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HomeMy WebLinkAbout03/13/2017 City Council AgendaA-0 , r" City Council) qWS 125 E. 8th Ave., 2nd Floor Eugene, OR 97401-2793 541-682.5010 e 541-682-54114 Fax. www.euigene-or.gov EUGENE CITY COUNCIL AGENDA March 13, 2017 5:30 p.m. CITY COUNCIL WORK SESSION Harris Hall 125 East 8th Avenue Eugene, Oregon 97401 7:30 p.m. CITY COUNCIL MEETING Harris Hall 125 East 8th Avenue Eugene, Oregon 97401 Meeting of March 13, 2017; Her Honor Mayor Lucy Vinis Presiding Councilors Alan Zelenka, President Mike Clark, Vice President George Poling Greg Evans Emily Semple Chris Pryor Claire Syrett Betty Taylor 5:30 p.m. CITY COUNCIL WORK SESSION Harris Hall, 125 East 8th Avenue Mayor: I call the March 13, 2017, City Council work session to order. A. Committee Reports and Items of Interest from Mayor, City Council, and City Manager B. WORK SESSION: Review of 2016 Implementation of Bond Measure to Fix Streets and 2017 Pavement Management Report C. WORK SESSION: Commercial Setback Code Requirements for Downtown 7:30 p.m. MEETING OF THE EUGENE CITY COUNCIL Harris Hall, 125 East 81h Avenue Mayor: I call the March 13, 2017, City Council meeting to order. 1. PUBLIC FORUM Mayor: The Public Forum is an opportunity for individuals to speak to the City Council on any city -related issues except for those items which have already been heard by a Hearings Official or are on tonight's agenda as a public hearing. Each person will have three minutes to speak. When you come to the podium, please give your name, city of residence, and, for Eugene residents, your ward if known. The timer and lights indicate the time you have to speak. The red light indicates the end of three minutes. Mayor closes Public Forum and asks for comments from the City Council. 2. CONSENT CALENDAR (Note: Time permitting, action on the Consent Calendar may be taken at the 5:30 p.m. work session.) A. Approval of Tentative Working Agenda B. Approval of Approval of a Resolution Annexing Land to the City of Eugene Identified as Assessor's Map 18-04-03-00, Tax Lot 6600 (Vonderheit Property; A 16-12) C. Approval of a Resolution Annexing Land to the City of Eugene Identified as Assessor's Map 17-04-11-12, Tax Lot 302 and 303 (Ray, Joshua; A 16-13) D. Approval of a Resolution Annexing Land to the City of Eugene Identified as Assessor's Map 17-04-01-33, Tax Lot 3701 (Tate, Sharon and Robert; A 17-1) City Council President: I move to approve the items on the Consent Calendar. Call for vote. 3. ACTION: Granite Properties Resolution Amendment City Council President: I move to approve resolution 5188, which amends the resolution concerning approval of the multi -unit property tax exemption for the property located at 844 Olive Street (in AttachmentA). Call for vote. 4. ACTION: An Ordinance Providing for Withdrawal of Annexed Properties from the Santa Clara Rural Fire Protection District, the Santa Clara Water District, the Willakenzie Rural Fire Protection District, the Lane Rural Fire/Rescue District, the Junction City Water Control District, the River Road Park & Recreation District, the River Road Water District, and the Eugene Rural Fire Protection District 1 City Council President: I move to adopt Council Bill 5167, an ordinance withdrawing territories from the Santa Clara Rural Fire Protection District, the Santa Clara Water District, the Willakenzie Rural Fire Protection District, the Lane Rural Fire/Rescue District, the Junction City Water Control District, the River Road Park & Recreation District, the River Road Water District, and the Eugene Rural Fire Protection District 1. Call for vote. S. PUBLIC HEARING and ACTION: FY 2018-2023 Capital Improvement Program Manager: Introduces topic, presents background information. Mayor opens the public hearing: Those wishing to speak during the Public Hearing must submit a completed `Request to Speak"form to the information desk, prior to the beginning of the Public Hearing. When you come to the podium, please give your name, city of residence, and, for Eugene residents, your ward if known; you will have three minutes to comment. There are lights on the timer; the red light indicates the end of three minutes. Mayor: Closes the public hearing. City Council President: I move to adopt the FY2018-2023 Capital Improvement Program as recommended by the Budget Committee. Call for vote. 6. PUBLIC HEARING and POSSIBLE ACTION: An Ordinance Concerning Protections for Individuals and Adding Sections 2.495 and 2.497 to the Eugene Code, 1971. Manager: Introduces topic, presents background information. Mayor opens the public hearing: Those wishing to speak during the Public Hearing must submit a completed `Request to Speak"form to the information desk, prior to the beginning of the Public Hearing. When you come to the podium, please give your name, city of residence, and, for Eugene residents, your ward if known; you will have three minutes to comment. There are lights on the timer; the red light indicates the end of three minutes. Mayor: Closes the public hearing. Mayor: Asks for questions or comments from the City Council. Mayor: Does any councilor object to taking action tonight? Ifyes: Schedule action for a future meeting. If no: City Council President: I move to adopt Council Bill 5173, an Ordinance Concerning Protections for Individuals and Adding Sections 2.495 and 2.497 to the Eugene Code, 1971. (Corrected version) Call for vote. Adjourn. The Eugene City Council welcomes your interest in these agenda items. This meeting location is wheelchair - accessible. For the hearing impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours' notice. To arrange for these services, contact the receptionist at 541-682-5010. City Council meetings are telecast live on Metro Television, Comcast channel 21, and rebroadcast later in the week. El consejo de la Ciudad de Eugene agradece su interes en estos asuntos de la agenda. El lugar de la reuni6n tiene acceso para sillas de ruedas. Se puede proveer a un interprete para las personas con discapacidad auditiva si avisa con 48 horas de anticipaci6n. Tambien se puede proveer interpretaci6n para espanol si avisa con 48 horas de anticipaci6n. Para reservar estos servicios flame al 541-682-5010. Las reuniones del consejo de la ciudad se transmiten en vivo por Metro Television, Canal 21 de Comcast y son retransmitidas durante la semana. For more information, contact the Council Coordinator at 541-682-5010, or visit us online at www.eugene-orgov. EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Eugene Work Session: Review of 2016 Implementation of Bond Measure to Fix Streets and 2017 Pavement Management Report Meeting Date: March 13, 2017 Agenda Item Number: B Department: Public Works Staff Contact: Mark Schoening www.eugene-or.gov Contact Telephone Number: 541-682-5243 ISSUE STATEMENT This work session is an opportunity for the Eugene City Council to review the implementation of Measure 20-197, the 2012 bond measure to fix streets. To facilitate this review, two documents were prepared: the Citizen Street Repair Review Panel 2016 Report, and the independent accountant's report by Isler CPA. These reports are provided as informational items in compliance with the City Council resolution placing the bond measure on the ballot. This work session will also review the 2017 Pavement Management Report. BACKGROUND Council Action History Following considerable study and discussion, including forming a Council Committee on Transportation Funding and convening an ad hoc citizen Street Maintenance Task Force, Council on July 28, 2008, approved Resolution 4953, calling a city election on a measure authorizing the issuance of $35.9 million of general obligation bonds to fund street preservation projects. Eugene voters on November 4, 2008, approved Measure 20-145, the 2008 bond measure to fix streets. Beginning in April 2010 and continuing through February 2014, Council received annual reports from the Street Repair Review Panel (SRRP) and the independent accountant regarding implementation of the 2008 bond measure. On July 9, 2012, Council approved Resolution 5063, calling a city election on a measure authorizing the issuance of $43 million of general obligation bonds to fund street preservation projects, and bicycle and pedestrian projects. In November 2012, Eugene voters overwhelmingly approved Measure 20-197 that continues the City's road repair program for another five years. The new bond measure promises to fix 76 more streets and provide an average of $516,000 per year for bicycle and pedestrian projects. The bond measure took effect in 2014 and continues the bond -funded pavement preservation program that was first approved by local voters in 2008. The 2012 bond measure to fix streets continued the requirements related to accountability. The City Council resolution and the information provided to voters specified: • In order to promote accountability in the use of bond proceeds, the City Manager will contract with an outside auditor to prepare an annual written report on the use of the bond proceeds. The auditor will ascertain and report on whether the bond proceeds were used for the authorized purposes and in compliance with the restrictions set forth above. The City Manager will provide the report to the Council and make the report publicly available. (Resolution 5063, Section H) To further promote accountability and citizen involvement in street preservation projects, the City Manager will convene the citizen street repair review panel. The citizen street repair review panel will prepare an annual report, separate and distinct from the report prepared by the outside auditor, documenting the City's use of the bond proceeds and noting whether the bond proceeds were used in compliance with the terms of this Resolution. The City Manager will provide the SRRP's report to the Council and make the report publicly available. (Resolution 5063, Section I) Street Repair Review Panel In October 2009, a citizen group was initially formed to review the implementation of the 2008 road bond measure and report whether the bond funds were used in compliance with the council resolution. The citizen member Street Repair Review Panel (SRRP), including four founding members, reconvened in December 2016 to review the ongoing implementation of Measure 20- 197. The 13 community members serving on the 2016 SRRP were: John Barofsky, Janet Calvert, Allison Camp, Mel Damewood, Paul Holbo, Jim Mender, Dave Perez, John Quilter, Matt Roberts, Dan Rodriguez, 011ie Snowden (chair), Gary Wildish, and Sue Wolling. During the past year, the committee met three times over a three-month period in preparation of the report, which included a physical inspection of the projects completed in 2016. The Street Repair Review Panel in February unanimously approved its annual report (Attachment A), focusing on the third year of implementing the 2012 bond measure to fix streets, which included the following conclusion: Based on this limited review and all materials presented to us, we unanimously conclude that the bond proceeds were used for the authorized purposes and in compliance with the limitations and restrictions outlined in Council Resolution 5063. The 2016 SRRP report recognized the progress made on fixing Eugene's streets. The projects funded in 2016 resulted in the reconstruction or resurfacing of 15 streets totaling more than 14.2 lane miles. The 2012 bond also allocated funding for bicycle and pedestrian projects guided by the Pedestrian and Bicycle Master Plan, City staff and the Active Transportation Committee (formally known as the Bicycle and Pedestrian Advisory Committee). In 2016, significant safety improvements for people who walk and bike included the installation of sidewalk ramps, additional pedestrian crossing beacons, increased buffer zones and new shared lane markings. The report from the SRRP highlighted the City's sustainability achievements. Eugene was recognized for its use of recycled asphalt pavement, reducing the mining and production of virgin rock and asphalt materials. The continued use of warm mix asphalt also saves on energy and emissions (as detailed in the attached report), and offers an excellent example of the department's commitment to sustainability efforts, especially following the approval of the Climate Recovery Ordinance. In addition to helping achieve sustainability goals, the bond measure projects are designed to improve safety and result in complete streets that are safe for people of all ages and abilities, balance the needs of different modes, and support local land uses, economies, cultures, and natural environments. This ties into Council's strategy of "Vision Zero," a resolution which calls for eliminating traffic -related deaths or serious injuries on city streets. The improvements funded through the bond enhance safety for all road users, including those who drive, walk or bike. A web site tracking the bond measure implementation has been established at www.eugene- one-ov/e-obonds. The panel's 2016 report has been placed on the internet, and links to the online report will be included in the weekly community bulletin and provided to other community and business organizations. Independent Accountant's Report The accounting firm of Isler CPA, who also performed the annual audit of the city's FY16 financial statements, was contracted to perform sufficient agreed-upon procedures in order to determine whether the expenditure of general obligation bonds were made in accordance with the purposes and limitations outlined in the street repair bond resolution - namely, that expenditures were: used only for costs related to street preservation projects, bicycle and pedestrian projects and payment of bond issuance costs, and not to expand the motor capacity of the street system; and also, 2. limited to projects included in Exhibit A to the resolution, unless upon completion of all of the projects listed in Exhibit A, the Council adds other street preservation projects to the list in order to utilize unspent bond proceeds. The accountant's procedures were performed for expenditures incurred from January 1, 2016, through December 31, 2016, and were conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The independent accountant expenditure testing concluded: All tested expenditures were recorded in the proper account, fund and period and were spent on street projects included in Exhibit of City Council Resolution No. 5063 or other street preservation projects approved by City Council, as permitted under Resolution 5063. No exceptions were noted. Further, it was the summary conclusion of the independent accountant that, "Based on our limited testing, we noted that the City followed the purpose and limitation of the City Council Resolution #5063." The Isler CPA report is included as Appendix C to the SRRP 2016 Report and has been placed on the internet at www.euLYene-or.aov/aobonds. Pavement Management Report The annual Pavement Management Report is produced to update information and data regarding the City of Eugene's transportation system including improved streets, unimproved streets and off-street shared -use paths. Currently, Public Works manages 1,356 lane miles (543 centerline miles) of streets, and approximately 45 miles of off-street shared -use paths within the city limits. The report includes a breakdown of the street transportation system in terms of pavement type, level of improvement, and functional classification. The 2017 Pavement Management Report (Attachment B) reviews current treatment programs and costs and projects future treatment needs using 2016 rating and inventory data. The 2017 Pavement Management Report shows progress has been made on the condition of Eugene's Arterial and Collector streets, but more work is needed to reduce the backlog of needed repairs of the complete street system. Based on the 2015 ratings and reported in the 2016 report, the calculated backlog of repairs on improved asphalt streets was $79 million. As of the end of 2016, the current backlog has been calculated to be $92 million. The increase is largely due to rising construction costs that are projected to continue. In addition, even with the 2012 bond measure the pavement preservation program is not sufficiently funded to address the pavement preservation backlog. A significant component of the backlog is the declining condition of residential streets. Annually, a number of residential streets are falling into a more costly treatment category due to lack of funding to repair them. Both the 2008 and the 2012 bond measures primarily focused on the City's arterial and collector street system. The report also details how the pavement management system is used to inspect and rate pavement surfaces, explains Eugene's pavement preservation program, and includes updated information about treatment types and costs. Electronic copies of the 2017 Pavement Management Report are available at www.eugene-or. ov/I)ocum entCenter/Vi ew 31068. RELATED CITY POLICIES The City Council continues to support initiatives to adequately fund the transportation system for people who drive, walk, and ride bicycles, including maintenance and preservation and capital reconstruction. COUNCIL OPTIONS This work session is informational; no action is requested. CITY MANAGER'S RECOMMENDATION This work session is informational; no action is requested. SUGGESTED MOTION This work session is informational; no motion is requested. ATTACHMENTS A. Citizen Street Repair Review Panel 2016 Report, including Auditor's Report B. 2017 Pavement Management Report FOR MORE INFORMATION Staff Contact: Mark Schoening, City Engineer Telephone: 541-682-5243 Staff E -Mail: Mark.A.Schoening@ci.eugene.or.us Attachment A Citizen Street Repair Review Panel 2016 Report Implementation Update for Measure 20-197 Bonds to Fix Streets .