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Home My WebLink AboutResolution No. 4510 RESOLUTION NO. LlS-I/D A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET: MAKING APPROPRIATIONS FOR THE CITY OF EUGENE FOR THE FISCAL YEAR BEGINNING JULY 1, 1996, AND ENDING JUNE 30, 1997. The City Council of the City of Eugene finds that Adopting the Supplemental Budget and Making Appropriations is necessary under ORS 294.480. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, A Municipal Corporation of the State of Oregon, as follows: Section 1. That the Supplemental Budget for the City of Eugene, Oregon, for the fiscal year beginning July 1, 1996, and ending June 30, 1997, as set forth in attached Exhibit "A" is hereby adopted. Section 2. The Supplemental amounts for the fiscal year beginning July 1, 1996, and ending June 30, 1997, and for the purposes shown in attached Exhibit "A" are hereby appropriated. Section 3. That this Supplemental Budget is prepared in accordance with ORS 294.480(1)(a), which authorizes the formulation of a supplemental budget resulting from "An occurrence or condition which had not been ascer- tained at the time of the preparation of a budget for the current year which requires a change in financial planning." This Supplemental Budget was published in accordance with ORS 294.480(4)(a). Section 4. This resolution complies with ORS 294.480(5), and does not authorize an increase in the City's levy of taxes above the amount published in the Annual Budget publication. RESOLUTION - Page 1 The foregoing resolution adopted this 2nd day of December, 1996. If-I #7/' City Recorder ~ RESOLUTION - Page 2 EXHIBIT "A" GENERAL FUND OPERATIONS DEPARTMENTAL: · Admi ni strati ve Servi ces Planning and Development Public Safety Library, Recreation and Cultural Services Public Works NON-DEPARTMENTAL: Contingency Interfund Transfer OTHER REOUIREMENTS Unappropriated Ending Fund Balance Reserve TOTAL GENERAL FUND TRANSIENT ROOM TAX FUND OPERATIONS DEPARTMENTAL: Library, Recreation and Cultural Services OTHER REOUIREMENTS Balance Available TOTAL TRANSIENT ROOM TAX FUND $ 90,240 775,179 698,504 777,694 77,813 (74,946) 503,000 350,000 406.212 $ 30,191 33.671 $ 3,603,696 63,862 RESOLUTION - Page 3 OPERATIONS SPECIAL ASSESSMENTS MANAGEMENT FUND NON-DEPARTMENTAL: Misc. Fiscal Transactions-Loans $ OTHER REQUIREMENTS 166,743 Balance Available 364.614 TOTAL SPECIAL ASSESSMENTS MANAGEMENT FUND OPERATIONS DEPARTMENTAL: Public Works OTHER REQUIREMENTS ROAD FUND $ 279,000 Balance Available 125.886 TOTAL ROAD FUND OTHER REQUIREMENTS PUBLIC SAFETY ANSWERING POINT FUND Balance Available $ (24.175) TOTAL PUBLIC SAFETY ANSWERING POINT FUND 531,357 404,886 (24,175) RESOLUTION - Page 4 INET FUND OTHER REQUIREMENTS Balance Available $ (10.000) TOTAL INET FUND COMMUNITY DEVELOPMENT BLOCK GRANT FUND OPERATIONS DEPARTMENTAL: Planning & Development NON-DEPARTMENTAL: Interfund Transfer $ (364,055) 1,686,490 CAPITAL PRQJECTS 1,088,630 OTHER REQUIREMENTS Balance Available (586.490) TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND SPECIAL ASSESSMENT BOND FUND OTHER REQUIREMENTS Reserve $ 52.768 TOTAL SPECIAL ASSESSMENT BOND FUND (10,000) 1,824,575 52,768 RESOLUTION - Page 5 GENERAL AND ROAD CAPITAL PROJECTS FUND OPERATIONS NON-DEPARTMENTAL: Contingency Interfund Transfer $ (4,520) 195,816 CAPITAL PROJECTS 858,571 OTHER REQUIREMENTS Balance Available (2.934.393) TOTAL GENERAL AND ROAD CAPITAL PROJECTS FUND (1,884,526) SYSTEMS DEVELOPMENT CAPITAL PROJECTS FUND OPERATIONS NON-DEPARTMENTAL: Interfund Transfer $ 222,391 CAPITAL PROJECTS 791,670 OTHER REQUIREMENTS Balance Available (10.984) TOTAL SYSTEMS DEVELOPMENT CAPITAL PROJECTS FUND 1,003,077 SPECIAL ASSESSMENTS CAPITAL PROJECTS FUND CAPITAL PROJECTS $ (490,000) OTHER REQUIREMENTS RESOLUTION - Page 6 Balance Available (4.784.894) TOTAL SPECIAL ASSESSMENTS CAPITAL PROJECTS FUND (5,274,894) MUNICIPAL AIRPORT FUND OTHER REQUIREMENTS Balance Available $ (2.577.012) TOTAL MUNICIPAL AIRPORT FUND (2,577,012) PARKING SERVICES FUND OPERATIONS DEPARTMENTAL: Planning and Development Public Works NON-DEPARTMENTAL: Contingency Interfund Transfer $ 110,000 32,000 200,000 80,000 CAPITAL PROJECTS 11,875,924 OTHER REQUIREMENTS Reserve Balance Available (1,090,000) 420.109 TOTAL PARKING SERVICES FUND 11,628,033 STORMWATER AND WASTEWATER UTILITIES FUND OPERATIONS DEPARTMENTAL: RESOLUTION - Page 7 Public Works NON-DEPARTMENTAL: Interfund Transfer $ 805,453 (490,000) CAPITAL PROJECTS 377,184 OTHER REQUIREMENTS Reserve (500,000) Balance Available (803.420) TOTAL STORMWATER AND WASTEWATER UTILITIES FUND (610,783) COMMUNITY CONFERENCE CENTER FUND CAPITAL PROJECTS $ 18,263 OTHER REQUIREMENTS Balance Available 77.436 TOTAL COMMUNITY CONFERENCE CENTER FUND 95,699 EMERGENCY MEDICAL SERVICES FUND OTHER REQUIREMENTS Balance Available $ (522.736) TOTAL EMERGENCY MEDICAL SERVICES FUND (522,736) STORES AND INFORMATION SYSTEMS AND SERVICES FUND OTHER REQUIREMENTS Balance Available $ 532.204 TOTAL STORES AND INFORMATION SYSTEMS AND SERVICES FUND 532,204 RESOLUTION - Page 8 FACILITIES AND FLEET SERVICES FUND CAPITAL PRQJECTS $ 183,945 OTHER REOUIREMENTS Reserve Balance Available (2,059,479) Q28Z TOTAL FACILITIES AND FLEET SERVICES FUND RISK MANAGEMENT FUND OPERATIONS DEPARTMENTAL: Administrative Services $ 120,000 OTHER REQUIREMENTS Balance Available (718.543) TOTAL RISK MANAGEMENT FUND PROFESSIONAL SERVICES FUND OTHER REQUIREMENTS Balance Available $ (202.439) TOTAL PROFESSIONAL SERVICES FUND LIBRARY TRUST FUND OPERATIONS DEPARTMENTAL: (1,869,247) (598,543) (202,439) RESOLUTION - Page 9 Library, Recreation and Cultural Services $ 41,629 OTHER REQUIREMENTS Balance Available ~ TOTAL LIBRARY TRUST FUND 48 , 183 PARKS AND RECREATION TRUST FUND OPERATIONS DEPARTMENTAL: Library, Recreation and Cultural Services $ 6,500 OTHER REOUIREMENTS Balance Available 2...All TOTAL PARKS AND RECREATION TRUST FUND 8,911 PUBLIC ART TRUST FUND OPERATIONS DEPARTMENTAL: Library, Recreation and Cultural Services $ 24,123 CAPITAL PROJECTS 268.156 TOTAL PUBLIC ART TRUST FUND 292,279 RESOLUTION - Page 10 LOW INCOME HOUSING TRUST FUND OPERATIONS DEPARTMENTAL: Planning & Development $ 478.341 TOTAL LOW INCOME HOUSING TRUST FUND 478,341 COMMUNITY DEVELOPMENT TRUST FUND OPERATIONS NON-DEPARTMENTAL: Debt Service Interfund Transfer Misc. Fiscal Trans.-Loans $ 120,000 900,000 2.485.958 TOTAL COMMUNITY DEVELOPMENT TRUST FUND 3.505.958 TOTAL ALL FUNDS $ 10.499.474 Revised: November 25, 1996 j:\supbud\sbl\coesblre.wp RESOLUTION - Page 11 CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion $$$ Revenue Increase $$$ Revenue Decrease $$$ Appropriation Increase Page 1 Attachment A $$$ Appropriation Decrease GENERAL FUND Administrative Services Department BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the City Manager recruitment. Beginning Working Capital Administrative Services GFC This transaction transfers funds from Contingency to Administrative Services for parade escorts, safety measures, and permit fees for the use of Skinner Butte Park for the Applegate Trail Wagon Train. Administrative Services Contingency GFC This transaction transfers funds from Contingency to Administrative Services for the Wireless Communication Facilities Site Study. Administrative Services Contingency GFC This transaction transfers funds from Contingency to Administrative Services for the Measure 20-75 Election and Voter's Pamphlet for November. Administrative Services Contingency BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation in Administrative Services for the redesign of the Library check in and check out systems. Beginning Working Capital Administrative Services 9,000 32,740 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont 9,000 28,000 20,000 32,740 500 (500) (28,000) (20,000) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion Planning & Development Department BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the Zoning Code Review Project. Beginning Working Capital Planning & Development BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the Growth Management study. Beginning Working Capital Planning & Development BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the Looking Glass Shelter project. Beginning Working Capital Planning & Development BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the West University Scoping project. Beginning Working Capital Planning & Development BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation in the Construction Permits Subfund for: 1. Customer Service Officer 2. Certification pay for Inspectors 3. Engineering Plan Review staff 4. Plan Review Backlog Sweep 5. Fire Plan review staff Beginning Working Capital Planning & Development $$$ Revenue Increase 133,000 175,000 150,000 5,432 361,795 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 133,000 175,000 