HomeMy WebLinkAboutItem 3C: Resolution Forming LID for River Avenue
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Approval of Minutes, Findings and Recommendations from the Hearings Official and
Adoption of Resolution 4882 Forming a Local Improvement District for Paving,
Constructing Curbs and Gutters, Sidewalks, Street Lights, Water Quality Bioswales, and
Stormwater Drainage on River Avenue from 200 feet East of River Road to 100 feet
West of Beltline Highway (Job #3693)
Meeting Date: June 26, 2006 Agenda Item Number: 3C
Department: Public Works Engineering Staff Contact: Michelle Cahill
www.eugene-or.gov Contact Telephone Number: 682-6855
ISSUE STATEMENT
The council is being requested to approve the Hearings Official’s Minutes, Findings and Recommendations
dated June 19, 2006, and adopt a resolution forming a Local Improvement District (LID) for paving,
constructing curbs and gutters, sidewalks, street lights, water quality bioswales, and stormwater drainage
on River Avenue from 200 feet east of River Road to 100 feet west of Beltline Highway.
BACKGROUND
River Avenue is major collector located on the north side of Eugene, running parallel and then
connecting to Beltline Road. It is one of only three roads that cross Beltline Road between the
Northwest Expressway and the Willamette River. As a result of increased use, the existing roadbed is
deteriorating and needs to be upgraded. In addition, development in this general area and two
connection points to the Ruth Bascom Riverbank Trail System are creating a need to accommodate a
variety of transportation users, including bicyclists, bus riders, pedestrians, and motorists for current and
future needs. The land use is primarily commercial, government (Metropolitan Wastewater
Management Commission Water Pollution Control Facility, U.S. Post Office and Veterans’ Clinic) and
multi-family residential.
This project was initiated by City Council action on June 26, 2000, through adoption of the 2001
Capital Budget and pursuant to Section 7.160(5) of the Eugene Code, 1971 (EC).
This improvement project has been included in the adopted Metropolitan Transportation Plan first
adopted in 1986 and subsequently updated and adopted.
This is the second time in two years that the council is being requested to adopt a resolution forming a
Local Improvement District. Initially, City staff designed and bid an improvement project for River
Avenue in 2004. The Lane County Board of County Commissioners authorized by Board Order
assessment of ten unincorporated properties within the project. In conjunction with a 2004 public
hearing on the formation of the LID, the City received a 51% remonstrance and the public hearing was
L:\CMO\2006 Council Agendas\M060626\S0606263C.doc
continued at the City Council. On April 20, 2005, the council directed staff to substantially modify the
design and do more outreach to the public.
Following the council’s direction for additional public outreach, nine community meetings and three
stakeholder meetings were held. Community meetings included River Road area residents, Santa Clara
and River Road Community Organizations, Eugene Bike Coalition and the property owners and
residents of River Avenue. A stakeholder group was formed with representatives of the community
organizations and the Eugene Bike Coalition and the property owners. The stakeholder group developed
a design concept approved by the City Council in December 2005.
Staff prepared plans and specifications, and called for competitive bids for the construction of the
improvements pursuant to EC 7.160(5). The Eugene Arterial and Collector Street Plan was amended by
Administrative Order to allow for the revised design.
On May 24, 2006, City and County staff updated the Board of County Commissioners on the status of
the project and reported that County Counsel and the City Attorney were in agreement that the previous
authorization to assess ten un-incorporated properties within the proposed district boundaries pursuant to
Order 05-3-9-5 is valid for the project with the proposed revisions.
Other Background Information
Bids were opened on May 25, 2006, with Delta Construction dba Delta Concrete as the apparent low
bidder. The property owners were notified of the pending LID hearing ten (10) days prior to the hearing
as required by Eugene Code. The LID formation hearing was held on June 7, 2006, to review the bid
information, confirm whether the LID should be formed and to identify any special conditions that
should be included in the resolution forming the LID. Five property owners attended the hearing (see
Hearings Official Minutes). No remonstrances were received.