^,44m 1%0 �PuialiC Warks Street Repair Review Panel Memorandum Date: February 8, 2017 To: Jon Ruiz, City Manager From: Street Repair Review Panel Subject: 2016 Report of the Street Repair Review Panel RLIBOH9S Fixing Eugene's Streets It is our pleasure to present the 2016 annual report of the Street Repair Review Panel, focusing on the third year of implementing the 2012 bond measure to fix streets. This panel initially was formed in 2009 to review the implementation of the 2008 street repair bond. This report was written in response to the accountability provisions in Measure 20-197, the 2012 bond measure to fix streets. The 13 -member panel met three times over a three-month period in preparation of this report, which included a physical inspection of the projects completed in 2016. We reviewed and accepted the report prepared by the City's external auditor (Appendix D) with respect to the City's use of the bond proceeds through December 31, 2016. Based on this limited review and all materials presented to us, we unanimously conclude that the bond proceeds were used for the authorized purposes and in compliance with the limitations and restrictions outlined in Council Resolution 5063. We are also providing a detailed report, prepared at our request and with our approval, from the Public Works staff on the bond projects constructed in 2016. Highlights from our review of the 2016 street bond projects include the following: Progress - The projects funded in 2016 by the 2012 voter -approved bond measure resulted in the reconstruction or resurfacing of 15 streets and totaled more than 14.2 lane miles. The backlog of street repair projects in 2016 increased to $92 million, primarily due to increasing construction costs over the last five years. However, as noted in previous reports, the 2007 Pavement Management Report projected the anticipated backlog for rehabilitation needs would reach more than $282 million in 2016 if steps were not taken to reduce the backlog. That's a difference of nearly $200 million. In terms of miles, since the implementation of the 2008 bond, more than 130 lane miles of street work has been completed using bond funds. After accounting for the 14.2 lane miles treated in 2016, just over 436 lane miles of the total 1,247 lane miles that make up the improved street system are in need of some level of treatment at this time. The 2012 measure also allocated funding for bicycle and pedestrian projects guided by the Pedestrian and Bicycle Master Plan, City staff and the Bicycle and Pedestrian Advisory Committee. In 2016, significant safety improvements for people who walk and bike continued, including the installation of sidewalk ramps and pedestrian crossing beacons, increased buffer zones for bicycle lanes, and new shared lane markings. Acknowledging Variability in Funding Forecasts - Preliminary estimates indicate the City came in under budget on the 2016 projects, but forecasting future costs remains a challenge. One challenge is that estimates are based on surface observations while the actual treatment is determined by rigorous project -specific scientific testing. For the 2016 projects, as shown in Appendix A, the actual costs were $2,083,000 less than programmed—but the actual costs could just as easily have been greater than programmed depending on more significant repairs being needed than originally anticipated, as well as variability and trends impacting local and macro -economic conditions. We will let you know if we perceive any significant trends developing as the bond measure continues to be implemented. The pedestrian and bicycle improvement costs for the first three years continues to exceed the expected annual average of $516,000, but it's our understanding that staff intentionally "front loaded" the cost of City of Eugene * 101 E. Broadway, Ste. 400 + Eu gene, (]R 97401 . 541-682-8421 . 541-682-6826 Fax www.e.uigene.-or.gov the bicycle and pedestrian projects to accommodate the scheduling of large grant projects in future years. • Collaborating with Partners and Leveraging Bond Funds - Eugene's Pavement Preservation Program (PPP) requires strong coordination with internal and external utility stakeholders to schedule and coordinate the street work with any needed upgrades and repairs to the nearby streets and utility facilities to avoid emergency repairs. The 2016 projects created opportunities to repair underground utilities including the wastewater and stormwater systems. We also appreciate the ability to leverage bond funds with other sources of revenue. We commend City staff for getting good value for the bond dollars. • Continuing to Communicate with Citizens and Businesses - Construction, by nature, is disruptive. City staff continued to work with residents and stakeholders to minimize inconveniences. We continue to encourage the department to coordinate projects and look for new and better ways to proactively coordinate communications and minimize impact to the public, impacted businesses and residents. • Achieving Sustainability Goals -The PPP is designed to extend the life of city streets before they fall into the reconstruct category. This helps to not only extend the life of the streets, but when combined with recent paving techniques, greatly reduces the City's environmental footprint Eugene is a leader in using reclaimed asphalt materials, reducing the mining and production of virgin rock and asphalt materials. The continued use of warm mix asphalt saves energy, reduces emissions, and is an excellent example of the department's commitment to sustainability efforts, consistent with the City's Climate Recovery Ordinance. • Building Safe and Complete Streets - The bond projects are designed to improve safety for people of all ages and abilities, balance the needs of different modes, and support local land uses, economies, cultures, and natural environments. This ties into the Council's strategy of "Vision Zero," a resolution that calls for eliminating traffic -related deaths or serious injuries on city streets. The improvements funded through the bond enhance safety for all road users, whether driving, walking or bicycling. • Understanding the Process for Selecting Projects - SRRP members often are asked what process is used to select streets for repairs. The streets chosen for bond funding were selected using the criteria listed on page 3 of the attached report. The selection of bicycle and pedestrian projects is guided by the Pedestrian and Bicycle Master Plan, City staff and the Active Transportation Advisory Committee. The memo by Associate Transportation Planner Reed Dunbar (in Appendix C) explains in more detail how these safety improvement projects are selected. • Recognizing the Continued Economic Value of Street Bond Projects - A functioning transportation system is important for the community and economy. The bond is essential to maintaining the City's infrastructure. Based on the Oregon Department of Transportation Highway Division jobs multiplier model, the bond measure projects completed in 2016 conservatively sustained approximately 69 full- time equivalent jobs during the period of construction. • Bottom Line - We believe the community is getting a good return for its investment in street repairs, and the bond funds are being used wisely to meet the objectives of Ballot Measure 20-197. An upfront investment in repairing and maintaining Eugene's streets saves the community significant money. We feel Public Works Director Kurt Corey and his staff are doing an excellent job designing and constructing bond measure projects. We appreciate the support they have given us in the course of our review. The committee also continues to express its appreciation to the voters and taxpayers of Eugene for their ongoing support of the bond measures that have made our community a better place to live and do business. Additional information about the Street Repair Review Panel can be found at www.euLyene-or.gov/gobonds. Please feel free to contact any of us for additional information. SRRP Members John Barofsky John Quilter Janet Calvert Matt Roberts Allison Camp Dan Rodriguez Mel Damewood 011ie Snowden Paul Holbo Gary Wildish Jim Mender Sue Wolling Dave Perez Citv of Eugene Staff Kurt Corey Katie Marwitz Michelle Cahill Brian Richardson Cinimint Harper Mark Schoening Eric Johnson Tammy Smith Paul Klope Jenifer Willer 2016 Report to the Citizen Street Repair Review Panel TABLE OF CONTENTS INTRODUCTION.............................................................................................................1 CRITERIA FOR PROJECT SELECTION AND SCHEDULING ...................................... 3 FUNDING STATUS AND FORECAST...........................................................................7 5TH AVENUE, 6TH AVENUE, 7TH AVENUE, AND COMMERCIAL STREET...................9 FAIRFIELD AVENUE AND JACOBS DRIVE...............................................................10 8TH AVENUE, LINCOLN STREET, AND WASHINGTON STREET..............................11 27TH AVE, CAPITAL DR, POTTER ST, SPRING BLVD, AND VAN NESS ST ............ 12 CENTENNIAL LOOP....................................................................................................13 WILLAMETTE STREET................................................................................................14 2016 PEDESTRIAN AND BICYCLE IMPROVEMENT PROJECTS .............................15 APPENDIX A (BOND PROJECT COSTS AND FORECAST, BY YEAR) ....................16 APPENDIX B (MAP OF BOND PROJECTS, BY NUMBER)........................................18 APPENDIX C (PROJECTS FOR PEOPLE WHO WALK AND BIKE) .......................... 21 APPENDIX D (REPORT OF THE INDEPENDENT AUDITOR) .................................... 26 Photos on cover from 2016 projects: Completed paving on 27th Avenue (left); Sign Installation on River Road (upper right); Completed paving on Spring Blvd (lower right) 0 16 'ioif fofJ�r �''age I INTRODUCTION BACKGROUND This report has been compiled for use by the Street Repair Review Panel (SRRP). It is intended to provide background on projects included in the 2012 voter -approved Bond Measure 20-197, the schedule for construction of these projects, and the details of bond projects constructed in 2016. The street repair measure approved $43 million in bonding authority over a five-year period, with construction of bond -funded projects starting in 2014 and completing in 2018. KEY TERMS Bond - Bond Measure 20-197, Bonds to Fix Streets, approved by Eugene voters in November 2012. Inlay — An inlay treatment consisting of removing a specified depth of the existing pavement surface and repaving that same depth with a new pavement surface. This treatment works well where the pavement distress is isolated to the removed portion of the pavement. At times, the inlay treatment needs to be supplemented with an "overlay," which is when an additional thickness of pavement is placed over the inlaid pavement. An overlay is used when engineering analysis shows that the existing structure does not have sufficient strength to accommodate the projected traffic volume. The term "overlay" is commonly used to describe both the inlay and overlay practices. One of the benefits of performing an inlay treatment is that the new pavement surface will match existing adjacent structures and not increase the street cross grade. Another benefit of an inlay is that in the removal of the existing pavement, contractors grind up the old pavement and stockpile the material to be recycled into new pavement. Pavement Removal on 5th Avenue In -Place Cement Treated Base (ICTB) — A reconstruction treatment that utilizes and reuses existing road base materials. The existing surfacing is removed and cement slurry is added to strengthen the existing base. The base is pulverized to a specified depth and allowed to cure for 18-48 hours. Once cured, the roadway is repaved. This treatment works well on roadways where the existing base is primarily aggregate. Two of the benefits of performing an ICTB treatment are the savings in resources from reusing existing materials and the reduction in the duration of impact for the surrounding neighborhood. Pavement Preservation Program (PPP) - This is the current capital project program to preserve Eugene s improved street system. A pnonty for this program is to preserve streets that have not "Vauiuti weuu rr. V3N .idr. .,. ,.„ yet degraded to a point where reconstruction is°` required. Preserving a street through overlay or similar treatment is four to five times more cost _ effective than waiting to repair a street until after 4Irk- it � gsw�IAYR .i puk¢°rt ��'A uvtlbx4nVh'P requires reconstruction. This program was initiated in 2003 and, until passage of the 2008 flow and 2012 street repair bonds, was predominately funded with local fuel tax revenue and the Pavement Life Cycle — City of Eugene Transportation Service Profile Presentation reimbursement fee component of transportation system development charges. Reclaimed Asphalt Pavement (RAP) - Reclaimed asphalt pavement is the grindings from the existing pavement during the inlay process described above. While reclaimed asphalt materials can be used as base rock and shoulder materials, the most common and effective use of this material is to supplement virgin materials used to make new asphalt pavement and reduce the use of costly asphalt binder. In Oregon, it is common to specify up to 30 percent of asphalt pavement can be made up of reclaimed asphalt pavement. Other reclaimed asphalt materials, such as shingles, can also be used to replace virgin asphalt binder in pavements. Paving on Spring Blvd Reconstruction — Once the street has deteriorated to the point that it can no longer be repaired with an inlay or overlay, it is repaired by reconstructing the pavement and underlying base. Traditional reconstruction involves digging up the existing pavement, any existing base rock, and subsurface soils to the depth that will accommodate a new pavement structure. As discussed above, in-place recycling may sometimes be used as an alternative to traditional reconstruction. Reconstruction is the most expensive of the repair options, which is why the City prioritizes preserving streets before they reach the point of needing reconstruction. Reconstruction may be four to five times more expensive than an inlay treatment. Warm Mix Asphalt - Warm mix asphalt pavement is identical to conventional hot mix asphalt pavement, except that through a special mixing process it is produced at a temperature approximately 50 to 100 degrees cooler than conventional hot mix asphalt. In Eugene, all asphalt concrete producers have retrofitted their plants to produce warm mix asphalt using a water - foaming process. The foaming process allows temperature reductions of approximately 50 degrees. This reduction in temperature has several advantages: 1. It reduces energy consumption to produce asphalt concrete, lowering costs and greenhouse gas emissions. 