150,000 5,432 361,795 Page 2 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion GFC This transaction transfers funds from Contingency to Planning and Development for Project Link, a computerized data base which links people with disabilities with housing units designed and constructed for accessibility. Planning and Development Contingency GFC This transaction transfers funds from Contingency to Planning and Development for a survey to determine possible revenue sources for affordable housing. Planning and Development Contingency GFC This transaction transfers funds from Contingency to Planning and Development for additional Hearings Official expense. Planning and Development Contingency GFC This transaction transfers funds from Contingency to Planning and Development for a department advisory committee to review the City's Enterprise Zone program. Planning & Development Contingency Public Safety Department BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for City of Eugene confiscations. Beginning Working Capital Public Safety GFC This transaction transfers funds from Contingency to Public Safety for overtime related to arson. Public Safety Contingency $$$ Revenue Increase 51,730 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cant $$$ Revenue Decrease $$$ Appropriation Increase 3,000 3,000 28,000 7,500 51,730 31,202 Page 3 Attachment A $$$ Appropriation Decrease (3,000) (3,000) (28,000) (7,500) (31,202) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion REV This transaction increases Law Enforcement Block Grant revenue and increases operating appropriation for PSCC ($65,000), Drug Court ($10,000), and equipment ($33,219). Law Enforcement Block Grant Public Safety REV This transaction increases Sale of Fire Equipment to Rural Fire Districts revenue and increases operating appropriation for an air compressor. Sale of Assets Public Safety REV This transaction increases Interfund Transfer from the General and Road Capital Projects fund and increases operating appropriation for repairing the Fire Training Annex roof. Interfund Transfer Public Safety REV This transaction increases Community Policing Implementation and BJA COPS MORE grant revenue and increases operating appropriation for grant activities Community Policing Implementation BJA COPS MORE Public Safety GFC This transaction transfers funds from Contingency to Public Safety for implementation of Measure 20-75. Public Safety Contingency Library, Recreation & Cultural Services Department (LRCS) BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for unspent Patron User Fees dedicated to capital maintenance. Beginning Working Capital LRCS REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Increase 108,219 24,720 4,520 180,459 35,044 23,895 $$$ Revenue Decrease $$$ Appropriation Increase 108,219 24,720 4,520 215,503 212,375 23,895 Page 4 Attachment A $$$ Appropriation Decrease (212,375) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the FY96 State Library grant. Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for unspent Opportunity Account funds for projects to be completed in FY97. Beginning Working Capital LRCS $$$ Revenue Increase 5,059 373,556 BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the completion of Metro Sports Plan. Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for an Intergovernmental Agreement with Lane County for the construction of an indoor sports facility. Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for replacement of lost or stolen Library materials. Beginning Working Capital LRCS 7,750 22,500 5,562 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 5,059 373,556 7,750 22,500 5,562 Page 5 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for Library shelving project. Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the book rental program. Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the Senior Health Insurance Benefits Administration program (SHIBA). Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the Nearby Nature Project. Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the Symantec Business Sponsorship for social skills classes to be conducted in FY97. Beginning Working Capital LRCS $$$ Revenue Increase 6,475 9,010 2,256 19,452 1,500 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 6,475 9,010 2,256 19,452 1,500 Page 6 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund Dept. Item Description BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the Reebok Settlement to construct basketball courts or add basketball hoops at facilities serving at risk youth. Beginning Working Capital LRCS REV This transaction decreases Lane County Grant revenue and reduces operating appropriation for the Bethel Family Center. Lane County LRCS REV This transaction decreases School District 4-J revenue and reduces operating appropriation for the School Enrichment Program. School District 4-J LRCS REV This transaction increases Indoor Athletic program revenue and increases operating appropriation for an Indoor Sports Facility. FTE increase: 1.25. Indoor Athletic Program LRCS This transaction transfers funds from Opportunity Account Reserve to LRCS for the Indoor Sports Facility. LRCS Reserve REV This transaction increases Corporate Sponsorship revenue and increases operating appropriation for a softball tournament. Corporate Sponsorship LRCS REV This transaction increases School District 52 After School revenue and increases operating appropriation for the Bethel After School Program at Petersen Barn. School District 52 After School LRCS $$$ Revenue Increase 1 0,000 64,093 500 30,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease (22,762) (35,000) $$$ Appropriation Increase 10,000 64,093 97,4 72 30,000 Page 7 Attachment A $$$ Appropriation Decrease (22,762) (35,000) (97,472) 500 CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion REV This transaction increases SHIBA Agreement revenue and increases operating appropriation for the Kaufman Senior Center. SHIBA Agreement LRCS REV This transaction increases Sheldon Center Fee revenue and increases operating appropriation for the Kid City Program at Sheldon Community Center. Sheldon Center Fees LRCS REV This transaction increases Recreation Activities Valuing Education Services (RAVES) grant revenue and increases operating appropriation for grant activities. RAVES Grant LRCS REV This transaction increases Literacy Coalition revenue and increases operating appropriation for grant activities. Literacy Coalition LRCS REV This transaction increases Business Development revenue and increases operating appropriation for SHO case concert series. Business Development LRCS REV This transaction increases State Library Aid revenue and increases operating appropriation for grant activities. State Library Aid LRCS REV This transaction increases Major Urban Resource Library (MURL) grant revenue and increases operating appropriation for grant activities. MURL Grant LRCS $$$ Revenue Increase 4,000 50,000 41,418 6,177 1,100 10,687 4,191 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 4,000 50,000 41,418 6,177 1,100 10,687 4,191 Page 8 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation in LRCS for Library automation. Beginning Working Capital LRCS GFC This transaction transfers funds from Contingency to Public Safety for implementation of Measure 20-75. LRCS Contingency Public Works Department BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for the Open Space study. Beginning Working Capital Public Works BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for a speed reader board. Beginning Working Capital Public Works GFC This transaction transfers funds from Contingency to Public Works for placing portable toilets at city facilities. Public Works Contingency GFC This transaction transfers funds from Contingency to Public Works for sewer line replacement at WISTEC facility. Public Works Contingency $$$ Revenue Increase 19,910 10,000 1,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 19,910 18,893 10,000 1,000 4,500 21,000 Page 9 Attachment A $$$ Appropriation Decrease (18,893) (4,500) (21,000) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund Dept. Item Description Non-Departmental BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Non- Departmental appropriation in 'nterfund Transfer to the Low Income Housing Trust Fund for payment of development fees associated with the Hope Lane and Laurel Gardens low income housing projects. Beginning Working Capital Interfund Transfer BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Non- Departmental appropriation in Reserve for the Solid Waste and Recycling Subfund. Beginning Working Capital Reserve BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Non- Departmental appropriation in Reserve for the Construction Permits Subfund. Beginning Working Capital Reserve BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Non- Departmental appropriation in Interfund Transfer to the General and Road Capital Projects Fund, Contingency, Unappropriated Ending Fund Balance, and Reserve. Note: Reserve is a net amount - - $600,000 to Reserve for FY98 Capital, of which $453,491 is a transfer from Reserve for Encumbrance and $146,509 is from Marginal Beginning Working Capital. Beginning Working Capital Interfund Transfer Contingency UEFB Reserve $$$ Revenue Increase 173,000 103,957 253,218 1,129,533 NET CHANGE TO GENERAL FUND 3,603,696 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 173,000 103,957 253,218 330,000 303,024 350,000 146,509 Page 10 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion TRANSIENT ROOM TAX FUND Library, Recreation & Cultural Services Department BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operat- ing appropriation to reflect a reappropriation of funds from FY96 to FY97 for Cuthbert Amphitheater feasibility study. Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operat- ing appropriation to reflect a reappropriation of funds from FY96 to FY97 for the FY97 Eugene Celebration. Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operat- ing appropriation to reflect a reappropriation of funds from FY96 to FY97 for an Save Outside Sculpture (SOS). Beginning Working Capital LRCS BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operat- ing appropriation to reflect a reappropriation of funds from FY96 to FY97 for a new roof at the WOW Hall. Beginning Working Capital LRCS This transaction transfers funds from Balance Available to LRCS for a consulting services contract for Convention Center financing options. LRCS Balance Available $$$ Revenue Increase 5,000 11,060 1,131 10,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 5,000 11,060 1,131 10,000 3,000 Page 11 Attachment A $$$ Appropriation Decrease (3,000) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion Non-Departmental BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Non- Departmental appropriation in Balance Available. Beginning Working Capital Balance Available $$$ Revenue Increase 36,671 63,862 NET CHANGE TO TRANSIENT ROOM TAX FUND SPECIAL ASSESSMENTS MANAGEMENT FUND Non-Departmental BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Misc. Fiscal Transactions - Loans and Balance Available Beginning Working Capital Misc. Fiscal Transactions - Loans Balance Available 531,357 NET CHANGE TO SPECIAL ASSESSMENTS MANAGEMENT FUND ROAD FUND Public Works Department BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operat- ing appropriation to reflect a reappropriation of funds from FY96 to FY97 for a speed reader board. Beginning Working Capital Public Works BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operat- ing appropriation to reflect a reappropriation of funds from FY96 to FY97 for a maintenance management system and hardware. Beginning Working Capital Public Works 531,357 11,000 90,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 36,671 166,743 364,614 11,000 90,000 Page 12 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY CQUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 $$$ Revenue Fund De t. Item Descri tion Increase BWC This transaction increases revenue by adjusting REAPP budgeted Beginning Working Capital to audited Beginning Working Capital and increases operat- ing appropriation to reflect a reappropriation of funds from FY96 to FY97 for a capital projects cost tracking system. Beginning Working Capital Public Works This transaction transfers funds from Balance Available to Public Works for the Street Painting Program. Public Works Balance Available This transaction transfers funds from Balance Available to Public Works for a Transportation Infrastructure Maintenance Management System. Public Works Balance Available This transaction transfers funds from Balance Available to Public Works for additional staffing for the Local Street Plan. Add FTE: .50. Public Works Balance Available Non-Departmental BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Balance Available. Beginning Working Capital Balance Available 60,000 243,886 404,886 NET CHANGE TO ROAD FUND REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 60,000 45,000 43,000 30,000 243,886 Page 13 Attachment A $$$ Appropriation Decrease (45,000) (43,000) (30,000) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion PUBLIC SAFETY ANSWERING POINT FUND Non-Departmental BWC This transaction decreases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and decreases appropriation in Balance Available. Beginning Working Capital Balance Available $$$ Revenue Increase (24,175) NET CHANGE TO PUBLIC SAFETY ANSWERING POINT FUND INET FUND Non-Departmental BWC This transaction decreases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and decreases appropriation in Balance Available. Beginning Working Capital Balance Available (10,000) NET CHANGE TO INET FUND COMMUNITY DEVELOPMENT BLOCK GRANT FUND Planning & Development Department REAPP This transaction increases Housing Oppor- tunities for Persons with AIDS (HOPWA) revenue and increases operating appropriation to reflect the reappropriation of funds from FY96 to FY97 for activities associated with the housing project. HOPWA Grant Planning & Development Capital Projects REV This transaction increases Sale of Real Property revenue, transfers funds from Planning and Development, and increases Capital Project appropriation in CDBG capital projects to reconcile CDBG funds from FY96 to FY97. Sale of Real Property Capital Projects Planning and Development 555,410 369,165 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease (24,175) (10,000) $$$ Appropriation Increase 555,410 1,088,630 Page 14 Attachment A $$$ Appropriation Decrease (24,175) (10,000) (719,465) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion Non-Departmental This transaction increases Interfund Transfer from the Community Development Trust Fund revenue, transfers funds from Planning and Development and increases Interfund Transfer to the Community Development Trust Fund to reconcile HOME Grant, includes funding for St. Vincent de Paul interim financing loans for low income housing projects. Interfund Transfer Interfund Transfer Planning and Development REV This transaction decreases Community Development Block Grant revenue and decreases Non-Departmental appropriation in Balance Available to reconcile the amount set aside for the Capital Project Reserve and the amount spread to Capital Projects in FY97. Community Development Block Grant Balance Available REV This transaction increases Community Development Block Grant revenue and increases Non-Departmental appropriation in Interfund Transfer to the Community Development Trust Fund to reconcile the Community Development Block Grant revolving loan Fund from FY96 to FY97. Community Development Block Grant Interfund Transfer $$$ Revenue Increase 900,000 586,490 NET CHANGE TO COMMUNITY DEVELOPMENT BLOCK GRANT FUND GENERAL OBLIGATION DEBT SERVICE FUND Non-Departmental BWC This transaction decreases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Interest on Investments revenue. Beginning Working Capital Interest on Investments 1,824,575 59,689 NET CHANGE TO GENERAL OBUGA TION DEBT SERVICE FUND REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease (586,490) (59,689) o $$$ Appropriation Increase 1,100,000 586,490 Page 15 Attachment A $$$ Appropriation Decrease (200,000) (586,490) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion $$$ Revenue Increase $$$ Revenue Decrease $$$ Appropriation Increase Page 16 Attachment A $$$ Appropriation Decrease SPECIAL ASSESSMENT BOND DEBT SERVICE FUND Non-Departmental BWC This transaction decreases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital, increases Principal on Assessments revenue and increases appropriation in Reserve. Principal on Assessments Beginning Working Capital Reserve NET CHANGE TO SPECIAL ASSESSMENT BOND DEBT SERVICE FUND GENERAL AND ROAD CAPITAL PROJECTS FUND Capital Projects This transaction transfers funds from Balance Available to Capital Projects for the: 1. Lincoln School Site Redevelopment, 2. Low Income Housing Land Banking, 3. DOPS Digital Terminal, 4. Recreation Rehabilitation, and 5. Library Rehabilitation projects. Capital Projects Balance Available REV This transaction increases Sale of Real Property (Willow Creek Park) revenue and increases Capital Project appropriation for the Park Land Acquisition capital project. Sale of Real Property Capital Project This transaction transfers funds from Balance Available to Capital Projects for the Street Lighting capital project. Capital Project Balance Available 85,093 52,768 4,910 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont (32,325) 52,768 24,730 4,910 20,000 (24,730) (20,000) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 $$$ Revenue Fund De t. Item Descri tion Increase REV This transaction increases Sale of Real Property (Walnut Grove) and increases Capital Project appropriation for Walnut Grove Infrastructure Improvements and Housing Development Acquisition capital projects. Sale of Real Property 439,698 Capital Project REV This transaction increases Ferry Street Rehabilitation revenue and increases Capital Project appropriation for the Neighborhood Traffic Calming capital project. Ferry Street Rehabilitation 40,000 Capital Project REV This transaction increases Interfund Transfer from the General Fund revenue and increases Capital Project appropriation for the Facilities Plan - Phase 3 ($180,000) and for Joint Bethel School/City Park Site ($150,000.) 