Financial and/or Resource Considerations
Based on the low bids received, the costs, listed below are the total estimated assessment costs plus
contingency for the local improvement district.
Paving 10-foot (per front foot) $ 122.78
Paving 7-foot (per front foot) $ 91.38
Sidewalk and driveway aprons (per square foot) $ 6.48
Direct assessed Stormwater (2 lots) $4,958.38
Total Assessable Cost $1,236,289.69
Total City Cost $2,053,097.94
Total Project Cost $3,289,387.63
Per Eugene Code, property owners on a major collector street are assessed for a portion of the width of
the street based on zoning. The City pays for the remaining street and non-assessable storm drainage
costs. The non-assessable City share for this project will be funded from Transportation SDC and
Stormwater SDC and Utility Funds. Stormwater utility funds will be used for some repair work on the
existing stormwater system. Stormwater SDC will be used for the over-sizing of the conveyance system
and for the un-assessable stormwater quality system. Additionally, the total assessable costs include the
MWMC assessment for the treatment plant property and the Federal Post Office.
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Assessments are anticipated to be levied following completion of construction. Following the levy of
assessments, a 10-year payment plan through the City will be available to all property owners within the
improvement district as identified by Eugene Code, Chapter 7.
Funds to improve River Avenue were initially appropriated in FY 2003. An additional $570,000 in
Transportation System Development Charge (SDC) funds were appropriated in FY 2007. To fully fund
the project, an additional $350,000 in transportation SDC funds will be requested as part of the first
supplemental budget for FY 2007. The additional cost of the project is due to the rapidly escalating cost
of construction since the project was first funded in FY 2003 and the increased scope of the project in
response to the extensive public outreach.
All necessary steps have been completed as prescribed by the Eugene Code for the initiation and formation
of a LID. Delay in the formation of the LID will delay completion of the improvement project.
RELATED CITY POLICIES
There are no new policy issues associated with this item.
COUNCIL OPTIONS
Per Section 7.166(3) of the Eugene Code, the City Council can take the following actions:
1. Adopt the resolution forming the LID.
2. Substantially modify the improvements, rebidding if necessary, and then conduct a hearing on the
modified improvements.
3. Delay the approval not more than 15 days.
4. Abandon the improvements.
CITY MANAGER’S RECOMMENDATION
The City Manager recommends that the council approve the Minutes, Findings and Recommendations
of the Hearings Official and adopt the resolution forming the LID as described. The bids received are
comparable to projects of similar size and scope and formation of the LID will be consistent with City
Council-adopted policy.
SUGGESTED MOTION
Move to approve the Hearings Official’s Minutes, Findings and Recommendations of June 19, 2006.
Move to adopt Resolution 4882 forming a Local Improvement District for paving, constructing curbs
and gutters, sidewalks, street lights, water quality bioswales, and stormwater drainage on River Avenue
from 200 feet east of River Road to 100 feet west of Beltline Highway.
ATTACHMENTS
A. Resolution
B. Hearings Official Minutes, Findings and Recommendations
C. Map of LID Area
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FOR MORE INFORMATION
Staff Contact: Michelle Cahill
Telephone: 682-6855
Staff E-Mail: michelle.r.cahill.@ci.eugene.or.us
L:\CMO\2006 Council Agendas\M060626\S0606263C.doc
ATTACHMENT A
RESOLUTION NO. 4882
A RESOLUTION FORMING A LOCAL IMPROVEMENT DISTRICT FOR
PAVING, CONSTRUCTING CURBS. AND GUTTERS, SIDEWALKS,
STREET LIGHTS, WATER QUALITY BIOSW ALES, AND STORMW ATER
DRAINAGE ON RIVERA VENUE FROM 200 FEET EAST OF RIVER ROAD
TO 100 FEET WEST OF BELTLINE HIGHWAY. (JOB #3693)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a
Municipal Corporation of the State of Oregon, as follows:
Section 1. After proper notice of the hearings required by Sections 7.165 and 7.166 of the
Eugene Code, 1971 (EC), and after receiving the hearings official's report, the City Council hereby
declares it is in the public interest to construct the local improvements described in Section 2 ofthis
Resolution and assess part ofthe costs thereofto the specially benefitted properties on River Avenue
from 200 feet east of River Road to 100 feet west ofBelt1ine Highway, subject to the provisions of
Section 4 of this Resolution.