2. It reduces off -gassing (smoke) of asphalt concrete by keeping the temperature under the boiling point of "light oils" in the liquid asphalt, benefiting construction workers and the public. 3. Because the light oils are not boiled off, the liquid asphalt coating the rock particles is slightly thicker, which slows the aging process of the asphalt. 4. It reduces the oxidation caused during high temperature production that causes premature aging of the asphalt, which should provide a longer life product. The use of warm mix asphalt pavement is specified for all City of Eugene paving projects. SRRP MISSION Per Resolution No. 5063 the SRRP "will prepare an annual report, separate and distinct from the report prepared by the outside auditor, documenting the City's use of the bond proceeds and noting whether the bond proceeds were used in compliance with the terms of this Resolution." CRITERIA FOR PROJECT SELECTION AND SCHEDULING STREET PROJECTS Street projects to be financed by the bond were specifically listed in the Bond (see Appendix A). All street projects were identified by the Public Works Maintenance Pavement Management System as priorities for repair. In addition, the following criteria were used to select streets for the bond measure: 1. Citizen input with respect to prioritizing major streets in need of reconstruction. 2. Scientific information about needed street rehabilitation and reconstruction from the pavement management system. 3. Geographic distribution throughout the community to ensure all areas of the City receive a benefit from the bond proceeds. The City has a longstanding policy to use capital preservation funds on the improved street system. An improved street has been designed for the type of soils and traffic use of the street and includes a storm drainage system. Curb and gutter is the traditional mark of a storm drainage system, but can include roadside swales and planters. The bond measure street list consisted of improved streets in need of preservation as identified in the pavement management system. The list of the street bond projects, with their estimated repair cost from the Pavement Management System and the year constructed or planned year of construction, is included in Appendix A of this report. In scheduling the street repair projects, the priorities were preserving streets prior to their needing reconstruction, grouping projects by location for cost savings, and coordinating with utility work. The list includes a comparison of programmed costs to actual costs with any difference noted. Differences in total project costs on individual projects may affect the funding available for future projects. BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECTS The 2012 bond measure stated that the City will allocate an annual average of $516,000 to support bicycle and pedestrian projects. These projects were not named in the bond measure; rather, the selection of the projects would be guided by the Pedestrian and Bicycle Master Plan, City staff and the Bicycle and Pedestrian Advisory Committee. In 2016, the practice continued to add pedestrian and bicycle improvements to several paving projects and to complete a stand- alone project. These improvements are further described in the project details, below, and included in Appendix C of this report. COMPLETE STREETS AND USE OF OTHER FUNDS IN CONJUNCTION WITH STREET BOND FUNDS The use of street -repair bond funds is limited to the overlay or reconstruction of the driving surface of streets as well as to preserve existing integral elements of the street such as curbs, gutters, sidewalks, on -street bike lanes, traffic signals, street lights, medians, traffic calming devices, and other integral parts of a street preservation project. In addition, the City will allocate an annual average of $516,000 of the bond proceeds over a period of five years to fund bicycle and pedestrian projects. (Resolution 5063, Section D). However, there is often a need or an opportunity to complete additional work as part of the construction contracts for street preservation. The additional work may be funded by wastewater and stormwater utility funds, local gas taxes, transportation system development charges, or state and federal grants. Local gas taxes have been used to include adjacent streets in the street bond project contracts. Transportation system development charges (SDCs) are often used to upgrade existing signal systems during pavement preservation projects. The work typically includes installing new conduit under the pavement to connect the traffic detection loops to the signal controllers and installing audible pedestrian devices for pedestrian crossing signals. 2 16 I � I',,io1 ',o',rn ,ag, ' 41. Vision Zero In November of 2015, the Eugene City Council joined a growing number of cities around the country in adopting a Vision Zero Resolution that states "no loss of life or serious injury on our transportation system is acceptable." Vision Zero is a data -driven approach to educate the community and enable the City to prioritize resources based on evidence of the greatest need and impact. The City regularly combines Vision Zero principles with ongoing pavement preservation projects. Cost effective intersection enhancements such as countdown pedestrian signals and audible pedestrian signals will continue to be a priority and standard practice on future projects. Enhanced pedestrian crossings have been implemented on a number of recent projects including 13th Avenue, Blair Blvd, and 30th Ave and University Street. In the next two years the City is undertaking large-scale corridor wide improvements on the Amazon corridor. The City is partnering Bond funds with Federal funds to improve the corridor by adding a cycle track and enhanced pedestrian crossings. ODOT has shown that the inclusion of these types of enhancements can significantly reduce fatal and serious injury crashes. ADA Transition Plan As part of Title II of the Americans with Disabilities Act (ADA) of 1990, the City of Eugene conducted an evaluation of its public rights-of-way, and developed a transition plan that outlines in detail how the organization will ensure safe access to all of its facilities for all individuals. Public Works collected detailed data on over 15,000 ramps and 250 pedestrian signals to develop transition schedules specific to these facilities. The Public Works Director approved the ADA Transition Plan for the Public Rights -of -Way was approved by Administrative Order in July 2015. All capital rehabilitation projects are evaluated for access compliance and potential improvements during scoping and preliminary design. 238 sidewalk ramps were upgraded as part of 2016 capital paving projects. Sustainability and Gains through Technical Developments In 2010, Eugene created the Community Climate and Energy Action Plan (CEAP), joining a growing list of forward -thinking cities around the world that are addressing climate change and energy challenges by planning with vision and creativity. The Climate Recovery Ordinance (CRO), adopted in 2014 and updated in 2016, is our community's next step toward fulfilling these efforts. The 2016 update established the goal of reducing the 2010 levels of community fossil fuel use by 50 percent by the year 2030. Eugene is on a path to reach this goal. The City of Eugene continually strives to improve the quality, environmental footprint, and cost efficiency of its projects. In 2016, Eugene continued to use warm mix asphalt pavement and increased use of reclaimed binder to meet these sustainability criteria. Warm mix asphalt continued to be specified for all the paving projects in 2016 in place of conventional hot mix asphalt; approximately 35,000 tons of warm mix asphalt pavement was placed on capital paving projects in 2016. As explained in the Key Terms section of this report, warm mix asphalt provides environmental and human health benefits as well as a potentially longer lasting product. The National Cooperative Highway Research Program (NCHRP) estimates that there is a CO2 savings of 12 pounds per ton of pavement when using warm mix as compared to hot mix asphalt. The NCHRP also estimates that the use of warm mix asphalt reduces the energy used in the asphalt batch plant by about 30% compared to hot mix asphalt. Reclaimed asphalt pavement (RAP) has been used in Eugene for more than 20 years. Like the State of Oregon, Eugene's current standard specification allows up to 30 percent RAP, by weight, to be used in new asphalt pavement mixes. For several years, local asphalt producers have supplied mixes that maximize the allowed RAP content. Increasing the amount of reclaimed asphalt binder in pavement mixes potentially impacts the quality and longevity of the asphalt pavement, so increasing the allowed reclaimed asphalt binder in mixes needs to be done with consideration as RAP contents greater than 20 to 30 percent is an emerging technology without much research conducted on long-term impacts to the pavement quality. Nationally, multiple organizations are experimenting with increasing the reclaimed asphalt binder content, and Eugene provided pavement samples for research to the Asphalt Pavement Association of Oregon in 2013. In Eugene, typical RAP materials result in a one-to-one replacement of the virgin asphalt cement needed for a typical Level 2,'/2" dense graded asphalt pavement used on residential and collector streets in Eugene. Since the asphalt cement generally makes up about a quarter of the cost of asphalt pavement, reducing the amount of virgin asphalt cement used has the potential to decrease materials costs as well as conserving virgin resources. Based on positive test results on pilot projects constructed in 2013 to increase RAP usage, Eugene continued to select projects to increase the reclaimed binder in asphalt pavements. In 2016, the City specified 40 percent binder replacement through the use of reclaimed asphalt materials on Centennial Loop as well as 35 percent binder replacement on several other Bond funded and Local Gas Tax funded roadways. The specification allows flexibility for the contractors to meet the 35 and 40 percent binder replacement value using RAP or a combination of RAP and reclaimed asphalt shingles (RAS) depending on the availability of materials and capabilities of the plant. By its nature, reclaimed asphalt binders are stiffer and pavements that contain higher contents of reclaimed asphalt binders are more susceptible to cracking. To compensate for this potential, the grade of virgin asphalt binder typically used for Eugene paving with higher than 30 percent binder replacement was replaced with a "softer" binder that should better resist cracking. In the use of increased reclaimed binder content, Eugene is on the forefront of this technology and while we are being leaders, we are also proceeding with caution and choosing projects on a case-by-case basis. Typically, we are choosing streets with lower traffic volumes in order to minimize the chances of unintended consequences. Nearly 12,000 tons of RAP was used on 2016 capital paving projects, reducing the need for nearly 690 tons of asphalt cement and 11,000 tons of aggregate to be mined, refined, processed and subsequently shipped to the pavement producers. Using warm mix asphalt with typical reclaimed asphalt pavement content resulted in an estimated reduction of 911 MT COze compared to using hot -mix asphalt pavement with no reclaimed pavement on 2016 capital paving projects. Funding Status and Forecast In 2012, project costs were estimated for each street for the purpose of selecting streets to be included in the bond measure. These cost estimates were based on the overall surface condition of each street as described in the City's Pavement Management System. A unit cost was assigned to each street based on whether the street rehabilitation treatment was assumed to be a reconstruct or an overlay. Approximately 18 months prior to construction, more detailed pavement testing is conducted to determine specific treatments to each street based on the existing pavement structure, subgrade soil conditions and traffic loading. Actual rehabilitation treatments may be different than the original assumptions, requiring more, less or a combination of rehabilitation techniques. For the streets scheduled for 2016 construction, the 2012 estimated cost with inflation was $7,564,000. As of January 1, 2016, although not all project contracts have been closed out, the projected actual cost for the 2016 bond projects is $5,481,000; a net difference of $2,083,000 below the costs projected in 2012. Several of the 2016 projects that were originally scoped as reconstruct projects were completed with alternative rehab techniques that reduced overall project costs. We continue to see a steady increase in construction costs and we expect that trend to continue over the remaining two years of the Bond. Details on an annual project -by -project basis are provided in the following pages and summarized in Appendix A. As construction is completed each year, Appendix A will be updated and included in future reports to track the funding status of the overall bond funds. The 2012 bond measure also allocated an average of $516,000 for pedestrian and bicycle improvements each year. In 2016, the project expenditures on all pedestrian and bicycle improvements funded by the bond are estimated at $810,000, which is $293,000 over the annual average allocation. Due to expenditures to date, $547,000 is available for the final two years to maintain the annual average allocation. 2016 Bond Construction Projects The following pages are reports on individual projects. The total costs for each project listed are estimated as not all of the 2016 construction -related costs have been finalized as of January 1, 2017. Completed Paving on Fairfield Ave at Fairfield Elementary School 20 16 ,,ioil: fo fJ l i, S iage 8 5th Avenue, 6th Avenue, 7th Avenue, and Commercial Street Project Description: This project consisted of rehabilitation of four streets in the West Eugene Community Organization neighborhood in Council Ward 8: • 5th Avenue from Bertelsen Road to Commercial Street • 6th Avenue from Bertelsen Road to Commercial Street 7th Avenue from Bertelsen Road to Oscar Street • Commercial street from 5th Avenue to 7th Avenue Treatment Methodology: • 5th Avenue was reconstructed by utilizing a combination of in-place cement treated base (ICTB) method in the travel lanes and an inlay treatment in the parking lanes. The entire road width received a 2inch thick overlay. • 6th Avenue and 7th Avenue were reconstructed by utilizing a combination of in-place cement treated base (ICTB) method on portions of each roadway and an inlay treatment was used on the remainder of the two roadways. • Commercial Street was rehabilitated using an inlay treatment and repaving with 5 inches of asphalt pavement. Spots of failed pavement were removed for their full depth and reconstructed using 16 inches of aggregate base prior to the rehabilitation treatments. The roadways were anticipated to require full depth reconstruction, but after testing of the existing roadway and underlying soils, the roadways were able to be rehabilitated at less expense. Costs: Total project costs, from all funding sources, are estimated at $998,000. Preliminary Estimate based on Pavement Management System (PMS) Surface Evaluation = $1,923,000 Total Projected/Actual Paving Bond Funds Used = $992,000 Difference = $931,000 Additional Sources of Funding: Stormwater and wastewater utility funds. Project Photos Completed Paving on 5th Avenue Completed Paving on 7th Avenue Fairfield Avenue and Jacobs Drive Project Description: This project consisted of rehabilitation of two streets in the Active Bethel Citizens neighborhood in Council Ward 7: • Fairfield Avenue from Royal Avenue to Highway 99 • Jacobs Drive from Fairfield Avenue to Highway 99 Treatment Methodology: • Fairfield Avenue was reconstructed using the ICTB process and the street was repaved using 8 inches of asphalt. • Jacobs Drive was reconstructed utilizing the ICTB process and the street was repaved using 8 inches of asphalt. Costs: Total project costs, from all funding sources, are estimated at $1,660,000. Preliminary Estimate based on Pavement Management System (PMS) Surface Evaluation = $1,541,000 Total Projected/Actual Paving Bond Funds Used = $1,430,000 Difference = $111,000 Bicycle and pedestrian bond funds were used to complete