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HomeMy WebLinkAbout02-21-17 City Council Agenda Packet EUGENE CITY COUNCIL AGENDA February 21, 2017 5:30 p.m. #)49 #/5.#), 7/2+ 3%33)/. ( ±±¨² ( «« ΐΑΔ % ²³ Η Avenue th %´¦¤­¤Ǿ /±¤¦®­ ΘΖΓΏΐ ΖȀΒΏ ¯ȁ¬ȁ #)49 #/5.#), -%%4).' ( ±±¨² ( «« ΐΑΔ % ²³ Η Avenue th %´¦¤­¤Ǿ /±¤¦®­ ΘΖΓΏΐ Meeti­¦ ®¥ &¤¡±´ ±¸ ΑΐǾ ΑΏΐΖǿ (¤± (®­®± - ¸®± ,´¢¸ 6¨­¨² 0±¤²¨£¨­¦ Councilors !« ­ :¤«¤­ª Ǿ 0±¤²¨£¤­³ -¨ª¤ #« ±ªǾ 6¨¢¤ 0±¤²¨£¤­³ '¤®±¦¤ 0®«¨­¦ '±¤¦ %µ ­² %¬¨«¸ 3¤¬¯«¤ #§±¨² 0±¸®± #« ¨±¤ 3¸±¤³³ BettyTaylor 5:30 p.m. #)49 #/5.#), 7/2+ 3%33)/. ( ±±¨² ( ««Ǿ ΐΑΔ % ²³ ΗAvenue th Mayor: ) ¢ «« ³§¤ &¤¡±´ ±¸ ΕΔǾ ΕΓΔΚǾ #¨³¸ #®´­¢¨« ¶®±ª ²¤²²¨®­ ³® ®±£¤±ȁ A.EXECUTIVE SESSION P´±²´ ­³ ³® /23 ΐΘΑȁΕΕΏȨΑȩȨ§ȩ Mayor: 4§¤ %´¦¤­¤ #¨³¸ #®´­¢¨« ¶¨«« ­®¶ ¬¤¤³ ¨­ %·¤¢´³¨µ¤ 3¤²²¨®­ §¤«£ ¯´±²´ ­³ ³® /23 ΔΜΕȁΙΙΓȨΕȩȨ§ȩ ³® ¢®­²´«³ ¶¨³§ ¢®´­²¤« ¢®­¢¤±­¨­¦ «¤¦ « ±¨¦§³²  ­£ £´³¨¤² ±¤¦ ±£¨­¦ ¢´±±¤­³ «¨³¨¦ ³¨®­ ®± «¨³¨¦ ³¨®­ ³§ ³ ¬ ¸ ¡¤ ¥¨«¤£ȁ Represe­³ ³¨µ¤² ®¥ ³§¤ ­¤¶² ¬¤£¨   ­£ £¤²¨¦­ ³¤£ ²³ ¥¥ ²§ «« ¡¤  ««®¶¤£ ³®  ³³¤­£ ³§¤ ¤·¤¢´³¨µ¤ ²¤²²¨®­ȁ !«« ®³§¤± ¬¤¬¡¤±² ®¥ ³§¤  ´£¨¤­¢¤  ±¤  ²ª¤£ ³® «¤ µ¤ ³§¤ ±®®¬ȁ 2¤¯±¤²¤­³ ³¨µ¤² ®¥ ³§¤ ­¤¶² ¬¤£¨   ±¤ ²¯¤¢¨¥¨¢ ««¸ directednottoreportonanyofthedeliberationsduringtheexecutive session,excepttostatethegeneralsubjectofthesessionaspreviously announced.Nodecisionmaybemadeinexecutivesession.Attheendofthe executivesession,wewillreturntoopensessionandwelcometheaudience backintotheroom. B.WORKSESSION: RenterProtections C.WORKSESSION ProcessSessionȟMotions 7:30p.m.MEETINGOFTHEEUGENECITYCOUNCIL HarrisHall,125East8Avenue th - ¸®±Ȁ IcalltheFebruary21,2017,CityCouncilmeetingtoorder. 1.PUBLICHEARING: AnOrdinanceAmendingtheWestEugeneEnterpriseZonePublic BenefitCriteriaandScoringSystemEstablishedByOrdinanceNo. 20368andProvidinganEffectiveDate - ­ ¦¤±Ȁ Introducestopic,presentsbackgroundinformation. - ¸®±®¯¤­²³§¤¯´¡«¨¢§¤ ±¨­¦Ȁ Thosewishingtospeakduringthe PublicHearingmustsubmitacompletedȏ2¤°´¤²³to3¯¤ ªȐformtothe informationdesk,priortothebeginningofthePublicHearing.Whenyou cometothepodium,pleasegiveyourname,cityofresidence,and,for Eugeneresidents,yourwardifknown;youwillhavethreeminutesto comment.Therearelightsonthetimer;theredlightindicatestheendof threeminutes. - ¸®±Ȁ Closesthepublichearing. 2.PUBLICHEARINGandPOSSIBLEACTION: AnOrdinanceAdoptingHazardousSubstanceUserFeesforthe FiscalYearCommencingJuly1,2017 - ­ ¦¤±Ȁ Introducestopic,presentsbackgroundinformation. - ¸®±®¯¤­²³§¤¯´¡«¨¢§¤ ±¨­¦Ȁ Thosewishingtospeakduringthe PublicHearingmustsubmitacompletedȏ2¤°´¤²³to3¯¤ ªȐformtothe informationdesk,priortothebeginningofthePublicHearing.Whenyou cometothepodium,pleasegiveyourname,cityofresidence,and,for Eugeneresidents,yourwardifknown;youwillhavethreeminutesto comment.Therearelightsonthetimer;theredlightindicatestheendof threeminutes. - ¸®±Ȁ Closesthepublichearing. - ¸®±Ȁ AsksforquestionsorcommentsfromtheCityCouncil. - ¸®±Ȁ Doesanycouncilorobjecttotakingactiontonight? Ifyes:Scheduleactionforafuturemeeting. Ifno: #¨³¸#®´­¢¨«0±¤²¨£¤­³Ȁ MovetoadoptCouncilBill5166,adopting hazardoussubstanceuserfeesforthefiscalyearcommencingJuly1,2017. # ««¥®±µ®³¤ȁ 3.PUBLICHEARING: AnOrdinanceProvidingForWithdrawalofAnnexedPropertiesfrom theSantaClaraFireDistrict;SantaClaraWaterDistrict; WillakenzieRuralFireProtectionDistrict;LaneRuralFire/Rescue District;JunctionCityWaterControlDistrict;RiverRoadParksand RecreationDistrict;RiverRoadWaterDistrict;andEugeneRural FireProtectionDistrict1 - ­ ¦¤±Ȁ Introducestopic,presentsbackgroundinformation. - ¸®±®¯¤­²³§¤¯´¡«¨¢§¤ ±¨­¦Ȁ Thosewishingtospeakduringthe PublicHearingmustsubmitacompletedȏ2¤°´¤²³to3¯¤ ªȐformtothe informationdesk,priortothebeginningofthePublicHearing.Whenyou cometothepodium,pleasegiveyourname,cityofresidence,and,for Eugeneresidents,yourwardifknown;youwillhavethreeminutesto comment.Therearelightsonthetimer;theredlightindicatestheendof threeminutes. - ¸®±Ȁ Closesthepublichearing. 4.PUBLICHEARING: AnOrdinanceRemovingtheSunsetDatesoftheRestStopandDusk toDawnPrograms - ­ ¦¤±Ȁ Introducestopic,presentsbackgroundinformation. - ¸®±®¯¤­²³§¤¯´¡«¨¢§¤ ±¨­¦Ȁ Thosewishingtospeakduringthe PublicHearingmustsubmitacompletedȏ2¤°´¤²³to3¯¤ ªȐformtothe Eugen¤ ±¤²¨£¤­³²Ǿ ¸®´± ¶ ±£ ¨¥ ª­®¶­ǿ ¸®´ ¶¨«« § µ¤ ³§±¤¤ ¬¨­´³¤² ³® ¢®¬¬¤­³ȁ 4§¤±¤  ±¤ «¨¦§³² ®­ ³§¤ ³¨¬¤±ǿ ³§¤ ±¤£ «¨¦§³ ¨­£¨¢ ³¤² ³§¤ ¤­£ ®¥ ³§±¤¤ ¬¨­´³¤²ȁ - ¸®±Ȁ #«®²¤² ³§¤ ¯´¡«¨¢ §¤ ±¨­¦ȁ Adjournȁ 4§¤ %´¦¤­¤ #¨³¸ #®´­¢¨« ¶¤«¢®¬¤² ¸®´± ¨­³¤±¤²³ ¨­ ³§¤²¤  ¦¤­£  ¨³¤¬²ȁ 4§¨² ¬¤¤³¨­¦ «®¢ ³¨®­ ¨² ¶§¤¤«¢§ ¨±-  ¢¢¤²²¨¡«¤ȁ &®± ³§¤ §¤ ±¨­¦ ¨¬¯ ¨±¤£Ǿ  ­ ¨­³¤±¯±¤³¤± ¢ ­ ¡¤ ¯±®µ¨£¤£ ¶¨³§ ΓΗ §®´±²͒ ­®³¨¢¤ ¯±¨®± ³® ³§¤ ¬¤¤³¨­¦ȁ 3¯ ­¨²§-« ­¦´ ¦¤ ¨­³¤±¯±¤³ ³¨®­ ¶¨««  «²® ¡¤ ¯±®µ¨£¤£ ¶¨³§ ΓΗ §®´±²͒ ­®³¨¢¤ȁ 4®  ±± ­¦¤ ¥®± ³§¤²¤ ²¤±µ¨¢¤²Ǿ ¢®­³ ¢³ ³§¤ ±¤¢¤¯³¨®­¨²³  ³ ΔΓΐ-682-ΔΏΐΏȁ #¨³¸ #®´­¢¨« ¬¤¤³¨­¦²  ±¤ ³¤«¤¢ ²³ «¨µ¤ ®­ -¤³±® 4¤«¤µ¨²¨®­Ǿ #®¬¢ ²³ ¢§ ­­¤« ΑΐǾ  ­£ ±¤¡±® £¢ ²³ « ³¤± ¨­ ³§¤ ¶¤¤ªȁ %« ¢®­²¤©® £¤ «  #¨´£ £ £¤ %´¦¤­¤  ¦± £¤¢¤ ²´ ¨­³¤±Î² ¤­ ¤²³®²  ²´­³®² £¤ «   ¦¤­£ ȁ %« «´¦ ± £¤ «  ±¤´­¨ô­ ³¨¤­¤  ¢¢¤²® ¯ ±  ²¨«« ² £¤ ±´¤£ ²ȁ 3¤ ¯´¤£¤ ¯±®µ¤¤±   ´­ ¨­³Î±¯±¤³¤ ¯ ±  « ² ¯¤±²®­ ² ¢®­ £¨²¢ ¯ ¢¨£ £  ´£¨³¨µ  ²¨  µ¨²  ¢®­ ΓΗ §®± ² £¤  ­³¨¢¨¯ ¢¨ô­ȁ 4 ¬¡¨Î­ ²¤ ¯´¤£¤ ¯±®µ¤¤± ¨­³¤±¯±¤³ ¢¨ô­ ¯ ±  ¤²¯ ð®« ²¨  µ¨²  c®­ ΓΗ §®± ² £¤  ­³¨¢¨¯ ¢¨ô­ȁ 0 ±  ±¤²¤±µ ± ¤²³®² ²¤±µ¨¢¨®² «« ¬¤  « ΔΓΐ-682-ΔΏΐΏȁ , ² ±¤´­¨®­¤² £¤« ¢®­²¤©® £¤ «  ¢¨´£ £ ²¤ ³± ­²¬¨³¤­ ¤­ µ¨µ® ¯®± -¤³±® 4¤«¤µ¨²¨®­Ǿ # ­ « Αΐ £¤ #®¬¢ ²³ ¸ ²®­ ±¤³± ­²¬¨³¨£ ² £´± ­³¤ «  semana. For ¬®±¤ ¨­¥®±¬ ³¨®­Ǿ ¢®­³ ¢³ ³§¤ #®´­¢¨« #®®±£¨­ ³®±  ³ 541-682-5010, ®± µ¨²¨³ ´² ®­«¨­¤  ³ www.eugene-or.gov. 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Springfield City Council Kitty Piercy, Mayor Christine Lundberg, Mayor George Brown Sheri Moore Mike Clark Joe Pishioneri Greg Evans Dave Ralston George Poling Sean VanGordon Chris Pryor Marilee Woodrow Claire Syrett Hillary Wylie Betty Taylor Alan Zelenka Citizen Advisory Committees Eugene Community Development Block Grant Advisory Committee Eugene and Springfield Consolidated Plan Advisory Committee Intergovernmental Housing Policy Board Intergovernmental Poverty and Homelessness Board Intergovernmental Human Services Commission Springfield Community Development Advisory Committee Staff Team City of Eugene Lane County Stephanie Jennings Pearl Wolfe Carter Hawley Amanda McCluskey Sarah Zaleski Lisë Stuart City of Springfield HACSA Molly Markarian Chuck Hauk August 2015 Page 2 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 Executive Summary The Eugene-Springfield 2015 Consolidated Plan presents a strategic vision for housing and community development for the period beginning in July 2015 and ending in June 2020. The goals and activities outlined in the Consolidated Plan are based on priorities identified through an analysis of community needs and on an extensive community outreach process. The Cities of Eugene and Springfield must complete and adopt a Consolidated Plan every five years in order to receive Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME) and other HUD grants. The purpose of CDBG and HOME is to advance the following statutory objectives principally for extremely low-income, low-income and moderate-income residents: Provide decent, safe, and affordable housing Create suitable living environments (CDBG) Expand economic opportunities (CDBG) Expand the supply of decent, safe, sanitary and affordable housing (HOME) In addition, the Cities of Eugene and Springfield must complete a Consolidated Plan One Year Action Plan (Action Plan) for each fiscal year within the five-year period. The Action Plan HOME and CDBG funds during a specific fiscal year. The first Action Plan, for fiscal year 2015-2016 will be completed and submitted to HUD along with the 2015 Consolidated Plan. The following summary of the Eugene-Springfield Consolidated Plan provides an overview of the Consultation and Citizen Participation process, Community Profile and Needs, Priority Needs, and a Strategic Plan. submission template. Each section of the complete Plan is available at the Consolidated Plan web page: http://www.eugene-or.gov/hudconplan August 2015 Page 3 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 Consultation and Citizen Participation Agency Consultations The staff team met with the following agencies and organizations. The agencies provided information about housing and service needs for the people they serve, and provided feedback about the draft. Cornerstone Community Housing Oregon Housing and Community Services Eugene Planning Commission Poverty and Homelessness Board Eugene Sustainability Commission Public Safety Coordinating Committee Housing and Community Services Agency St. Vincent de Paul Society of Lane County, (HACSA) Inc Human Services Forum ShelterCare Intergovernmental Housing Policy Board Sponsors, Inc Lane Integration Network United Way Financial Stability Partnership Neighborhood Economic Development University of Oregon Corporation (NEDCO) Agency Survey In addition to these meetings, surveys were sent to 67 agency representatives, and responses were received from 44 people. The respondents noted the lack of affordable housing units or available land to build housing. Most indicated increases in their waiting lists. Many noted that mental health and substance abuse was an underlying problem of the clients they served. The largest impediment to maintaining housing was the lack of steady income. All comments were accepted and considered in the development of the Consolidated Plan. Catholic Community Services of Lane County Sexual Assault Support Services Cornerstone Community Housing Sponsors, Inc DHS - Self Sufficiency & Child Welfare Springfield School District Eugene Mission Springfield/Eugene Habitat for Humanity Eugene Police Dept St. Vincent de Paul Society of Lane County, Eugene School District 4J Inc. Eugene Water and Electric Board Supporting Access to Independent Living, Inc. First Christian Church Trillium Behavioral Health FOOD for Lane County United Way of Lane County Head Start University of Oregon Lane Coalition for Healthy Active Youth VA Behavioral Health Reintegration and Lane County Legal Aid Recovery Services Clinic Lane Education Service District VA Homeless Program Lane Workforce Partnership White Bird Clinic LULAC of Lane County Willamette Family Mainstream Housing Womenspace Inc Pearl Buck Center August 2015 Page 4 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 Information from the Public Written Comments Comments were received during the comment period. The first comment related to people who are under-housed. People who are couch surfing or staying with family or friends may not be -housed is still a significant problem. This population should be explicitly included in the plan, and addressed in the strategic plan. Another comment was received to clarify that the priority need population of the unemployed or underemployed be also explicitly included in the strategic plan. Community Survey A survey was developed and distributed on the internet, through social media, and at public the provider survey were also sent the community survey and requested to send it to their clients. A total of 92 responses were received. The survey asked respondents to describe the reasons why affordable housing was difficult to find. The majority of respondents said that cost and the lack of housing were the main barriers. Additionally, comments were received about the difficulty of finding housing available to lower incomes, neighborhood quality and safety, high deposits, and wait lists. Many of the open-ended responses in the community survey when respondents were asked if ound homelessness issues and affordable housing. Affordable housing was identified as a need, with the high cost of rent, and security and deposits. Other affordable housing-related issues raised include: Building codes and housing quality; sidewalk repair, need for street repair; needs of populations with disabilities, lack of employment and transportation to employment; and pet policies. Questions were also asked about the needs of the homeless. Responses included: development of a housing-first model; micro-housing and associated land use codes; criminalization of homelessness; and increase in low cost single room occupancy units. Citizen Participation Plan A requirement of the Consolidated Plan is to develop and utilize a strategy to achieve citizen participation. This plan was adopted in the 2010 Consolidated Plan, updated and submitted with the 2015 Plan, and is summarized here. The Cities will continue to encourage participation by low- and moderate-income persons throughout the community. Emphasis will be placed on reaching out to minority populations, non- English speaking persons, and persons with disabilities, in the preparation of the Plan. The Cities will also notify and seek the participation of local and regional institutions and other organizations, including businesses, developers, community and faith-based organizations, in the development and implementation of the Plan. August 2015 Page 5 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 The Cities will make vital information that pertains to the Plan available to the citizens, public agencies and other interested parties on an annual basis. The information to be made available includes the amount of assistance the Cities expect to receive, available and related program income, the range of activities to be undertaken, including the estimated amount of CDBG and other funds that will be expended on low- and moderate-income persons. The Cities will provide interested parties with a reasonable opportunity to comment on the Plan or on any amendments to the Plan. The Cities will consider any comments or views of interested parties received in writing or orally, at any of the public hearings, or during the specified public comment review period. Meetings are announced through posting on City websites and in the Register Guard. All public hearings are advertised in the Register-Guard Newspaper 14 days prior to the hearing. For the development of the Consolidated Plan, one public hearing in addition to multiple public meetings is held over the course of the program year to obtain citizen views and to respond to proposals and questions. The hearing addresses housing