489. The FY04 unspent balance of the
grant was $13,572. This amount is reappropriated to the department's operating budget from the Reserve for
Revenue Shortfall.
133 Transportation Utility Fund
FY05 FY05 FY05 FY05
Adopted SB1 Action SB2 Action Revised
I.RESOURCES
BEGINNING WORKING CAPITAL 729,666 423,898 0 1,153,564
CHANGE TO WORKING CAPITAL
REVENUE
Taxes 2,000,000 0 537,500 a 2,537,500
Intergovernmental 0 700,000 0 700,000
Miscellaneous 10,000 0 0 10,000
Total Revenue 2,010,000 700,000 537,500 3,247,500
TOTAL RESOURCES 2,739,666 1,123,898 537,500 4,401,064
I1. REQUIREMENTS
Department Operating
Total Department Operating 0 0 0 0
Capital Projects
Capital Projects 1,744,000 1,124,600 537,500 a 3,406,100
Capital Carryover 316,225 (68,638) 0 247,587
Total Capital Projects 2,060,225 1,055,962 537,500 3,653,687
Non-Departmental
Debt Service 21,000 0 0 21,000
Interfund Loans 235,000 0 0 235,000
Interfund Transfers 0 13,400 0 13,400
Balance Available 423,441 54,536 0 477,977
Total Non-Departmental 679,441 67,936 0 747,377
TOTAL REQUIREMENTS 2,739,666 1,123,898 537,500 4,401,064
133 Transportation Utility Fund
a) The Eugene City Council adopted an amendment for a two-cent increase in the existing local motor vehicle fuel
tax on January 24, 2005. This request recognizes $537,500 in expected additional revenue in FY05 and increases
capital appropriation in the Transportation Utility Fund for the Street and Alley Preservation program by the same
amount.
141 iNET Fund
FY05 FY05 FY05 FY05
Adopted SB1 Action SB2 Action Revised
I. RESOURCES
BEGINNING WORKING CAPITAL 0 73 0 73
CHANGE TO WORKING CAPITAL
REVENUE
Intergovernmental 0 0 108,000 a 108,000
Charges for Services 69,000 0 0 69,000
Fines/Forfeitures 0 0 134,646 a 134,646
Miscellaneous 1,000 0 4,354 a 5,354
Total Revenue 70,000 0 247,000 317,000
TOTAL RESOURCES 70,000 73 247,000 317,073
I1. REQUIREMENTS
Department Operating
Police 70,000 0 0 70,000
Total Department Operating 70,000 0 0 70,000
Capital Projects
Total Capital Projects 0 0 0 0
Non-Departmental
Interfund Transfers 0 0 247,000 a 247,000
Balance Available 0 73 0 73
Total Non-Departmental 0 73 247,000 247,073
TOTAL REQUIREMENTS 70,000 73 247,000 317,073
141 INET Fund
a) This request recognizes intergovernmental payments from partner agencies and revenues from pre-Ballot
Measure 3 confiscations, and closes the Interagency Narcotics Enforcement Team (INET) Fund. Fund assets
($247,000) are transferred to the General Fund for a Methamphetamine Lab Response Program in the Police
Department. The INET agreement between the partner agencies (Lane County, Springfield, and Eugene) was
dissolved in early FY05.
211 General Obligation Debt Service Fund
FY05 FY05 FY05 FY05
Adopted SB1 Action SB2 Action Revised
I.RESOURCES
BEGINNING WORKING CAPITAL 602,040 43,238 0 645,278
CHANGE TO WORKING CAPITAL
REVENUE
Taxes 4,243,396 0 0 4,243,396
Miscellaneous 43,000 0 0 43,000
Total Revenue 4,286,396 0 0 4,286,396
TOTAL RESOURCES 4,888,436 43,238 0 4,931,674
I1. REQUIREMENTS
Department Operating
Total Department Operating 0 0 0 0
Capital Projects
Total Capital Projects 0 0 0 0
Non-Departmental
Debt Service 4,399,271 0 3,000 a 4,402,271
Reserve 0 43,238 (3,000) a 40,238
UEFB 489,165 0 0 489,165
Total Non-Departmental 4,888,436 43,238 0 4,931,674
TOTAL REQUIREMENTS 4,888,436 43,238 0 4,931,674
211 General Obligation Debt Service Fund
a) The budget for the General Obligation Debt Service Fund underestimated interest expense for the Parks and
Open Space Bonds sold in 2004 by $3,000. This request increases interest expense and reduces the fund's
Debt Service Reserve by $3,000.