sidewalk infill between Royal Ave and Richard Avenue. The total amount of bond funds used for bicycle and pedestrian improvements on this project was approximately $50,000. Additional Sources of Funding: Stormwater utility funds, wastewater utility funds, stormwater SDC funds. Using stormwater funds, planted rainwater treatment facilities were constructed to treat some of the rainwater draining from the street prior to it entering the underground pipe system. Project Photos: Completed Paving Fairfield Avenue Completed Paving Jacobs Drive 8th Avenue, Lincoln Street, and Washington Street Project Description: This project consisted of rehabilitation of two streets in the Downtown Neighborhood Association neighborhood in Council Ward 1. A third street funded by local gas - tax was also included in the contract. • 8th Avenue from Lincoln Street to Monroe Street, funded by local gas -tax • Lincoln Street from 13th Avenue to 5th Avenue • Washington Street from 13th Avenue to 8th Avenue Treatment Methodology: • Lincoln Street was rehabilitated by removing the existing pavement and repaving over the existing subgrade with 2 to 3.5 inches of asphalt. The intersections were reconstructed at 8th Avenue, Broadway, and 12th Avenue. • Washington Street was rehabilitated by utilizing select panel replacement between 8th Avenue and 11 th Avenue. The travel lanes between 11 th Avenue and 13th Avenue were reconstructed using 10 inches of concrete on top of a 12 inch layer of aggregate. Costs: Total project costs, from all funding sources, are estimated at $2,198,000. Preliminary Estimate based on Pavement Management System (PMS) Surface Evaluation = $1,143,000 Total Projected/Actual Bond Funds Used = $1,210,000 Difference = ($67,000) Bicycle and pedestrian bond funds were used to add a marked buffer zone between the parking lane and the bicycle lanes on Lincoln Street between 5th Avenue and 11th Avenue. The total amount of bond funds used for bicycle and pedestrian improvements on this project were approximately $12,000. Additional Sources of Funding: Local gas -tax for non -bond street paving, stormwater and wastewater utility funds. Project Photo: Completed Paving Lincoln Avenue 27th Ave, Capital Dr, Potter St, Spring Blvd, and Van Ness St Project Description: This project consisted of rehabilitation of five streets in the Fairmount Neighbors and Amazon Neighbors Association neighborhoods in Council Ward 3: • 27th Avenue from Capital Drive to Chula Vista Drive • Capital Drive from Cresta De Ruta Street to Spring Boulevard • Potter Street from 29th Avenue to 24th Avenue • Spring Boulevard from Capital Drive to Fairmount Boulevard • Van Ness Street from 27th Avenue to 23,d Avenue Treatment Methodology: • 27th Avenue was rehabilitated using a 2 inch deep inlay treatment. • Capital Drive was rehabilitated using an inlay treatment to depths of 2 inches or 4 inches. Some sections of existing pavement were removed to a depth of 4 inches or to the underlying Portland Cement Concrete (PCC), and the street was repaved with 4 inches of asphalt for some sections. In other sections, existing pavement was removed to a depth of 2 inches and repaved with 2 inches of asphalt. • Potter Street was rehabilitated using an inlay treatment. Existing pavement was removed to a depth of 0 to 2 inches, and the street was repaved with 2 inches of asphalt. • Spring Boulevard was also rehabilitated using an inlay treatment to a depth of 4 inches and repaved. • Van Ness Street was rehabilitated with a 2 inch thick overlay. Costs: Total project costs, from all funding sources, are estimated at $1,113,000. Preliminary Estimate based on Pavement Management System (PMS) Surface Evaluation = $1,666,000 Total Projected/Actual Paving Bond Funds Used = $1.068,000 Difference = $598,000 During design, it was found that the existing roadway could be rehabilitated and still meet City design standards for less cost than the originally anticipated reconstruction treatment. Additional Sources of Funding: Stormwater and wastewater utility funds. Project Photos: Completed Paving Capital Drive Completed Paving Van Ness Street Centennial Loop Project Description: This project consisted of rehabilitation of this street in the Harlow Neighbors neighborhood in Council Ward 4: • Centennial Loop from MLK Blvd (east) to MLK Blvd/Club Rd Treatment Methodology: Centennial Loop was rehabilitated by removing the existing pavement and 1 to 3 inches of aggregate base as needed. The street was repaved with 7 inches of asphalt. Costs: Total project costs, from all funding sources, are estimated at $351,900. Preliminary Estimate based on Pavement Management System (PMS) Surface Evaluation = $678,000 Total Projected/Actual Paving Bond Funds Used = $347,000 Difference = $331,000 The roadway was anticipated to require full depth reconstruction, but after testing of the existing roadway and underlying soils, the roadway was able to be rehabilitated at less expense. Additional Sources of Funding: Stormwater utility funds Project Photos: Completed Paving Centennial Loop Willamette Street Project Description: This project consisted of rehabilitation of this street in the Downtown Neighborhood Association neighborhood in Council Ward 1: • Willamette Street from 13th Avenue to 10th Avenue Treatment Methodology: • Willamette Street was reconstructed by removing the existing pavement, building an 18 inch aggregate working platform wrapped in subgrade geotextile fabric, and repaving with 11 inches of asphalt. Costs: Total project costs, from all funding sources, are estimated at $580,000. Preliminary Estimate based on Pavement Management System (PMS) Surface Evaluation = $613,000 Total Projected/Actual Bond Funds Used = $434,000 Difference = $179,000 The total amount of bond funds used for bicycle and pedestrian improvements on this project were approximately $71,000. Additional Sources of Funding: Stormwater utility funds, LTD funds and private funds from the Capstone development. Project Photo: Completed Paving Willamette Street 2016 Pedestrian and Bicycle Improvement Projects Project Description: In addition to the pedestrian and bicycle improvements incorporated into the paving projects described above, pedestrian and bicycle improvements were constructed at four locations for $682,500: • Install sidewalk ramps, median and rectangular rapid flashing beacon on River Rd. • Install sidewalk ramps, median and rectangular rapid flashing beacon on Division Ave. • Install sidewalk ramps and sidewalk on Goodpasture Island Rd. • Install school zone signage and striping on 30th Ave and University St. See the Memo in Appendix C for additional projects that included bond funds for pedestrian and bicycling improvements. Pedestrian and Bicycle Improvements Funded in 2016: The 2012 bond measure allocated a total of $2,580,000 for pedestrian and bicycle improvements. The average total amount per year is $516,000 over the five year bond. Over the last three years, this project and expenditures on all pedestrian and bicycle improvements funded by the bond have totaled $2,033,200. The remaining available funds for pedestrian and bicycle improvements are $546,800 for 2017 - 2018. Project Photos: Goodpasture Island Rd Sidewalk Infill River Road RRFB 20 16 ,:ioil fofJCr S �� g' ' .15 APPENDIX A 2014 Report from Engineering to the Citizens Street Repair Review Panel 5 -Year Street Bond Proiect List - Costs and Forecast Project 1st Avenue (C) Washington St Van Buren St 7 Overlay Programmed projected/ $ (95,000) Map # Street name From To Ward(s) Proposed Treatment Cost (2012) Actual Cost Difference 863,000 8 13th Avenue C/A Washington St Garfield St 1 plus inflation $ 2,392,000 $ 2,109,000 GnnSrri1rr1nn rear Yma 1 1st Avenue (C) Washington St Van Buren St 7 Overlay $ 544,000 $ 2,154,000 $ (95,000) 55 Madison Street L 1st Ave 8th Ave 1,7 Reconstruction $ 969,000 58 Monroe Street (L) 1st Ave Blair Blvd 1,7 PCC panel replacement $ 546,000 $ 863,000 8 13th Avenue C/A Washington St Garfield St 1 Reconstruction/Overlay $ 2,392,000 $ 2,109,000 $ 283,000 9 13th Avenue C Bertelsen Rd Commerce St 8 Reconstruction/Overlay $ 169,000 $ 410,000 $ 78,000 44 Interior Street L north end south end 8 Reconstruction/Overlay $ 319,000 21 43rd Avenue (C) North Shasta Lp Dillard Rd 2 Pavement Removal and Re lacement $ 165,000 8 Overlay 40 Firland Blvd C S rin Blvd A ate St 2 Reconstruction $ 97,000 $ 1,319,000 $ (618,000) 59 North Shasta Loo C Firland Blvd North Shasta Lp 2 Reconstruction/Overlay $ 439,000 25 Broadway (C) Mill St Pearl St 1,3 Overlay $ 184,000 Willamette St 100' East of Densmore 33 LReplacement Coburg Road (A) south end of Ferry Street north end of viaduct Bride 3,7 Pavement Removal and $ 188,000 $ 854,000 $ (482,000) 43 Good asture Loo C Good asture Island Road 2 5 Overlay $ 1,103,000 $ 925 000 $ 178 000 t:Onstruction rear ZU14 iotais= t,995,uuu $ t,tti,uuu $ (b0b,UUU) rnnctn irtinn Yaar 9015 10 15th Avenue (L) Fairmount Blvd Agate St 3 Reconstruct $ 1,020,000 $ 1,908,000 $ $ 931,000 11 17th Avenue (L) Fairmount Blvd Agate St 3 Reconstruct $ 653,000 $ 863,000 (235,000) 12 19th Avenue L Fillmore St Chambers St 1 Pavement Rem/Overlay $ 85,000 Overlay $ 117,000 13 22nd Avenue L Friendly St Polk St 1 Pavement Rem/Overlay $ 181,000 $ 701,000 $ 162,000 39 Fillmore Street L 19th Ave 24th Ave 1 Pavement Rem/Overlay $ 597,000 14 25th Avenue C Hawkins Ln Brittany St 8 Overlay $ 231,000 $ 958,000 $ (23,000) 32 City View Street L 28th Ave 29th Ave 8 Reconstruct $ 278,000 67 Timberline Drive (C) Warren St Wintercreek Dr 8 Reconstruction/Overlay $ 426,000 Fairfield Ave 6,7 Reconstruct 19 39th Avenue (C) Willamette St 100' East of Densmore 2 Overlay $ 215,000 $ 836,000 $ 63,000 20 40th Avenue C Hil and St Donald St 2 Overlay $ 169,000 24 Brae Burn Drive C 39th Ave Willamette St 2 Overlay $ 515,006- 1 Reconstruct $ 22 Avalon Street L Echo Hollow Rd Juhl St 6 Reconstruct $ 298,000 1 Reconstruct $ 30 Cascade Drive L Avalon St Juhl St 6 Reconstruct $ 170,000 627,000 Pioneer Pike 199,000 37 Elizabeth Street L Knoop Ave Ro al Ave 6 Overlay $ 120,000 48 Juhl Street (L) north side of address 1424 south end 6 Reconstruct $ 160,000 $ $ Overlay 49 Knoop Avenue L Echo Hollow Rd Elizabeth St 6 Overlay $ 78,000 4 Overlay $ 56 Mahlon Avenue L Garden Way Honeysuckle Ln 4 Pavement Rem/Overlay $ 232,000 $ 75,000 $ 157,000 construction Year 2015 Totals = $ 5,42s,000 $ 5,905,000 $ 323,000 Cnnctnjrtinn Year 9018 4 5th Avenue (L) Bertelsen Rd west end 8 Reconstruct $ 664,000 $ 992,000 $ 931,000 5 6th Avenue L Bertelsen Rd Commercial St 8 Overlay $ 166,000 6 7th Avenue L Bertelsen Rd Oscar St 8 Reconstruct $ 863,000 30th Avenue A Spring Blvd overpass 34 Commercial Street L 5th Ave south end 8 Overlay $ 230,000 15 27th Avenue L Columbia St south end 3 Overlay $ 117,000 $ 1,068,000 $ 598,000 28 Capital Drive (L) Spring Blvd 50' north of Crest De 3 Reconstruct $ 418,000 Ruta 62, Potter Street L 24th Ave 29th Ave 3 Reconstruct $ 847,000 66 Spring Boulevard L Fairmount Blvd Capital Dr 3 Overlay $ 150,000 74 Van Ness Street L 23rd Ave 27th Ave 3 Overlay $ 134,000 31 Centennial Loo L MLK Jr Blvd Harlow Rd 4 Reconstruct $ 678,000 $ 347,000 $ 331,000 38 Fairfield Avenue C Hwy 99 Ro al Ave 7 Reconstruct $ 701,000 1,430,000 111,000 46 Jacobs Drive L Hwy99 Fairfield Ave 6,7 Reconstruct $ 840,000 $ $ 53 Lincoln Street L 5th Ave 13th Ave 7 Overlay $ 392,000 1,210,000 18th Ave 71 Washin ton Street A 8th Ave 13th Ave 1 Reconstruct $ 751,000 $ $ (67,000) 75 lWillamette Street L 10th Ave 13th Ave 1 Reconstruct $ 613,000 $ 434,000 $ 179,000 construction Year 2016 iotais= $ /,564,000 6 0,4G7,VVV 6 Z,VGJ'000 rnncrr..rrinn Va- 9017 2 1st Avenue (L) west end Blair Blvd 7 Reconstruct $ 548,000 $ 3 2nd Avenue (C) Garfield St Blair Blvd 7 Reconstruct $ 1,255,000 $ 16 30th Avenue A Spring Blvd overpass Agate St 2,3 Reconstruct $ 2,871,000 $ 23 Best Lane L Willakenzie Rd Kentwood Dr 4 Overlay $ 157,000 $ 27 Calvin Street L Western Dr Harlow Rd 4 Reconstruct $ 273,000 $ 36 East Amazon Drive (A) Hilyard St Dillard Rd 2 Reconstruct $ 1,322,000 $ 42 Garfield Street C Roosevelt Blvd 6th Ave 7 Reconstruct $ 1,891,000 $ 45 Ione Avenue L Best Ln Adkins St 4 Overlay $ 77,000 $ 47 Jefferson Street C 8th Ave 18th Ave 1 Reconstruct $ 1,237,000 $ 52 Leigh Street L Western Dr north end 4 Reconstruct $ 184,000 $ 54 Lydick Way L Tomahawk Ln Harlow Rd 4 Overlay $ 87,000 $ 60 Pioneer Court L Pioneer Pike north end 4 Reconstruct $ 112,000 $ 64 Satre Street C Bailey Ln Western Dr 4 Overlay $ 714,000 $ 68 Tomahawk Lane L Harlow Rd 580' north of Harlow 4 Overlay $ 92,000 $ 11 73 lWestern Drive L Calvin St 1west end 1 4 1 Reconstruct $ 454,000 $ t:Onstruction rear ZU1 t iotais = $ 11,Z14,UUU J - J Construction Year 2018 11 7 17th Place (C) I Hwy 99 (7th Ave) 113ailey Hill Rd 1 1, 7, 8 1 Reconstruct $ 3,417,000 $ APPENDIX A 2014 Report from Engineering to the Citizens Street Repair Review Panel 5 -Year Street Bond Proiect List - Costs and Forecast Project Map # Street name From To Ward(s) Proposed Treatment Programmed Cost (2012) plus inflation projected/ Actual Cost Difference 17/18 30th Avenue L Willamette Street Ferry Street 2 Reconstruct $ 437,000 $ 26 Buff Way L Woodside Dr Forrester Wy 4 Reconstruct $ 179,000 $ 29 Carmel Avenue L MindaDr 400'south 5 Reconstruct $ 132,000 $ 35 Corydon Street L Forrester Wy Tandy Turn 4 Reconstruct $ 41,000 $ 41 Forrester Way (L) Coburg Rd west side of driveway 1033 4 Reconstruct $ 248,000 $ 50 Larkspur Avenue L Norkenzie Rd 604'west 5 Reconstruct $ 211,000 $ 51 Larkspur Loo L Norkenzie Rd 5 Reconstruct $ 171,000 $ 57 Mill Street L 30th Avenue 2 Reconstruct $ 49,000 $ 61 Piper Lane L Chasa St Fir Acres Dr 5 Reconstruct $ 196,000 $ 63 Roland Way L Oakway Rd Cal Young Rd 5 Reconstruct $ 216,000 $ 65 Sharon Way (L) Coburg Rd east side of driveway 1023 4 Reconstruct $ 376,000 $ 69 Tulip Street L Crescent Ave Holly Ave 5 Reconstruct $ 118,000 $ 72 West Amazon Drive (A) Hilyard St Fox Hollow Rd 2 Reconstruct $ 1,463,000 $ 74 Willamette Street A 24th Ave 129th Ave 1,2 1 Reconstruct $ 1,232,000 $ 76 Woodside Drive L Cal Young Rd ISharon Wy 4 1 Reconstruct $ 423,000 $ tx/ street uiassmcation Key: tL/ = Locar, (u) = construction Year zuls iotais = y s,uuu,uuu y y Collector; (A) = Arterial Total Programmed Costs = $ 40,290,000 $ 18,357,000 $ 21,933,000 Padactrian and Rir_vr_la Imnrnvamantc Prniar_t I i --,t GnnSrrllrrinn rear Yma 2014 Pedestrian & Bicycle Repairs $ Average Acorn Park Sidewalks $ 128,000 1st, Madison, Monroe Annual Projected/ 13th Avenue (Washington to Garfield) Projects 25,000 Goodpasture Island Loop Pedestrian Signals $ Difference Roosevelt Blvd Pedestrian Signals and Sidewalk Infill $ Allocation Actual Cost Construction Year 2014 Pedestrian & Bicycle Repairs Total = $ 742,000 1 $ 226,000 Tu man Brid e and Sidewalk Improvements $516,000 12,500 GnnSrrllrrinn rear Yma 2014 Pedestrian & Bicycle Repairs $ 410,000 Acorn Park Sidewalks $ 128,000 1st, Madison, Monroe $ 92,000 13th Avenue (Washington to Garfield) $ 25,000 Goodpasture Island Loop Pedestrian Signals $ 29,000 Roosevelt Blvd Pedestrian Signals and Sidewalk Infill $ 58,000 South Willamette Street Improvements$ Construction Year 2014 Pedestrian & Bicycle Repairs Total = $ 742,000 1 $ 226,000 rnnctn irtinn Vear 9015 2015 Pedestrian & Bicycle Improvement Project $ 349,000 15th and 17th Avenues Markings $ 38,000 Fillmore and Friendly Streets Markings $ 10,000 Donald Street Crossing $ 19,000 Garden Way and Willakenzie Markings $ 20,000 Valley River Way Pedestrian Signal Upgrades $ 20,000 South Willamette Street Improvements$ 12,700 Tu man Brid e and Sidewalk Improvements $ 12,500 Construction Year 2015 Pedestrian & Bicycle Repairs Total = $ 481,200 $ 34 800 Cnnstrurtinn Year 2016 2016 Pedestrian & Bicycle Improvement Project $ 683,000 Fairfield Avenue Sidewalk Infill $ 44,000 Willamette Street Markings & Sidewalk Improvements $ 71,000 Lincoln Avenue Bike Buffer $ 12,000 Construction Year 2016 Pedestrian & Bicycle Repairs Total = $ 810,000 $ 294,000 Construction Years 2016 - 2018 $ 546,800 Total Pedestrian and Bicycle Improvement Project Costs = $ 2,580,000 $ 2,033,200 $ 546,800 Summary of Bond Costs Total Street Projects in 2012 Dollars with inflation = $ 40,290,000 Total Pedestrian & Bicyclist Improvements = $ 2,580,000 Bond Issuance Costs= $ 130,000 Total Bond Costs= $ 43,000,000 a � 4 a an Go Bond Projects N City Streets City Limits Eugene UGB o 025 05 ,M,s Produced by City of Eugene PW Eng Info Team, June 2012 (Ref# 1205-1676) n m 9 a x P. II Ik v 9 0 �, Canaan �^�� ins en ��eee,��.