HomeMy WebLinkAboutResolution No. 4503
RESOLUTION NO. tf03
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS
FROM THE RESERVE FOR ENCUMBRANCES TO DEPARTMENTS AND TO
NON-DEPARTMENTAL CONTINGENCY, RESERVE AND BALANCE AVAILABLE
The City Council of the City of Eugene finds that:
ORS 294.435(3) stipulates that ".. .appropriations.. .shall, as a mlnlmum, contain
one amount for each organizational unit.. .of each fund. In addition, separate
amounts shall be appropriated in each fund for debt service, special payments,
interfund revenue transfers, capital outlay, operating expenses which cannot be
allocated to an organizational unit.. .and operating contingencies. II
ORS 294.435(4) requires that ".. .no greater expenditure.. .of public money shall
be made for any specific purpose than the amount appropriated therefor except as
provided in ORS 294.450.. . . II
The City's annual budget provides for a Reserve for Encumbrances for purchase
orders outstanding on June 30, 1996.
The goods and services covered by the purchase orders will be received in Fiscal
Yea r 1996-1997. Thi s reso 1 ut ion authori zes the trans fer of funds from the
Reserve for Encumbrances to the respective departments holding the outstanding
purchase orders and the transfer of any excess funds therein to Contingency,
Reserve, or Balance Available, as reflected in Exhibit "A".
ORS 294.450(1) authorizes ".. .transfers of appropriations may be made within a
given fund when authorized by an official resolution.. .of the governing body. II
ORS 294.450 (3) authori zes "Trans fers of appropri at ions. . . from the genera 1
fund. . . to any other fund when authori zed by an offi ci a 1 reso 1 ut ion. . . of the
governing body. II
The expenditures related to the transfers indicated on Exhibit "A" attached
hereto, and by this reference incorporated herein, have been determined necessary
for the efficient operation of the City, and should not be delayed to the next
fiscal year.
In order for the City to comply with ORS 294.435(3 and 4) the transfers indicated
on Exhibit "A" attached hereto, must be authorized by the Council prior to the
expenditure of the funds.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation
of the State of Oregon, as follows:
Based upon the above findings, and in accordance with ORS 294.450, the
Administrative Services Department Executive Manager is authorized and directed
to make the transfer of appropriations as indicated on the attached Exhibit "A"
in the amounts and for the purposes stated.
The foregoing resolution adopted this 30th day of September, 1996.
)p - J... 117
City Recorder
j: reserve\rferes.wp
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
GENERAL FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
Planning & Development
Public Safety
Library, Recreation & Cultural Services
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
TOTAL OTHER REQUIREMENTS
TOTAL GENERAL FUND
TRANSIENT ROOM TAX FUND
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL TRANSIENT ROOM TAX FUND
ROAD FUND
$$ Amount
496,223
414,184
187,823
96,261
56,043
1,250,534
(1,250.534)
(1.250,534)
Q
(37,600)
37,600
Q
Q
Page 1
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
OPERATIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL ROAD FUND
PUBLIC SAFETY ANSWERING POINT FUND
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL PUBLIC SAFETY ANSWERING
POINT FUND
$$ Amount
165,704
165,704
(273,253)
107,549
(165,704)
Q
(10,000)
10.000
Q
o
Page 2
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
INET FUND
OTHER REQUIREMENTS
Reserve
Balance Available
(10,000)
10.000
Q
TOTAL OTHER REQUIREMENTS
TOTAL INET FUND
Q
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
OPERATIONS
DEPARTMENTAL
Planning & Development
139.848
TOTAL OPERATIONS
139,848
OTHER REQUIREMENTS
Reserve
Balance Available
(710,000)
570,152
TOTAL OTHER REQUIREMENTS
(139,848)
Q
TOTAL COMMUNITY DEVELOPMENT
BLOCK GRANT FUND
Page 3
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
MUNICIPAL AIRPORT FUND
OPERATIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL MUNICIPAL AIRPORT FUND
PARKING SERVICES FUND
OPERATIONS
DEPARTMENTAL
Planning & Development
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL PARKING SERVICES FUND
$$ Amount
19,991
19,991
(46,576)
26,585
(19,991 )
Q
33,274
7,817
41,091
(201,624)
160.533
(41.091 )
Q
Page 4
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department $$ Amount
STORMWATER AND WASTEWATER UTILITIES FUND
OPERATIONS
DEPARTMENTAL
Public Works
514,253
514,253
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
(709,912)
195.659
TOTAL OTHER REQUIREMENTS
(514,253)
TOTAL STORMWATER AND WASTE-
WATER UTILITIES FUND
Q
COMMUNITY CONFERENCE CENTER FUND
OPERATIONS
DEPARTMENTAL
Planning & Development
4,664
TOTAL OPERATIONS
4,664
OTHER REQUIREMENTS
Reserve
Balance Available
(5,151)
487
TOTAL OTHER REQUIREMENTS
(4,664)
Q
TOTAL COMMUNITY CONFERENCE
CENTER FUND
Page 5
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
EMERGENCY MEDICAL SERVICES FUND
OPERATIONS
DEPARTMENTAL
Public Safety
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL EMERGENCY MEDICAL
SERVICES FUND
STORES AND INFORMATION SYSTEMS AND
SERVICES FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL STORES AND INFORMATION
SYSTEMS AND SERVICES FUND
$$ Amount
156,700
156,700
(199,566)
42.866
(156,700)
Q
443,600
443,600
(698,870)
255,270
(443,600)
Q
Page 6
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
FACILITIES AND FLEET SERVICES FUND
OPERATIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL FACILITIES AND FLEET
SERVICES FUND
RISK MANAGEMENT FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL RISK MANAGEMENT FUND
$$ Amount
371.408
371,408
(712,993)
341,585
(371,408)
Q
171.267
171,267
(737,716)
566.449
(171,267)
Q
Page 7
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
PROFESSIONAL SERVICES FUND
OPERATIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL PROFESSIONAL SERVICES FUND
TOTAL RESERVE FOR ENCUMBRANCE
24-Sep-96
j :\reserve\fy97rfe\fy97rfer .wk3
$$ Amount
19.500
19,500
(29,500)
10,000
(19.500)
Q
Q
Page 8
CITY OF EUGENE
FY97 BUDGET
RESERVE FOR ENCUMBRANCE RECONCILIATION - SUMMARY
$$$ $$$ $$$
GENERAL OTHER TOTAL
FUND FUNDS ALL FUNDS
FY97 RESERVE 1 788226 4 382 761 6.170.987
RESOLUTION ALLOCATIONS
DEPARTMENTAL:
Administrative Services 496,223 614,867 1, 111,090
Planning and Development 414,184 177,786 591,970
Public Safety 187,823 156,700 344,523
Library, Recreation and 96,261 0 96,261
Cultural Services
Public Works 56,043 1.098,673 1, 154,716
Total 1,250,534 2,048,026 3,298,560
NON-DEPARTMENTAL:
Reserve 537,692 0 537,692
Balance Available Q 2,334.735 2,334,735
Total 537.692 2,334,735 2,872,427
TOTAL REALLOCATION 1 788226 4 382 761 6.170987
j: reserve\rfesum\wk4
24-Sep-96