HomeMy WebLinkAboutResolution No. 4540
RESOLUTION NO. 4540
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS
FROM THE RESERVE FOR ENCUMBRANCES TO DEPARTMENTS AND TO
NON-DEPARTMENTAL CONTINGENCY, RESERVE AND BALANCE AVAILABLE
The City Council of the City of Eugene finds that:
ORS 294.435(3) stipulates that "...appropriations...shall, as a minimum, contain one amount for each
organizational unit...of each fund. In addition, separate amounts shall be appropriated in each fund
for debt service, special payments, interfund revenue transfers, capital outlay, operating expenses
which cannot be allocated to an organizational unit...and operating contingencies."
ORS 294.435(4) requires that" ...no greater expenditure...of public money shall be made for any
specific purpose than the amount appropriated therefor except as provided in ORS 294.450...."
The City's annual budget provides for a Reserve for Encumbrances for purchase orders outstanding
on June 30, 1997.
The goods and services covered by the purchase orders will be received in Fiscal Year 1997-1998.
This resolution authorizes the transfer of funds from the Reserve for Encumbrances to the respective
departments holding the outstanding purchase orders and the transfer of any excess funds therein to
Contingency, Reserve, or Balance Available, as reflected in Exhibit "A".
ORS 294.450(1) authorizes" ...transfers of appropriations may be made within a given fund when
authorized by an official resolution...ofthe governing body."
ORS 294.450(3) authorizes "Transfers of appropriations...from the general fund...to any other fund
when authorized by an official resolution...ofthe governing body."
The expenditures related to the transfers indicated on Exhibit "A" attached hereto, and by this
reference incorporated herein, have been determined necessary for the efficient operation of the City,
and should not be delayed to the next fiscal year.
In order for the City to comply with ORS 294.435(3 and 4) the transfers indicated on Exhibit "A"
attached hereto, must be authorized by the Council prior to the expenditure of the funds.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal
Corporation of the State of Oregon, as follows:
Based upon the above findings, and in accordance with ORS 294.450, the Administrative Services
Department Executive Manager is authorized and directed to make the transfer of appropriations as
indicated on the attached Exhibit "A" in the amounts and for the purposes stated.
The foregoing resolution adopted this 13th day of October, 1997.
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City Recorder /
j: reserve\rferes. wp
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
GENERAL FUND
OPERA TIONS
DEPARTMENTAL
Office of the City Manager
Administrative Services
Planning & Development
Public Safety
Public Works
NON-DEPARTMENTAL
Contingency
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
TOTAL OTHER REQUIREMENTS
TOTAL GENERAL FUND
ROAD FUND
OPERA TIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
$$ Amount
10,000
520,540
144,523
505,323
10,882
248,787
1,440,055
(1,440,055)
(1,440,055)
Q
185,969
185,969
Page 1
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL ROAD FUND
INET FUND
OPERA TIONS
DEPARTMENTAL
Public Safety
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL INET FUND
$$ Amount
(490,579)
304,610
(185,969)
Q
47,786
47,786
(48,313)
527 ~
(47,786)
Q
Page 2
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/DeRartment
MUNICIPAL AIRPORT FUND
OPERA TIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL MUNICIPAL AIRPORT FUND
PARKING SERVICES FUND
OPERA TIONS
DEPARTMENTAL
Planning & Development
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL PARKING SERVICES FUND
$$ Amount
68,679
68,679
(129,398)
60,719
(68,679)
Q
27,598
27,257
54,855
(121,831)
66,976
(54,855)
Q
Page 3
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
STORMWATER AND WASTEWATER UTILITIES FUND
OPERA TIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL STORMWATER AND WASTE-
WATER UTILITIES FUND
COMMUNITY CONFERENCE CENTER FUND
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL COMMUNITY CONFERENCE
CENTER FUND
$$ Amount
801,084
801,084
(1,384,678)
583,594
(801,084)
Q
(6,926)
6,926
Q
Q
Page 4
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
EMERGENCY MEDICAL SERVICES FUND
OPERA TIONS
DEPARTMENTAL
Public Safety
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL EMERGENCY MEDICAL
SERVICES FUND
STORES AND INFORMATION SYSTEMS AND
SERVICES FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
TOTAL OPERATIONS
$$ Amount
79,269
79,269
(250, 196)
170,927
(79,269)
Q
72,136
72,136
Page 5
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL STORES AND INFORMATION
SYSTEMS AND SERVICES FUND
FACILITIES AND FLEET SERVICES FUND
OPERA TIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL FACILITIES AND FLEET
SERVICES FUND
$$ Amount
(104,582)
32,446
(12n6j
Q
262,644
262,644
(590,831)
328,187
(262,644)
Q
Page 6
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
RISK MANAGEMENT FUND
OPERA TIONS
DEPARTMENTAL
Administrative Services
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL RISK MANAGEMENT FUND
PROFESSIONAL SERVICES FUND
OPERA TIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL PROFESSIONAL SERVICES FUND
TOTAL RESERVE FOR ENCUMBRANCE
j :\reserve\FY98RFE\rferes. wk3
06-0ct-97
S$ Amount
21,715
21,715
(26,507)
4,792
(21,715)
Q
11 , 127
11, 127
(13,449)
2,322
(11 , 127)
Q
Q
Page 7