— Hh P403 a� ° coons, rra o h N 1 48 ���mM 48 a ca v7 s ani 51 a _ a P a p a > ana nae ti a,na,.a a 63 26 rr^ 84 ea is 41 x 49 fl m o I 37 38 Q o 0 3 p � 35 52 z eima �.,- R%nao. 80 84 88 27 'rea a oaw„a� war g _, agar smn a 3 0 a e'� y z e w'"Oee red 31 �� i-mn 50 o 0 m 42 "r z s ... o c r , N o E man�c a an0m n m m 58 y na a�mcm„pr ec e uii wcnn,.e n 55 �4" 33 r h cam sn.n 2 r< 5 s m 7 ann,.a � w wcn ` w'A.a �� O 6 34 h s 53 m h w��nnaa s e o a e a r nwa w m m > w a 75 r 10 �` vr,an,,0a s 47L- - w,cinma g e,e�na0a �� m 87 ^mii wra�n wrc�na,.a 15 74 J, 7SIIsnna57 P >w eaonA.a 72 "Y w dinr wrwb. 7 40". o aiamn�an 24 c20n 359 8 Legend Go Bond Projects N City Streets City Limits Eugene UGB o 025 05 ,M,s Produced by City of Eugene PW Eng Info Team, June 2012 (Ref# 1205-1676) See accompanying index for specific project information y� J P a w,. �XHo6 S, a yf a Project List for 2012 Bond Measure to Fix Streets Map # Street Name Limits 1 01ST AVE WASHINGTON ST - VAN BUREN ST 2 01ST AVE BLAIR BLVD - WEST END 3 02ND AVE BLAIR BLVD - GARFIELD ST 4 05TH AVE BERTELSEN RD - WEST END 5 06TH AVE BERTELSEN RD - COMMERCIAL ST 6 07TH AVE BERTELSEN RD - OSCAR ST 7 07TH PL 7TH AVE/HWY 99 - BAILEY HILL RD 8 13TH AVE WASHINGTON ST - GARFIELD ST 9 13TH AVE BERTELSEN RD - COMMERCE ST 10 15TH AVE FAIRMOUNT BLVD - AGATE ST 11 17TH AVE FAIRMOUNT BLVD - AGATE ST 12 19TH AVE FILLMORE ST - CHAMBERS ST 13 22ND AVE FRIENDLY ST - POLK ST 14 25TH AVE HAWKINS LN - BRITTANY ST 15 27TH AVE COLUMBIA ST -SPRING BLVD 16 30TH AVE SPRING OVERPASS - AGATE ST 17 30TH AVE MILL ST (WEST) - FERRY ST (EAST) 18 30TH AVE MILL ST - WILLAMETTE ST 19 39TH AVE WILLAMETTE ST - 100' EAST OF DENSMORE RD 20 40TH AVE HILYARD ST - DONALD ST 21 43RD AVE N SHASTA - DILLARD RD 22 AVALON ST ECHO HOLLOW RD - JUHL ST 23 BEST LN WILLAKENZIE RD - KENTWOOD DR 24 BRAE BURN DR 39TH AVE - WILLAMETTE ST 25 BROADWAY MILL ST - PEARL ST 26 BUFF WAY WOODSIDE DR - FORRESTER WAY 27 CALVIN ST WESTERN DR - HARLOW RD 28 CAPITAL DR SPRING BLVD - 50' N OF CRESTA DE RUTA ST 29 CARMEL AVE MINDA DR - 400' SOUTH OF MINDA DR 30 CASCADE DR AVALON ST -JUHL ST 31 CENTENNIAL LP MLK, JR BLVD (EAST) - MLK, JR BLVD/CLUB RD 32 CITY VIEW ST 28TH AVE - 29TH AVE 33 COBURG RD SS FERRY ST BRIDGE - 50'S OF EWEB ON/OFF RAMP 34 COMMERCIAL ST 5TH AVE - SOUTH END 35 CORYDON ST FORRESTER WAY -TANDYTURN 36 EAST AMAZON DR HILYARD ST - DILLARD RD 37 ELIZABETH ST KNOOP AVE - ROYAL AVE 38 FAIRFIELD AVE WS HWY 99 - ROYAL AVE 39 FILLMORE ST 19TH AVE - 24TH AVE 40 FIRLAND BLVD SPRING BLVD - AGATE ST 41 FORRESTER WAY COBURG RD - WS DRWY 1033 42 GARFIELD ST ROOSEVELT - 6TH AVE 43 GOODPASTURE LOOP GOODPASTURE IS RD (EAST INTERSECTION) - GOODPASTURE IS RD (WEST INTERSECTION) 44 INTERIOR ST NORTH END OF CUL DE SAC - SOUTH END OF IMPROVED SECTION Map # Street Name Limits 45 IONE AVE BEST LN - ADKINS ST 46 JACOBS DR HWY 99N - FAIRFI ELD AVE 47 JEFFERSON ST 8TH AVE - 18TH AVE 48 JUHL ST NS ADDR 1424 - SOUTH END 49 KNOOP AVE ECHO HOLLOW RD - ELIZABETH ST 50 LARKSPUR AVE NORKENZIE RD - 640 FEET WEST OF NORKENZIE RD 51 LARKSPUR LOOP NORKENZIE RD (N) - NORKENZIE RD (S) 52 LEIGH ST NORTH END -WESTERN DR 53 LINCOLN ST 5TH AVE - 13TH AVE 54 LYDICK WAY TOMAHAWK LN - HARLOW RD 55 MADISON ST IST AVE - 8TH AVE 56 MAHLON AVE GARDEN WAY - HONEYSUCKLE LN 57 MILL ST 30TH AVE (NORTH) - 30TH AVE (SOUTH) 58 MONROE ST IST AVE - BLAIR BLVD 59 NORTH SHASTA LOOP FIRLAND - 43RD AVE 60 PIONEER CT PIONEER PIKE - NORTH END 61 PIPER LN CHASA ST - FIR ACRES DR (INCL CUL-DE-SAC) 62 POTTER ST 24TH AVE - 29TH AVE 63 ROLAND WAY OAKWAY RD - CAL YOUNG RD 64 SATRE ST BAILEY LN - WESTERN DR 65 SHARON WAY COBURG RD - ES DRWY 1023 66 SPRING BLVD FAIRMOUNT BLVD - CAPITAL DR 67 TIMBERLINE DR WARREN ST - WINTERCREEK DR 68 TOMAHAWK LN HARLOW RD - 580' NORTH OF HARLOW RD 69 TULIP ST CRESCENT AVE - HOLLY AVE 70 VAN NESS ST 23RD AVE - 27TH AVE 71 WASHINGTON ST 8TH AVE - 13TH AVE 72 WEST AMAZON DR ES HILYARD - SS FOX HOLLOW 73 WESTERN DR CALVIN ST - WEST END/MONROE MIDDLE SCHOOL 74 WILLAMETTE ST 24TH AVE - 29TH AVE 75 WILLAMETTE ST 10TH AVE - 13TH AVE 76 WOODSIDE DR CAL YOUNG RD - SHARON WAY Vm� Appendix C Public Works Engineering December 2016 Street Repair Review Panel, This memo summarizes the process for determining street characteristics for people who walk and bike and how the Pavement Bond Measure (PBM) is used to enhance the environment for active transportation modes. In addition, project summaries for 2016 and a look ahead to 2017 have also been provided. Background The 2012 Pavement Bond Measure includes the following language, "...Council determined that an annual average of $516,000 should be allocated over a period of five years to support bicycle and pedestrian projects guided by the Pedestrian and Bicycle Master Plan, City staff, and the Bicycle and Pedestrian Advisory Committee." Transportation Planning staff works with the Active Transportation Committee (formerly BPAC) to develop a list of bicycle and pedestrian projects for review. The projects include additions to pavement projects and stand-alone improvements for people who walk and bike. Where do the Walking and Biking Projects Come From? In 2012, City Council accepted the Pedestrian and Bicycle Master Plan as a resource for network improvements related to walking and bicycling. In 2017, the PBMP will be assimilated into the city's Transportation System Plan (TSP). The TSP, currently in review, is the city's transportation policy document and long-term vision for transportation resources. Policies, project tables, and maps for improving the walking and bicycling environment will be included in TSP and adopted by City Council. For pavement preservation projects city staff consult the TSP to determine what, if any, changes should be explored during project planning. Pavement projects present an opportunity to implement some improvements, such as bike lane striping, because striping will be entirely replaced as part of the project. There are also projects developed based on community input, coordination with 4j and Bethel Safe Routes to School programs, and through site investigations by city staff. What Bike/Ped Projects Were Built in 2016 Using the PBM? Some of the walking and bicycling projects occur on streets where there is a pavement project while others do not. Projects developed in 2016 are listed below. Pictures for some projects are located at the end of this memo. Projects Occurring with Pavement Projects - Fairfield Avenue (HWY 99 to Royal): add sidewalk to the east side of Fairfield Avenue from Royal to Richard. This was per agreement with Bethel School District as part of their school bond measure and existing Safe Routes to School program. - Lincoln Street (5th Avenue to 13th Avenue): the existing bike lane was buffered from 111h Avenue to 5th Avenue. There was also an advanced stop line added at 7th Avenue to help prevent "right hook" collisions of people bicycling on Lincoln Street. - Willamette Street (101h Avenue to 13th Avenue): installed "super sharrows" (shared lane markings with additional striping to identify the path of bicycle travel); coordinated with Lane Transit District to relocate the transit shelter south of 12th Alley to be curbside. This included widening the sidewalk and relocating the shelter and bench. The previous position blocked some of the usable portion of the sidewalk and was not well located for bus pickup and drop off. The pavement in front of the bus stop was also replaced in concrete and was paid for by LTD. (See PIC #1) GLy of Eugene « 99 If.'=., Broadway, Ste.. 4.00 Eta(,#ane, OR 97401 * 541-682' '291 , 54 1682..5032 Fax wwrvwveGigeiH aha-.gov Discretionary Projects - Goodpasture Island Road Sidewalk Infill: after the bridge over Delta HWY was widened, there remained a gap in the sidewalk network from the east side of the bridge to Happy Lane. Both sides of Goodpasture were evaluated and it was determined that sidewalk could be added to the south side to fill the sidewalk gap. The north side was too costly since retaining walls would have been necessary to deal with the excessive slopes. (See PIC #2) School Speed Zone on East 301h Avenue: many students who attend Camas Ridge Elementary School on the north side of East 301h Avenue live on the south side of 30th. This requires students to cross this busy arterial street. There are also heavily used bus stops on both sides of 301h Avenue that draw pedestrian traffic across the street. A Pedestrian Hybrid Beacon was added in 2014 to create gaps in traffic to allow people adequate time to walk across the street. Still, the speed of traffic on East 301h Avenue is very high, so a school speed zone (20mph When Flashing) was added to slow traffic during school arrival and dismissal. The project included new school zone speed limit signs and flashers. (See PIC #3) Fir Lane RRFB (River Road): crossing River Road can be difficult because it has 4+ travel lanes and traffic moves at 35mph. One preferred crossing location that was identified by the River Road Community Organization was Fir Lane — which provides direct access to Maury Jacobs Park and the West Bank Path. There are also LTD bus stops near this location. A rectangular rapid flashing beacon (RRFB), pedestrian island, and crosswalk were added across River Road to help people walk across the street. (See PIC #4) Lone Oak RRFB (Division Avenue): the Division Avenue pavement project in 2015 included creating a better walking and bicycling connection from the West Bank Path to River Road along Division Avenue. One improvement that funding was not available to complete was a pedestrian crossing of Division Avenue near Lone Oak Avenue. In 2016, a rectangular rapid flashing beacon (RRFB) was installed at Lone Oak to cross Division Avenue. A Note about Spending Totals The annual expenditure was estimated to average approximately $516,000 throughout the life of the bond. Due in part to higher than expected bid prices, the high demand for walking and bicycling projects, and timing, spending was higher than $516,000 in the first years of the bond for walking and bicycling projects. While there were some surprises in the bid estimates received by contractors, city staff knowingly spent more money in the first years of the bond. This is due to upcoming state -funded walking and bicycling projects that are scheduled for 2017-18 and the limited capacity for city staff to design and manage these projects. Projects include: - Jessen Path: construction of a shared use path through Golden Gardens Park from the Beltline Path to Ohio Street. Active Amazon Corridor: installation of a two-way protected bikeway on East Amazon Drive from Dillard to Hilyard. Installation of 3 pedestrian bridges across the Amazon Creek. Extending the Amazon Path from 34th Avenue south to Tugman Park. Northeast Greenways: development of "neighborhood greenways", or streets that are optimized for walking and bicycling, in the neighborhoods of Cal Young, Harlow, and Northeast. This includes wayfinding signage, pavement markings, and enhanced pedestrian crossings of arterial streets. Annual spending for the final two years of the bond measure for walking and bicycling projects will be approximately half of the estimated annual allocation of $516,000. What Projects are you Exploring for 2017? Anticipated 2017 projects include: - Revel Street RRFB (Irvington Drive): install rectangular rapid flashing beacons (RRFB) across Irvington Drive at Spring Creek Elementary School. - Throne Drive RRFB (Royal Avenue): install rectangular rapid flashing beacons (RRFB) across Royal Avenue near Candlelight Park. E 24th Avenue Protected Bike Lane (Cost share with 4j School District): install buffers and flexible delineators to existing bike lanes on E 24th Avenue from Amazon Parkway to Patterson Street. 4j is paying 50% of the total cost. - Street Signs on West Bank Path: add street signs to the accessways off the West Bank Path that lead to city streets. - eBike Lockers (Cost share with ODOT): pay the grant match requirement to install 20 electronic bike lockers in downtown Eugene. - School Zone Flashers on Willamette Street (Village School): install school speed zone flashers on Willamette Street near Village School. - Shared Lane Markings on 3rd Avenue: as part of the paving project, add shared lane markings to 3rd Avenue between Washington Street and the beginning of Shelton McMurphey Blvd. If you have any questions about planning for walking and bicycling projects, or use of PBM funds to deliver these projects, please contact me: reed.c.dunbar@ci.eugene.or.us, (541) 682-5727. Sincerely, Reed Dunbar, AICP Associate Transportation Planner (Bicycle and Pedestrian Planner) PIC #1: Willamette Street PIC #3: East 30th Avenue School Speed Zone Flashers INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREED-UPON PROCEDURES To Jon Ruiz, City Manager City of Eugene Eugene, Oregon Appendix D 'Mwww4lxlatldpiuc: ml We have performed the procedures enumerated below, which were agreed to by the City of Eugene ("City"), solely to assist you in connection with the determination of whether expenditure of the 2012 general obligation bond funds approved for issuance through voter's approval of Ballot Measure 20-197 were expended in accordance with the purposes and limitations outlined in City Council Resolution No. 5063; namely that such expenditures were: a) used only for costs related to street preservation projects, fund bicycle and pedestrian projects and payment of bond issuance costs and not to expand the motor vehicle capacity of the street system; and, b) limited to projects included in Exhibit A to the Resolution unless upon completion of all of the projects listed in Exhibit A the Council adds other street preservation projects to the list in order to utilize unspent bond proceeds. Management is responsible for the accounting records pertaining to the use of the bond proceeds. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. All procedures were performed for expenditures incurred from January 1, 2016 through December 31, 2016. All procedures we performed were limited to documentation and information supplied to us by the City, as follows: • An Excel spreadsheet detailing all payments made, charges allocated and/or invoices received by the City for expenditures related to the use of the bond proceeds • Copies of Resolution No. 5063 and Ballot Measure 20-197 • Copies of bids and contracts issued by the City for any projects to be completed using the bond proceeds • Copies of supporting documentation including, but not limited to, invoices, cancelled checks, payroll records, certifications of payments and bank statements; and • Copies of the City's general ledger detail for the bond fund accounts. The procedures we performed and the associated findings are as follows: (1) Expenditure testing. From January 1, 2016 through December 31, 2016, total expenditures for the projects funded by the 2012 bond proceeds were $6,378,148 per the City's general ledger. We tested $3,850,753 or 60%, of those expenditures. All tested expenditures were supported by appropriate documentation such as vendor invoices, certifications of payment, payroll records, signed contracts, and photographs of the work in progress. All tested expenditures were recorded in the proper account, fund and period and were spent on street projects included in Exhibit A of City Council Resolution No. 5063 or other street preservation projects approved by City Council, as permitted under Resolution 5063. No exceptions were noted. �Uyyy���J)���ii�l���ll/GGGGGGGGGGGGGGGGGGGGGGG RSbI US alliance member firms are separate and independent businesses and legal entities that are responsible for their own acts and omissions, and each are separate and independent from RSM US LLP. RSM US LLP is the U.S. member firm of RSM An Inde rx nd i riy owned merrrlaer I'S International, a global network of independent audit, tax, and consulting firms. Members of RSM US Alliance have access to S;' I11114 U �,�� lllllui�,��ii�mrw��,,, � A RSM International resources through RSM US LLP but are not member firms of RSM International. City of Eugene Street Bonds - agreed-upon procedures Page 2 (2) We reviewed bids and contracts related to two of eight new construction projects during 2016. The bidding and contracting process for the two projects complied with the City's procurement policies and procedures. (3) We recalculated the amount of unspent bond proceeds and compared that amount to the actual amount of bond proceeds remaining. The following is a summary of the 2012 bond proceeds and project expenditures from inception of the Street Bond project to December 31, 2016: Issuance to 1/1/2015 1/1/2016 12/31/2014 12/31/2015 12/31/2016 Total Bond proceeds $ 8,500,000 6,289,700 $ 6,690,000 $ 21,479,700 Project expenditures 8,445,638 6,355,849 6,378,148 21,179,635 As of December 31, 2016, the City had $1,500,000 outstanding on the line of credit facility. From January 1, 2016 through December 31, 2016, the City received $6,690,000 in bond proceeds and was charged interest of $18,818; the City repaid $6,908,818 during the same period. At December 31, 2016, the City had $21,520,300 in authorized borrowing remaining on the bonds ($43,000,000 authorized less $21,479,700 in proceeds received to date). Based on our limited testing, we noted that the City followed the purpose and limitation of the City Council Resolution 5063. We were not engaged to and did not conduct an audit, the objective of which would be the expression of an opinion on the financial records. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. This report is intended solely for the information and use of the City Manager of the City of Eugene, and is not intended to be and should not be used by anyone other than this specified party. Isler CPA JkJ,, COA Eugene, Oregon January 27, 2017 Attachment B 2017 PAVEMENT MANAGEMENT REPORT An Update on Asphalt Pavement Conditions and Programs (2016 Rating & Inventory Data) Prepared by: Public Works Maintenance Surface Technical Team 1820 Roosevelt Blvd. Eugene, OR 97402 ..Pow 0. Cover Photos (top left clockwise): GO BONDS, Trolley Rails in Willamette Street, Fox Hollow after Enhanced Street Repair Program, Durability Cracking in Concrete EXECUTIVE SUMMARY The annual Pavement Management Report is produced to update information and data regarding the City of Eugene's transportation system including improved streets, unimproved streets and off- street shared -use paths. This report provides surface descriptions and associated mileage, reviews current treatment programs and costs, and projects future treatment needs based on several funding scenarios. The transportation system is a significant public asset. This asset is typically described in lane miles and/or centerline miles. Currently, Public Works manages 1356 lane miles (543 centerline miles) of streets, and approximately 45 centerline miles of off-street shared -use paths within the City limits. This report includes a breakdown of the street transportation system in terms of pavement type, level of improvement, and functional classification. Street (and off-street shared -use paths) conditions data are collected by Public Works Maintenance staff through on-site inspections. Pavement distress information is collected and a Pavement Condition Index (PCI) score is generated. Formulas and methodology within MicroPaver helps establish efficient treatment requirements and identify financial implications of various response strategies. The Pavement Management System (PMS) also provides a detailed street inventory and condition trends using street condition data collected since 1987. The City established a local gas tax in 2003 for a Pavement Preservation Program (PPP) due to the fact that street repair funding was not at a level to keep pace with rehabilitation needs. In 2007, it was reported that the anticipated backlog for rehabilitation needs would reach more than $282 million by 2016 (2007 Pavement Management Report). In 2008, a $35.9 million, five-year bond measure was approved by voters and another five-year bond for $43 million was approved by voters in 2012. Between these funding sources more than 126 streets in Eugene are identified to be repaired by 2018. The revenues from the local gas tax and the bond measures have helped reduce the backlog of street repair projects over the last 13 years. However, the City's current backlog is increasing financially due to new construction costs provided by Engineering Division as referenced in the table on page 13. Based on the 2015 ratings and reported in the 2016 Pavement Management Report the calculated backlog of repairs on improved asphalt streets was $79 million; as of the end of 2016 the current backlog has been calculated to be $92 million. In addition to funding from the current street repair bond ending in 2018 and new rising constructions costs, other factors have contributed to the current and future backlogs: Since the beginning of the Pavement Preservation Program 2002, arterial and collector streets were the primary focus for preservation. Theses streets now are showing signs of deterioration beyond crack sealing and standard maintenance practices. According to the Construction Costs Forecast (ODOT, October 2012) costs will continue to increase at a steadier rate rather than with the volatility of recent years. Changes in costs for construction materials and labor will affect long-term backlog estimates. New construction techniques such as in-place recycling (also known as in-place cement treated base) which strengthens existing roadbed materials for reuse and lowers impacts to the environment have been successfully used in place of conventional reconstruction techniques resulting in additional cost savings. EXECUTIVE SUMMARY — (continued) Even though the backlog figure increases money -wise in 2016, the projected needed treatments for Arterials and Collectors beyond 2018 remain relatively steady. A significant impact to the increasing backlog is the declining condition of residential streets. The increase indicates that the local gas tax alone is insufficient to stabilize the backlog long term. It is also important to note that the backlog estimate is limited to improved asphalt streets. It does not take into account the repair needs for concrete streets, unimproved streets, sidewalks, off-street shared -used paths, or other elements of the transportation system. The 2017 report uses three funding scenarios to project treatment needs and costs over a 10 -year period. The analyses for all three scenarios use costs updated by Engineering in 2016 and are adjusted to include a 2% inflation factor. The last two scenarios, preventing the street system from falling into reconstructs and treating those that are at a reconstruct treatment signify the progress made because of bond measure funding for the pavement preservation program. Following is a summary of the analyses: • Based on the projected funding (see table pg. 17), a $200 million backlog is projected in 10 years. Last year the projected backlog was $186 million in 10 years. The current street repair bond measure will end in 2019 decreasing pavement preservation from an average of $11.3 million to $3.3 million unless additional funding is approved. A funding level of $9.2 million annually is needed to prevent arterial and collector streets from falling into the reconstruct range and eliminate the reconstruct backlog for arterial and collector streets in 10 years. A funding level to $14.6 million annually is needed to prevent any street from falling into the reconstruct range and eliminate the total reconstruct backlog in 10 years. Residential streets account for approximately 66% (lane miles) of the system and over half of the current backlog is for the treatment of these streets. SCOPE OF THIS REPORT This report is made up of four primary sections: Street Inventory: The street inventory is discussed including improvement status and functional classification definitions. Pavement Management System (PMS): A brief history and description of the Pavement Management System used by the City, the selection process and conversion to MicroPaver system is discussed. Included in this section are the rating methodology, pavement inspection frequency, pavement conditions described by the Pavement Condition Index (PCI), specific distress definitions and the resulting reports. Pavement Preservation Program (PPP): The Pavement Preservation Program is highlighted in this report, including Maintenance and Engineering Division roles, treatment types and estimated unit costs, project prioritization, sustainable construction, current treatment costs, projected funding, historical and projected funding graphs, unimproved streets, and off-street shared -use paths. Projects: This section includes completed and future project lists and maps, including a list and map of the projects identified in the 2012 bond measure. EUGENE'S STREET INVENTORY The City of Eugene has jurisdictional responsibility for many different types and classifications of transportation facilities. Many factors such as age, development type, traffic loads, use, and future transportation needs affect the maintenance and rehabilitation planning for the system. The segment inventory component of the PMS allows a reporting of both centerline miles (intersection to intersection) and lane miles of each segment of the system. While commonly used in reporting distance, centerline miles do not relate equally across streets of different widths or different number of lanes. For this report, comparisons typically are shown both in centerline and 12 foot -wide lane miles unless otherwise noted. Improvement Status For purposes of establishing budget allocations and rehabilitation priorities, and performing maintenance activities based on established maintenance policies, the City of Eugene divides the street inventory into two distinct categories: Improved streets are those which have been fully designed for structural adequacy, have storm drainage facilities provided which include curbs and gutters, and have either an asphalt concrete (AC) or a Portland cement concrete (PCC) surface. Typically, these streets were either fully improved when the area was developed and paid for by the developer, or were improved through a local improvement district (LID) and paid for in part by the abutting property owners. In some cases a street may have been fully improved while under state or county jurisdiction and then surrendered to the City. Improved streets receive the highest level of ongoing maintenance and are eligible for rehabilitation funding through Eugene's Capital Improvement Program (CIP) and Pavement Preservation Program (PPP). Unimproved streets are those with soil, gravel, or asphalt mat surfaces that have typically evolved to their existing state, have not been structurally designed, and have few if any, drainage facilities and no curbs or gutters. Typically, an unimproved street must be fully improved through a local improvement district, funded in part by the abutting property owners before a higher level of service will be provided (see "City of Eugene Street Maintenance Policy and Procedure Manual" for levels of maintenance service). Unimproved streets receive a low level of ongoing maintenance limited primarily to emergency pothole patching (three inches or greater in depth) and minimal roadside ditch maintenance. To address the growing number of potholes on City streets, the City Council augmented the street repair budget with General Fund allocations for a total of $2.35 million from FY 2009 through FY 2011. Subsequently, Public Works has allocated $200,000 per year from Road Fund for enhanced street repairs. The Maintenance Division has addressed potholes by either filling individual potholes or by performing maintenance overlays over entire street segments. During the past eight years more than 100 unimproved streets, representing more than 31 lane miles, have been resurfaced as a temporary treatment. In addition, several unimproved streets have been brought up to full urban street standards through assessment projects, attributable in part to more flexible design standards. The following tables categorize Eugene's Improved and Unimproved Street System in Centerline Miles and 12 -foot Lane Miles by Pavement Type and by Functional Class. 6 Functional Classifications The quantity and associated vehicle weight of traffic using streets is a critical factor affecting the rate at which pavement and roadbeds deteriorate. Eugene divides streets into five categories called functional classifications (FC), each representing a different volume and type of vehicular usage. The MicroPaver terminology for functional classification/section rank is identified as follows: Major Arterial (FC -1) - (A): Major Arterials are usually four or more lanes and generally connect various parts of the region with one another within the city and with the "outside world". They serve as major access routes to regional destinations such as downtowns, universities, airports, and similar major focal points within the urban area. Major Arterials typically carry an average of more than 20,000 vehicles per day. Major Arterials receive high priority maintenance. Minor Arterial (FC 2) - (B): Minor Arterials are typically two or three lanes. These streets provide the next level of urban connectivity below major arterials. In most cases their main role tends to be serving intra -city mobility. Minor Arterials carry between 7,500 and 20,000 vehicles per day. Minor Arterials receive priority maintenance. Major Collector (FC -3) - (C): Major Collectors can be found in residential, commercial, and industrial areas. They typically carry between 2,500 and 7,500 vehicles per day. Major Collectors have a higher priority for maintenance than local streets. Neighborhood Collector (FC -4) - (D): Neighborhood Collectors are found only in residential neighborhoods and provide a high degree of access to individual properties in a neighborhood. They typically carry between 1,500 and 2,500 vehicles per day. Local (FC -5 - (E): Local streets provide access to individual properties along the roadway. They are narrow, slow -speed, and low-volume service facilities. They typically carry fewer than 1,500 vehicles per day, and receive low priority maintenance. Local streets are also referred to as Residential streets. The following graph illustrates both centerline miles and lane miles by improvement type and functional classes. 