221 Library Bond Debt Service Fund
FY05 FY05 FY05 FY05
Adopted SB1 Action SB2 Action Revised
I.RESOURCES
BEGINNING WORKING CAPITAL 772,599 1,529 0 774,128
CHANGE TO WORKING CAPITAL
REVENUE
Intergovernmental 2,345,000 0 0 2,345,000
Miscellaneous 14,000 0 0 14,000
Total Revenue 2,359,000 0 0 2,359,000
TOTAL RESOURCES 3,131,599 1,529 0 3,133,128
II.REQUIREMENTS
Department Operating
Total Department Operating 0 0 0 0
Capital Projects
Total Capital Projects 0 0 0 0
Non-Departmental
Debt Service 2,350,000 0 271,412 a 2,621,412
Reserve 781,599 1,529 (271,412) a 511,716
Total Non-Departmental 3,131,599 1,529 0 3,133,128
TOTAL REQUIREMENTS 3,131,599 1,529 0 3,133,128
221 Library Bond Debt Service Fund
a) The Library Bond Debt Service Fund requests expenditure authority of $271,412 to provide an arbitrage
rebate on the Library Full Faith and Credit Obligations, Series 2000 as required by federal law. The Arbitrage
Rebate Reserve in the fund is reduced by the same amount.
Resolution Number
A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET;
MAKING APPROPRIATIONS FOR THE CITY OF EUGENE
FOR THE FISCAL YEAR BEGINNING JULY 1, 2004,
AND ENDING JUNE 30, 2005.
The City Council of the City of Eugene finds that Adopting the Supplemental Budget and
Making Appropriations is necessary under ORS 294.480.
NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, A
Municipal Corporation of the State of Oregon, as follows:
Section 1.
That the Supplemental Budget for the City of Eugene, Oregon, for the fiscal year
beginning July 1, 2004, and ending June 30, 2005, as set forth in attached Exhibit
"A" is hereby adopted.
Section 2.
The Supplemental amounts for the fiscal year beginning July 1, 2004, and ending
June 30, 2005, and for the purposes shown in attached Exhibit "A" are hereby
appropriated.
Section 3.
That this Supplemental Budget is prepared in accordance with ORS 294.480(1)(a),
which authorizes the formulation of a supplemental budget resulting from "An
occurrence or condition which had not been ascertained at the time of the
preparation of a budget for the current year or current budget period which requires
a change in financial planning."
Section 4.
This resolution complies with ORS 294.480(5), and does not authorize an increase
in the levy of property taxes above the amount published in the Annual Budget
publication.
The foregoing resolution adopted this 7th day of March, 2005.
City Recorder
EXHIBIT "A"
In dollars
GENERAL FUND
Departmental Operating
Library, Recreation and Cultural Services 32,061
Planning and Development 75,500
Police Department 247,000
Total Departmental Operating 354,561
Non-Departmental
* Reserves (89,072)
Total Non-Departmental (89,072)
TOTAL GENERAL FUND 265,489
TRANSPORTATION UTILITY FUND
Capital Projects
Capital Projects 537,500
Total Capital Projects 537,500
TOTAL TRANSPORTATION UTILITY FUND 537,500
INET FUND
Non-Departmental
Interfund Transfer 247,000
Total Non-Departmental 247,000
TOTAL INET FUND 247,000
GENERAL OBLIGATION DEBT SERVICE FUND
Non-Departmental
Debt Service 3,000
* Reserves (3,000)
Total Non-Departmental 0
TOTAL GENERAL OBLIGATION DEBT SERVICE FUND 0
LIBRARY BONDS DEBT SERVICE FUND
Non-Departmental
Debt Service 271,412
* Reserves (271,412)
Total Non-Departmental 0
TOTAL LIBRARY BONDS DEBT SERVICE FUND 0
TOTAL REQUIREMENTS -ALL FUNDS 1,049,989
* Reserves, Balance Available, and UEFB amounts are not appropriated for
spending and are shown for information purposes only.