'nterfund Transfer 330,000 Capital Project BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Capital Project appropriation for Walnut Grove and 2nd and Chambers capital projects. Beginning Working Capital 182,848 Capital Projects Non-Departmental This transaction transfers funds from Contingency to Interfund Transfer to the General Fund for repairs to the Fire Training Annex roof. Interfund Transfer Contingency This transaction transfers funds from Capital Projects to the Public Art Trust Fund for the "1 % for Art' portion of the Public Safety Facilities project. Interfund Transfer Capital Projects REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 439,698 40,000 330,000 182,848 4,520 188,156 Page 17 Attachment A $$$ Appropriation Decrease (4,520) (188,156) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 $$$ Revenue Fund De t. Item Descri tion Increase This transaction transfers funds from Balance Available to 'nterfund Transfer to the Special Assessments Capital Projects Fund for the City Share of the 30th Avenue/Ferry Street East Construction project. Interfund Transfer Balance Available REV This transaction increases Ferry Street Bridge Rehabilitation revenue and increases Non-Departmental appropriation in Interfund Transfer to the Special Assessments Capital Project Fund for the City Share of Street, Sewer, and Sidewalk Improvements. Ferry Street Bridge Rehabilitation 'nterfund Transfer 4,541 REV This transaction increases Ferry Street Bridge Rehabilitation and 29thIWashington Bike Lane revenue, transfers funds from Balance Available and decreases Other Agency Share of Project Cost. Ferry Street Bridge Rehabilitation 29thIWashington Bike Lane Other Agency Share of Project Cost Balance Available 4,955,459 35,600 BWC This transaction decreases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and decreases appropriation in Balance Available. Beginning Working Capital Balance Available NET CHANGE TO GENERAL AND ROAD CAPITAL PROJECTS FUND (1,884,526) SYSTEMS DEVELOPMENT CAPITAL PROJECTS FUND Capital Projects This transaction transfers funds from Balance Available to Capital Projects for services for new development. Capital Project Balance Available REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease (5,437,546) (2,440,036) $$$ Appropriation Increase 3,140 4,541 433,262 Page 18 Attachment A $$$ Appropriation Decrease (3,140) (446,487) (2,440,036) (433,262) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion This transaction transfers funds from Balance Available to Capital Projects for the Storm Sewer Rehabilitation project. Capital Project Balance Available REV This transaction increases West 11th Avenue and East Bank Bike path project revenue and increases Capital Project appropriation for Services for New Development capital project. Other Agency Share of Project Cost Capital Project BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Capital Project appropriation for the Beltline/Barger Traffic Improvement and Parks Land Acquisition capital projects. Beginning Working Capital Capital Projects REV This transaction increases Willow Creek Road revenue and increases Capital Projects appropriation for the Storm Sewer Rehabilitation capital project. Willow Creek Road Capital Projects Non-Departmental This transaction transfers funds from Capital Projects to the Stormwater and Wastewater Utilities Fund for the Wetlands Mitigation Bank capital project. Interfund Transfer Capital Projects REV This transaction increases West 11th Avenue and East Bank Bike path project revenue and increases Non-Departmental appropriation in Balance Available. Other Agency Share of Project Cost Balance Available $$$ Revenue Increase 75,841 151,073 119,713 274,159 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 19,881 75,841 151,073 119,713 8,100 274,159 Page 19 Attachment A $$$ Appropriation Decrease (19,881) (8,100) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 $$$ Revenue Fund De t. Item Descri tion Increase This transaction transfers funds from Balance Available to Interfund Transfer to the Special Assessments Capital Projects Fund for the City share of services for new development. Interfund Transfer Balance Available This transaction transfers funds from Balance Available to 'nterfund Transfer to the Special Assessments Capital Project Fund for the City share of services for street, sewer and sidewalk improvement projects. Interfund Transfer Balance Available This transaction transfers funds from Balance Available to Interfund Transfer to the Special Assessments Capital Projects Fund for the City share of the Ayres Road/Delta/Gilhan/Honeywood project. Interfund Transfer Balance Available BWC This transaction decreases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and decreases appropriation in Balance Available. Beginning Working Capital Balance Available REV This transaction increases Willow Creek Road revenue and increases appropriation in Balance Available. Willow Creek Road Balance Available 830,287 1,003,077 NET CHANGE TO SYSTEMS DEVELOPMENT CAPITAL PROJECTS FUND SPECIAL ASSESSMENTS CAPITAL PROJECT FUND Capital Projects REV This transaction decreases revenue from 'nterfund Transfer from the Stormwater and Waster- water Utilities Fund and decreases Capita' Project appropriation in conjunction with the Beginning Working Capital adjustment in the Stormwater and Wastewater Utilities Fund. REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease (447,996) $$$ Appropriation Increase 74,171 8,500 131,620 830,287 Page 20 Attachment A $$$ Appropriation Decrease (74,171) (8,500) (131,620) (447,996) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion Interfund Transfer Capital Projects Non-Departmental REV This transaction decreases revenue from Notes Issued/BANS and decreases Non-Departmental appropriation in Balance Available to reconcile the amount set aside for the Capital Project Reserve and the amount allotted to Capital Projects in FY97. Notes Issued/BANS Balance Available REV This transaction increases Special Assessment Bonds issued revenue and increases Non-Departmental appropriation in Balance Available to reconcile capital projects. Special Assessment Bonds Balance Available REV This transaction increases revenue from Interfund Transfer from the Systems Development Capital Projects Fund and decreases revenue from Notes/BANS issued for the City share of services for new development and street, sewer, and sidewalk improvement projects. Interfund Transfer Notes/BANS Issued REV This transaction increases revenue from Interfund Transfer from the Systems Development Capital Projects Fund and decreases revenue from Notes/BANS issued for the City share of services for street, sewer, and sidewalk improvement projects. Interfund Transfer Notes/BANS Issued REV This transaction increases revenue from Interfund Transfer from the General and Road Capital Project Fund and decreases revenue from Notes/BANS issued for the City share of services for street, sewer, and sidewalk improvement projects. Interfund Transfer Notes/BANS Issued $$$ Revenue Increase 838,379 74,171 8,500 4,541 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease (490,000) (5,660,229) (74,171) (8,500) (4,541) $$$ Appropriation Increase 838,379 Page 21 Attachment A $$$ Appropriation Decrease (490,000) (5,660,229) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 $$$ Revenue Fund De t. Item Descri tion Increase REV This transaction increases revenue from Interfund Transfer from the Systems Development Capital Projects Fund and decreases revenue from Notes/BANS issued for the City share of the Ayres Road/Delta/ Gilhan/Honeywood project. Interfund Transfer 131,620 Notes/BANS Issued REV This transaction increases revenue from Interfund Transfer from the General and Road Capital Projects Fund and decreases revenue from Notes/BANS issued for the City share of the 30th Avenue/Ferry Street East Construction project. 