HomeMy WebLinkAboutResolution No. 4691
RESOLUTION NO. 4691
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS
FROM THE RESERVE FOR ENCUMBRANCES TO DEPARTMENTS AND TO
NON-DEPARTMENTAL ACCOUNTS
The City Council of the City of Eugene finds that:
ORS 294.435(3) stipulates that" ...appropriations...shall, as a minimum, contain one amount for
each organizational unit. ..of each fund. In addition, separate amounts shall be appropriated in
each fund for debt service, special payments, interfund revenue transfers, capital outlay,
operating expenses which cannot be allocated to an organizational unit...and operating
contingencies. "
ORS 294.435(4) requires that "...no greater expenditure...ofpublic money shall be made for any
specific purpose than the amount appropriated therefor except as provided in ORS 294.450...."
The City's annual budget provides for a Reserve for Encumbrances for purchase orders
outstanding on June 30, 2001.
The goods and services covered by the purchase orders will be received in Fiscal Year 2001-
2002. This resolution authorizes the transfer of funds from the Reserve for Encumbrances to the
respective departments holding the outstanding purchase orders and the transfer of any excess
funds therein to Reserve, or Balance Available, as reflected in Exhibit "A".
ORS 294.450(1) authorizes "...transfers of appropriations maybe made within a given fund when
authorized by an official resolution...ofthe governing body."
The expenditures related to the transfers indicated on Exhibit "A" attached hereto, and by this
reference incorporated herein, have been determined necessary for the efficient operation of the
City, and should not be delayed to the next fiscal year.
In order for the City to comply with ORS 294.435 (3 and 4) the transfers indicated on Exhibit
"A" attached hereto, must be authorized by the Council prior to the expenditure of the funds.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal
Corporation of the State of Oregon, as follows:
Based upon the above findings, and in accordance with ORS 294.450, the Finance and Court
Services Executive Manager is authorized and directed to make the transfer of appropriations as
indicated on the attached Exhibit "A" in the amounts and for the purposes stated.
The foregoing resolution adopted this 8th day of October, 2001.
~~/Ud
City Recorder
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
n Amount
GENERAL FUND
OPERATIONS
DEPARTMENTAL
Central Services
Planning and Development
Library, Recreation & Cultural Services
Public Works
256,443
218,019
26,729
220,677
TOTAL OPERATIONS
721,868
OTHER REQUIREMENTS
Reserve
(721,868)
(721 ,868)
TOTAL OTHER REQUIREMENTS
TOTAL GENERAL FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
n Amount
SPECIAL ASSESSMENT MANAGEMENT FUND
OPERATIONS
DEPARTMENTAL
Central Services
1,788
1,788
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
(1,788)
(1,788)
Q
TOTAL OTHER REQUIREMENTS
TOTAL SPECIAL ASSESSMENT MGMNT FUND
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
.l$ Amount
ROAD FUND
OPERATIONS
DEPARTMENTAL
Public Works
440,765
TOTAL OPERATIONS
440,765
OTHER REQUIREMENTS
Reserve
Balance Available
(744,984)
304,219
TOTAL OTHER REQUIREMENTS
(440,765)
TOTAL ROAD FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
GENERAL AND ROAD CAPITAL PROJECTS FUND
OPERATIONS
DEPARTMENTAL
Central Services
TOTAL OPERATIONS
OTHER REQUIREMENTS
TOTAL OTHER REQUIREMENTS
TOTAL GENERAL AND ROAD CAPITAL PROJECTS FUND
n Amount
13,925
13,925
Q
13.925
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
n Amount
MUNICIPAL AIRPORT FUND
OPERATIONS
DEPARTMENTAL
Public Works
1,890
TOTAL OPERATIONS
1,890
OTHER REQUIREMENTS
Reserve
Balance Available
Misc. Fiscal Transactions
(163,468)
61,578
100,000
TOTAL OTHER REQUIREMENTS
(1,890)
TOTAL MUNICIPAL AIRPORT FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
.l$ Amount
PARKING SERVICES FUND
OPERATIONS
DEPARTMENTAL
Planning and Development
21 ,008
TOTAL OPERATIONS
21,008
OTHER REQUIREMENTS
Reserve
Balance Available
(21 ,897)
889
TOTAL OTHER REQUIREMENTS
(21,008)
TOTAL PARKING SERVICES FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
.l$ Amount
WASTEWATER UTILITY FUND
OPERATIONS
DEPARTMENTAL
Public Works
594,816
TOTAL OPERATIONS
594,816
OTHER REQUIREMENTS
Reserve
Balance Available
(703,835)
109,019
TOTAL OTHER REQUIREMENTS
(594,816)
TOTAL WASTEWATER UTILITY FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
1.$ Amount
STORMWATER UTILITY FUND
OPERATIONS
DEPARTMENTAL
Public Works
437,249
TOTAL OPERATIONS
437,249
OTHER REQUIREMENTS
Reserve
Balance Available
(765,421 )
328,172
TOTAL OTHER REQUIREMENTS
(437,249)
TOTAL STORMWATER UTILITY FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
.l$ Amount
EMERGENCY MEDICAL SERVICES FUND
OPERATIONS
DEPARTMENTAL
Central Services
5,366
TOTAL OPERATIONS
5,366
OTHER REQUIREMENTS
Reserve
Balance Available
(25,715)
20,349
TOTAL OTHER REQUIREMENTS
(5,366)
TOTAL EMERGENCY MEDICAL SERVICES FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
is Amount
INFORMATION SYSTEMS AND SERVICES FUND
OPERATIONS
DEPARTMENTAL
Central Services
169,773
TOTAL OPERATIONS
169,773
OTHER REQUIREMENTS
Reserve
Balance Available
(195,580)
25,807
TOTAL OTHER REQUIREMENTS
(169,773)
TOTAL INFO. SYS. AND SERVICES FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
1.$ Amount
FACILITIES AND FLEET SERVICES FUND
OPERATIONS
DEPARTMENTAL
Central Services
Public Works
TOTAL OPERATIONS
7,267
237,729
244,996
OTHER REQUIREMENTS
Reserve
Balance Available
(568,554 )
323,558
TOTAL OTHER REQUIREMENTS
(244,996)
TOTAL FACILITIES AND FLEET SERVICES FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
.l$ Amount
RISK MANAGEMENT FUND
OTHER REQUIREMENTS
Reserve
Balance Available
(13,096)
13,096
TOTAL OTHER REQUIREMENTS
Q
TOTAL RISK MANAGEMENT FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
n Amount
PROFESSIONAL SERVICES FUND
OPERATIONS
DEPARTMENTAL
Public Works
29,937
29,937
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
(29,937)
(29,937)
Q
TOTAL OTHER REQUIREMENTS
TOTAL PROFESSIONAL SERVICES FUND
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
1.$ Amount
PUBLIC ARTS TRUST
OPERATIONS
DEPARTMENTAL
TOTAL OPERATIONS
o
OTHER REQUIREMENTS
Reserve
Interfund Transfer
(13,925)
13,925
TOTAL OTHER REQUIREMENTS
Q
TOTAL PROFESSIONAL SERVICES FUND
Q
TOTAL RESERVES ALL FUNDS
3.970.068