1300 1200 1100 Mileage by Functional Class -Improved and Unimproved 1000 900 800 700 600 500 400 300 200 100 0 9 ®Improved 12' lane miles 67 233 104 67 776 1247 ®Unimproved 12' lane miles 0 3 7 8 90 109 Olmproved centerline miles 15 69 34 26 333 477 OUnimproved centerline miles 0 2 3 4 57 66 / f / 1 / f1 / 1 J Major Arterial Minor Arterial Major Coils. Nei h. Coils. Local Total PAVEMENT MANAGEMENT SYSTEM A Pavement Management System (PMS) performs analysis of collected rating data and reports on the current and projected conditions of the street system. In addition, it is used to evaluate the effectiveness of planning and funding priorities, and provides guidance in the decision making process. The goal of the decision making process is to prevent pavement failures through judicious maintenance. City of Eugene implemented MicroPaver in 2013. MicroPaver combines visual field inspection ratings, compiled under strict criteria, with computer tracking and condition analysis. Beginning in 2010 the rating methodology was revised to the WDOT's Extended (WSEXT) method, collection of deterioration values by area, lineal footage thus keeping the program consistent with industry standards. This also allowed for smoother transition to MicroPaver with the ability to migrate three years of rating data with some modifications. With this migrated condition data, rating the entire asphalt street system the last three years plus construction history we are able to perform an analysis with rational accuracy to report financial needs and road conditions. There will be some variation in the outcomes of the analysis due to slight differences in rating and calculation methodology but overall the data is consistent. Pavement Inspection Frequency Two predominant work efforts required to maintain the PMS are updating the street inventory and performing the annual inspection of surface conditions. City streets are divided into segments based on their Functional Classification (FC), pavement type, and geometric design. Segments are the basic unit for evaluating streets and surface conditions. A segment is defined as a portion of a street with a beginning and ending description. Changes in geometric features are used as a guide for determining segments. Examples of geometric differences are surface type, segment width, surface age, and extent of past rehabilitations. Field inspections are conducted by pavement raters who walk each individual street segment evaluating the pavement surface for signs of distress. City arterial and collector streets are inspected annually; residential streets inspections are completed in a three-year cycle; and off- street shared -use path inspections are completed in a two-year cycle. Staff performed inspections on the entire street system using MicroPaver for the first three years after implementation 2013-2015. Inspection data was evaluated for accuracy with the assistance from an outside consultant in 2014. It was determined that three years of street inspection provided an accurate baseline in MicroPaver for analysis. In 2015 staff completed inspections of shared -use paths. In 2016, staff returned to the standard inspection cycle inspecting arterial and collector streets plus two residential areas, South Hills and Coburg. Staff managed to inspect all concrete residential streets as well as alleys. Pavement Condition Index (PCI), Deduct Values, and Distresses Pavement distresses are dependent on pavement type and are rated by severity and extent. MicroPaver provides a numerical value calculated internally based on deduct values for the distresses rated per street segment. MicroPaver defines this value as Pavement Condition Index (PCI) which will be the term used throughout this report. A street with a PCI of 100 represents a new or recently rehabilitated street. This PCI value is the basis used to analyze the surface treatment needs. Distress data are collected using ACER Tablets and then uploaded to the pavement management software. MicroPaver method rates severities and all their extents for up to 20 different distresses. As the condition of a streets' surface begins to deteriorate, the PCI decreases. Asphalt distresses typically observed are alligatoring, longitudinal and transverse cracks, rutting, and raveling. Distresses in concrete streets typically observed and rated include cracks per panel, raveling, joint spalling, faulting, and crack sealing. Descriptions of some common distresses are shown below: Alligator Cracking: When the asphalt begins to crack in all direction it is called alligator cracking. Longitudinal Cracking/Transverse Cracking: These are cracks that run parallel to the roadway centerline (longitudinal) and perpendicular to the roadway center line (transverse). These distresses usually divide the piece into different sections and which are caused by repeated traffic loading. The low -severity cracks are not considered serious to the overall function and safety of the road. Medium to high -severity cracks are usually caused by heavy traffic loads and environmental factors and can become very serious distresses. The picture below shows longitudinal cracking. Rutting: When the traffic of the street becomes heavy for long periods of times the asphalt begins to sink into the wheel path of the vehicles causing a rut. When there is a rut it is usually a long length of the road and is 1 to 2 feet wide and there are almost always two ruts, one for each wheel path of the vehicle. The severity of the rut is rated on the average rut depth from 1/4" — over 3/4" in depth. Joint Spalling: Spalling is the deterioration of the edges of a concrete slab within 2 feet (0.6m) of the joint. The edges get chipped off concrete slabs causing spalling. Spalling is caused by heavy traffic loads and environmental factors. Raveling: The roads, mainly asphalt, over time become worn out and rough not smooth as when they were first put in, often due to age and the effects of UV rays. Raveling measures the severity of the roughness and coarseness of the top layer of the street. 10 Faulting: Faulting is the difference in elevation across the slab. One side may be leaning up more over the other side. Causes are soft foundations, heavy traffic, poor construction, and environmental damage. How Pavement Management System Information is Used The primary purpose of maintaining a PMS is to collect and analyze information relating to street system condition and deterioration trends. With this vital information Public Works managers ensure the most cost-effective maintenance or rehabilitation strategies are identified and performed at the optimum time. Each year the PMS is used to generate several reports requested by other agencies as well as statistical data requested within our own agency. The following is a sample of reports produced with PMS data: • Pavement Preservation Project List • Crack Seal Program • Five -Year Surface List — five-year moratorium for street cutting • ODOT Oregon Mileage Report • City of Eugene Public Infrastructure Table • Annual Insurance Marketing Report • Transportation Service Profile 11 PAVEMENT PRESERVATION PROGRAM Street preservation and rehabilitation, capital improvements, off-street shared -use path projects, and maintenance efforts make up Eugene's Pavement Preservation Program (PPP). Additionally, the City has budgeted funding for Maintenance Operations to repair portions of the unimproved street system through the Enhanced Street Repair Program. Both PW Maintenance and PW Engineering have important roles within the PPP. PW Maintenance Roles Maintenance Division Surface Technical team completes the pavement rating, budget and street life analysis, resulting in a proposed list of projects which is forwarded to Engineering for field testing and final grouping. Surface Technical staff is responsible for producing this report. Operations staff is responsible for the preventative maintenance of all City streets (including concrete streets) and off-street shared -use paths. Preventative maintenance designed to extend the life of the transportation asset is of highest priority. Fully improved asphalt streets receive the highest level of maintenance. Maintenance activities are performed to mitigate hazardous conditions and to extend the useful life of the street. The goal of preventative maintenance is to prevent a street's PCI from slipping from preventative maintenance or minor rehabilitation into a reconstruction category. PW Engineering Roles The Engineering Division typically receives projects proposed for preservation from the Maintenance Division three years in advance of the planned construction. Engineering then performs field investigations to confirm the need for treatment, and reviews historic data on construction and maintenance of the streets. Streets are then prioritized for detailed pavement testing and design recommendations based on the available funding and the assessed condition of the streets. The pavement testing and design reports identify whether a street needs to be reconstructed or rehabilitated (overlaid) and the range of treatment options available. If a street is determined to be a full reconstruct, it is typically deferred until funding is identified and available, such as street repair bond measures. The Engineering Division is responsible for capital project management including design, stakeholder coordination and communication, contract administration, and construction management. For analysis and reporting of projected backlogs, the Engineering Division has provided construction costs based on historic and current road projects. 12 Treatment Types and Estimated Costs For the purpose of reporting projected backlogs the Engineering Division provides construction costs based on historic and present road projects. Treatments reflected in the backlog analysis are limited to three types; slurry seal, overlay, and reconstruction and reporting is based on a system wide approach, not at the project level performed by Engineering. Each functional class has an estimated unit cost for overlay and reconstruction treatments. For local streets (FC -5) an additional maintenance option, slurry seal, is considered. Slurry Seal: The slurry seal option allows for a cost-effective treatment to seal the surface and restore the skid resistance of local street segments, which do not carry high traffic loads. This treatment is not used on streets which require strengthening or reconstruction. Typical slurry seal costs include street cleaning, removal of vegetation, minor base repairs (dig -outs), sealing of cracks, and application of an emulsified asphalt aggregate mixture to the entire paved surface. Associated costs include replacement of striping and pavement markings, and other work needed to return the street to normal operation. Overlay: Typical overlay rehabilitation costs include milling of existing pavement to a moderate depth to remove existing cracking and increase strength of the structural section. Isolated areas of severely distressed pavement are removed and replaced including a new aggregate base. Associated costs include replacement of striping and pavement markings, adjustment of manholes, and other work needed to return the street to normal operation. Reconstruct: Typical street reconstruction costs include removal of the existing pavement and base structural section and replacement with a new structural section which will meet a 20 -year design life. Isolated areas of curb and gutter are replaced where they would not be suitable to contain new paving or have severe drainage problems. The following table identifies the estimated costs for the various treatment types including costs to upgrade curb ramps to comply with The American with Disabilities Act (ADA). The slurry seal treatment is exempt from ADA requirements. 13 .......................................... i771 Overlay - FC 1 &2 $215,000 $243,000 $336,000.00 Overlay - FC 3 & 4 $184,000 $214,000 $311,000.00 Overlay - FC 5 $169,000 $195,000 $255,000.00 Re -Const - FC 1 &2 $765,000 $724,000 $892,000.00 Re -Const - FC 3 & 4 $677,000 $679,000 $884,000.00 Re -Const - FC 5 $505,000 $505,000 $649,000.00 Slurry Seal - FC 5 $19,000 $25,000 $44,000.00 13 The following graph identifies the trigger points (PCI) for each treatment based on Functional Class. Project Prioritization Selecting streets or street segments for treatment is done through a process involving analysis, testing, and staff experience. Using the data produced by MicroPaver, and combining this information with estimated revenues allows staff to approximate backlogs and group potential street segments for consideration for treatment under the Pavement Preservation Program. Streets are not prioritized on a "worst first" basis. Public Works' main objective is to keep street segments from slipping into the reconstruction category, which typically costs four to five times more per lane mile than rehabilitation. By rehabilitating (overlaying) a street before it significantly deteriorates, 15 to 20 years of useful life can be added to a street at a substantial cost savings over reconstruction. Once a street has deteriorated to the point that it must be reconstructed, the opportunity for preventive street maintenance (overlay) is lost. For these reasons, streets that are categorized as overlay projects receive the highest priority for corrective treatment. If at some point in the future there are additional funds available, or if the majority of overlay projects have been addressed, reconstruction projects will be scheduled. A prioritized list of 32 street repair projects to be funded by a local bond measure was approved by Eugene voters in 2008. The list, approved by City Council, was developed by staff based on citizen input, information about needed street rehabilitation and reconstruction from the pavement management system, and equitable geographic distribution of projects throughout the 14 PCI Treatment Range by Functional Cllass NMI 2,122,111"M ANN Ammr16cis�c1 .......................... ............................ .... ................. 0 10 20 30 4110 50 60 70 80 90 100 Project Prioritization Selecting streets or street segments for treatment is done through a process involving analysis, testing, and staff experience. Using the data produced by MicroPaver, and combining this information with estimated revenues allows staff to approximate backlogs and group potential street segments for consideration for treatment under the Pavement Preservation Program. Streets are not prioritized on a "worst first" basis. Public Works' main objective is to keep street segments from slipping into the reconstruction category, which typically costs four to five times more per lane mile than rehabilitation. By rehabilitating (overlaying) a street before it significantly deteriorates, 15 to 20 years of useful life can be added to a street at a substantial cost savings over reconstruction. Once a street has deteriorated to the point that it must be reconstructed, the opportunity for preventive street maintenance (overlay) is lost. For these reasons, streets that are categorized as overlay projects receive the highest priority for corrective treatment. If at some point in the future there are additional funds available, or if the majority of overlay projects have been addressed, reconstruction projects will be scheduled. A prioritized list of 32 street repair projects to be funded by a local bond measure was approved by Eugene voters in 2008. The list, approved by City Council, was developed by staff based on citizen input, information about needed street rehabilitation and reconstruction from the pavement management system, and equitable geographic distribution of projects throughout the 14 community. Subsequently, a 12 member Street Repair Review Panel (SRRP) was formed to document the use of the bond proceeds. In 2011, City Council approved the addition of 22 streets selected in the same manner and recommended by the citizen review panel to be repaired. In 2012, a second five-year bond measure was approved by Eugene voters with a prioritized list of 76 street repair projects (Exhibit A) and additional funding to support bicycle and pedestrian improvement projects. The list was developed using the same criteria as above and approved by City Council. Sustainable Construction Since 2008, Eugene has been in the forefront of sustainable construction and paving practices, some of which include paving with warm mix asphalt (WMA), using reclaimed asphalt pavement (RAP), and full depth reclamation (FDR). Production of warm mix asphalt is a "green" solution for the environment with noticeable reduced energy consumption and greenhouse gas emissions. Exposure to fuel emissions, fumes, and odors are reduced for asphalt producers, construction workers and the public. Benefits of paving with WMA are the ability to extend the paving season in colder weather, longer haul distances, and better road performance. Warm mix asphalt is identical to conventional hot mix asphalt, except that through a special mixing process it is produced at a temperature approximately 50 to 100 degrees cooler than conventional hot mix asphalt. This mixing process for asphalt aids in compaction during paving, assists in preventing premature aging and slowing the aging process of asphalt. In Eugene, all asphalt producers have retrofitted their plants to produce warm mix asphalt. Council set goals in 2011 for waste reduction by requiring that the quantity of materials placed in landfills be reduced. In addition to using WMA, Public Works conducted two pilot projects specifying that reclaimed asphalt shingles (RAS) be used as a binder in the asphalt mix, thereby keeping this material from entering the waste stream. The City continues to use warm mix asphalt and in-place recycling techniques to improve the quality, environmental footprint, and cost efficiency of the street bond projects. Key terms in sustainable construction practices: In -Place Recycling: A process in which a large piece of equipment called a reclaimer pulverizes and mixes the existing base rock and a portion of subgrade soils with dry cement and water to create a cement -treated base. This process greatly reduces the use of virgin materials and trucking that are needed using conventional remove -and -replace construction techniques. Full Depth Reclamation: When applicable, partial or full -depth reclamation (FDR) is used as a cost and time -saving alternative to traditional reconstruction. Associated costs include replacement of striping and pavement markings, adjustment of manholes, and other work needed to return the street to normal operation. Crack Seal: Placing specialized materials into cracks in unique configurations to keep water and other matter out of the crack and the underlying pavement layers. Crack sealing can be used for two different reasons in pavement maintenance. One is a treatment to seal the cracks in order to prevent moisture intrusion into the pavement. The other is preparatory work to other treatments, such as overlays, and slurry seals. 