and community development needs, development of proposed activities, and review of program performance. The Public Hearing is held prior to the proposed Consolidated Plan publication. Public meetings are held at times convenient to potential and actual beneficiaries in locations that public meeting, the Cities can provide the following services: an interpreter and audio equipment for the hearing impaired; a reader to review printed materials with the sight impaired, and a foreign language interpreter for non-English speaking residents. August 2015 Page 6 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 Community Profile and Needs The Consolidated Plan relies upon an analysis of qualitative and quantitative data in order to identify housing, homelessness, and community development needs and trends. This picture of need is the basis of the proposed objectives and outcomes for the 2015 Consolidated Plan. In addition to the US Census data which provides the foundation for development of the document, the Cities of Eugene and Springfield utilized several alternative sources for needs data. These sources included several documents produced by the Lane Livability Consortium including Latino Public Participation Project and Community Indicators Project, November 2012; Assessment of Equity and Opportunity for Affordable Housing Residents, January 2014; and the Equity and Opportunity Assessment, July 2014. The local economy is improving, although there is a significant number of households who cannot meet the basic needs for food, shelter, medical care and transportation. In addition, there are a growing number of seniors, persons with disabilities, and others who are unable to work. These factors, combined with a very tight housing market, have resulted in a large number of households with moderate or severe housing cost burdens. A review of noteworthy trends is provided below. Population Growth The overall population of Eugene and Springfield continues to grow modestly at an annual projected population rate of 1.4%. The total population of Eugene and Springfield was 219,570 in 2013. Age Distribution The population of Eugene and Springfield is aging. In 2000, people aged 60 to 75 accounted for 8% of the total population. This grew to 12% in 2010. For the same period, people under 45 accounted for 67% of the population in 2000, and this has dropped to 63% in 2010. Racial and Ethnic Composition Eugene and Springfield are becoming more racially and ethnically diverse. Latino residents are the fastest growing population, representing 9% of the population in the two cities, and this population has grown 83% between 2000 and 2010. Approximately 18% of the population of the cities are either Latino or minority race. Household Composition Family households still make up the largest percentage of households with 54% (Eugene 51%, Springfield 62%), and of those, there has been a 19% increase in the number of single female headed households. There has also been a significant increase in single person households which now make up 32% of all households. The largest growth in household type is non-family households which increased 22% between 2000 and 2010. Income and Poverty The Median Family Income for both Eugene ($40,628) and Springfield ($39,598) is lower than the US ($52,176) and Lane County ($41,936). The impact of wages appears in other indicators, such as the fact that 19% of Lane County residents receive food stamp benefits (SNAP), and 50% August 2015 Page 7 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 of students from the three Public School Districts in Eugene and Springfield are eligible for free and reduced lunch. Low wages also contribute to financial instability. At this time, 40% of households in Lane County do not have sufficient liquid assets to subsist at the poverty level for three months, in the absence of income. Below is a map showing areas with concentrations of low- and moderate-income populations in Eugene and Springfield. The highlighted areas are census tracts where 51% or more of the population is low- to moderate-income. In Eugene, these areas are on Highway 99, the River Road area and the areas near downtown. Additionally, areas with large concentrations of student housing also are identified as an area with high concentrations of low- and moderate income populations, as many residents in these areas are attending college. In Springfield, the concentrations of low- and moderate-income persons are in the Glenwood area, Gateway, near downtown, and in mid-Springfield. Persons with Disabilities In the Cities of Eugene and Springfield, about 29,125 people, or 14%, live with one or more disabilities. The highest reported disabilities include ambulatory (49%), cognitive (45%), and difficulty with independent living (35%). Persons Experiencing Homelessness The 2014 Point in Time Count identified 1,769 people experiencing homelessness. Of those, 1,100 were unsheltered, 336 were families with children staying in a shelter, 415 were chronically homeless, 229 were veterans, 164 were victims of domestic violence and 202 were seriously mentally ill. For FY 2014, Lane County reported that 11,668 unduplicated individuals August 2015 Page 8 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 who were homeless received human services from one or more agencies. The three public school districts in Eugene and Springfield report 1,616 homeless youth during 2014, and this definition includes students who are staying with friends or family. Persons with Special Needs who are not Homeless Limited new data exists specific to non-homeless special needs populations in the cities of Eugene and Springfield. There are numerous sub-populations in this community. Of those, there are some that have both sufficient numbers and unique housing and service needs that warrant identification. Those include the following: veterans; children; people exiting incarceration; victims of violence; people living with HIV/AIDS; people living with drug or alcohol addictions; and college-age students. Children and youth aging out of foster care are newly identified special needs population worthy of specific attention. Employment and Economy Employment conditions in Lane County are improving but have not yet returned to pre-Recession levels. At its greatest, the unemployment rate in May 2009 was 12.8%. In February 2015 this had dropped to 6.1%. According to an Oregon Employment Department March 2015 article, between 2007 and 2010, Lane County lost 18,000 jobs. Since 2010, 9,800 jobs have been gained. In Eugene, the unemployment remains above 11% while in Springfield the unemployment rate is nearly 13%. Unemployment in the region is creating a hardship not only for skilled workers, but for the new workforce of youth 16-24 years old, at 20%. With the high unemployment and demand for skilled workers, youth are not able to gain job experience, a situation which is shown to impact their lives long term through lower earnings and less labor market engagement. Housing Units and Tenure Together, Eugene and Springfield contain more than 89,400 housing units. The balance between unit types has remained relatively stable since 1990, with single family units accounting for 61% of the total, multi-family units for 33% and the remainder mobile/manufactured homes. The data also indicates that the majority of units available to renters are two-bedroom units, and the number of two-bedroom units has remained constant near 42% since 2000. There has been an increase in the number and percentage of three bedroom units, from 21% to 30% of all rental units, or an increase of 5,277 units. There is a commensurate decrease in the percentage of no- and one-bedroom units, from 38% of all rental units in 2000 to 28% in 2013, or a decrease of 1,800 units. About 51% of the housing units in the two cities are owner-occupied, with 49% renter-occupied. This reflects a slight reduction in the number of owner occupied units since 2000 of 52%. Assisted and Public Housing A variety of assisted housing developments are currently available and serving low-income persons in the cities of Eugene and Springfield. There are at total of 4,452 assisted housing units in 113 developments in both cities, including projects subsidized with Section 8, Low-Income Housing Tax Credits, or other project-based subsidies. Eugene and its urban growth boundary has August 2015 Page 9 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 a total of 3,516 units in 83 developments and Springfield and its urban growth boundary has 866 units in 28 developments. The Housing and Community Services Agency of Lane County (HACSA) serves as the housing authority for the cities of Eugene and Springfield. There are a total of 705 public housing units, and as of January 2015, 683 were leased. HACSA has 708 public housing vouchers available, with 695 in use. Additionally, HACSA has 2,817 total vouchers (2,556 in use), of which 211 are designated as Veterans Affairs Supportive Housing (143 in use). For all voucher programs, 8% are held by households with one or more persons who identify as a minority race or ethnicity. HACSA maintains a waiting list for all of their public housing units. There are 957 people on the one-bedroom wait list, with an average wait time of up to five years. The wait list for two- bedroom units is 939 with a wait time of up to three years. For three-bedroom units, there are 177 families, with a one year wait. Finally, there are 56 families on the 4- bedroom wait list, and the wait time is incalculable for the four-bedroom units because of their scarcity. The Section 8 waiting list was last opened in 2013. It is expected that when it is opened in 2015, 2,500 people will respond to the online application. At this point in time, many vouchers holders are unable to find suitable housing; uor do not meet the minimum habitability standards. Housing Cost Burden Housing costs in the Eugene-Springfield area have risen sharply over the past 25 years while incomes have risen slowly, forcing many households to pay more for housing than is affordable. A majority of the renters in Eugene (54%) and Springfield (51%) are considered housing cost burdened, while approximately a third of home-owners are also cost burdened (Eugene 32%, Springfield 33%). Housing Conditions and Lead Based Paint In the cities of Eugene and Springfield, approximately 61% (54,600) of the total housing units were built prior to 1980 and may contain lead-based paint. Approximately 11,437 homes pose potential lead-based paint hazards in the cities of Eugene and Springfield. Despite the age of the housing stock, the physical condition of the housing in Eugene and Springfield is generally good, as there are relatively few housing units (1,279) in the area that are considered substandard according to HUD. Of those, 97% are rental units, and 79% are occupied by people making 50% or less of the average median income. Based on input received during provider and public consultations, units available to low income residents tend to have more significant issues, and because of the scarcity of affordable low-income housing, residents are reluctant to raise their concerns for fear of losing the housing. Manufactured dwelling parks are areas where people rent or lease a space for their manufactured home, which they may rent or own. A manufactured dwelling is a more affordable way for many people to own a home, or live independently in an environment for older August 2015 Page 10 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 individuals. About 5% of the housing units in Eugene and Springfield are manufactured home park spaces, with nearly 40% of the homes in three census tracts. These tracts are located in west Eugene, Glenwood, and mid-Springfield. Priority Needs The purpose of identifying the community needs and trends, conducting surveys and meeting with providers is to identify what the priority needs are for the low-and moderate-income households in this community for the next five years. Listed below are the needs that were identified through the analysis that have been identified as priority needs to address using HUD funds. Renters Low and very low-income people need increased access to quality affordable rental housing. There are a total of 31,055 low-income renter households in Eugene, and 7,335 in Springfield. A significant majority of low-income renters experience a housing cost burden, over- crowding, and/or substandard housing conditions(Eugene 78%, Springfield 76%) A significant majority of low-income renters spend more than 30% of their income on housing costs (Eugene 76%, Springfield 74%) A large percentage of low-income renters spend more than 50% of their income on housing costs (Eugene 51%, Springfield 34%) Home Owners Low and very low-income people need increased access to affordable home ownership opportunities and support to remain homeowners. There are 6,830 low-income owner occupied households in Eugene, and 3,860 in Springfield. A significant majority of low-income owners experience a housing cost burden, over- crowding, and/or substandard housing conditions (Eugene 76%, Springfield 57%) A significant majority of low-income owners spend more than 30% of their income on housing costs (Eugene 64%, Springfield 56%) A large percentage of low-income owners spend more than 50% of their income on housing costs (Eugene 40%, Springfield 31%) Homeless People need access to housing and supportive services to prevent them from becoming homeless and to leave homelessness. The 2014 Point in Time Count identified 1,769 people experiencing homelessness. Of those, 1,100 were unsheltered, 336 were families with children staying in a shelter, 415 were chronically homeless, 229 were veterans, 164 were victims of domestic violence and 202 were seriously mentally ill. August 2015 Page 11 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 Lane County reported that 11,668 unduplicated individuals who were homeless received human services from one or more agencies in fiscal year 2014. The three public school districts in Eugene and Springfield report 1,616 homeless youth during 2014, and