'nterfund Transfer 3,140 Notes/BANS Issued BWC This transaction decreases revenue by adjust- REV ing budgeted Beginning Working Capital to audited Beginning Working Capital and increases revenue from Special Assessments Bonds and from Notes Issued/BANS and increases appropriation in Balance Available. Beginning Working Capital Special Assessments Bonds Notes Issued/BANS 12,510 443,849 Balance Available NET CHANGE TO SPECIAL ASSESSMENTS CAPITAL PROJECTS FUND (5,274,894) MUNICIPAL AIRPORT FUND Non-Departmental REV This transaction increases Airport Access Control grant revenue, decreases Other Agency Share of Project Cost revenue and decreases Non-Departmental appropriation in Balance Available to reconcile the fund's reserve and allocation for capital projects. Airport Access Control Grant Other Agency Share of Project Cost Balance Available 45,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease (131,620) (3,140) (419,403) (3,683,168) $$$ Appropriation Increase 36,956 Page 22 Attachment A $$$ Appropriation Decrease (3,638,168) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Balance Available. Beginning Working Capital Balance Available $$$ Revenue Increase 1,061,156 NET CHANGE TO MUNICIPAL AIRPORT FUND (2,577,012) PARKING SERVICES FUND Public Works Department BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for bicycle parking facilities. Beginning Working Capital Public Works BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for maintenance management system. Beginning Working Capital Public Works Planning and Development Department BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for an automated check printer. Beginning Working Capital Planning and Development This transaction transfers funds from Reserve to Planning and Development for tenant improvements in commercial space. Planning and Development Reserve 15,000 17,000 20,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 1,061,156 15,000 17,000 20,000 90,000 Page 23 Attachment A $$$ Appropriation Decrease (90,000) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY CQUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion Capital Projects BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Capital Project appropriation for the Parking Structures Upgrades and Rehabilitation Capital Project. Beginning Working Capital Capital Projects BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Capital Project appropriation for infrastructure construction contracts. Beginning Working Capital Capital Projects BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Capital Project appropriation for primary building systems preservation projects. Beginning Working Capital Capital Projects BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Capital Project appropriation for the West End Parking Garage project. Beginning Working Capital Capital Projects This transaction transfers funds from Balance Available to Capital Projects for the Broadway and Charnelton Garage project. Capital Projects Balance Available $$$ Revenue Increase 8,187 2,000 21,640 160,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 8,187 2,000 21,640 160,000 92,000 Page 24 Attachment A $$$ Appropriation Decrease (92,000) Page 25 CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY Attachment A 26-Nov-96 $$$ Revenue Increase $$$ Revenue Decrease $$$ Appropriation Increase $$$ Appropriation Decrease Fund Dept. Item Description BWC This transaction increases revenue from REV West End Garage Revenue Bond, Developer Share of Project Cost and by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital, transfers funds from Reserve to Capital Projects, and increases Capital Project appropriation for the West End Garage. Beginning Working Capital 2,600,000 Tax West End Garage Revenue Bond 7,700,000 Developer Share of Project Cost 500,000 Capital Projects 11,520,000 Reserve (720,000) BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Capital Projects for the Parking Structure Upgrades, PDD Primary Building Systems Preservation, and West End Garage capital projects. Beginning Working Capital 72,097 Capital Projects 72,097 Non-Departmental BWC This transaction increases revenue by adjust- ing budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Balance Available. Beginning Working Capital 512,109 Balance Available 512,109 This transaction transfers funds from Reserve to Contingency to recognize the appropriation of funds for the West End Garage Bond. Contingency 200,000 Reserve (200,000) This transaction transfers funds from Reserve to Interfund Transfer to the Public Art Trust Fund for the 1 % for Art for the West End Parking Garage project. Interfund Transfer 80,000 Reserve (80,000) NET CHANGE TO PARKING SERVICES FUND 11,628,033 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY CQUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion STORMWA TER AND WASTEWATER UTILITIES FUND Public Works Department BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for a capital projects costs tracking system. Beginning Working Capital Public Works BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for completion of stormwater services. Beginning Working Capital Public Works BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for Sewer Root Kill projects. Beginning Working Capital Public Works BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for repair work to the Eugene Pump Station. Beginning Working Capital Public Works REV This transaction increases Operating REAPP Charges - MWMC revenue and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for resurfacing of air drying beds at the Sludge Management Facility. Operating Charges - MWMC Public Works $$$ Revenue Increase 91,803 60,000 1 0,000 4,550 629,100 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 91,803 60,000 10,000 4,550 629,100 Page 26 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion This transaction transfers funds from Balance Available to Public Works for City participation in the McKenzie Watershed Council. Public Works Balance Available Capital Projects This transaction transfers funds from Balance Available to Capital Projects for the Sanitary Sewer Project at 22nd and McMillan. Capital Projects Balance Available REV This transaction increases Interfund Transfer from the Systems Development Capital Project Fund revenue, transfers funds from Balance Available and increases Capital Project appropriation for the Wetlands Mitigation Bank capital project. Interfund Transfer Capital Projects Balance Available BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Capital Projects for the Wetlands Mitigation Bank capital project. Beginning Working Capital Capital Project Non-Departmental BWC This transaction increases revenue by adjust- REV ing budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Balance Available. Beginning Working Capital Balance Available $$$ Revenue Increase 8,100 13,870 648,892 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 10,000 224,103 139,211 13,870 648,892 Page 27 Attachment A $$$ Appropriation Decrease (10,000) (224,103) (131,111) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion BWC This transaction decreases revenue by adjust- REV ing budgeted Beginning Working Capital to audited Beginning Working Capital, decreases Non-Departmental appropriation in Interfund Transfer to the Special Assessments Capital Projects Fund, Reserve, and Balance Available. Beginning Working Capital Interfund Transfer Reserve Balance Available BWC This transaction decreases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital, increases Operating Charges - MWMC revenue and decreases appropriation in Balance Available. Operating Charges - MWMC Beginning Working Capital Balance Available $$$ Revenue Increase 432,425 (610,783) NET CHANGE TO STORMWA TER AND WASTEWATER UTILITIES FUND COMMUNITY CONFERENCE CENTER FUND Capital Projects BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases Capital Project appropriation for the Primary Building Systems Preservation capital project. Beginning Working Capital Capital Project Non-Departmental BWC This transaction increases revenue by adjust- ing budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Balance Available. Beginning Working Capital Balance Available 18,263 77,436 95,699 NET CHANGE TO COMMUNITY CONFERENCE CENTER FUND REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease (1,923,524) (585,999) $$$ Appropriation Increase 18,263 77,436 Page 28 Attachment A $$$ Appropriation Decrease (490,000) (500,000) (933,524) (153,574) Page 29 CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY Attachment A 26-Nov-96 $$$ Revenue Increase $$$ Revenue Decrease $$$ Appropriation Increase $$$ Appropriation Decrease Fund De t. Item Descri tion EMERGENCY MEDICAL SERVICES FUND Non-Departmental BWC This transaction decreases revenue by adjust- ing budgeted Beginning Working