Section 2. The Council hereby orders the establishment of a local improvement district on
River Avenue from 200 feet east of River Road to 100 feet west of Be1tline Highway and in that
district to pave, construct or install curbs and gutters, sidewalks, street lights, water quality bioswales
and stormwater drainage and related improvements ("the Improvements').
Section 3. The costs ofthe Improvements shall be borne by and assessed to the properties in
the district in accordance with EC 7.175 and Section 4 of this Resolution. Included in the cost shall
be the overhead costs specified in EC 7.170 and whatever other special costs, such as acquisition of
interests in real property, are necessary to make the Improvements. Upon completion of the
Improvements, the final costs therefor will be calculated and the owners of benefitted property shall
be notified and the property assessed as provided in E.C. 7.185 to 7.240. The assessments to be
levied for the Improvements are hereby characterized for purposes of the property tax limitation in
Section 11 b, Art. XI ofthe Oregon Constitution as assessments for a local improvement, not subject
to the constitutional limitation of$1 0 per thousand dollars of real market value. Notice of the intent
to so characterize the assessments was sent to the affected property owners prior to the adoption of
this Resolution.
Section 4. Several ofthe properties proposed for inclusion in the local improvement district
are located outside the boundaries ofthe City. Under provisions of state law, the concurrence ofthe
Lane County Board of Commissioners is required for inclusion of the properties in the local
improvement district. On February 9, 2005, Lane County Board of Commissioners issued Board
Order 05-2-9-5, concurring that the following properties be included in the local improvement
district: Neely, Tax Lot #1704130002900; Bimbo Bakeries USA Inc., Tax Lot #170413003000;
Atkins, Tax Lot #17041300 03200; Eugene Bible Center, Tax Lot #1704130003400; Slocum, Tax
Lots #17041300 3500 (vacant property, future equivalent assessment), #17041300 03501, and
Resolution - 1
C:\Documents and Seltings\ceweflb\Local Seltings\Temporary Internet Files\OLK4\River Ave LID Resolution (OOI46526).DOC
#1704130003502; Stor N Lok Warehouses Inc., Tax Lots #17041300 03600 and #17041300 0360l.
On March 30,2005, the Lane County Board of Commissioners reconsidered and made no changes to
Board Order 05-2-9-5.
Section 5. The City Council hereby declares that the construction of the Improvements, as
well as acquisition of rights-of-way or easements necessary for the construction, is for a public
purpose, is necessary for the public welfare, is authorized under the laws ofthe State of Oregon and
Charter and ordinances ofthe City of Eugene, and is directed by this Resolution.
Section 6. The City of Eugene, Oregon expects to make expenditures from its available
funds to pay for the costs of improvements to River Avenue from 200 feet east of River Road to 100
feet west ofBeltline Highway (the "Project"). The City reasonably expects, and hereby declares its
intent, to issue bonds or other obligations (the "Reimbursement Bonds") and to use the proceeds of
the Reimbursement Bonds to reimburse the City for the expenditures made from the City's available
funds for the Project. The City expects that the principal amount ofthe Reimbursement Bonds will
not exceed $1,359,918.66, which represents the estimated assessment amount plus a margin of 1 0%.
Section 7. Lines of credit and other evidence of indebtedness authorized by City Council
Resolution No. 4807 may be issued to finance the construction of the Improvements.
Section 8. Proceeds from unbonded assessments, improvement bonds, foreclosure ofliens
based on the Improvements and from other budgeted funds including ad valorem taxes, iflevied, to
pay the debt shall be deposited in the Short Term Debt Fund until the indebtedness issued to finance
the Improvements is redeemed. Proceeds so deposited may be used only to pay the indebtedness
issued to finance the Improvements.