this definition includes students who are staying with friends or family. - Non-Homeless Special Needs Populations People with special needs need additional support for housing and supportive services. This includes seniors, ex-offenders, people with HIV/AIDS, victims of domestic violence, people with drug and alcohol addictions, people who are evicted or foreclosed, people with physical and mental disabilities, veterans, youth and college students, and youth aging out of foster care. Special needs populations need additional support as it relates to affordable housing, human services, employment opportunities, and accessibility improvements in housing and public facilities. Employment Opportunities People who have low-incomes, are unemployed or underemployed need a broader range of employment opportunities, including self-employment Between 2007 and 2010, Lane County lost 18,000 jobs. The loss of jobs combined with the subsequent recession, have widened the gap between employed wages and housing costs. Low-Income Areas and Areas of Slums and Blight Geographic areas defined as areas of slums or blight or as low-income areas need additional support for rehabilitation and public facility improvements There are several areas in this community that are or could meet the HUD requirement for an area of slums and blight which would allow different uses of CDBG funds. These areas could benefit from increased investments in the area. There are several areas of this community that are characterized by 51% or more low- to moderate-income residents, which can benefit from increased investments in this area. August 2015 Page 12 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 Strategic Plan After identification of the priority needs, strategies are developed that address those priority needs. Below is a summary of the strategies that have been identified that both meet priority needs and are also eligible uses of HUD funds. A table following this section shows the relationship between identified strategies and the priority needs of Eugene and Springfield for use of federal funds received from HUD. Increase the supply of affordable housing. Housing affordability challenges illustrate that it is necessary to continue to add units to the stock of affordable housing. The Cities of Eugene and Springfield will use a combination of HOME and CDBG funds for land and development subsidies for new construction of affordable housing, as well as for assistance to non-profit sponsors to build capacity for new development. This strategy will address the priority needs and support projects to meet the needs of of renters, the homeless, and special needs populations, including seniors, ex-offenders, people with HIV/AIDS, victims of domestic violence, people with drug and alcohol addictions, people who are evicted or foreclosed, people with physical and mental disabilities, veterans, youth and college students, and youth aging out of foster care. Rehabilitate existing housing stock affordable to low-income persons. In addition to adding units, continued efforts are necessary to preserve existing rental and ownership housing for low-income persons. The Cities of Eugene and Springfield primarily use CDBG funds for this purpose, and use funds to provide assistance for minor home repairs and accessibility improvements. Additionally, the City of Eugene operates a Housing Revolving Loan Pool with CDBG funds for rental rehabilitation and owner rehabilitation loans. This strategy will address the priority needs of renters, home owners, the homeless, low-income areas, and special needs populations, including seniors, ex-offenders, people with HIV/AIDS, victims of domestic violence, people with drug and alcohol addictions, people who are evicted or foreclosed, people with physical and mental disabilities, veterans, youth and college students, and youth aging out of foster care. Provide down payment assistance for home ownership. Both the Cities of Eugene and Springfield operate down payment assistance programs to help low-income persons become homeowners. The assistance received by each household is modest but plays a critical role in enabling them to become homeowners. In addition, the units vacated by households receiving homebuyer assistance become available to other renters. As part of efforts to affirmatively further fair housing, the Cities of Eugene and Springfield work together to enhance home ownership opportunities for persons of minority race and ethnicity. This strategy will address the priority needs of home owners. Remove barriers to affordable and supportive housing. Both the Cities of Eugene and Springfield seek opportunities to affirmatively further fair housing and also raise awareness of the housing needs of low- and moderate-income persons, so these August 2015 Page 13 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 may be considered in the development of related policies and regulations. This strategy will address the priority needs of renters, home owners, the homeless, and low-income areas. Support a human services delivery system to address the needs of homeless persons and special needs populations. The Cities of Eugene and Springfield collaborate with Lane County to fund human service providers. This collaborative funding model uses available federal, state and local funds to efficiently support local agencies. The Human Services Commission is the intergovernmental body that guides the use of funds and oversees the activities of agencies receiving funds. In addition, both the Cities of Eugene and Springfield provide capital grants for public facilities operated primarily by nonprofit service providers. This strategy will address the priority needs of the homeless and special needs population, including seniors, ex-offenders, people with HIV/AIDS, victims of domestic violence, people with drug and alcohol addictions, people who are evicted or foreclosed, people with physical and mental disabilities, veterans, youth and college students, and youth aging out of foster care. Promote economic development and employment opportunities through the creation of jobs and business development. The Cities of Eugene and Springfield will use CDBG funds to undertake economic development activities resulting in job creation for low- and moderate- Business Development Fund will continue to provide loans to local businesses resulting in job creation or retention. This Fund operates primarily with program income from previous business loans. The City of Springfield has initiated a similar program to provide loans to local businesses and will continue to provide such loans. Both Eugene and Springfield expect to continue support of microenterprise training for low- and moderate-income persons. This strategy will address the priority needs of increasing employment and self-employment opportunities, for people who are unemployed or underemployed. Make strategic investments to improve low-income neighborhoods and other areas of slums and blight. Both the Cities of Eugene and Springfield will consider strategic investments in capital improvement projects serving eligible areas. Such projects may include public infrastructure and other facilities. This strategy will address the priority needs of renters, home owners, homeless, special needs, low-income areas and slums and blight, and employment opportunities. August 2015 Page 14 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 Priority Needs - Table Priority Need Explanation Renters - Low and very low income people need increased A significant majority of low-income renters spend more than 30% of their income on housing access to quality affordable rental housing costs (Eugene 76%, Springfield 74%) A significant majority of low-income renters experience over-crowding, substandard housing, or a housing cost burden (Eugene 78%, Springfield 76%) A large percentage of low-income renters spend more than 50% of their income on housing costs (Eugene 51%, Springfield 34%) Home Owners - Low and very low income people need A significant majority of low-income owners experience over-crowding, substandard housing, increased access to affordable home ownership or a housing cost burden (Eugene 76%, Springfield 57%) opportunities and support to remain homeowners A significant majority of low-income owners spend more than 30% of their income on housing costs (Eugene 64%, Springfield 56%) A large percentage of low-income owners spend more than 50% of their income on housing costs (Eugene 40%, Springfield 31%) Homeless - People need access to housing and supportive A total of 11,668 homeless individuals were served in FY 2014 by agencies funded by Lane services to prevent them from becoming homeless and to County. leave homelessness The three public school districts in Eugene and Springfield report 1,616 homeless youth during 2014, and this definition includes students who are staying with friends or family. The definition of homeless for purposes of this Plan includes people -. Non-Homeless Special Needs Populations - People with Special needs populations need additional support as it relates to affordable housing, human special needs including seniors, ex-offenders, people with services, and employment opportunities. HIV/AIDS, victims of domestic violence, people with drug and alcohol addictions, people who are evicted or foreclosed, people with physical and mental disabilities, veterans, youth and college students, and youth aging out of foster care. Employment Opportunities - People who have low Between 2007 and 2010, Lane County lost nearly 18,000 jobs. incomes, are unemployed or underemployed need a The loss of jobs combined with the subsequent recession, have widened the gap between broader range of employment opportunities, including self- employed wages and housing costs. employment Low-Income Areas & Areas of Slums and Blight There are several areas in this community that are or could meet the HUD requirement for an Geographic areas defined as areas of slums and blight or as areas of slums and blight which would allow different uses of CDBG funds. These areas could low-income areas need additional support for rehabilitation benefit from increased investments in the area. and public facility improvements There are several areas of this community that are characterized by 51% or more low- to moderate-income residents, which can benefit from increased investments in this area. August 2015 Page 15 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 Strategies to Address Priority Needs Table 2015 Eugene/Springfield Consolidated Plan Strategy Priority Needs Possible Examples Measurements Eugene/ Eugene Springfield Addressed Springfield CDBG CDBG HOME Consortium Number of rental units constructed, 600 50 Increase the supply of Renters, Home Land Acquisition. reconstructed, acquired or preserved affordable housing Owners, Homeless, Development of new rental 4 (Consortium HOME and Special Needs housing. Operating Support Community Development for Community Housing Housing for homeless added 20 Block Grant) Development Organizations Number of sites acquired 2 1 Homeowner housing added 10 5 Rehabilitate existing Renters, Homeless, Continue and expand publicly Number of rental units rehabilitated 350 5 housing stock affordable Special Needs, Low-supported rehabilitation and Number of home owner units rehabilitated 150 200 to low-income persons Income Areas, Home accessibility improvements. (Community Owners Development Block Grant) Provide down payment Home Owners Assist low-income residents Households assisted with direct assistance to 10 50 assistance for home with the first time purchase of home buyers ownership (Community a home. Development Block Grant) Remove barriers to Renters, Home Support programs that assure Maintain Housing Policy board Yes Yes affordable and supportive Owners, Homeless, housing opportunities are Number of fair housing events 20 5 housing (Community Low Income Area provided without Development Block discrimination. Support Maintain fair housing services Yes Yes Non Homeless Grant) Housing Policy Board. Update Special Needs Update Fair Housing Plan Yes Yes Fair Housing Plan. August 2015 Page 16 EUGENE SPRINGFIELD CONSOLIDATED PLAN 2015 Strategy Priority Needs Possible Examples Measurements Eugene/ Eugene Springfield Addressed Springfield CDBG CDBG HOME Consortium Support a human Homeless, Special Fund capital improvements to Persons assisted with public facility activities 25,000 5,000 services delivery system Needs facilities owned by non-profits. to address the needs of Fund non-profit services Persons assisted with public service activities 110,000 65,000 homeless persons and through the Human Services special needs Commission. Number of public facilities improved 15 4 populations (Community Development Block Number of transitional or emergency beds 20 5 Grant) added Promote economic Employment Provide below market Jobs created or retained 200 5 development and Opportunities financing to local businesses Businesses assisted 50 1 employment creating or retaining jobs. opportunities through the Provide micro-enterprise Micro business trainees 300 55 creation of jobs and training and development business development opportunities. (Community Development Block Grant) Make strategic Renters, Owners, Provide financing for activities Businesses assisted with façade treatment or 2 investments to improve Homeless, Special which eliminate slums and building rehab low income Needs, Low Income blight, including acquisition, Number of projects completed 2 2 neighborhoods and other Areas and Slums & clearance, rehab and historic areas of slums and blight Blight, Employment preservation and economic Persons assisted with public facility activity 5,000 6,000 (Community Opportunities development activities. Development Block Grant) August 2015 Page 17 ECC UGENE ITY OUNCIL IS A GENDA TEM UMMARY Work 3¤²²¨®­Ȁ #¨³¸ #®´­¢¨« 0±®¢¤²² 3¤²²¨®­ ȃ Motions -¤¤³¨­¦ $  ³¤Ȁ &¤¡±´ ±¸ ΑΐǾ ΑΏΐΖ !¦¤­£  )³¤¬ .´¬¡¤±Ȁ # $¤¯ ±³¬¤­³Ȁ #¤­³± « 3¤±µ¨¢¤² 3³ ¥¥ #®­³ ¢³Ȁ -¨  # ±¨ ¦  www.eugene-or.gov #®­³ ¢³ 4¤«¤¯§®­¤ .