HomeMy WebLinkAboutResolution No. 4741
RESOLUTION NO. 4741
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS
FROM THE RESERVE FOR ENCUMBRANCES TO DEPARTMENTS AND TO
NON-DEPARTMENTAL ACCOUNTS
The City Council of the City of Eugene finds that:
ORS 294.435(3) stipulates that "...appropriations...shall, as a minimum, contain one amount
for each organizational unit...of each fund. In addition, separate amounts shall be
appropriated in each fund for debt service, special payments, interfund revenue transfers,
capital outlay, operating expenses which cannot be allocated to an organizational unit...and
operating contingencies."
ORS 294.435(4) requires that" ...no greater expenditure...of public money shall be made for
any specific purpose than the amount appropriated therefor except as provided in ORS
294.450.... "
The City's annual budget provides for a Reserve for Encumbrances for purchase orders
outstanding on June 30, 2002.
The goods and services covered by the purchase orders will be received in Fiscal Year 2002-
2003. This resolution authorizes the transfer of funds from the Reserve for Encumbrances to
the respective departments holding the outstanding purchase orders and the transfer of any
excess funds therein to non-departmental accounts as reflected in Exhibit "A".
ORS 294.450(1) authorizes "...transfers of appropriations may be made within a given fund
when authorized by an official resolution...of the governing body." ORS 294.450(3) states
that "Transfers of appropriations or of appropriations and a like amount of budget resources
may be made from the general fund of the municipal corporation to any other fund when
authorized by an official resolution or ordinance of the governing body."
The expenditures related to the transfers indicated on Exhibit "A" attached hereto, and by
this reference incorporated herein, have been determined necessary for the efficient operation
of the City, and should not be delayed to the next fiscal year.
In order for the City to comply with ORS 294.435 (3 and 4) the transfers indicated on Exhibit
"A" attached hereto, must be authorized by the Council prior to the expenditure of the funds.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a
Municipal Corporation of the State of Oregon, as follows:
Based upon the above findings, and in accordance with ORS 294.450, the Finance and Court
Services Executive Manager is authorized and directed to make the transfer of appropriations
as indicated on the attached Exhibit "A" in the amounts and for the purposes stated.
The foregoing resolution adopted this 14th day of October, 2002.
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City Recorder
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
~ Amount
GENERAL FUND
OPERATIONS
DEPARTMENTAL
Central Services
Fire & Emergency Medical Services
Planning and Development
Police
Library, Recrearion & Cultural Services
Public Works
172,887
481,375
157,529
5,963
105,225
101.223
TOTAL OPERATIONS
1,024,202
OTHER REQUIREMENTS
Interfund Transfers
Reserve
393,890
(1.418.092)
(1.024.202)
TOTAL OTHER REQUIREMENTS
TOTAL GENERAL FUND
Q
Page 1
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
n Amount
LIBRARY LOCAL OPTION LEVY
OPERATIONS
DEPARTMENTAL
Library, Recrearion & Cultural Services
95.000
TOTAL OPERATIONS
95,000
OTHER REQUIREMENTS
Reserve
(95.000)
(95.000)
TOTAL OTHER REQUIREMENTS
TOTAL LIBRARY LOCAL OPTION LEVY
Q
Page 2
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
U Amount
PARTNERSHIPS FOR YOUTH FUND
OPERATIONS
DEPARTMENTAL
Library, Recrearion & Cultural Services
334.317
TOTAL OPERATIONS
334,317
OTHER REQUIREMENTS
Reserve
Balance Available