Section 9. The City Manager, or the person designated in writing by the City Manager to act
under Resolution No. 4807 may sign the evidence ofindebtedness issued to finance the construction
of the Improvements.
Section 10. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution adopted the 26th day of June, 2006.
City Recorder
Resolution - 2
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ATTACHMENTB
FINDINGS AND RECOMMENDATIONS
SUBJECT:
PROPOSED FORMATION OF A LOCAL IMPROVEMENT DISTRICT FOR
PAVING, CURBS, GUTTERS, SIDEWALKS, STREET LIGHTS, WATER
QUALITY BIOSWALES, AND STORMWATER DRAINAGE ON RIVER
AVENUE FROM 200 FEET EAST OF RIVER ROAD TO 100 FEET WEST OF
BELTLINE HIGHWAY (JOB #3693)
BACKGROUND
River Avenue is major collector that runs parallel to and south of Beltline Road. At its eastern end River
Avenue connects to Beltline, but also crosses under Beltline to connect to Division Avenue. The western
end of River Avenue connects to River Road and past North Eugene High School. The properties along
River Avenue are primarily commercial and governmental (MWMC Water Pollution Control Facility, US
Post Office and Veterans' Clinic) and multifamily residential. The location of River Avenue, the uses
along River Avenue, and the fact that it provides access to the Willamette River and the Ruth Bascom
trail mean that the Avenue has experienced a significant increase in use. The use has caused a significant
deterioration in portions of the Avenue. Its age means that it is not designed for the increased use by a
variety of transportation methods.
The River Avenue project was initiated by Council action on June 26,2000, by adoption ofthe 2001
Capital Budget and pursuant to Section 7 .160(5) of the Eugene Code (EC), 1971. The improvement
project has been included in the adopted Metropolitan Transportation Plan.
This is the second time in two years the question of formation of a Local hnprovement District has been
initiated. City staff designed and bid an improvement project for River Avenue in 2004. Because some
ofthe properties along River Avenue are located outside the Eugene city limits, Lane County must
approve the inclusion of non-city properties in the local improvement district. The Lane County Board of
Commissioners authorized by Board Order assessment of the ten unincorporated properties with in the
proposed local improvement district.
In conjunction with a 2004 public hearing on the formation of the LID the City received sufficient
remonstrances to refer the question to the Council, as required by the Eugene Code. On April 20, 2005
Council directed staff to substantially modify the design and do more outreach with the public.
Nine community meetings and three stakeholder meetings were held. The community meetings involved
meetings with the River Road area residents, the Santa Clara and River Road Community Organizations,
the Eugene Bike Coalition and the property owners and residents of River Avenue. A stakeholder group
consisted of representatives of the community organizations and the Eugene Bike Coalition and the
property owners. The stakeholder group developed a design concept approved by Eugene City Council
in December 2005.
Staff prepared plans and specifications, and called for competitive bids for the construction of the
improvements based on Council Action on December 12, 2005, pursuant to Section 7.160(5) of the
Eugene Code. The Eugene Arterial & Collector Street Plan was amended to allow for the revised design.
PROPOSED PAVING, CURBS AND GUTTERS, SIDEWALKS, AND RELATED IMPROVEMENTS ON
RIVER AVENUE FORMATION OF LOCAL IMPROVEMENT DISTRICT Page 1
On May 24, 2006, City and County staff updated the Board of County Commissioner on the status of the
project. The report included information that County Counsel and the Eugene City Attorney are in
agreement that the previous authorization to assess ten un-incorporated properties within the proposed
district boundaries pursuant to Order 05-3-9-5 is valid for the project with the proposed revisions.
Bids were opened on May 25,2006, with Delta Construction dba Delta Concrete as the apparent low
bidder. The property owners were notified of the pending LID hearing ten (10) days prior to the hearing
as required by Eugene Code.