´¬¡¤±Ȁ 541-682-5010 AGEN $! )4%- 35--!29 4§¨² ¶®±ª ²¤²²¨®­ ¨² ¯ ±³ ®¥  ­ ®­¦®¨­¦ ®¯¯®±³´­¨³¸ ¥®± ³§¤ #¨³¸ #®´­¢¨« ³® £¨²¢´²² §®¶ ¨³ ¢®­£´¢³² ¨³² ¡´²¨­¤²²ȁ 4§¤ #®´­¢¨« ¬¤¤³² ¯¤±¨®£¨¢ ««¸ ³® ³ «ª  ¡®´³ ¨³² ¯±®¢¤²²¤²  ­£ ®¯¤± ³¨­¦  ¦±¤¤¬¤­³²ȁ 4§¨² £¨²¢´²²¨®­ ¶¨«« ¡¤ ®­ ³§¤ ³®¯¨¢ ®¥ ¬®³¨®­²ȁ BACKGROUND 4§¤ -´­¨¢¨¯ « #§ ±³¤± ®¥ ³§¤ #¨³¸ ®¥ %´¦¤­¤Ǿ %´¦¤­¤ #¨³¸ #®£¤  ­£ /±¤¦®­ 2¤µ¨²¤£ 3³ ³´¤² ¦®µ¤±­ ¬ ­¸ ¬¤¤³¨­¦ ±¤°´¨±¤¬¤­³²  ­£  ¢³¨®­² ®¥ ³§¤ - ¸®±  ­£ #¨³¸ #®´­¢¨«ȁ 4§¤ %´¦¤­¤ #§ ±³¤±Ǿ #§ ¯³¤± Α ®¥ ³§¤ %´¦¤­¤ #¨³¸ #®£¤Ǿ  ­£ µ ±¨®´² ²¤¢³¨®­² ®¥ /23 ΐΘΑ  ­£ ΑΓΓ  ±¤ ¯±¨¬ ±¸ ²®´±¢¤² ®¥ ³§¤²¤ ¬¤¤³¨­¦  ­£ ®³§¤± ®¯¤± ³¨­¦ ±¤°´¨±¤¬¤­³²ȁ )­  ££itionǾ ³§¤ #®´­¢¨« § ²  £®¯³¤£ /¯¤± ³¨­¦ !¦±¤¤¬¤­³²  ² ®´³«¨­¤£ ¨­ !³³ ¢§¬¤­³ !ȁ 4§¤¸ ¶¤±¤ « ²³ ´¯£ ³¤£ ¡¸ #®´­¢¨« ¨­ /¢³®¡¤± ΑΏΐΐȁ 4§¨² ¶®±ª ²¤²²¨®­ ¨²  ­ ®¯¯®±³´­¨³¸ ¥®± #®´­¢¨« ³® ±¤µ¨¤¶ ³§¤ ¯±®¢¤²²  ²²®¢¨ ³¤£ ¶¨³§ ¬®³¨®­²  ² ®´³«¨­¤£ ¨­ ³§¤  ¦±¤¤¬¤­³²®­ ¯ ¦¤ Ζȁ RELA4%$ #)49 0/,)#)%3 .® ±¤« ³¤£ #¨³¸ ¯®«¨¢¨¤²  ±¤ ±¤«¤µ ­³ ³® ³§¨² £¨²¢´²²¨®­ȁ COU.#), /04)/.3 4§¤ ¢®´­¢¨« ¬ ¸ ¯±®µ¨£¤ ¨­¯´³  ­£ £¨±¤¢³¨®­ ¥®± ²³ ¥¥ ¥®««®¶ ´¯ ®­ ³§¤ ¨²²´¤² £¨²¢´²²¤£ȁ .® ¥®±¬ «  ¢³¨®­ ¨²  ­³¨¢¨¯ ³¤£ȁ CIT9 -!.!'%2Ȍ3 2%#/--%.$!4)/. .® ±¤¢®¬¬¤­£ ³¨®­²  ±¤ ®¥¥¤±¤£ ¡¸ ³§¤ #¨³¸ - ­ ¦¤±ȁ SUGGES4%$ -/4)/. .® ¬®³¨®­²  ±¤ ®¥¥¤±¤£ ¡¸ ³§¤ #¨³¸ - ­ ¦¤±ȁ ATTACHMENTS A.#®´­¢¨« /¯¤± ³¨­¦ !¦±¤¤¬¤­³² &/2 -/2% ).&/2-!4)/. 3³ ¥¥ #®­³ ¢³Ȁ -¨  # ±¨ ¦  4¤«¤¯§®­¤Ȁ 541-682-501Ώ 3³ ¥¥ %-Mail: mia.cariaga@ci.eugene.or.us ECCOA UGENEITYOUNCILPERATINGGREEMENTS RN5043 ESOLUTIONUMBER AO10,2011 DOPTEDCTOBER INTRODUCTION The Municipal Charter of the City of Eugene (Charter) and Eugene City Code, 1971 (E.C.), as well as the Oregon Revised Statues (ORS) law govern many meeting requirements and actions of the Council. The Eugene Charter, Chapter 2 of the Eugene City Code, and various sections of ORS 192 and 244 are primary sources of these meeting and other operating requirements. 1.MEETING REQUIREMENTS 1.01 Time of Meetings Regular meetings of the Eugene City Council (the Council) shall be on the second and fourth Mondays of each month. These meetings shall begin at 7:30 p.m. and shall end at 10 p.m., or when the agenda item considered by the Council at 10 p.m. is concluded. If those days are on a legal or religious holiday, the Council may schedule the meeting for the day immediately following. 1.02 Work Sessions The Council may meet in work sessions beginning at 5:30 p.m. prior to its regular Monday meetings as needed. Other work sessions may be held on the second, third, fourth, and fifth Wednesdays of the month. These work sessions shall start at noon and last for a maximum of 90 minutes. Except for extraordinary circumstances, the total time for presentations by staff and/or others on a single agenda item shall be no more than 15 minutes. 1.03 Location of Meetings Eugene City Council meetings shall be held within the jurisdictional boundaries of the City. Training sessions may be held outside the City limits, if no deliberations toward a decision are made. Inter-jurisdictional meetings may be held outside City limits, but should be as close to Eugene as practical. No City Council meeting shall be held at any place where discrimination on the basis of an individual’s race, religion, color, sex, national origin, ethnicity, marital status, familial status, age, sexual orientation, source of income or disability, is practiced. For this purpose, meetings do not include visitations or attendance at any national, regional, or state association to which the councilor belongs. 1.04 Notice of Meetings, Special Meetings, Emergency Meetings Advance notice of at least 24 hours shall be provided for all meetings. Notice shall include written notice to all news media which requested notice. In the case of emergency or when a state of emergency has been declared, notice appropriate to the circumstances shall be provided and reasons justifying the lack of 24-hour notice shall be included in the minutes of such meeting. As per both the Eugene Charter, Section 9, and Eugene Code, Section 2.007 (2), the Mayor or three of the members of the Council, may call a special meeting of the Council in manner provided in E.C. 2.007 (3). Eugene City Council Operating Agreements – October 2011 Page 1 of 19 1.05Public Forum A public comment period generally shall be the first item of every regular meeting of the Eugene City Council. By council majority vote, time-sensitive issues may be moved up in the agenda order. Persons wishing to speak at the Public Forum must sign up to do so not later than five minutes after the Public Forum has been opened by the Mayor or presiding officer. The Mayor or presiding officer shall inform the audience of the requirement to sign up to speak not later than fiveminutes after the meeting has been called to order or prior to the conclusion of the Public Forum. Members of the public may speak about any topic during the Public Forum, except as provided below. If a member of the public wishes to speak on an item that is scheduled for a public hearing at that same meeting, the speaker shall wait until that public hearing. The Public Forum cannot be used to testify about an item that is not a public matter or which has already been heard by a Hearings Official, or to provide or gather additional testimony or information on a quasi-judicial matter after the official record has been closed. Speakers at the Public Forum will be limited to three minutes. Generally, the speakers will be called upon in the order in which the “request to speak” forms are received by the staff at the meeting. No persons will be allowed to complete a “request to speak” form more than 30 minutes prior to the start of the meeting. At the end of the Public Forum each member of the Council has the opportunity to respond to comments made during the Public Forum. The time allocated to each member of the Council for such responses shall be up to three minutes. 1.06 Public Hearings Public hearings shall generallybe held on the third Monday of the month, except for those months during which a Council break occurs, and shall be held for all ordinances except under the terms delineated in E.C. 2.007 (4). Hearings may be scheduled on other items at the discretion of the Mayor and the City Manager. Persons wishing to speak shall submit a “request to speak” form prior to the commencement of the public hearing at which the person wishes to speak. The Mayor or presiding officer shall inform the audience of this requirement to sign up prior to the commencement of a public hearing. Speakers will be limited to three minutes. - Eugene Code 2.015(7) notwithstanding, councilors may ask clarifying or followup questions of individuals providing testimony after that individual has completed his/her testimony. Questions posed by City Councilors should be to provide clarification or additional information on testimony provided. Questions should not be used as an attempt to lengthen or expand the testimony of the individual. Councilors shall be expected to use restraint and be considerate of the meeting time of the Council when exercising this option. The Mayor or presiding officer may intervene if a councilor is violating the spirit of this guideline. At the end of the Public Hearing, each member of the Council has the opportunity to comment on or discuss testimony given during the Public Hearing. Eugene City Council Operating Agreements – October 2011 Page 2 of 19 The Mayor and Council will be limited to commenting only on the main motion prior to discussing any proposed amendments. If a an amendment to the motion is made during the initial round on the main motion, subsequent remarks on the amendments will be postponed until all wishing to speak on the main motion have done so. 1.07 Executive Session All meetings of the Council shall be held in open session, except those meetings that may be closed for purposes specified in the Oregon Attorney General’s Public Records and Meetings Manual (ORS 192.610 to 192.690). These include the employment or dismissal of public employees, performance evaluation of the council’s employees, labor negotiations, real property transactions negotiations, and consulting with legal counsel on pending or threatened litigation. Notice of executive sessions shall be given as required by state law and that notice must state the specific provisions of law authorizing the session. The Mayor and City Councilors are expected to maintain the confidentiality of the information discussed in legally noticed and conducted executive sessions as defined in Chapter 192 of the Oregon Revised Statutes. 1.08 Minutes Written minutes shall be taken for all CityCouncil meetings in accordance with the Oregon Attorney General’s Public Records and Meetings Manual. The minutes must give a true reflection of the matters discussed but need not be a full transcript, verbatim or recording. As a matter of courtesy and efficiency, a councilors should notify the Mayor and other councilors that he/she intends to propose an amendment to the minutes and should propose replacement text in advance of the meeting at which those minutes are scheduled to be approved. If the proposed amendment is a simple factual, grammatical, or spelling correction, the amendment may be proposed without consulting the minutes recorder. If, however, the proposed amendment is substantive in nature or seeks to clarify the speaker's intent, or to expand his/her remarks for the record, the councilor should notify the minutes recorder and request verification of the proposed amendment. 1.09 Voting Section 12 of the Eugene Municipal Charter states that the Mayor only votes on matters before the Council in the case of a tie. Council members may not abstain from voting unless a conflict of interest has been declared. 1.10Presiding Officer The Mayor shall preside over CityCouncil meetings when present. The president of the Council shall preside if the Mayor is absent or unable to preside. The Council vice president shall have the powers of the Council president when the Council president is performing the duties of the Mayor. If the Mayor, Council president, and vice president are unavailable, the Council members present shall elect a temporary presiding officer. Eugene City Council Operating Agreements – October 2011 Page 3 of 19 1.11Council Officers - Council officers shall be elected for oneyear terms in the manner prescribed in the E.C. 2.009, at the first regular meeting in each calendar year. PLACING ITEMS ON COUNCIL AGENDA 2. 2.01 Contact the City Manager Contact the City Manager and explain the nature, scope and desired outcome of the item for the agenda, or make the request during “Items from Mayor and City Council” at a City Council work session. The City Manager and Mayor may then decide to place the item on a future agenda. 2.02 Council Poll Alternatively, an item may be placed on the Council agenda by councilor request. A councilor may ask Council support staff for a work session, and staff shall then poll all councilors, in writing, to ask if the item should be placed on the Council agenda. If, within five working days of distribution of the poll, a majority of the Council responds in the affirmative, the item shall be placed on the Council agenda within one week. A majority of the Council in this instance is four councilors. 2.03 Tentative Agenda on the Consent Calendar At each regular meeting of the Council, the City Manager shall present the Tentative Agenda. This shall be placed on the Consent Calendar. If there are concerns about items on the Tentative Agenda, it may be removed at the request of any councilors from the Consent Calendar and discussed separately. 2.04 Tentative Agenda Provided Each Week The Tentative Agenda shall be included in the weekly information packet provided to the Council. 2.05 Scheduling of Items on the Agenda The City Manager and Mayor shall decide the date that items come before Council for work sessions and for regular meetings. 2.06 Routine Business Items on the City Council Agenda The City Manager shall continue to place routine and standard items of Council business on the City Council agenda. ORDER OF ITEMS ON A SPECIFIC DATE MEETING AGENDA 3. 3.01 Pledge of Allegiance to the Flag The Eugene City Council shall begin its formal council meetings with a voluntary recitation of the Pledge of Allegiance at those council meetings closest to the following holidays: Memorial Day, Veterans Day, Flag Day, and the Fourth of July. At the council meeting closest to the Fourth of July, the ceremony will also include readings from the Declaration of Independence and/or United States Constitution. Eugene City Council Operating Agreements – October 2011 Page 4 of 19 3.02 Ceremonial Matters At the first regular meeting of each month, the first agenda item shall be used to acknowledge special recognition or awards given to the City of Eugene or for the Mayor to read proclamations which serve to encourage and educate the community. Proclamations shall be made and placed on the agenda at the discretion of the Mayor. This item shall be called “Ceremonial Matters.” Requests for recognition under Ceremonial Matters should be submitted in writing to the Mayor. 3.03 Consent Calendar City At regular Council meetings, in order to expedite the Council’s business, routine and standard items shall be placed on the Consent Calendar. Any item on the Consent Calendar may be removed for separate consideration by any member of the Council. Revisions or corrections to meetings minutes shall be considered first, prior to other items removed from the Consent Calendar. The remaining items on the Consent Calendar may then be considered for action by a single vote. The items pulled from the Consent Calendar shall be considered after the approval of the remainder of the Consent Calendar and before the next scheduled item on the agenda. Ordinances, because of charter requirements, are not to be placed on the Consent Calendar. 3.04 Public Hearings Given Priority As a guideline, public hearings shall be placed on the specific meeting agenda before items only requiring action. Further, public hearings expected to draw a small number of speakers shall be placed before public hearings for which a larger number of speakers is expected. 