Capital to audited Beginning Working Capital and decreases appropriation in Balance Available. Beginning Working Capital Balance Available. (522,736) (522,736) NET CHANGE TO EMERGENCY MEDICAL (522,736) SERVICES FUND STORES AND INFORMATION SYSTEMS AND SERVICES FUND Non-Departmental BWC This transaction increases revenue by adjust- ing budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Balance Available. Beginning Working Capital 532,204 Balance Available 532,204 NET CHANGE TO STORES AND INFORMATION 532,204 SYSTEMS AND SERVICES FUND FACILITIES AND FLEET SERVICES FUND Capital Projects This transaction transfers funds from Balance Available to Capital Projects for the Fleet Fuel Tank Replacement project. Capital Project 12,951 Balance Available (12,951) REV This transaction increases EWEB Conservation Rebate revenue and increases Capital Projects appropriation for the Energy Conservation Loan Project. EWEB Conservation Rebate 10,562 Capital Projects 10,562 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Capital Projects for the Energy Conservation Loan capital project. Beginning Working Capital Capital Project Non-Departmental REV This transaction increases EWEB Conservation Rebate revenue and increases Non Departmental appropriation in Balance Available. EWEB Conservation Rebate Balance Available BWC This transaction decreases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and decreases appropriation in Reserve. Beginning Working Capital Reserve $$$ Revenue Increase 160,432 19,238 NET CHANGE TO FACILITIES AND FLEET SERVICES FUND (1,869,247) RISK MANAGEMENT FUND Administrative Services Department This transaction transfers funds from Balance Available to Administrative Services for Disability Life Program for Damage Claims. Administrative Services Balance Available Non-Departmental BWC This transaction decreases revenue by adjust- ing budgeted Beginning Working Capital to audited Beginning Working Capital and decreases appropriation in Balance Available. Beginning Working Capital Balance Available NET CHANGE TO RISK MANAGEMENT FUND (598,543) REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease (2,059,479) (598,543) $$$ Appropriation Increase 160,432 19,238 120,000 Page 30 Attachment A $$$ Appropriation Decrease (2,059,479) (120,000) (598,543) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund Dept. Item Description $$$ Revenue Increase $$$ Revenue Decrease $$$ Appropriation Increase Page 31 Attachment A $$$ Appropriation Decrease PROFESSIONAL SERVICES FUND Non-Departmental BWC This transaction decreases revenue by adjust- ing budgeted Beginning Working Capital to audited Beginning Working Capital and decreases appropriation in Balance Available. Beginning Working Capital Balance Available NET CHANGE TO PROFESSIONAL SERVICES FUND LIBRARY TRUST FUND Library, Recreation and Cultural Services Department BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for Friends of the Library Gift. Beginning Working Capital LRCS BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for Literacy Coalition grant. Beginning Working Capital LRCS REV This transaction increases Friends of the Library gift revenue and increases operating appropriation for the purchase of books. Friends of the Library LRCS (202,439) 12,135 11,994 1 0,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont (202,439) 12,135 11,994 10,000 (202,439) CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion REV This transaction increases Business Sponsorship revenue and increases operating appropriation for the Library Summer Storytelling program. Business Sponsorships LRCS REV This transaction increases Donation revenue and increases operating appropriation for the purchase of books. Donations LRCS Non-Departmental BWC This transaction increases revenue by adjust- ing budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Balance Available. Beginning Working Capital Balance Available NET CHANGE TO LIBRARY TRUST FUND PARKS AND RECREATION TRUST FUND Library, Recreation and Cultural Services Department BWC This transaction increases revenue by REAPP adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation to reflect a reappropriation of funds from FY96 to FY97 for Senior Guide publication. Beginning Working Capital LRCS Non-Departmental BWC This transaction increases revenue by adjust- ing budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Balance Available. Beginning Working Capital Balance Available NET CHANGE TO PARKS AND RECREATION TRUST FUND $$$ Revenue Increase 2,000 5,500 6,554 48,183 6,500 2,411 8,911 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 2,000 5,500 6,554 6,500 2,411 Page 32 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY CQUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion PUBUC ART TRUST FUND Library, Recreation and Cultural Services Department BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation for future public art projects. Beginning Working Capital LRCS Capital Projects REV This transaction increases Interfund Transfer revenue from the Parking Services Fund and increases Capital Project appropriation for the 1 % for Art program for the West End Parking Garage. Interfund Transfer Capital Projects REV This transaction increases Interfund Transfer revenue from the General and Road Capital Projects Fund and increases Capital Project appropriation for the 1 % for Art for the Public Safety Facilities project. 'nterfund Transfer Capital Projects $$$ Revenue Increase 24,123 80,000 188,156 NET CHANGE TO PUBUC ART TRUST FUND 292,279 LOW INCOME HOUSING TRUST FUND Planning & Development Department REV This transaction increases revenue from a Wells Fargo Bank donation and increases operating appropriation for low income housing. Donations Planning & Development 100,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 24,123 80,000 188,156 100,000 Page 33 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2, 1996 TRANSACTION SUMMARY 26-Nov-96 Fund De t. Item Descri tion REV This transaction increases revenue from 'nterfund Transfer from the General Fund and increases operating appropriation for Permit and SDC costs for Hope Lane and Laurel Gardens. Interfund Transfer Planning & Development BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases operating appropriation for assistance to low income housing developers. Beginning Working Capital Planning & Development $$$ Revenue Increase 173,000 205,341 NET CHANGE TO LOW INCOME HOUSING TRUST FUND 478,341 COMMUNITY DEVELOPMENT TRUST FUND Non-Departmental This transaction increases Interfund Transfer from the Community Development Block Grant Fund and from HOME Program Principal revenues, and increases Non-Departmental appropriation for Misc. Fiscal Transactions - Loans and 'nterfund Transfer to the Community Development Block Grant Fund to to reconcile HOME Grant, includes funding for St. Vincent de Paul interim financing loans for low income housing projects. Interfund Transfer HOME Program Principal Misc. Fiscal Transactions - Loans Interfund Transfer REV This transaction increases Community Reinvestment Fund Loan, and Principal and Interest on Housing Rehabilitation Notes revenues and increases Non- Departmental appropriation in Misc. Fiscal Transactions _ Loans and Debt Service for eligible housing rehabilitation loan projects. Community Reinvestment Fund Loans Principal & Interest on Housing Rehabilitation N Debt Service Misc. Fiscal Transactions 1,100,000 900,000 300,000 70,000 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 173,000 205,341 1,100,000 900,000 120,000 250,000 Page 34 Attachment A $$$ Appropriation Decrease CITY OF EUGENE SUPPLEMENTAL BUDGET NO.1, FY97 CITY COUNCIL--December 2,1996 TRANSACTION SUMMARY 26-Nov-96 Fund Dept. Item Description REV This transaction increases Interfund Transfer from the Community Block Grant Fund revenue and increases Non-Departmental appropriation in Misc. Fiscal Transactions - Loans to reconcile the Community Development Block Grant revolving loan Fund from FY96 to FY97. Interfund Transfer Misc. Fiscal Transactions - Loans BWC This transaction increases revenue by adjusting budgeted Beginning Working Capital to audited Beginning Working Capital and increases appropriation in Misc. Fiscal Transactions - Loans. Beginning Working Capital Misc. Fiscal Transactions - Loans. $$$ Revenue Increase 586,490 549,468 NET CHANGE TO COMMUNITY DEVELOPMENT TRUST FUND NET CHANGE TO ALL FUNDS 3,505,958 j:\supbud\sb1 \sb1 tS.wk5 10,499,474 REAPP=Reappro. BWC=Begining Working Capital REV=New Revenue GFC=Gen. Fund Cont $$$ Revenue Decrease $$$ Appropriation Increase 586,490 549,468 Page 35 Attachment A $$$ Appropriation Decrease ATTACHMENT B c Administrative Services Administration City of Eugene 860 West Park Street, Suite 300 Eugene, Oregon 97401 (541) 682-5049 (541) 682-5802 FAX