PROJECT
The street improvements will consist of 34 to 44-foot wide paving. The improvements will include
westbound and eastbound travel lanes with a continuous two way left turn lane. The project will also
develop curbs and gutters, sidewalks, and a storm water drainage system with water quality bioswales
and other water quality protection structures. The alternate mode improvements will include on-street
bike-lanes for the westerly 1300 feet and a multi-use path along the south side of the road for the easterly
3100 feet. The proj ect will address the deteriorating roadway, provide for pedestrian safety and alternate
transportation modes.
Based on the low bid received, the costs listed below are the estimated assessment costs plus
contingency.
Paving 10-foot (per front foot)
Paving 7-foot (per front foot)
Sidewalk and drive aprons (per square foot)
Direct assessed Stormwater (2 lots)
$ 122.78
$ 91.38
$ 6.48
$4,958.38
Total Assessable Cost
Total City Cost
Total Project Cost
$1,236,289.69
$2,053,097.94
$3,289,387.63
The Eugene Code provides that property owners on a major collector street are assessed for a portion of
the width of the street based on zoning. Commercial properties are assessed for a ten foot width,
residential properties are assessed for seven foot of width. The City pays for the remaining street and
non-assessable storm drainage costs. The non-assessable City share for this project will be funded from
Transportation SDC, Stormwater SDC and Stormwater Utility Funds. Additionally the total assessable
costs include the MWMC assessment for the treatment plant property and the Federal Post Office.
Assessment financing, a 10-year payment plan through the City, is available to all property owners within
the improvement district.
LOW INCOME SUBSIDY
Ten potential residential property owners were notified of the Low-to-Moderate Income Street
Improvement Subsidy program. None of the property owners qualified for the program.
PROPOSED PAVING, CURBS AND GUTTERS, SIDEWALKS, AND RELATED IMPROVEMENTS ON
RIVER AVENUE FORMATION OF LOCAL IMPROVEMENT DISTRICT Page 2
PUBLIC INVOLVEMENT
There has been a great deal of public involvement in this project. Much of this is discussed
above in the background section. After the bids were received, notice of the hearing was sent out
to property owners and other interested parties. Five property owners and two representatives of
stakeholder groups appeared at the hearing. A record of the hearing is attached as Exhibit A.
Discussion at the hearing concerned details ofthe project and implementation. No doubts or
questions about the necessity ofthe project were raised.
FINDINGS AND RECOMMENDATION
Notice ofthe public hearing was provided and all the property owners were given an opportunity
to participate in the hearings.
Appropriate notice was given of the public hearing and pending Council action, as required by
the Eugene Charter and Code. Letters informing property owners of the hearing and notification
to property owners of the intent of the City to characterize the assessment as an assessment, not a
tax, as required by ORS 305.583(5) were mailed to the property owners.
The Hearings Officer finds that the project is one for which the assessments are for local
improvements as set forth in ORS 310.410 because
1. The assessments do not exceed actual costs;
2. The assessments are imposed for a capital construction project that provides a
specific benefit for a specific property or rectifies a problem caused by a specific
property
3. The assessments are imposed in a single assessment upon completion of the
project; and
4. The assessments allow the property owners to elect to pay the assessment with
interest over at least ten (10) years.
The Hearings Official also finds that the method of calculation of the area to be assessed and the
estimated assessments is consistent with the language of the Eugene Code. The Hearings
Official recommends that the Council act in accord with the City Engineer's recommendations,
accepting the low bid and forming the local improvement district as set forth in the City
Engineer's recommendations.
RfW~
Milo Mecham
Hearings Official
Dated: June 19, 2006
PROPOSED PAVING, CURBS AND GUTTERS, SIDEWALKS, AND RELATED IMPROVEMENTS ON
RIVER AVENUE FORMATION OF LOCAL IMPROVEMENT DISTRICT Page 3
Exhibit A
MINUTES
Local Improvement District Formation
Proposed Formation of a Local hnprovement District for Paving, Curbs, Gutters, Sidewalks,
Street Lights, Water Quality Bioswales, and Stormwater Drainage on River Avenue from 200
Feet East of River Road to 100 Feet West of Beltline.