3.05 Committee Reports and Items from Mayor, City Council and City Manager At work sessions held on the second and fourth Mondays of each month, the first item on the agenda shall be “Committee Reports and Items of Interest from Mayor, CityCouncil and City Manager.” Detailed reports on committee assignments will be given quarterly, with these reports rotating according to a pre-determined schedule and occurring at the first Monday work session of each month; the time set for this item will be 60 minutes. General reports will be given during the second Monday work session; the time set for this item will be 30 minutes. The time allotted for “Items” is subject to change to accommodate emerging issues. 4.COUNCIL ACTION ON AGENDA ITEMS As a guideline, action on issues for which a public hearing has occurred shall not be taken at the same meeting at which the public hearing is held. In the case of an ordinance, the charter requires that an ordinance shall not be adopted by the Council unless it has been considered by the Council during at least two meetings. With the unanimous consent of the Council, the Council may consider and enact an ordinance at a single meeting if the Council does not amend the ordinance in a manner that modifies its substantive effect (Charter, Section 28 (3)). 5.POSTPONING AGENDA ITEMS Any councilor may request that an item be postponed to another meeting if he/she is unable to attend the meeting at which the item has been scheduled. As a courtesy, councilors should submit in writing a request to postpone to the Mayor as early as possible. If the Mayor is unavailable the request should be made to the City Manager or the Manager’s designated staff member. A request to postpone may be requested for either a work session item or a vote on an Eugene City Council Operating Agreements – October 2011 Page 5 of 19 agenda item. The request to postpone shall be honored unless a majority of councilors present determines that the matter needs to be acted upon at that meeting. 6.COMMITTEES OF THE COUNCIL 6.01 Creation of Committees While the City Code governs appointments to certain committees, the code grants broad general powers to the Mayor and CityCouncil to create subcommittees or special ad hoc committees of the Council. The Mayor shall nominate and the Council shall appoint the members of any committee established by the Council unless a different procedure is specified at the time the committee is established. The charge to the committee shall be clearly stated at the time the committee is established, and the committee shall disband when its work is complete. Committees may be composed of councilors, interested citizens or both. 6.02Standing Committees of the Council There is one standing committee of the Council, the Intergovernmental Relations Committee. 6.03 Standing Advisory Bodies to the Council There are sevenstanding advisory bodies to the City Council. These are created in the Eugene Code and exist to provide advice on policy matters. Theyare: 1) Budget Committee; 2) Planning Commission; 3) Police Commission; 4) Human Rights Commission; 5) Sustainability Commission; 6) Civilian Review Board; and 7) Toxics Board. 7.CONDUCT AT MEETINGS 7.01 Roberts Rules of Order Conduct at CityCouncil meetings and committee meetings is governed by Robert’s Rules of Order, Revised. The Council has the obligation to be clear and simple in its procedures and in its consideration of the questions coming before it. Council members shall avoid invoking the finer points of parliamentary rules which may serve only to obscure the issues. 7.02 Other Meeting Guidelines The presiding officer shall be responsible for ensuring order and decorum are maintained. Behavior or actions that are unreasonably loud or disruptive shall be cause for removal from Council meetings. This includes engaging in violent or distracting action, making loud or disruptive noise or using similar language, and refusing to obey an order of the presiding officer. Council members speak only for themselves and shall be open, direct and candid. They work to keep discussion moving, and call for a “process check” if the discussion becomes bogged down. Time limits may be set on topics. When councilors speak to each other during public meetings, last names shall be used during regular meetings butfirst names may be used during work sessions. The Mayor is, however, always referred to as “Mayor.” During public meetings, councilors generally should not attempt to edit or rewrite prepared ordinances. Amendments to an ordinance may, however, be appropriate. Generally, councilors should give direction to staff to bring back amended ordinances for Council consideration. Eugene City Council Operating Agreements – October 2011 Page 6 of 19 If a member of the Council intends to make a motion at a meeting which is not reflected in the agenda item summary, every effort should be madeto contact other members of the Council to inform them of the intent and the text of the motion. City Council support staff should be provided with the same information and may be asked to assist in the notification process. Comment times for the Mayor and councilors at CityCouncil meetings or work sessions shall be generally limited to no more than three minutes. At the discretion of the Mayor or presiding officer, second and subsequent rounds may be limited further to ensure that everyone has an opportunity to be heard in the time allotted for the item. 7.03 Public Conduct The rules of conduct for members of the public shall generally be the same as for the Council. The Code prohibits any person from bringing flags, signs, posters, and placards to a City Council meeting unless authorized by the presiding officer. The Eugene Code specifically permits arm bands, emblems, badges, and other articles worn on personal clothing, so long as such items do not extend from the body in such a way as to cause injury to another. COUNCILOR REQUEST FOR STAFF ASSISTANCE 8. 8.01 Two-Hour Rule Initiatives requiring more than two hours of staff time must be approved by the Council. Requests that involve less than two hours staff time or resources should be directed to the City Manager. 8.02 Major Request A Councilor who desires major policy, ordinance research, or other staff assistance should first City raise the issue at a Council work session. The Council should decide whether to proceed with the issue or ordinance before staff time is spent. 8.03 Tracking Council Requests Except for routine inquiries, the City Manager shall respond to councilors’ requests for information or assistance. The Manager shall assign these requests to appropriate City staff and track progress on the assignments. This process eliminates the possibilities of staff members duplicating each other's efforts or a request being overlooked. 9.REPRESENTING CITY POSITIONS AND PERSONAL POSITIONS 9.01 Written Communications from City Councilors and Mayor In written communication with other officials or groups and in letters for publication, such as “to the editor,” the Mayor and councilors should be careful to decide whether to speak only for themselves or for the Council. In speaking for the Council, when there is a position which the writer wishes to reinforce or explain, it is useful to circulate a copy to the Council for comment before the letter is mailed. Letters to other elected officials or agencies on City issues shall be discussed with the appropriate staff so that the City lobby effort can be coordinated. When writing as an individual, a councilor or the Mayor is free to take any position which he or she feels is appropriate. When it is a point of view different from a Council position, this fact Eugene City Council Operating Agreements – October 2011 Page 7 of 19 should be included in the letter. Use of City stationery and choice of pronouns shall be left to the discretion of the councilor or the Mayor. The governing principle is to advise the Council or staff when expressing a City position, and to make differences clear when speaking as an individual. 9.02 State/Federal Lobbying The effectiveness of City lobbying in Salem or in Washington, D.C. depends on the clarity of the City’s voice. When councilors or the Mayor represent the City in a lobbying situation, it is appropriate that the councilors or the Mayoravoid expressions of personal dissent from an adopted Council policy. This policy is stated in Resolution No. 4139, Council Policy on Testimony and Funding Applications. A councilor or the Mayor in disagreement with an adopted policy should not be deprived of the right to express such views to the appropriate officials at another time and another place. However, the councilor or the Mayor should feel bound to advise those to whom such disagreement is expressed that it is an individual view and that the Council has taken a different position. 9.03 Attending Conferences, Other Meetings Councilors and the Mayor are encouraged to attend conferences and training sessions which would enhance their skills and knowledge. Any councilor or the Mayor may attend any meeting at which the Council is represented, but only the formally appointed official City Council representative or designated alternate, has the right to vote on matters being considered by the organization or group holding the meeting or conference. Individual councilors or the Mayor may state he or she is representing the City Council if he or she has been formally directed by the City Council to do so. For local intergovernmental bodies or advisory groups to which an official Eugene City Council representative has been appointed, the representative is to serve as an “instructed delegate;” that is, to represent pertinent adopted city and CityCouncil policy. If possible, the Mayor or councilors should inform the other members of the City Council of the matters being considered by intergovernmental bodies, and to the greatest extent possible, seek direction from the City Council on issues directly pertaining to the City of Eugene and adopted city policy. The representative may express his or her own opinion, provided it is identified as such, but when voting or considering matters with policy implications or budgetary considerations, the representative must follow adopted City or CityCouncil policy and direction. Participating in state and national groups such as the League of Oregon Cities and the National League of Cities presents the opportunity to enhance skills and knowledge, and is an important avenue for the Mayor and councilors to advocate for the members of the community and the city itself. If the Mayor or councilors attend meetings of these organizations, an official voting delegate should be selected by the City Council. This voting delegate, to the greatest extent possible, informs the Mayor and City Council of issues or matters on which the voting delegate may be asked to vote. If there is existing City or Council policy, the voting delegate will vote in accordance with that policy. When providing a report to the council (see Section 10.06), votes of the delegate should be included in that report. Eugene City Council Operating Agreements – October 2011 Page 8 of 19 If the Mayor or individual councilor serves on a committee of a state or national advisory committee and has been selected in an “at large” role, that is, not a specific seat or position for a City of Eugene elected official, that person should state the adopted City or Council policies. However, that person is not bound by the adopted policy and can represent his or her own position, provided that the person makes such a disclaimer. 10.COUNCILOR EXPENSES 10.01 General Guidelines for Reimbursed Expenses Under the provisions of the City Charter, the City may pay a councilor or the Mayor expenses that are directly related to City business. It is each councilor’s and the Mayor’s responsibility to determine if expenses are actually City related. If there are questions about the propriety of such expenditures, the Manager shall first review the issue with the councilor. If theCity Manager and the councilor cannot resolve the issue, the Manager shall discuss the matter with the Mayor. Receipts should be secured for any expenses and should accompany CityCouncil expense report forms to record mileage and other expenses. The forms shall be available from the City Manager's Office. Activities that support or oppose a political campaign shall not be reimbursable. 10.02 Out-of-Town Expenses Out-of-town expenses include those incurred while attending City-related conventions, conferences, training seminars, or meetings. Expenses that are paid by the City include fees for seminars or conferences; transportation to, from, and at the destination; and lodging, meals, and incidental expenses that are necessary to conduct City business. 10.03 Local Expenses Local expenses include those incurred while representing the Council on a committee, attending meetings, attending local seminars or conferences, attending local special events, or meeting with groups or individuals to discuss City matters. Expenses that are paid by the City are detailed in Resolution No. 4375 and include meals, conference registration, transportation and necessary incidental expenses, and up to two community group memberships, not to exceed $100 total. The reimbursement for bicycle mileage, as permitted in Resolution No. 4375, shall be $.15.1 per mile as of September 1, 2002, and shall be adjusted each year at the same rate of increase as that of automobile reimbursement. Special materials such as books or directories may also be eligible for reimbursement. If receipts are not available, a written description of expenses signed by the Councilor must be submitted along with the Council Expense Report Form. Forms shall be available from the City Manager’s Office. 