MEMORANDUM To: From: Subject: Date: Mayor and City Council Warren G. Wong, Administrative Services Director SUPPLEMENTAL BUDGET #1 November 26, 1996 Supplemental Budget #1 (SB#l) is scheduled for your December 2 meeting. Included in SB#l will be proposals to use a portion of General Fund Contingency and the distribution of Marginal Beginning Working Capital (the difference between Actual Ending Working Capital in the prior year and Budgeted Beginning Working Capital for the current year). The recommendation in these two areas is outlined below. General Fund Contingency Requests which have received prior Council approval: Applegate Trail Wagon Train event Wireless Communications Siting Study Project Link (linking people with disabilities with housing units constructed for accessibility) Study of potential revenue sources for affordable housing Portable toilets $ 500 $ 28,000 $ 3,000 $ 3,000 $ 4,500 Additional requests: Election and Voters Pamphlet Expenses $ 20,000 The cost of the November election is expected to be $20,000. Costs are for the Voters Pamphlet and signature verification on the toxic materials reporting initiative. Mayor and City Council Page 2 November 14, 1996 Additional Hearings Official Costs $ 28,000 Hearings Official costs are projected to exceed the budgeted amount of$43,500, primarily due to the number of land use appeals hearings and the complexity of land use applications currently being submitted. Support for Enterprise Zone Committee $ 7,500 On September 18, the Council approved the establishment of a department advisory committee for the purpose of analyzing the effectiveness of the West Eugene Enterprise Zone. The cost of supporting this committee is estimated at $7,500, primarily for minutes recording, printing, and some consultant costs. Arson Related Overtime $ 31,202 During the late summer, we experienced a series of arsons at commercial establishments in Eugene. This resulted in an unexpectedly large amount of staff overtime in our efforts to investigate the cases and prevent further occurrences. WISTEC Sewer Line Replacement $ 21,000 WISTEC is currently on a septic tank and the system has failed, causing massive sewer problems. The long-term solution is to connect the WISTEC Facility to the main sewer line, that runs approximately 200 feet from the facility, and eliminate the septic system. The main sewer line was not present when the building was originally built. The Facility is currently operated and maintained as a General Fund asset. Measure 20-75 "Public Access to Reports from Users of Hazardous Substances" Implementation $231,168 With the passage of this measure, funds and 1.75 FTE are required to support the start up costs and first ten months of operating expenses for this program. Thereafter, the costs are to be paid for by fees assessed to those businesses required to report. Mayor and City Council Page 3 November 14, 1996 CONTINGENCY REQUEST TOTAL $377 870 With respect to Measure 20-75, the funds and FTEs requested are based on the fiscal impact analysis prepared in September and are based on assumptions that will only be validated or invalidated once the program is designed and operational. In other words, the startup and operating costs could be higher or lower. Funds requested are for startup and FY98 operations because there is one-time monies currently available to fund this effort; funds for FY98 will be incorporated into the FY98 Budget Recommendation. I should also note that legal fees to defend against any challenges are not included in the request, and further, given the passage of Measure 47, it is unclear as to the legality of imposing any fees to support the program without another vote. The current balance in General Fund Contingency is $600,000. Staff is recommending that $303,024 from Marginal Beginning Working Capital be added to this amount (see below), bringing the total to $903,024. If the above requests are approved, the balance would be $525,154 after Supplemental Budget #1. General Fund Mar~inal Beginning Working Capital The Marginal Beginning Working Capital for FY97, net of the amount to be reappropriated for projects authorized in FY96 but not complete, is $1,182,183. In addition, the Council passed a resolution in September moving funds from the Reserve for Prior Year Encumbrances into department operating budgets. At that time, staff noted that $453,491 in excess Reserves remained and would be allocated at Supplemental Budget # 1. So the total to allocate is $1,635,674. In developing a recommendation, the Financial Management Goals and Policies offer the following direction: "The highest priorities for use of Marginal Beginning Working Capital (difference between Actual Ending Working Capital in the prior year and Budgeted Beginning Working Capital in the current year) are: General Capital Projects Fund; Unappropriated Ending Fund Balance; General Fund Contingency (not in priority order)." Based on that direction, Executive Managers recommend the following allocation: General Capital Projects Increase reserve for FY98 Capital Projects $600,000 Mayor and City Council Page 4 November 14, 1996 (Current amount in reserve is $300,000) Facilities Condition Report $180,000 Parkland acquisition in Bethel area (near school site) $150,000 Library automation Includes upgrades for 21 pc workstations not covered by the Equipment Replacement Fund and the purchase of four more PCS to put all work sites on e-mail ($19,910). Replace unreliable bookmobile radio ($7,600), purchase scanners and other equipment for efficiency ($10,335), purchase networked CD-Rom server ($14,805). $ 52,650 Unappropriated Ending Fund Balance $350,000 General Fund Contingency $303 024 TOTAL $1,635,674 This is the recommendation that will be published on November 16, as required by State Local Budget Law. In light of the passage of Ballot Measure 47, the proposed expenditures for the facilities condition report, parkland acquisition, and library automation, will be placed under an Administrative Spending Authority until we have further developed our short term plans to respond to the funding shortfall. If you wish additional information or have questions, please call at 687-5046. cc: D. Raile H. Kittleson K. Murdoch G. Ybarra Attachment C c City Council MEMORANDUM City of Eugene 777 Pearl Street, Room 105 Eugene, Oregon 97401-2793 (541) 687-5010 (541) 687-5414 FAX (541) 687-5045 TTY Date: November 14, 1996 Shawn Boles Pat F arr Kevin Hornbuckle Barbara Keller Tim Laue Nancy Nathanson Laurie Swanson Gribskov Jim Torrey To: Mayor Bascom and City Council From: Pat Farr and Nancy Nathanson Subject: Joint Bethel School/City Park Site Background--PrevwusSchooISue For at least the past five years, Planning and Development and Public Works staff have been working with Bethel School District in an effort to find an acceptable alternative to the Clear Lake Road school site. As early as 1991, staff discussed the following concerns about the Clear Lake Road site with the District. · The site is located outside the urban growth boundary and city services are not available to the property. · New schools at the Clear Lake Road location would result in tremendous pressure for expansion of the urban growth boundary toward the airport to allow for residential development surrounding the school property. · Encroachment of residential development toward the airport could jeopardize the community's investment in the airport. For example, limitations on airport operations could be imposed at some time in the future in response to residents' concerns about noise or perceived safety issues. Residential development in the Clear Lake Road area could set up an ongoing conflict between the new residents and the City as has occurred in similar situations across the country. New Sue Proposed/or Joint School/Park Development In early 1996, an alternative school site, acceptable to the District, was identified by City staff. The site is within the urban growth boundary, centrally located in an area that is planned for future low density residential neighborhoods. The site is located on the south side of Barger Drive, between Greenhill Road and Terry Street. Given the passage of the Bethel School bond measure earlier this year, the District is interested in moving forward with acquisition and development of the site as rapidly as possible with a target date for opening a Kindergarten through 8th grade school on the site in Fall 1998. One of the benefits of the Barger site is that the site can be designed to jointly meet the need for both a school and community park. Consistency with Past Council Actions The Parks and Open Space Acquisition Study, reviewed by the City Council in February 1996, recognized the area west of Terry Street, between Royal and Barger Avenues as the location of a future community