June 7, 2006 Public Hearing
Hearings Official Milo Mecham convened the hearing at 6:02 p.m. The members
of the public present were, for the most part, experienced with the local improvement
district process. They began making comments about the project as soon as the hearing
commenced. The Hearings Officer interrupted the conversation for a short time to make
certain that everyone present know of the process and the place of this hearing in the
process. The Hearings Official also asked Principal Engineer Michelle Cahill to make a
short presentation to provide everyone with a basic understanding ofthe project.
Principal Engineer Michelle Cahill began the City's presentation by briefly
describing the project, which involves a major collector street located on the north side of
Eugene, running parallel to and connecting to Beltline Road. Ms Cahill noted that, as a
result of increased use of River Avenue, the existing roadbed has deteriorated and needs
to be upgraded. In addition to its heavy vehicular use, the proximity to the river and the
Ruth Bascom Riverbank Trail System is creating a need to accommodate several types of
transportation users. Ms. Cahill briefly described the history of the project. The
numerous times the project has been reviewed have led to a project that has seen a very
high level of citizen input, and the consequent improvement of the project. Ms. Cahill
also noted the role of Lane County in the review of the proposed local improvement
district. She concluded by noting that it was the opinion of Eugene and Lane County
Counsel that the previous approval of the project by the Board of Commissioners
remained valid.
Ms. Cahill and Project Engineer Joe Ramirez distributed spreadsheets showing
the estimated assessments.
After this brief overview of the project, the members ofthe public resumed their
conversation with the City of Eugene staff regarding the project and the proposed
assessments. The first comments came from Mr. Chuck Meeker, a property owner in the
area. Mr. Meeker indicated that he was satisfied with the proposed project, especially
because of the improvements that were added as a result of the discussions between City
staff and the neighborhood community. Mr. Meeker indicated especially satisfaction
with the added turn lane for the project, which he felt had been added without an
unreasonable increase in cost. Mr. Meeker expressed his opinion that the original
objections to the project did not have to do with objections to the design, but with other
matters unrelated to design.
Several participants asked about the parking that was planned for the east end of
the project, close to the bike path. Principal Engineer Michelle Cahill responded that a
parking bay had been designed after discussions with individuals of the stakeholders
group. The design work led to creating a parking bay for three vehicles. Ms. Cahill also
indicated that, while it was not a part of the project there might be additional parking
added later, depending on the nature and success of grant applications.
A question was asked concerning the proposed phasing of the project. Principal
Engineer Cahill indicated that the expectation was that the work would proceed in phases.
This year the first phase would concentrate on preliminary work, site preparation, storm
drainage work and so forth. The second phase next year would involve the final paving
and other completion work.
A question was asked concerning the assessments proposed for properties where a
portion of the street was already developed. Principal Engineer Cahill acknowledged that
there were portions of the proposed district where there were already curbs in place. For
those properties the cost of curb construction was deducted from proposed assessment.
Another question was asked about the end of River Avenue which was apparently in
good shape. The questioner suggested that improvement was not necessary because of
the remaining quality of the street. Ms. Cahill acknowledged that the City had
investigated the matter, but was unable to find information related to the date or manner
of the improvements. Because the City lacked the information necessary to evaluate the
potential for future quality, the City decided that is was necessary to replace the street
even where it had not yet started to deteriorate.
Ms. Sue W olling of the Bicycle Coalition indicated that the Coalition was grateful
to have been included in the stakeholder group discussion. Ms. WoIling said that the
Coalition felt that the project was a valuable addition to the City, and that the Coalition
looked forward to working with the City and the neighborhood on future projects.
Discussion of the possible extension of the bicycle trail prompted Mr. Meeker to
ask about continued access to the boat launching area in the event the bike trail was
extended. Ms. Cahill responded that this was outside the focus of the current project, so
she could not speculate on what might happen elsewhere. Ms. Cahill did acknowledge
the widespread use of the launching point. She pointed out that it was not an official
launch, and that there had been some concerns about the safety of the launching place.