10.04 Spouse/Guest Expenses The City shall reimburse councilors or the Mayor for spouse expenses at local events when the councilors or the Mayor and spouse are jointly invited and the councilors are serving in their official capacity, such as a recognition dinner. The City does not otherwise reimburse councilors or the Mayor for expenses incurred by their spouses. If councilors or the Mayor wish to have Eugene City Council Operating Agreements – October 2011 Page 9 of 19 spouses accompany them while attending out-of-town events, the City may make reservations and have travel and lodging expenses billed directly to the City. Councilors or the Mayor must then reimburse the City for their spouse’s travel and lodging expenses. Reimbursement should be made as soon as possible so that the trip reconciliation process can be completed. When a guest is invited in place of a spouse, this reimbursement policy shall also apply. 10.05 Petty Cash Expenses under $50 can usually be reimbursed out of the petty cash fund in the City Manager’s Office. 10.06 Travel Guidelines Prior notification of out-of-town travel shall be given to staff responsible for travel arrangements in the City Manager’s Office whenever possible. Registration and travel arrangements should be made well in advance so that the City can take advantage of reduced fares and early registration fees. Staff shall assist councilors in making transportation and lodging arrangements and arrange to have expenses billed directly to the City; contractors shall be chosen by staff, and not by councilors. While at a conference, councilors or the Mayor shall be expected to attend conference sessions and, within 30 days, issue a written report to share the information and perspectives with the City entireCouncil. If more than one councilor attends, a consolidated report may be written. As a general guideline, each councilor is allowed two out-of-state conference trips per fiscal year. If a councilor wishes to make additional trips, the request should be brought to attention of the full Council and should be endorsed by a majority of the Council. This guideline is intended to cover trips made at the discretion of the individual councilor; it is not intended to be applied to trips related to service on national or regional committee, such as a committee of the National League of Cities. 10.07 Overseas Travel If the Mayor or members of the Council wish to attend a conference or make a Council business- related trip to a destination overseas, this request shall be made in writing well in advance and shall be placed on the Consent Calendar for approval by the Council. 11.ETHICS 11.01 Reporting Requirements in ORS In accordance with ORS 244.050, the Mayor and all councilors holding office on April 15 shall be required to file an Annual Verified Statement of Economic Interest with the Oregon Government Standards and Practices Commission on or before that date. The report must be filed on the form prescribed by ORS 244.060. Each year the form shall be mailed directly to the elected official by the Commission and should be returned directly to the Commission in Salem. Failure to submit the form by the April 15 deadline may result in the imposition of a civil penalty and/or removal from office. Eugene City Council Operating Agreements – October 2011 Page 10 of 19 11.02 Local Code of Ethics The Charter requires that a code of ethics be enacted. This local code, found in the Eugene Code, places additional conflicts of interest requirements upon elected officials and creates a local process for filing complaints. 12.COUNCIL CHAMBER AND MCNUTT ROOM SEATING ASSIGNMENTS The Council shall be assigned seats in January, following the election of the Council president and vice president. The Mayor is always seated at the center position with the 5043Council president seated at the Mayor's right and the Council vice president seated at the Mayor’s left. The remaining councilors shall be assigned seats in alphabetical order by last name. When the Council returns after each Council break, each person moves one seat toward the outside and to the opposite side of the table or dais; those in the outermost seats move to the innermost seats on the opposite side. This system allows councilors the opportunity to regularly change seats throughout a four-year term. Below is a detailed listing of the seating sequence. JANUARYMayor President Vice President Councilor A1 Councilor B2 Councilor C3 Councilor D4 Councilor E5 Councilor F6 APRIL Mayor President Vice President Councilor F6 Councilor E5 Councilor B2 Councilor A1 Councilor D4 Councilor C3 SEPTEMBERMayor President Vice President Councilor C3 Councilor D4 Councilor E5 Councilor F6 Councilor A1 Councilor B2 Eugene City Council Operating Agreements – October 2011 Page 11 of 19 CCCIR ITYOUNCILOMMITTEE ON NTERGOVERNMENTALELATIONS OA PERATING GREEMENTS ACCJ28,2008 DOPTED BY THE ITYOUNCIL ON ANUARY 1.Purpose of Council Committee on Intergovernmental Relations The Council Committee on Intergovernmental Relations (IGR Committee) exists to make recommendations to the City Council on State and Federal legislative issues and on City applications for funding from outside agencies. At this time it is the only standing committee of the City Council. 2.Membership The IGR Committee consists of three City Council members. The three IGR Committee Council members are appointed annually by the Mayor in the normal course of appointments to various boards and commissions on which City of Eugene elected officials serve. The Mayor will appoint members that represent the City Council’s political and ideological diversity. The Mayor serves as an ex-officio member of the IGR committee. 3.Committee Chair The IGR Committee shall elect a chair of the committee at the first regularly scheduled meeting after the Mayor has appointed the members to the IGR Committee. 4.Conducting the Business of Meeting IGR Committee meetings are governed by Roberts Rules of Order, Revised. Like the City Council, the IGR Committee has the obligation to be clear and simple in its procedures and in its consideration of the questions coming before it. 5.Meetings The IGR Committee meets as needed and generally meets more frequently when the Oregon Legislature is in session. Meetings of the IGR Committee are subject to the requirements of Oregon Public Meetings Law, ORS 192.620. The meetings shall be held within the jurisdictional boundaries of the City. No IGR Committee meeting shall be held at any place where discrimination on the basis of an individual’s race, religion, color, sex, national origin, ethnicity, marital status, familial status, age, sexual orientation, source of income or disability, is practiced. Advance notice of at least 24 hours shall be provided for all meetings. Notice shall include written notice to all news media that requested notice. 6.Quorum Eugene City Council Operating Agreements – October 2011 Page 12 of 19 Two members of the IGR Committee constitute a quorum for the transaction of Committee business. Other members of the City Council may attend meetings of the IGR Committee, but shall have no authority or status to vote on matters considered by the IGR Committee during that meeting. Unanimous votes of the IGR Committee require 3 votes, not 2 votes, should an IGR Committee member be absent. An IGR Committee member may designate the Mayor to serve as an alternate in the member’s absence. 7.Minutes Written minutes shall be taken for all IGR Committee meetings in accordance with the Oregon Attorney General’s Public Records and Meetings Manual. The minutes must give a true reflection of the matters discussed but need not be a full transcript, verbatim or recording. 8.Process for Sessions of the Oregon Legislature The Regular Session of the Oregon State Legislature convenes in January of odd numbered years, with a Special Session convening in January of even numbered years. The Regular Session generally lasts for six months with the Special Session lasting for two months. In February 2008, the Oregon legislature convened a Supplemental Session in lieu of the Special Session, lasting for only one month. Supplemental Sessions may be held in subsequent even numbered years. Preparation for the Regular Session is begun by IGR staff who meet with the members of the IGR Committee and other City departmental staff to outline legislative policies and concepts for the upcoming session based upon City Council goals, priorities, community needs and organizational issues. These concepts, after being vetted by staff and the IGR Committee, are then submitted to the full City Council for review and approval. Once the concepts are approved, they become the basis for the Legislative Policies document that serves as the cornerstone for position and lobbying efforts on particular pieces of legislation during the session. The Legislative Policies document includes principles and precepts that will help determine the city position on bills. The City of Eugene first adopted a formal set of legislative policies prior to the 1985 session recognizing from past sessions that many staff recommendations were repeated from session to session and that a great percentage of a session’s legislative proposals could be anticipated. 9.Process for Introducing Legislation The City may wish to introduce legislative concepts on its behalf to the legislature. The IGR Committee meets and reviews all proposals for legislation prior to submittal to the Legislature. Any City staff or elected official interested in introducing legislation prepares a written overview of the purpose of the legislative concept and draft language for review by the IGR Committee. Once the IGR Committee has voted on proposed legislative concepts, the action of the IGR approval. Eugene City Council Operating Agreements – October 2011 Page 13 of 19 After the proposed legislative concepts have been reviewed and approved by the full City Council, legislative concepts that have been approved are presented to the Legislature for drafting. The bill, as introduced, is then presented to the IGR Committee under the regular bill review process. 10.Process for Review and Prioritization of Legislation The Legislative session is relatively short and as a result, bills can move quickly through the legislative process. Regardless, the City will maintain a neutral position on any bills not yet reviewed by City staff and acted upon by the IGR Committee. Review by City staff: Once the bills are introduced, they are assigned by an IGR staff person to the appropriate LC for review. Legislative Coordinators (LCs) in the appropriate City department analyze all introduced bills that are of interest to or may affect the City. LC staff is determined by each Department. LC staff turnaround for review and analysis of a bill is expected to be within 10 working days of the assignment of a bill unless the movement of a bill warrants a faster turn- around. In those cases, IGR staff will contact the LC and arrange for a faster review. If a bill addresses one or more of the policies presented in the Legislative Policies for that session, the particular policy is noted in the LC staff’s analysis of the bill. LC staff will relay both the pros and cons of a bill in their comments as well as any amendments that would make the bill more favorable. LC will assign each bill a priority and a recommendation. Legislative advocacy is done on the basis of a priority and recommendation system. LC staff recommends a “support,” “oppose,” “neutral,” “monitor,” or “drop” recommendation for all reviewed bills. LC staff also recommends a priority of 1, 2, or 3 on all reviewed bills. The three priority assignments for legislative bills are as follows: PRIORITY ONE BILLS – The issues addressed by the bill areidentified in the City’s Legislative Policies document. The bill would have a significant impact on City operations, services, or finances in such ways as to fundamentally impact department administration, organization, personnel, allocation of City resources, or local decision-making, either negatively or positively. The issues addressed by the bill are of significant interest to the City even if they do not directly impact the operations, services, or finances of the City. Lobby Resource Allocation: Both IGR staff in Salem work on the bill, with a high support level from the legislative coordinator(s) assigned to the bill. The Mayor and/or Council members may testify before committees, possibly with both IGR staff and/or a legislative coordinator. IGR staff contacts all or close to all members of all committees the bill is assigned to. Depending on topic and recommendation, IGR staff will also contact as many legislators as possible prior to public hearings or work sessions. In the event of a floor vote, IGR staff contacts as many legislators as is possible in the 2-5 day period between committee passage and the floor vote. Handouts would be placed in the Capitol mailboxes of all legislators prior to a floor vote. Eugene City Council Operating Agreements – October 2011 Page 14 of 19 PRIORITY TWO BILLS – The issues addressed by the bill are identified in the City’s Legislative Policies document. The bill would have some impact, although manageable, on City operations, services, or finances and would impact administration, organization, personnel, allocation of City resources, or local decision-making, either negatively or positively. The issues addressed by the bill are of high interest to the City even if they do not directly impact the operations, services, or finances of the City. Lobby Resource Allocation: IGR Staff in Salem work closely with legislative coordinators. If the bill is a City specific issue, IGR will testify, with a legislative coordinator if necessary. This, may necessitate the involvement of an executive or expert department staff or the Mayor and/or Council members. If it is an issue less specific to the City, written testimony will be offered. IGR staff will contact members of the bill’s committee prior to a bill being passed out of committee. In the event of a floor vote, IGR staff will submit letters to all legislators and try to contact as many of them as possible, starting with our delegation first, and then to legislators we suspect might be “swing votes.” PRIORITY THREE BILLS - The issues addressed by the bill are alluded to in the City’s Legislative Policies document or included in other policy document or direction. The bill would have a slight impact on City administration, operations, or services, with potential implications for City finances, either negatively or positively. The bill requires tracking because amendments could elevate bill to Priority One or Priority Two. The issues addressed by the bill are of slight interest to the City even if they do not directly impact the operations, services, or finances of the City. Lobby Resource Allocation: Depending on recommendation, IGR staff contacts committee members from local delegation, as well as the committee chair or submits written testimony or letter to proper committee, with no further involvement. In the event of a floor vote, IGR staff will submit letters to all legislators. Review by the IGR Committee: The bill is placed on the IGR Committee agenda for review as soon as possible after all applicable staff has commented on the bill. The IGR Committee meets and reviews all bills on the IGR Committee agenda and may pull any or all bills off the agenda for discussion. Any LC staff that has reviewed and commented on a bill that is pulled for discussion will be prepared to discuss the bill at the IGR Committee meeting. If a bill is not pulled for discussion, the staff recommendation stands. If a bill is pulled for discussion, the IGR Committee may keep or change the staff recommendation. The IGR may also direct that IGR staff work to amend a bill. The IGR Committee votes on all bill priorities and recommendations; the votes need not be unanimous – with unanimous being 3 votes. The actions of the IGR Committee are presented on the full City Council’s agenda for review and approval. The minutes of the IGR Committee are ratified by the City Council. Any bill that has been reviewed by the IGR Committee may be pulled for discussion at the request of any councilor or by the Mayor. 