HomeMy WebLinkAboutResolution No. 4577
RESOLUTIONNO. ~577
,
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS
FROM THE RESERVE FOR ENCUMBRANCES TO DEPARTMENTS AND TO
NON-DEPARTMENTAL CONTINGENCY, RESERVE AND BALANCE
AVAILABLE
The City Council of the City of Eugene finds that:
ORS 294.435(3) stipulates that" ...appropriations...shall, as a minimum, contain one amount for
each organizational unit...of each fund. In addition, separate amounts shall be appropriated in
each fund for debt service, special payments, interfund revenue transfers, capital outlay,
operating expenses which cannot be allocated to an organizational unit.. . and operating
contingencies. "
ORS 294.435(4) requires that "...no greater expenditure...ofpublic money shall be made for any
specific purpose than the amount appropriated therefor except as provided in ORS 294.450...."
The City's annual budget provides for a Reserve for Encumbrances for purchase orders
outstanding on June 30, 1998.
The goods and services covered by the purchase orders will be received in Fiscal Year 1998-
1999. This resolution authorizes the transfer of funds from the Reserve for Encumbrances to the
respective departments holding the outstanding purchase orders and the transfer of any excess
funds therein to Contingency, Reserve, or Balance Available, as reflected in Exhibit "A".
ORS 294.450(1) authorizes "...transfers of appropriations may be made within a given fund
when authorized by an official resolution...ofthe governing body."
The expenditures related to the transfers indicated on Exhibit "A" attached hereto, and by this
reference incorporated herein, have been determined necessary for the efficient operation of the
City, and should not be delayed to the next fiscal year.
In order for the City to comply with ORS 294.435 (3 and 4) the transfers indicated on Exhibit
"A" attached hereto, must be authorized by the Council prior to the expenditure of the funds.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal
Corporation of the State of Oregon, as follows:
Based upon the above findings, and in accordance with ORS 294.450, the Administrative
Services Department Executive Manager is authorized and directed to make the transfer of
appropriations as indicated on the attached Exhibit "A" in the amounts and for the purposes
stated.
The foregoing reSOlUtiO~ted this I~ 't;f day of g -a ~
c- 1f?.~ If ~
City Recorder
, 1998.
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
GENERAL FUND
OPERA TIONS
DEPARTMENTAL
Human Resource & Risk Services
Administrative Services
Planning and Development
Police Services
Public Works
NON-DEPARTMENTAL
Contingency
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
TOTAL OTHER REQUIREMENTS
TOTAL GENERAL FUND
J :\reserve\fy99rfe\rferesoI99 .xls
10/8/98
$$ Amount
6,800
317,883
46,082
346,590
97,676
302.170
1,117,201
(1.117.201)
(1.117.201)
Q
Page1
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
ASSESSMENT MANAGEMENT FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL ASSESSMENT MANAGEMENT FUND
J:\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
2r075
2,075
(2,075)
Q
(2.075)
Q
Page2
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
ROAD FUND
OPERATIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL ROAD FUND
J :\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
366r904
366,904
(523,041 )
156.137
(366r904 )
Q
Page3
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
INET FUND
OPERATIONS
DEPARTMENTAL
Police Services
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL INET FUND
J:\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
771
771
(35,938)
35.167
(771 )
Q
Page4
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
CONSTRUCTION PERMITS FUND
OPERATIONS
DEPARTMENTAL
Planning and Development
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL CONSTRUCTION PERMITS FUND
J :\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
145,609
145,609
(145,609)
Q
(145r609)
Q
Page5
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
OPERATIONS
DEPARTMENTAL
Planning and Development
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL COMMUNITY DEVELOPMENT
BLOCK GRANT FUND
J:\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
273.244
273,244
(369,752)
96r508
(273.244 )
Q
Page6
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
SYSTEMS DEVELOPMENT CAPITAL PROJECTS FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
56.042
TOTAL OPERATIONS
56.042
OTHER REQUIREMENTS
Reserve
Balance Available
(62,078)
M3fi
TOTAL OTHER REQUIREMENTS
(56r042)
TOTAL SYSTEMS DEVELOPMENT CAPITAL
PROJECTS FUND
Q
J :\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
Page7
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
MUNICPAL AIRPORT FUND
OPERATIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL MUNICIPAL AIRPORT FUND
J:\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
71 .1 09
71.109
(83,113)
12.004
(71.109 )
Q
Page8
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
PARKING SERVICES FUND
OPERATIONS
DEPARTMENTAL
Planning and Development
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL PARKING SERVICES FUND
J :\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
64,652
41 .345
105,997
(110,793)
4.796
(105,997)
Q
Page9
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
STORMWATER & WASTEWATER UTILITY FUND
OPERATIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL STORMWATER & WASTEWATER
UTILITY FUND
J:\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
609.837
609,837
(761,020)
151.183
(609.837)
Q
Page10
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the followi ng:
Fund/Department
EMERGENCY MEDICAL SERVICES FUND
OPERATIONS
DEPARTMENTAL
Fire & Emergency Medical Services
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL EMERGENCY MEDICAL SERVICES FUND
J:\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
241.315
241,315
(241,315)
Q
(241.315)
Q
Page11
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
STORES AND INFORMATION SYSTEMS AND SERVICES FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL STORES AND INFORMATION SYSTEMS
AND SERVICES FUND
J:\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
277.098
277,098
(349,093)
71.995
(277.098)
Q
Page12
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
FACILITIES AND FLEET SERVICES FUND
OPERATIONS
DEPARTMENTAL
Public Works
1.156.641
TOTAL OPERATIONS
1,156,641
OTHER REQUIREMENTS
Reserve (1,172,503)
Balance Available 15.862
TOTAL OTHER REQUIREMENTS (1.156r641)
TOTAL FACILITIES AND FLEET SERVICES FUND Q
J:\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
Page13
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
RISK MANAGEMENT FUND
OPERATIONS
DEPARTMENTAL
Human Resource & Risk Services
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTALRISK MANAGEMENT FUND
J :\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
29r654
29,654
(42,913)
13.259
(29.654 )
Q
Page14
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
PROFESSIONAL SERVICES FUND
OPERATIONS
DEPARTMENTAL
Public Works
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTALRISK MANAGEMENT FUND
J :\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
89.663
89,663
(123,846)
34.183
(89.663)
Q
Page15
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
LOW INCOME HOUSING TRUST FUND
OPERATIONS
DEPARTMENTAL
Planning and Development
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
Balance Available
TOTAL OTHER REQUIREMENTS
TOTAL LOW INCOME HOUSING TRUST FUND
TOTAL RESERVES ALL FUNDS
J :\reserve\fy99rfe\Rferes-1.xls
1 0/8/98
$$ Amount
15.400
15,400
(15,400)
Q
(15.400)
Q
5.155.690
Page16