Ms. Patt Meeker asked about the possible movement of the electric poles along
River Avenue. Principal Engineer Cahill responded that the new design had created
some conflict between the electric poles and the street trees. EWEB had declined to pay
to move the poles across the street. The result is that the electric and street light poles
will be moved somewhat, but not across the street. This prompted Mr. Paul Spain to ask
about anchoring the electrical connection to his business. His experience was that
movement of the electrical poles resulted in an increased weight of electrical wires. This
sometimes requires extraordinary responses, which EWEB will not provide withoutgcharge. Ms. Cahill' acknowledged that she was not familiar with EWEB's position on this
matter, but that the Engineering staff would follow up with EWEB and get an answer
back for Mr. Spain.
Mr. Lloyd Henson was the only person to make any statements that were not
positive about the project. The only specific comments concerned questions about the
need to replace a portion of the street that he believed had not deteriorated. Mr. Henson
was concerned about the parking space or spaces at the end of River Avenue. He
asserted that at this time the areas near where the City proposed to create a parking bay
for access to the river was the site of a homeless camp and had increased crime in the
area.
Mr. Rob Handy, Chair of the River Road Neighborhood group expressed his
appreciation of the process, and the transparency that the City afforded residents as the
project developed. Mr. Handy expressed his thanks to the property owners who went the
extra mile and participated as stakeholders in the project. Mr. Handy also felt that the
Bicycle Coalition had contributed to the process.
Mr. Paul Spain was the last member of the public to address the Hearings Official.
Mr. Spain asked that his remarks concerning the City Council's involvement in the
planning process be a matter of special note. Mr. Spain indicated that he was
disappointed at some of the remarks made by Council members at a December 2005
meeting. Asking specifically that his remarks be transmitted to the Council, Mr. Spain
indicated that he had been disappointed to hear some Council members express concern
about proceeding with the improvements. This disappointment arose from the fact that
prior to the statements by some Council members there had been a great deal of citizen
participation in the development of the process, resulting in widespread citizen support of
the project. Mr. Spain felt that the strong support for the project, developed through the
stakeholder involvement process, should have been enough to answer all questions
regarding the viability of the project.
There being no further questions or further requests to speak, the hearing was
adjourned at 6:40 p.m.
"
MEMORANDUM
DATE:
June 7, 2006
FROM:
Mark Schoening, City Engineer
TO:
Hearings Official
SUBJECT:
PROPOSED FORMATION OF A LOCAL IMPROVEMENT DISTRICT FOR PAVING,
CURBS, GUTTERS, SIDEWALKS, STREET LIGHTS, WATER QUALITY
BIOSW AL~S, AND STORMW ATER DRAINAGE ON RIVER A VENUE FROM_200
FEET EAST OF RIVER ROAD TO 100 FEET WEST OF BELTLINE mGHWAY
(JOB #3693)
BACKGROUND
River Avenue is major collector located on the north side of Eugene, running parallel to and then connecting to
Beltline Road. River Avenue also connects to River Road, Division Avenue, and Beaver Street, and is one of
only three ways to cross Beltline Road between the Northwest Expressway and the River. As a result of
increased use, the existing roadbed is deteriorating and needs to be upgraded. In addition, development in this
general area and two connection points to the Ruth Bascom Riverbank Trail System is creating a need to
accommodate a variety of transportation users, including bicyclist, bus riders, pedestrians, and motorists for
current and future needs. The land use is primarily commercial, government (MWMC Water Pollution Control
Facility, US Post Office and Veteran's Clinic) and multifamily residential.
This project was initiated by Council action on June 26, 2000, by adoption of the 2001 Capital Budget and
pursuant to Section 7.160(5) ofthe Eugene Code (EC), 1971.
This improvement project has been included in the adopted Metropolitan Transportation Plan first adopted in
1986 and subsequently updated and adopted.
This is the second time in two years the question of formation of a Local Improvement District, is before us.