11.Status of Positions on Bills until Final Ratification by the City Council Eugene City Council Operating Agreements – October 2011 Page 15 of 19 Time demands in the Legislature may not allow for each bill on which the IGR Committee takes a position to be fully vetted by the full City Council before some type of action on the bill needs to occur. If a position the IGR Committee has taken on a bill is not unanimous, the position on that bill will be neutral until the full City Council weighs in and directs a position. The bill will then be placed on the next available City Council agenda. Although any bill that has been reviewed by the IGR Committee may be pulled for discussion at the request of any councilor or the Mayor at the City Council meeting, as a matter of practice and courtesy to the members of the Council who do not sit on the IGR Committee, any bill on which the IGR Committee is not in unanimous agreement will be specifically noted. The City Council can modify the position taken by the IGR Committee on a bill; the final direction to staff on any bill comes from the City Council. 12.Process for Federal Lobbying Efforts The IGR Committee and IGR staff address Federal lobbying priorities in concert with a number of the City’s local governmental partners. The Federal priorities begin with a review of opportunities for funding in the next Federal budget and goals that are specific to Eugene or the area. The IGR Committee meets and reviews the list of potential priority projects. Potential projects should be those projects which have already gone through the proper authorization channels and are “shovel ready” projects. Once the IGR Committee reviews the list of potential projects, the Committee develops a list of project goals that are considered to be achievable. After the proposed goals have been vetted by staff, United Front partners, and other community partners, and the IGR Committee, the priorities list is then presented to the full City Council for review and approval. The final list becomes part of the “United Front” agenda which is presented to the area’s congressional representatives, executive department staff, and other potential funding sources in Washington, D.C. The attendees on the lobbying trips typically include the Mayor, chair of the IGR Committee, and appropriate City staff. 13.Grants and Funding Applications The IGR Committee acts on staff recommendations for grant and other funding applications from outside agencies such as governmental or private entities. This process is intended to help avoid situations in which City departments may inadvertently be competing with each other for funding, and to allow the IGR Committee and City Council to review staff plans for expenditures of grant funds. City staff interested in seeking funding prepares a written overview of the funding application for review by the IGR Committee at its next regularly scheduled meeting. Eugene City Council Operating Agreements – October 2011 Page 16 of 19 If timing is critical and there is no IGR Committee meeting scheduled, the Committee may give its approval via e-mail. IGR staff will keep full and complete records of the documents related to the request for funding, the electronic notification of the request to review and the disposition of the request. In all cases the IGR Committee and City Council have authority to direct that an application not go forward or if it has already been submitted, that it be withdrawn. 14.Resolution 4908 On April 18, 2007, the City Council adopted Resolution No. 4908, “A Resolution Establishing Policy Governing City Testimony and Funding Requests, and Repealing Resolution No. 4139”. This speaks to the issue of testimony before legislative bodies, funding requests and the role of the Council in setting legislative policy. This Resolution is incorporated into this document as Attachment A. 15.City Council Operating Agreements The operating agreements of the IGR Committee are to be incorporated into the Operating Agreements of the Eugene City Council. As the IGR Committee is a subset of the City Council, any and all process and operating agreements supersede this document. All process and operating agreements of the City Council, by extension and when relevant apply to the IGR Committee. Attachment A: City of Eugene Resolution 4908. Eugene City Council Operating Agreements – October 2011 Page 17 of 19 Eugene City Council Operating Agreements – October 2011 Page 18 of 19 Eugene City Council Operating Agreements – October 2011 Page 19 of 19 ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Publ¨¢ (¤ ±¨­¦Ȁ !­ /±£¨­ ­¢¤ !¬¤­£¨­¦ ³§¤ 7¤²³ %´¦¤­¤ %­³¤±¯±¨²¤ :®­¤ 0´¡«¨¢ "¤­¤¥¨³ #±¨³¤±¨   ­£ 3¢®±¨­¦ 3¸²³¤¬ %²³ ¡«¨²§¤£ "¸ /±£¨­ ­¢¤ .®ȁ ΑΏΒΕΗ  ­£ 0±®µ¨£¨­¦  ­ %¥¥¤¢³¨µ¤ $ ³¤ -¤¤³¨­¦ $ ³¤Ȁ &¤¡±´ ±¸ ΑΐǾ 2017 !¦¤­£  )³¤¬ .´¬¡¤±Ȁ ΐ $¤¯ ±³¬¤­³Ȁ 0« ­­¨­¦  ­£ $¤µ¤«®¯¬¤­³ $¤¯ ±³¬¤­³ 3³ ¥¥ #®­³ ¢³Ȁ !¬ ­£  $Ȍ3®´¹  www.eugene-or.gov #®­³ ¢³ 4¤«¤¯§®­¤ .´¬¡¤±Ȁ 541-682-5540 ISSUE 34!4%-%.4 7§¤­ ¢®­²¨£¤±¨­¦ ±¤-£¤²¨¦­ ³¨®­ ®¥ ³§¤ 7¤²³ %´¦¤­¤ %­³¤±¯±¨²¤ :®­¤ Ȩ³§¤ :®­¤ȩ ¨­ *´­¤ ΑΏΐΕǾ c®´­¢¨« £¨±¤¢³¤£ ²³ ¥¥ ³® ¢®­µ¤­¤   4 ²ª &®±¢¤ ³® ±¤µ¨²¨³ ³§¤ ¯±®¦± ¬Ȍ² 0´¡«¨¢ "¤­¤¥¨³ #±¨³¤±¨ ȁ #®´­¢¨« £¨²¢´²²¤£ ³§¤ 4 ²ª &®±¢¤Ȍ² ¯±®¦±¤²²  ³ ³§¤ * ­´ ±¸ ΑΒ ¶®±ª ²¤²²¨®­ȁ 4§¨² ¯´¡«¨¢ §¤ ±¨­¦ ¨²  ­ ®¯¯®±³´­¨³¸ ¥®± ³§¤ ¯´¡«¨¢ ³® ¯±®µ¨£¤ ¥¤¤£¡ ¢ª ³® ¢®´­¢¨« ®­ ³§¤ £± ¥³ ±¤µ¨²¨®­² ³® ³§¤ 0´¡«¨¢ "¤­¤¥¨³ #±¨³¤±¨ ȁ 4§¤ £± ¥³ ®±£¨­ ­¢¤ ¨² ¨­¢«´£¤£ ¨­ !³³ ¢§¬¤­³ !ȁ BACKGROUND 4§¤ /±¤¦®­ %­³¤±¯±¨²¤ :®­¤ ¯±®¦± ¬ ¨²   3³ ³¤ ¯±®¦± ¬ ¤²³ ¡«¨²§¤£ ¡¸ ³§¤ «¤¦¨²« ³´±¤ ¨­ ΐΘΗΔ ¥®± ³§¤ ¯±¨¬ ±¸ ¯´±¯®²¤² ®¥ ©®¡ ¢±¤ ³¨®­Ǿ ¤­¢®´± ¦¨­¦ ­¤¶ ¨­µ¤²³¬¤­³Ǿ £¨µ¤±²¨¥¨¢ ³¨®­Ǿ  ­£ ¢®¬¯¤³¨³¨µ¤­¤²²ȁ 4§¤ ¯±®¦± ¬ ®¥¥¤±²   ³§±¤¤-¸¤ ± ¯±®¯¤±³¸ ³ · ¤·¤¬¯³¨®­ ¥®± ­¤¶ ¡´¨«£¨­¦²Ǿ ±¤­®µ ³¨®­  ­£ ¤·¯ ­²¨®­ ®¥ ¡´¨«£¨­¦²Ǿ  ­£ ¤°´¨¯¬¤­³ ¨­µ¤²³¬¤­³² ¬ £¤ ¡¸ °´ «¨¥¨¤£ ¡´²¨­¤²²¤² «®¢ ³¤£ ¶¨³§¨­   £¤²¨¦­ ³¤£  ±¤ ȁ 4§¤ ¤·¤¬¯³¨®­ ¨² £¤²¨¦­¤£ ³® ¤­¢®´± ¦¤ ­¤¶ ¨­µ¤²³¬¤­³ µ¨    short-³¤±¬ ¯±®¯¤±³¸ ³ · ¤·¤¬¯³¨®­Ǿ ¶¨³§ ³§¤ «®­¦-³¤±¬ ¦® « ®¥ ©®¡ ¢±¤ ³¨®­  ­£ ¨­¢±¤ ²¤£ ³ · ±¤µ¤­´¤ ¥®± ³ ·¨­¦ £¨²³±¨¢³²  ¥³¤± ³§¤ ¤·¤¬¯³¨®­ ¯¤±¨®£ȁ ! 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ȟ $± ¥³ /±£¨­ ­¢¤ !³³ ¢§¬¤­³ " ȟ %­³¤±¯±¨²¤ :®­¤ /µ¤±µ¨¤¶ &/2 -/2% ).&/2-!4)/. 3³ ¥¥ #®­³ ¢³Ȁ !¬ ­£  $Ȍ3®´¹  4¤«¤¯§®­¤Ȁ 541-682-5540 3³ ¥¥ %-Mail: amanda.m.dsouza@ci.eugene.or.us ORDINANCENO. ________ AN ORDINANCEAMENDING THE WEST EUGENE ENTERPRISE ZONE PUBLIC BENEFIT CRITERIA AND SCORING SYSTEM ESTABLISHED BY ORDINANCE NO. 20368 AND PROVIDING AN EFFECTIVE DATE. The City Council of the City of Eugene finds that: A. On May 22, 2006, the City Council adopted Ordinance No. 20368 establishing the local Public Benefit Criteria and scoring system for the West Eugene Enterprise Zone. B. OnJune 8, 2016,the City Council adopted Resolution No. 5155authorizing the City Manager to makeapplication to the State of Oregon for re-designation of a West Eugene Enterprise Zone. C. OnJune 21, 2016, the Board of Commissioners adopted Order and Resolution No. 16-06-21-07 re-designating the Eugene EnterpriseZone jointly with the City ofEugene, effective July 1, 2016, or later if so stipulated by the Oregon Business Development Department. D. The Oregon Economic and Community Development Department approved the application and designated the West Eugene Enterprise Zone, effective July 1, 2016. E. In the summer of 2016, a joint City/Countytask force comprised of two city councilors, two county commissioners, and four community members was convened for the purpose of reviewing the West Eugene Enterprise Zone Public Benefit Criteriaand scoring system that had been adopted by Ordinance No. 20368.Thetask force met through \[insert month\], 2017, providing opportunities for stakeholder participation and community involvement, including public hearings, anddevelopeda proposal for amendments to the Public Benefit Criteria and scoring system. Attached as Exhibit A to this Ordinance is the West Eugene Enterprise Zone Public Benefit Criteria and scoring systemwith the amendments recommended by the task force. F. In developing its recommendation the task force gave consideration tothe support of existing businesses and retention of existing jobs asimportant elements of the West Eugene Enterprise Zone. NOW, THEREFORE, THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS: Section 1. Based on the above findingswhich are adopted,the local Public Benefit Criteriaand scoring systemfor the West Eugene Enterprise Zoneestablished by Ordinance No. 20368 are amended as set forth in Exhibit A attached to this Ordinance. Ordinance - Page 1 of 2 . Section 2 Public benefit contributions shall be distributed on an annual basis to the following entities: (a) 20% to Lane County; (b) 20% to the City of Eugene; and (c)60% to support local education. The amount shall be distributed proportionally (based on permanent tax rates) to K-12 education, Lane ESD, and Lane Community College. The K-12 contribution shall be distributed to the 4-J and Bethel school districts in amounts proportional to the districts’ enrollments. Section 3. Notwithstanding the effective date of Ordinances as provided in the Eugene Charter of 2002, this Ordinance shall become effective30 days from the date of its adoption by the Council and approval by the Mayor or upon the adoption of a Resolution or Order of the Lane County Board of Commissioners containing substantially similar provisions, whichever date is later. Passed by the City Council this Approved by the Mayor this ________ day of _____________, 2017 ________ day of _____________, 2017 ___________________________ _______________________________ City Recorder Mayor Ordinance - Page 2 of 2 West Eugene Enterprise Zone DRAFT Public Benefit Criteria Businesses who participate in the West Eugene Enterprise Zone (the Zone) are required to meet 1 additional Public Benefit Criteria in order to qualify for the full tax exemption. The Criteria encourage businesses to take steps towards achieving certain community goals and priorities. Step 1 outlines nine public benefit categories identified and prioritized through a committee review process. Step 2 outlines the job cap criteria that limits the amount of tax exemption a business can get depending on the number of jobs created. Step 1 A business needs to get 25 points or more to qualify for the full exemption Tier 1 Criteria A business needs to score at least 15 points through Tier 1 Criteria 1. Small Business This category takes into account the possibility that smaller businesses may have a harder time earning points in other categories due to funding and resource limitations. Indicate the number of permanent, full-time employees at submission of the Oregon Enterprise Zone Claim. Less than 25 employees = 9 points Up to 9 points Between 25-49 employees = 7 points Between 50 and 99 employees = 5 points Between 100 and 499 employees = 2 points 1 Authorized by ORS 285C.150 Exhibit A - Page 1 of 5 2. Wages This category rewards businesses that offer high wages to all employees. Since the Enterprise Zones is *** designed to incentivize investments among traded sector industries, the threshold is median wages for traded sector industries. *Traded sector industries include manufacturing, wholesale trade, & transportation/warehousing (defined by the OR Employment Dept.) **If all salaries were arranged in order, the median wage would be the one with exactly half the data above it and half below it. The median wage is considered to be a more accurate reflection of the ‘average’ wage because it discounts extremes at either ends of the scale. Companies with 25 or more Companies with fewer than 25 employees: employees: The median wage for ALL employees The median wage for ALL employees is equal to or greater than the median is equal to or greater than 85% of the 9 points wage for the traded sector industries median wage for traded sector within Lane County industries in Lane County 2016 Median Wage = $18.11 per hour 85% of 2016 Median Wage = $15.39 per hour If the Lane County traded sector median wage drops below 120% of the minimum wage, then all companies should offer wages at or above 120% of the minimum wage to receive points. In 2016, 120% of Lane County’s minimum wage is $11.10 per hour. 3. Local Hiring and Sourcing This category emphasizes the importance of using available local resources and networks for business operations. It focuses on using programs and practices that offer employment services and training to local jobseekers. These programs also work with employers to identify good matches for specific positions. The category also encourages businesses to source their operational materials from within the region if possible. Maximum total of 9 points. The company has created a procurement plan* that demonstrates their intention to source materials needed for regular business operations from: Up to 2 points within Oregon = 1 point within Lane County = 2 points The company utilized State approved (Oregon Apprenticeship and Training 1 point Division) apprenticeship programs during construction of the exempt investment. * The company has had a consultation with the City of Eugene’s Minority and 2 point Women Business Enterprise Contracting Specialist to discuss how they can increase contracting opportunities for MWBE businesses. A percentage of the company’s new hires have been through local training/referral agencies:* Greater than 10% = 1 point Up to 3 points Greater than 30% = 2 points Greater than 50% = 3 points Company has a diversity or equity plan or policy that outlines the steps they 1 point are taking to integrate diversity into the workplace and the hiring process.