(336,317)
2.000
TOTAL OTHER REQUIREMENTS
(334.317)
TOTAL PARTNERSHIPS FOR YOUTH FUND
Q
Page 3
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
n Amount
SPECIAL ASSESSMENT MANAGEMENT FUND
OPERATIONS
DEPARTMENTAL
Central Services
397.965
TOTAL OPERATIONS
397,965
OTHER REQUIREMENTS
Reserve
Balance Available
(404,245)
6.280
TOTAL OTHER REQUIREMENTS
(397.965)
TOTAL SPECIAL ASSESSMENT MANAGEMENT FUND
Q
Page 4
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
U Amount
ROAD FUND
OPERATIONS
DEPARTMENTAL
Public Works
155.540
TOTAL OPERATIONS
155,540
OTHER REQUIREMENTS
Reserve
Balance Available
(301,310)
145.770
TOTAL OTHER REQUIREMENTS
(155.540)
TOTAL ROAD FUND
Q
Page 5
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
is Amount
GENERAL AND ROAD CAPITAL PROJECTS FUND
OPERATIONS
DEPARTMENTAL
Central Services
12.675
12,675
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
(12.675)
(12.675)
Q
TOTAL OTHER REQUIREMENTS
TOTAL GENERAL AND ROAD CAPITAL PROJECTS FUND
Page 6
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
U Amount
MUNICIPAL AIRPORT FUND
OPERATIONS
DEPARTMENTAL
Public Works
121.667
TOTAL OPERATIONS
121,667
OTHER REQUIREMENTS
Reserve
Balance Available
(204,144)
82.477
TOTAL OTHER REQUIREMENTS
(121.667)
TOTAL MUNICIPAL AIRPORT FUND
Q
Page 7
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
U Amount
PARKING SERVICES FUND
OPERATIONS
DEPARTMENTAL
Planning and Development
45.975
45,975
TOTAL OPERATIONS
OTHER REQUIREMENTS
Reserve
(45.975)
(45.975)
Q
TOTAL OTHER REQUIREMENTS
TOTAL PARKING SERVICES FUND
Page 8
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
~ Amount
WASTEWATER UTILITY FUND
OPERATIONS
DEPARTMENTAL
Public Works
179.374
TOTAL OPERATIONS
179,374
OTHER REQUIREMENTS
Reserve
Balance Available
(191,214)
11 .840
TOTAL OTHER REQUIREMENTS
(179.374)
TOTAL WASTEWATER UTILITY FUND
Q
Page 9
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
U Amount
STORMWATER UTILITY FUND
OPERATIONS
DEPARTMENTAL
Public Works
441.400
TOTAL OPERATIONS
441 ,400
OTHER REQUIREMENTS
Reserve
Balance Available
(561,108)
119.708
TOTAL OTHER REQUIREMENTS
(441.400)
TOTAL STORMWATER UTILITY FUND
Q
Page 10
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
n Amount
EMERGENCY MEDICAL SERVICES FUND
OPERATIONS
DEPARTMENTAL
TOTAL OPERATIONS
o
OTHER REQUIREMENTS
Reserve
Balance Available
(21,876)
21.876
TOTAL OTHER REQUIREMENTS
Q
TOTAL EMERGENCY MEDICAL SERVICES FUND
Q
Page 11
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
n Amount
STORES & INFORMATION SYSTEMS AND SERVICES FUND
OPERATIONS
DEPARTMENTAL
Central Services
96.964
TOTAL OPERATIONS
96,964
OTHER REQUIREMENTS
Reserve
Balance Available
(215,191)
118.227
TOTAL OTHER REQUIREMENTS
(96.964 )
TOTAL STORES & INFO. SYS. AND SERVICES FUND
Q
Page 12
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
~ Amount
FACILITIES AND FLEET SERVICES FUND
OPERATIONS
DEPARTMENTAL
Central Services
Public Works
7,863
281.194
TOTAL OPERATIONS
289,057
OTHER REQUIREMENTS
Reserve
Balance Available
(331,046)
435.879
TOTAL OTHER REQUIREMENTS
104.833
TOTAL FACILITIES AND FLEET SERVICES FUND
393.890
Page 13
Exhibit A
City of Eugene
Reserve for Encumbrance
Fund/Department
~ Amount
PROFESSIONAL SERVICES FUND
OPERATIONS
DEPARTMENTAL
Public Works
2.531
TOTAL OPERATIONS
2,531
OTHER REQUIREMENTS
Reserve
Balance Available
(10,592)
8.061
TOTAL OTHER REQUIREMENTS
(2.531 )
TOTAL PROFESSIONAL SERVICES FUND
Q
TOTAL CHANGE TO OPERATING APPROPRIATION -ALL FUNDS
TOTAL CHANGE TO INTERFUND TRANSFERS -ALL FUNDS
TOTAL CHANGE TO BALANCE AVAILABLE - ALL FUNDS
TOTAL CHANGE TO RESERVE - ALL FUNDS
3,196,667
393,890
952,118
(4.148.785)
TOTALCHANGE-ALLFUNDS
393,890
Page 14