City staff designed and bid an improvement project for River Avenue. Bids were received in 2004. Lane
County Board of County Commissioners authorized by Board Order assessment of ten unincorporated
properties with in the project. In conjunction with a 2004 public hearing on the formation of the LID the City
received a 51 % remonstrance and the public hearing was continued at the City Council. On April 20, 2005
Council directed staff to substantially modify the design and do more outreach with the public.
Nine community meetings and three stakeholder meetings were held. Community Meetings included the River
Road area residents, the Santa Clara and River Road Community Organizations, the Eugene Bike Coalition and
the property owners and residents of River Avenue. A stakeholder group consisted or representatives of the
community organizations and the Eugene Bike Coalition and the property owners. The stakeholder group
developed a design concept approved by Eugene City Council in December 2005.
Staff prepared plans and specifications, and called for competitive bids for the construction of the improvements
based on Council Action on December 12,2005, pursuant to Section 7.160(5) of the Eugene Code, 1971. The
Eugene Arterial & Collector Street Plan was amended to allow for the revised design.
On May 24,2006, City and County staff updated the Board of County Commissioner on the status of the project
and reported that County Counsel and the City Attorney are in agreement that the previous authorization to
assess ten un~incorporated properties within the proposed district boundaries pursuant to Order 05-3-9-5 is valid
for the project with the proposed revisions.
Bids were opened on May 25, 2006, with Delta Construction dba Delta Concrete as the apparent low bidder.
The property owners were notified of the pending LID hearing ten (10) days prior to the hearing as required by
Eugene Code. The LID formation hearing on June 7, 2006, is to review the bid information, confirm whether
the LID should be formed and to identify any special conditions that should be included in the resolution
forming the LID.
CORRESPONDENCE
Since the mailing of the Notice of Proposed LID, City staff received one phone call from Rob Handy a
representive from the River Road Community Organization. None of the property owners have indicated they
will be attending the hearings as of noon, June 6, 2006. No written correspondence has been received.
PROJECT
The street improvements will consist of 34 to 44-foot wide paving. The improvements will include westbound
and eastbound travel lanes with a continuous two way left turn lane, curb and gutters, sidewalks, and storm
water drainage system with water quality bioswales and water quality structure, on street bike-lanes for the
westerly 1300 feet and a multi-use path along the south side of the road for the easterly 3100 feet. The project
will address the deteriorating roadway, provide for pedestrian safety and alternate modes.
ASSESSMENTS
Costs listed below are the estimated assessment costs calculated from the low bid. The calculations are
consistent with adopted Council policy. A 10% contingency has been included in the estimated costs.
.
Paving 10-foot (per front foot)
Paving 7-foot (per front foot)
Sidewalk and drive aprons (per square foot)
Direct assessed Stormwater (21ots)
$ 122.78
$ 91.38
$ 6.48
$4,958.38
Total Assessable Cost
Total City Cost
Total Project Cost
$1,236,289.69
$2,053,097.94
$3,289,387.63
Per Eugene Code, property owners on a major collector street are assessed for a portion of the width of the street
based on zoning. The City pays for the remaining street and non-assessable storm drainage costs. The non-
assessable City share for this project will be funded from Transportation SDC and Stormwater SDC and Utility
Funds. Additionally the total assessable costs include the MWMC assessment for the treatment plant property
and the Federal Post Office.
Assessment financing, a 10-year payment plan through the City, is available to all property owners within the
improvement district as identified by Eugene Code, Chapter 7.
LOW INCOME SUBSIDY
Ten potential residential property owners were notified of the Low-to-Moderate Income Street Improvement
Subsidy program. The subsidy program is available to property owners who occupy a single family dwelling or
duplex and meet other program criteria. Owners were sent fact sheets which describe the household size and
income levels for the subsidy program which is based on the current Lane County Median Family Income.
Property owners were given until May 26, 2006 to return their application forms to determine eligibility. Of the
10 property owners none of the owners qualify for the program.
RECOMMENDATION
This project is critical element creating a safe community for all modes of transportation. The unit prices
submitted with the low bids are competitive and based on staff review appropriate for this scale of project. Staff
recommends approval of formation of the LID.
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