* Exhibit A - Page 2 of 5 *Business will be asked to provide additional information for points claimed 4. Employee Benefits This category is designed to encourage businesses to offer additional benefits that are not mandated but can create a more positive work environment for all employees.* 1 point Childcare 1 point Life Insurance Employer Paid Time Off (a minimum of 10 days; includes holiday, vacation, sick leave, 1 point undesignated leave) 1 point Profit Sharing 1 point Retirement Plan 1 point Transportation Wellness Program 1 point *Business will be asked to provide additional information for points claimed Tier 2 Criteria Points will be combined with Tier 1 points for total points. 5. Green Building This category awards points to businesses who have made an effort to reduce their impact on the environment.* The criteria focuses on enrollment in BRING’s RE:think program, as it provides a comprehensive consultation that covers a number of areas. The criteria also includes points for businesses that reduce their operational and employee impact on the region’s transportation system. 2 points The company is certified in BRING’s RE:think Business program. The business meets at least one of the following: Participates in LTD’s Point2Point program 1 point max Has entered into a Transportation Demand Management Agreement with the City of Eugene The business has completed at least one of the following: A consultation with the City to discuss their business operations and how to reduce the impact on the transportation system 1 point max A consultation with the City to discuss the goals of the Climate Recovery Ordinance The business meets at least one of the following:* A business that is exempt from stormwater management requirements but has implemented on-site stormwater management 1 point max A business who has gotten a reduction in SDCs and/or user fees by managing stormwater on-site beyond the minimum requirements Exhibit A - Page 3 of 5 The company participates in the City of Eugene’s Love Food, Not Waste 1 point program (if applicable) *Business will be asked to provide additional information for points claimed 6. Redevelopment This category aligns with the community’s infill and redevelopment goals. Its purpose is to encourage the reuse of underutilized sites and to increase the productivity of already developed sites. The remediation criteria awards points to businesses that have taken steps to address on-site contamination. The exempted investment is either Expansion of the current site, OR 5 points Redevelopment of a brownfield, OR Redevelopment of vacant building(s) The company remediated environmental contamination during the 1 point investment.* *Business will be asked to provide additional information for points claimed 7. Health Insurance This category awards points to companies who offer more healthcare coverage than is required by law. As of January 2017, businesses with 50 or more employees are required to offer healthcare coverage to their employees. For businesses with fewer than 50 employees: 2 points Offer medical benefits for all eligible employees (employer pays at least 70% of premium) For all businesses: 3 points Offers medical benefits for families (employer pays at least 60% of premium) 8. Training and Advancement This category is designed to encourage businesses to provide training and advancement opportunities to their employees.* Annual training expenditure greater than or equal to the U.S. average (as a 1 point percentage of total payroll): Annual training 3.2 % (Benchmark source: American Society for Training and Development) Company has a comprehensive written policy for wage or position 1 point advancement. (Should include items such as job descriptions, position classifications, regular performance evaluations, step advancement, progression pay schedule) 1 point Company offers a diversity or equity training for employees Company has signed a Letter of Support for the National Career Readiness 1 point Certificate with Lane Workforce Partnership *Business will be asked to provide additional information for points claimed Exhibit A - Page 4 of 5 9.Investment Size This category awards points to businesses that made a significantly large investment within the Enterprise Zone. This acknowledges that these businesses will be contributing large property tax payments once the investments come onto the tax rolls after the exemption. Size of new investment: Assessed value equal to or greater than $2,500,000 = 2 points 4 points max OR Assessed value equal to or greater than $5,000,000 = 4 points Step 2. Job Cap Criteria The three-year tax exemption benefit shall be limited to a maximum of $96,000 per job created or $32,000 per job created per year, whichever is less. Tax exemption benefits in excess of that amount shall be paid as a public benefit contribution. Exhibit A - Page 5 of 5 Attachment West Eugene Enterprise Zone Overview Program Summary Description: By offering a short-term tax exemption, the purpose of the enterprise zone program is to encourage new business investment, job creation, higher incomes for local residents, and greater diversity of economic activity. Enterprise zones induce eligible businesses of all sizes to make additional investments that will improve employment opportunities and spur economic growth. Eligible business that make authorized investments within an enterprise zone will be exempted for 3 to 5 years from local assessment of property taxes on the value added to the business and property located within the enterprise zone. Enterprise zone property is also exempt for up to two years while it is being constructed or installed. Business Firm Eligibility: Prior to commencing construction or installation of equipment or machinery, an eligible business firm must submit an application to the zone sponsor who then determines eligibility and authorizes the investment for purposes of the program. Eligible firms include manufacturers, processors, shippers, and other operations that serve other organizations, as well as headquarters and call centers. Otherwise, retail, construction, financial, and certain other activities are explicitly ineligible. Qualified Property: Investments that result in a new building, modification or addition to a building, or new machinery or equipment qualify for exemption. Land, previously used property, and minor personal property items do not qualify. Requirements: In exchange for the tax exemption and to continue to be eligible, authorized businesses must meet the following requirements: 3-year enterprise zone exemption Increase full-time, permanent employment of the firm inside the enterprise zone by the greater of one new job or 10 percent (except for special case local sponsor waivers); No concurrent job losses more than 30 miles from the zone; Maintain employment levels during exemption period; Enter into first source hiring agreement with local job training providers; and Satisfy local additional conditions. 4- or 5-year enterprise zone exemption All requirements for 3-year exemption; “Compensation” of new workers at 150% of county average wage; Local approval by written agreement with the local zone sponsor; and Additional requirements that the local zone sponsor may reasonably request. Attachment Attachment 2005-2016 Program Metrics Approved Investments Currently in Progress or Completed Number of participating businesses: 24 Number of approved investments: 30 Number of investments by local companies: 28 Estimated value of investments at application: $848 million Estimated value of investments at application, excluding Hynix: $135 million Average investment per business*: $5.9 million Jobs Total jobs projected at application*: 263 Total jobs created (based on final or most recent exemption claim)*: 551 Exemptions Total tax exemptions granted 2005-2016*: $4.8 million Average annual total tax exemptions*: $398,000 Average exemption per job created*: $8,665 Upcoming Pending applications: 4 Pending proposed investments: $61 million Pending projected job creation: 225 jobs *excludes Hynix ECC UGENE ITY OUNCIL IS A GENDA TEM UMMARY Pub«¨¢ (¤ ±¨­¦  ­£ 0®²²¨¡«¤ !¢³¨®­Ȁ !­ /±£¨­ ­¢¤ !£®¯³¨­¦ ( ¹ ±£®´² 3´¡²³ ­¢¤ 5²¤± &¤¤² ¥®± ³§¤ &¨²¢ « 9¤ ± #®¬¬¤­¢¨­¦ *´«¸ ΐǾ ΑΏΐΖ -¤¤³¨­¦ $ ³¤Ȁ &¤¡±´ ±¸ ΑΐǾ 2017 !¦¤­£  )³¤¬ .´¬¡¤±Ȁ Α $¤¯ ±³¬¤­³Ȁ Fire 3³ ¥¥ #®­³ ¢³Ȁ *® %¯¯«¨ www.eugene-or.gov #®­³ ¢³ 4¤«¤¯§®­¤ .´¬¡¤±Ȁ 541-682-7118 ISSUE 34!4%-%.4 )­  ¢¢®±£ ­¢¤ ¶¨³§ ¯±®µ¨²¨®­² ®¥ 3¤¢³¨®­ ΔΓǾ !±³¨¢«¤ 6)) ®¥ ³§¤ %´¦¤­¤ #¨³¸ #§ ±³¤±  ­£ 3¤¢³¨®­ ΒȁΕΘΓ ®¥ ³§¤ #¨³¸ #®£¤Ǿ ³§¤ ¢®²³ ®¥ ±´­­¨­¦ ³§¤ %´¦¤­¤ 4®·¨¢² 2¨¦§t-to-+­®¶ 0±®¦± ¬ ¬´²³ ¡¤ ¥´««¸ ¥´­£¤£ ¡¸ ¥¤¤²  ²²¤²²¤£ ³® «®¢ « ¬ ­´¥ ¢³´±¨­¦ ¡´²¨­¤²²¤² ³§ ³  ±¤ § ¹ ±£®´² ²´¡²³ ­¢¤ ´²¤±²ȁ 4® ²´¯¯®±³ ³§¤ ¯±®¦± ¬ ¥®± ¥¨²¢ « ¸¤ ± ΑΏΐ7-201Η (FY18ȩǾ ³§¤ 4®·¨¢² "® ±£ recommends ³§ ³ #¨³¸ #®´­¢¨«  £®¯³   ¥¤¤ ®¥ ͡63.120 ¯¤± ¥´««-time-¤°´¨µ «¤­³ ¤¬¯«®¸¤¤ Ȩ&4%ȩ ¤¬¯«®¸¤£ ¡¸ ¯ ±³¨¢¨¯ ³¨­¦ ¡´²¨­¤²²¤² ¨­ 2016Ǿ ´¯ ³®   ¬ ·¨¬´¬ ®¥ ͡ΑǾΏΏΏ  ² ¯±®µ¨£¤£ ¡¸ ²³ ³¤ « ¶ȁ4§¤ ͡63.120 ¨²   ¯¤± &4% increase ®¥ ͡14.830 ¨­ ¢®¬¯ ±¨²®­ ³® « ²³ ¸¤ ±Ȍ² ¥¤¤Ǿ ¶§¨¢§ ¶¨«« ¬ ¨­³ ¨­   ²³ ¥¥¨­¦ «¤µ¤«  ³ ΗΔ ¯¤±¢¤­³Ǿ ¶§¨«¤ ª¤¤¯¨­¦ ¢®²³²  ² «®¶  ² ¯®²²¨¡«¤ tobusinesses. 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Dra¥³ /±£¨­ ­¢¤Ǿ ¨­¢«´£¨­¦ %·§¨¡¨³² !ȃ* Ȩ«¤¦ « £¤²¢±¨¯³¨®­²  ­£ ¬ ¯² ®¥ ¯±®¯¤±³¨¤²ȩȁ &/2 -/2% ).&/2-!4)/. 3³ ¥¥ #®­³ ¢³Ȁ %±¨ª "¤±¦-*®§ ­²¤­Ǿ !²²®¢¨ ³¤ Planner 4¤«¤¯§®­¤Ȁ ȨΔΓΐȩ ΕΗΑ-5437 3³ ¥¥ ¤-¬ ¨«Ȁ erik.berg@ci.eugene.or.us Exhibit A, Page 1 of 2 Exhibit A, Page 2 of 2 Exhibit B, Page 1 of 2 Exhibit B, Page 2 of 2 Exhibit C, Page 1 of 2 Exhibit C, Page 2 of 2 Exhibit D, Page 1 of 2 Exhibit D, Page 2 of 2 Exhibit E Page 1 of 2 Exhibit E, Page 2 of 2 Exhibit F, Page 1 of 2 Exhibit F, Page 2 of 2 Exhibit G, Page 1 of 2 Exhibit G, Page 2 of 2 Exhibit H, Page 1 of 2 Exhibit H, Page 2 of 2 Exhibit I, Page 1 of 2 Exhibit I, Page 2 of 2 Exhibit J, Page 1 of 2 Exhibit J, Page 2 of 2 ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Publ¨¢ (¤ ±¨­¦Ȁ !­ /±£¨­ ­¢¤ 2¤¬®µ¨­¦ ³§¤ 3´­²¤³ $ ³¤² ®¥ ³§¤ 2¤²³ 3³®¯  ­£ $´²ª-to-$ ¶­ 0±®¦± ¬² -¤¤³¨­¦ $ ³¤Ȁ &¤¡±´ ±¸ ΑΐǾ ΑΏΐΖ!¦¤­£  )³¤¬ .´¬¡¤±Ȁ Γ $¤¯ ±³¬¤­³Ȁ #¨³¸ - ­ ¦¤±Ȍ² /ffice #®­³ ¢³Ȁ 2¤¦ ­ 7 ³©´² www.eugene-or.gov #®­³ ¢³ 4¤«¤¯§®­¤ .´¬¡¤±Ȁ 541-682-8442 ISSUE 34!4%-%.4 4§¨² ¯´¡«¨¢ §¤ ±¨­¦ ¨²  ­ ®¯¯®±³´­¨³¸ ¥®± ³§¤ ¯´¡«¨¢ ³® ¯±®µ¨£¤ ¥¤¤£¡ ¢ª ³® ³§¤ %´¦¤­¤ #¨³¸ #®´­¢¨« ®­  ­ ®±£¨­ ­¢¤ ³§ ³ removes ³§¤ ²´­²¤³ £ ³¤ ¥®± ³§¤ ±¤²³ s³®¯  ­£ $´²ª-to-$ ¶­ ¯¨«®³ ¯±®¦± ¬²ȁ !¥³¤± ³§¤ ¯´¡«¨¢ §¤ ±¨­¦Ǿ ³§¤ #®´­¢¨« ¨² ²¢§¤£´«¤£ ³® ³ ª¤  ¢³¨®­ ®­ &¤¡±´ ±¸ ΑΖǾ ΑΏΐΖȁ )¥ ­® ¥´±³§¤±  ¢³¨®­ ¨² ³ ª¤­Ǿ ³§¤ ¯±®¦± ¬² ¶¨«« ²´­²¤³ ®­ - ±¢§ ΒΐǾ ΑΏΐΖ  ­£ ­¤¤£ ³® ¤¨³§¤± ¡¤ ±¤­¤¶¤£ ®± repealed. BACKGROUND 0±®¦± ¬ /µ¤±µ¨¤¶ 4§¤ ±¤²³ ²³®¯ ¯±®¦± ¬ ¶ ² ¨­¨³¨ ³¤£ by #®´­¢¨« ¨­ 3¤¯³¤¬¡¤± ΑΏΐΒ ³® ¯±®µ¨£¤   ³¤¬¯®± ±¸ §®´²¨­¦ ®¯³¨®­ ³® ³§¤ ¢®¬¬´­¨³¸ ³§±®´¦§   «®¶ ¢®²³Ǿ ² ¥¤Ǿ ³± ­²¨³¨®­ « ²§¤«³¤±¨­¦ programȁ 4§¤ ¯±®¦± ¬ ¢´±±¤­³«¸ ²´¯¯®±³² ¥¨µ¤ r¤²³ stops, ¤ ¢§ ®¥ ¶§¨¢§  ««®¶² ´¯ ³® ΑΏ indiµ¨£´ «² ³® ²³ ¸  ­£ ª¤¤¯ ³§¤¨± ¡¤«®­¦¨­¦² ¶§¨«¤ ³§¤¸ ¶®±ª ³® ¥¨­£ ¬®±¤ ¯¤±¬ ­¤­³ §®´²¨­¦ȁ - ­ ¦¨­¦ ­®­-¯±®¥¨³²  ±¤ ±¤²¯®­²¨¡«¤ ¥®± ³§¤ £ ¸ ³® £ ¸ ®¯¤± ³¨®­² ®¥ ¤ ¢§ ²¨³¤ȁ 4§¤ #¨³¸ ¢®­³±¨¡´³¤² ³® ³§¤ ¯±®¦± ¬ ³§±®´¦§ ³§¤ #®´­cil- ¤­ ¢³¤£ ®±£¨­ ­¢¤ȁ 0±®¯¤±³¨¤² ´²¤£ ¥®± ³§¨² ¯´±¯®²¤ ±¤°´¨±¤ #®´­¢¨«  ¯¯±®µ «ȁ 4§¤ ±¤²³ ²³®¯ ¯±®¦± ¬ § ² ²¤±µ¤£ ®µ¤± ΒΏΏ¯¤®¯«¤ ¨­ ³§¤ « ²³ ³¶® ¸¤ ±±¤¯®±³¨­¦ ¯¤±¨®£ ­£ §¤«¯¤£  ³ «¤ ²³ ΗΘ ¦¤³ ¨­³® ¯¤±¬ ­¤­³ §®´²¨­¦ ²¨³´ ³¨®­²ȁ 4§¤ $u²ª ³® $ ¶­ ¯±®¦± ¬ ¶ ²  ¯¯±®µ¤£ ¡¸ ³§¤ #¨³¸ #®´­¢¨« ¨­ .®µ¤¬¡¤± ΑΏΐΔ ³® ¯±®µ¨£¤  ££¨³¨®­ « ²«¤¤¯¨­¦ ®¯³¨®­² ¥®± ¯¤®¯«¤ ¶§®  ±¤ §®¬¤«¤²²ȁ 4§¤ ¯±®¦± ¬  ««®¶² ¯¤®¯«¤ ¶§®  ±¤ ¤·¯¤±¨¤­¢¨­¦ §®¬¤«¤²²­¤²² ³® ²«¤¤¯ ®µ¤±­¨¦§³  ³ #¨³¸  ¯¯±®µ¤£ ²¨³¤² ¡¤³¶¤¤­ ³§¤ §®´±² ®¥ ΓȀΒΏ ¯¬  ­£ ΖȀΒΏ  ¬ȁ ! ¯±®µ¨²¨®­ ¶ ²  ££¤£  ­£  ¯¯±®µ¤£ ¨­ - ±¢§ ΑΏΐΕ ³®  ««®¶ ³§¤ #¨³¸ - ­ ¦¤± ³® ¢®­²¨£¤± ³§¤ ²¤ ²®­ « ²´­²¤³ ¨­ £¤³¤±¬¨­¨­¦ ³§¤ §®´±² ®¥ ¯¤±¬¨³³¤£ ®µ¤±­¨¦§³ ²«¤¤¯¨­¦ ¨­ ³§¤ $´²ª- to-$ ¶­ ¯±®¦± ¬ȁ 4§¤ $´²ª-to-$ ¶­ ¯±®¦± ¬ ¬ ­ ¦¤£ ¡¸ 3³ȁ 6¨­¢¤­³ £¤ 0 ´« § ² ²¤±µ¤£ ®µ¤± ΒΏΏ ¯¤®¯«¤ ³® £ ³¤Ǿ and ¨³² ¢ ¯ ¢¨³¸ ¤·¯ ­£¤£ £´±¨­¦ ³§¤ ±¤¢¤­³ ¶¨­³¤± ¬®­³§² ®¥ ΑΏΐΕ-2017 ¢®¬¯ ±¤£ ³® ³§¤ ¯±¤µ¨®´² ¶¨­³¤±ȁ Preµ¨®´² #®´­¢¨« !¢³¨®­² The #¨³¸ #®´­¢¨« § ² ±¤­¤¶¤£ ³§¤ ±¤²³ ²³®¯ ¯±®¦± ¬ b¸ ®±£¨­ ­¢¤  ¬¤­£¬¤­³ ³§±¤¤ ³¨¬¤²ȁ 4§¤ ¬®²³ ±¤¢¤­³  ¬¤­£¬¤­³ ³® ¤·³¤­£ ³§¤ ¯±®¦± ¬ ¶ ²  ¯¯±®µ¤£ ¨­ - ±¢§ ΑΏΐΕȁ 4his latest  ¬¤­£¬¤­³  «²® ¤·³¤­£¤£ ³§¤ $´²ª-to-D ¶­ ¯±®¦± ¬Ǿ  ­£ ­®¶ ¡®³§ ¯±®¦± ¬²  ±¤ ²¢§¤£´«¤£ ³® RELATEDCITYPOLICIES CITY-!.!'%2Ȍ3RECOMMENDATION SUGGESTEDMOTION ATTACHMENTS FORMOREINFORMATION AN ORDINANCE EXTENDING THE SUNSET DATES OF THE REST STOP AND DUSK-TO-DAWN PILOT PROGRAMS; AMENDING ORDINANCE NO. 20559; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE ORDINANCE NO. 20563 AN ORDINANCE EXTENDING THE SUNSET DATES OF THE REST STOP AND DUSK-TO-DAWN PILOT PROGRAMS; AMENDING ORDINANCE NO. 20559; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. The City Council of the City of Eugene finds as follows: A. B. C. D. NOW, THEREFORE, THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS: Section 1 Section 2 Dusk to Dawn Permitted Overnight Sleeping Pilot Program. 1. 2.