park. The site originally targeted by Parks Planning staff for a community park was located on Royal Avenue, to the southeast of the proposed school/park. The Royal Avenue site ranked fourth among other proposed community parks sites citywide based on the analysis staff provided to Council. Re-ranking the community park sites based on the site now proposed for the school and park would move this site up to a number two ranking. The criteria for ranking park sites was adopted by the Council in March 1995. The new school/park ranks particularly high with respect to the following criteria. · Threat of land being lost to development -- The prospect of a school locating in this area has already triggered a number of property sales and much interest among developers. Land values in this area have increased significantly since staff first identified the school site and values are expected to continue to increase as the school and other city services become available. Once those services are available, vacant land in this area is expected to disappear and the opportunity for reserving land for a community park may be lost or at least would come at a significantly higher price. · Develop shared facilities with schools -- This site will be designed on the basis of sharing facilities and minimizing duplication. Parking lots, athletic fields and gymnasiums in particular are being sized and designed to maximize use. By developing the site for joint use, rather than having the District and City acquire separate sites, the overall acreage needed is reduced considerably. · Availability of non-general fund revenue financing -- The site acquisition costs will be shared with the school district. The City's portion will be funded primarily by Parks SDC. · Recreational value especially for targeted youth in the 5 to 12 year old age group -- Preliminary plans for the site indicate that a high recreational value is likely given the proposed ultimate development of the site with 5 ballfields, 5 soccer fields, a track and field facility, tennis and basketball courts, a community center, two playgrounds, a skateboard bowl, picnic areas and a dog off-leash area. Only minimal development of the park would occur in the short-term, the primary objective at this time is to reserve the site for a park and open space while vacant land is available in this area. Development of the site with park facilities would occur over time as resources become available. · Physical and Visual Access -- The ability to plan this site prior to the development of the surrounding properties with residential neighborhoods provides an opportunity to influence the future street patterns in this area in a way that maximizes access to the school and park site. Status Report/Council Action Site Acquisition -- The appraisal for the properties was completed in October 1996. Based on the appraisal, the estimated total cost of acquiring approximately 70 acres for the joint school/park site will be about $1.5 million. Negotiations to acquire the site will begin in November 1996. The land acquisition costs would be split between the City and the District. The majority of the City's share of the land acquisition costs, about $670,000, represents the portion of the site eligible for funding through the Parks Systems Development fund. Staff anticipates that the City will receive a significant amount of additional Parks SDC's over the next several years as a result of the residential development now underway and the residential development planned for the near future throughout the City. Commitment of current resources to the Bethel School/Park project will make it necessary for staff to request additional appropriation authority from Council to use new Parks SDC revenues, as well as unanticipated revenues received in FY96, to continue to acquire and develop future park sites. In addition to Parks SDC's, it may be appropriate to fund a small share of the site acquisition through the storm water fund because a major drainage channel through the site will be preserved and enhanced as part of the school/park project. Staff is continuing to evaluate this possibility. As a final component of the acquisition funding, Council is being asked to consider appropriating $150,000 from General Fund marginal beginning working capital in Supplemental Budget #1. Future Parks SDC revenues could be used to repay the General Fund. Development of the City's portion of the site will occur over time as funds become available. Interest in developing some of the athletic fields in the near term has been expressed by a private sports club. Staff is talking with the interested party to explore that possibility. Provision of services to the site -- A new sanitary sewer pump station and pressure line are needed to serve this area. These projects are included in the CIP and are non-assessable parts of the sanitary sewer system. That is, whether the school locates in this area or not, this system would be constructed by the City and paid for by Wastewater SDC's. Location of the school in this area has moved this project up several years in the queue. This system is planned for construction in 1997 and 1998 and will provide the necessary infrastructure to serve the school as well as future residential development planned for this area. Improvement of Barger Drive and extension of a new north/south street will be needed to serve the new school/park site. Portions of both of these projects will be assessable. At the request of the School District, the County Commissioners identified $500,000 in the County CIP for road improvements related to the new Bethel school. Site Design -- City staff from parks planning, engineering, transportation and planning are coordinating with the School District and the District's architect to prepare site plans. Efforts are being made to design the site to maximize shared use of facilities such as playgrounds, athletic fields, gymnasiums, and parking. Since the design of the school and park site is at the fore front of development in this area, overall streets patterns will be designed to facilitate bus, pedestrian and bike access to the site. The site, adjacent streets, and internal circulation patterns are also being designed to provide for site visibility, separation between middle school and elementary school students, and overall safety and security of the site. For more information on this project, please contact Cathy Czerniak in the Planning Division at 687-5508. Attachment: General Site Map -- Location of Joint School/Park Site ATTACHMENT D MEMORANDUM Date: November 22, 1996 To: Mayor and City Council From: Carol Hildebrand, Library Services Director SUBJECT: Funding Request for Library Automation This memo is to provide additional information on the $52,650 request for Library Automation improvements. This request is the result of an extensive review by ASD - Information Services Division. ASD - ISD had been working with the Library staff on a comprehensive analysis of the Library's specific business functions. The purpose of that review was to identify specific cost effective additions and/or enhancements to the Library's current automation system in order to improve services. The total requests listed below consist of several small items. All are to improve efficiency and save staff and patron time. Specifically Adding stationary scanners and a security system. Circulation staff have been working with ISD staff to speed up check-out and check-in. They plan to purchase stationary scanners and security system desensitizers to replace equipment requiring several motions to complete a transaction. With some modification to the public counters and the receipt printers installed this summer, along with advanced automation resources that this request will provide, patrons will experience faster service and shorter lines. The possibility of injury due to repetitive motion is also reduced. Cost: $32,740. Upgrading 21 PCS lacking in memory and too slow; they were used 386 machines when purchased and the usual replacement schedule doesn't meet the need. It includes purchasing new PCS for a library staffwork group who currently have no e-mail access and to allow multi-tasking functions at public service desks like registration. Cost: $19,910. We view these changes as necessary in order to continue to meet the circulation needs and demands of our customers. The above purchases will also help maximize the usefulness of the Library's seven-year-old VAX system. By upgrading software to the vendor's latest version, linking VAX to new PCS to make the workstations more flexible and explore new functions to reduce costs (like automatic telephone notification instead of printing and mailing notices), the Library business needs and customer service demands will be more aligned.