15 Reclaimed Asphalt Pavement (RAP): The term given to removed and/or reprocessed pavement materials containing asphalt and aggregates. These materials are generated when asphalt pavements are removed for reconstruction, resurfacing, or to obtain access to buried utilities. When properly crushed and screened, RAP consists of high-quality, well -graded aggregates coated by asphalt cement that can be reused as a substitute for a portion of virgin materials in asphalt and aggregate base. Recycled Asphalt Shingles (RAS): A primary reason for the high potential value of recycled shingles is that they contain ingredients that hot mix asphalt (HMA) producers purchase to enhance their paving mixtures including asphalt cement (or AC "binder") and mineral aggregate. Asphalt shingles also contain a fibrous mat made from organic felt (cellulose) or fiberglass that can also be valuable as fiber in some asphalt paving mixes. Current Treatment Costs This chart provides detail of the current cost for treatment of the entire improved system excluding concrete streets at the end of the 2016 rating period. The total estimated treatment cost backlog at the end of 2016 is $92 million up from $79 million reported in 2015. Treatment Costs By Functional Class 2016 Year End $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Major Art Minor Art Coll Neigh. Coll Local Total a Slurry $0 $0 $0 $0 $8,902,000 $8,902,000 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................ mu Overlay $2,264,000 $5,846,000 $369,000 $1,477,000 $35,149,000 $45,105,000 13 Reconst $7,834,000 $11,526,000 $8,675,000 $572,000 $9,414,000 $38,021,000 .Totaj $10,098,000 1 $17,372,000 1 $9,044,000 ,0490005346500092028000 $2,049,000 $53,465,000 1 $92,028,00 16 Projected Funding for Pavement Preservation Program FY16 through FY22 From the inception of the Pavement Preservation Program (PPP), Eugene has been faced with the challenge of securing adequate, sustainable funding for this program. Currently there are several sources that contribute funding for pavement rehabilitation and reconstruction projects. The primary source of ongoing revenue is the City's local motor vehicle fuel tax ("gas tax"), which is currently levied at 5 cents per gallon. The reimbursement component of Transportation System Development Charges (SDCs) have historically generated close to $800,000 per year for PPP projects. In the current economic environment, building permit activity continues to be low, reducing the level of this funding stream. The cumulative effect of these factors is that PPP annual revenues, which were once projected at $4.2 million per year, are now projected to level out at approximately $3.3 million per year In 2008, voters approved a $35.9 million dollar bond measure dedicated to 32 street preservation projects and shared -use path rehabilitation work. Based on numerous economic factors construction bids were significantly less than anticipated allowing 22 streets to be added to the original 32 streets approved by voters. In 2012, voters approved a second $43 million bond measure dedicated to 76 street preservation projects plus $516,000 annually to support bicycle and pedestrian projects. The measure will generate approximately $8 million annually for FY 14 through FY 18. With the funding identified approximately 112 lane miles of City streets and will be repaired. To date approximately 3 miles of off-street shared -use paths have been repaired. Projected Funding Sources Pavement Preservation Projects FY16 through FY22 Notes: 1) Local Motor Vehicle Fuel Tax (gas tax) revenues are assumed at the 5 -cent level throughout the forecast period. 2) SDC reimbursement revenue is projected to maintain low level of activity through the forecasted period. 3) November 2008 voters passed a five year bond measure for pavement preservation backlog. November 2012 voters passed a second five year bond measure starting FY 15. 4) "Other" revenue generally includes investment interest, permit fees and other miscellaneous resources. The estimate year's does not include reimbursements from other agency. 17 Historical and Projected Funding Outcomes Using the PMS software, an analysis for a 10 -year period (2016 through 2026) has been completed based on the current funding, including the 2012 bond measure. The PMS software evaluates the deterioration of each segment based on individual PCI ratings. The software then projects when to apply the necessary treatment at the proper time. When possible, the system applies a less expensive treatment earlier in the degradation curve to prevent the street from falling into an overlay or reconstruct range. In the following four graphs this projected evaluation includes historical data to present a more comprehensive view of the street system. The graphs show the impact of past and current funding over a 20 -year period (2006 to 2026). Each graph indicates the percentage of streets that fall within a specific treatment range (reconstruct, overlay and no treatment). Plotting the percentages of streets within a treatment range over time visually demonstrates the overall condition of streets within that class. This is useful when deciding how to allocate funds in future years. Arterial streets have been a major focus of the Pavement Preservation Program since 2002; as a result the percentage of arterial streets within the reconstruct treatment range steadily declined and remains stable during the bond periods. This stabilization provided an opportunity for funding to be allocated towards street preservation and allowing funds to be directed primarily to the collector system with a small portion dedicated to the residential system. With the local gas tax the City is able to maintain the Arterial system. 18 Similar to arterial streets, reconstruction and overlay treatment needs have decreased since 2008 as a result of completed and upcoming projects. Analysis indicates a stable collector system with minimal increase in both overlay and reconstruct treatments. As with the arterial system, once the bond ends in 2019 it is projected that streets which have previously been treated will begin to show expected deterioration. 19 Residential (Local) streets make up 62% of the total street system backlog in 10 years. To date residential streets have not been adequately funded to keep them from deteriorating. The 2012 bond measure identifies approximately 15 centerline miles for repair, less than 5% of the functional class. The percentage of streets within the overlay treatment range continues to increase. Looking back, the percentage of residential streets within the no -treatment range has been dropping and is projected to continue so that by 2026, over 50% of residential streets will require treatment. 20 This graph of the combined arterial, collector and residential streets reflects the impacts to the overall street system due to insufficient funding for residential street treatments as well as a treatment strategy that includes reconstruction and overlay treatment. The percentage of streets needing "no treatment" declines, while streets requiring a "reconstruct" treatment increases. 21 Concrete Improved Street System Of the 543 centerline miles of streets 30 centerline miles (81 lane miles) are concrete. In 2015 staff were able to refine concrete street inventory data so condition inspections could be completed. Unlike asphalt streets, concrete streets require panel counts plus an average width and length of the panel for the calculation of PCIs. Concrete segments are best evaluated when defined as a city block. Historical concrete designs for typical city blocks contained 66 panels, 3 columns of panels within a block length, or 33 panels with 2 columns. Concrete streets like bike paths are built for a life of 50 or more years until complete reconstruction. Deterioration of concrete streets occur within individual panels with many panels in a street not requiring repair. Due to these unique factors for concrete streets, analyses which predict future needs of this system tend to be less accurate then asphalt surfaces. However like unimproved streets and bike paths we can provide a current condition of this system. Past repair for these streets were primarily provided by City maintenance crews which consisted of panel replacements for the worst deteriorated panels. Historical construction data indicate that 60% of concrete streets are over 70 years in age. Based on past maintenance repairs these streets over time may have had a majority of panels replaced. With the gas tax and bonds the City has contracted several concrete projects during this funding period. Approximately 2 miles or 7 lane miles have been repaired, this includes reconstructing asphalt intersections to a concrete surface for their durability to handle heavy traffic. % Condr rflon of Concrete ystem by Fu!ncdonall Class 2016 Failed Serious Very Poor Poor Fair SaLisfacLory Good 22 11111111111 C ollecLors Concrete Struts 2016 Approximately 81 Lane Miles 23 Unimproved Street System The City's transportation system consists of 543 centerline miles of improved and unimproved streets. The unimproved portion of this total includes 52 centerline miles (90 lane miles) of asphalt and bituminous surface streets. This section of the report is intended to describe the overall condition of unimproved asphalt streets, potential treatment needs, associated rehabilitation costs, along with a projected backlog repair cost for addressing this classification of street. It is important to note that any treatment short of being brought up to full urban street standards should be considered temporary. The estimated cost to improve this classification to meet the urban street standards is approximately $60 million. In addition, the following backlog figure is separate from the improved street backlog figure. Based on 2016 rating data of the unimproved street system there is a backlog of temporary repair projects, typically maintenance overlays, totaling an estimated $3.62 million, up from $3.32 million reported in 2015. The increase is due to rising construction costs and deteriorating conditions. The following charts and graphs indicate that 64 percent of the system falls into a no treatment category, up from 59 percent reported in 2015, due in large part to recent maintenance overlay and FDR treatments completed over the past several years. More than 100 unimproved streets have benefited from full or partial treatment since 2008. Twenty percent of the system falls into the "poor" category. As funding allows, Public Works Maintenance plans on spending $200,000 annually to address a portion of these streets. 2016 Unimproved Asphalt Street Condition and Rehabilitation Report (2016 Rating Data) PCI Lane Miles % of System Condition Rehabilitation Unit Cost S FT * Treatment ** Cost 0-10 1.6 1.80% Poor $312,810 $3.00 FDR 1120 5.90 6.5% Poor $929,352 $2.50 FDR or 2"HMAC 21-30 10.4 11.5% Poor $984,802 $1.50 1.5"-2" HMAC 31-40 5.0 5.6% Fair $476,535 $1.50 1.5"-2" HMAC 41-50 5.1 5.6% Fair $482,976 $1.50 1.5"-2" HMAC 51-60 1.6 1.8% Fair $151,774 $1.50 1.5"-2" HMAC 61-65 3.1 3.4% Fair $290,289 $1.50 1.5"-2" HMAC 66-70 3.3 3.6% Good $0 $0.00 No Treatment 71-80 3.7 4.1% Good $0 $0.00 No Treatment 81-85 6.1 6.8% Good $0 $0.00 No Treatment 86-90 3.8 4.2% Excellent $0 $0.00 No Treatment 91-100 40.6 45% Excellent $0 $0.00 No Treatment Total Rehabilitation $3,628,529 * Unit cost based on recent project costs ** Example treatments. Actual treatment would need further analysis. 90.1 100.00% 24 The following graphs are a visual representation of the information provided on the preceding page. 25 Lane Miles of Unimproved by Condition of Unimproved Streets by Condition ......................................................................................................................................................................................................................�.�.�.�.�.�.�.�.�.�.�.�.�.�.�. 50 45.0 45 40.0 .. ....... 40 35.0 2011 35 2012 30 ......... ......... ......... ......... ......... ......... ......... 1111111111 2012 ...... . ®2013 25 ��.. ;, r 2014 20 111Y 2013 25.0 .. 11111112015 .... 92014 20.0 /� � 111111111112016 15 1111111 2015 15.0 1111111111 2016 10.0 10 5.0 . .. .. .. 0.0 Poor Fair Good Excellent Poor Fair Good Excellent 25 Lane Miles of Unimproved by Condition ......................................................................................................................................................................................................................�.�.�.�.�.�.�.�.�.�.�.�.�.�.�. 45.0 40.0 .. ....... 35.0 11111111112011 1111111111 2012 30.0 r 111Y 2013 25.0 .. .... 92014 20.0 /� � 1111111 2015 15.0 1111111111 2016 10.0 5.0 . .. .. .. 0.0 Poor Fair Good Excellent 25 Off -Street Shared -Use Paths Shared -use paths are used by a variety of non -motorized users, including pedestrians, cyclists, skaters, and runners. Shared -use paths are typically wider than an average sidewalk and paved (asphalt or concrete). There are approximately 45 miles of shared -use paths within city limits identified by the PWE Transportation Planning section. In 2015, staff converted 44 miles of shared -used paths and rated the conditions using MicroPaver. Shared -use path analysis in last years' report was based on 2011 surveys using the WSEXT rating methodology. With updated information a current representation of this infrastructure may be shown in the following graphs and charts. An important note is the increase of shared -use paths in a condition above a 90 PCI, in 2011 approximately 19 miles were in this range and in 2015, 30 miles are in this range. The City standards for shared -use paths require a concrete structure no less than six inches deep and 12 feet wide. Paths designed, constructed or reconstructed to current standards are expected to have a 50 year life. 26 The following graphs show the division of 2015 surface types and widths within the system. Off -Street Shared -Use Path Surface Type: Off -Street Shared -Use Path Existing Widths: The following graph shows the path condition in 2015 for the system. 27 Shared -use path projects have been historically funded by state and federal grants and more recently by voter -approved bond measures. There is currently no long-term funding identified specifically for shared -use paths. The following is a list of completed and current projects, including shared -use paths funded by the bond measures. Name Fiscal Year Funding Fern Ridge Chambers - City View 2004 STP -U Garden Way Bike Path 2005 STP -U Monroe Bikeway 2006 STP -U N Bank Path Club Rd 3000'W 2006 STP -U West Bank Trail 2007 Transportation Enhancement (TE) Funds Delta Ponds Bridge 2007 Various Federal Funds Amazon: SEHS - 31st Bike Path 2009 PBM Fern Ridge Path Rehab/Westmoreland Connector 2010 PBM South Bank Path Rehab 2011 PBM West Bank Trail Extension 2011 STP-U/TE Fern Ridge: Chambers -Arthur 2012 ODOT Rapid Readiness Funds W Bank: Greenway - Copping 2012 PBM Amazon/Willamette River Path Connectors 2012 State Urban Trail Funds North Bank Path: DeFazio Bridge to Leisure Ln. 2012 STP -U Fern Ridge: Terry - Greenhill 2013 STP-U/TE South Bank Path - Riverplay to DeFazio Bridge 2013 PBM South Bank Path - Knickerbocker Bridge to Franklin Blvd 2015 Fern Ridge Path - Commerce to Connector Path 2016 LGT Project Funding Abbreviations PBM — Paving Bond Measure LGT — Local Gas Tax/SDC/Other STP -U — Surface Transportation Funds -Urban (Federal) TE —Transportation Enhancement (Federal) 28 Scheduled Street Projects for 2017 2017 Project Name and Limits Lane Miles Funding 1st Ave (Blair to West End) 0.79 PBM 2nd Ave (Blair to Garfield) 1.67 PBM 30th Ave (Overpass @ Spring to Agate) 3.12 PBM Best Ln (Willakenzie to Kentwood) 0.67 PBM Calvin St (Western to Harlow) 0.45 PBM E. Amazon Pkwy (Hilyard to Dillard) 3.10 PBM Garfield St (Roosevelt to 6th) 2.30 PBM Ione Ave (Best to Adkins) 0.17 PBM Jefferson St (8th to 18th) 2.17 PBM Leigh St (North End to Western) 0.30 PBM Lydick Wy (Tomahawk to Harlow) 0.37 PBM Pioneer Ct (Pioneer Pike to North End) 0.18 PBM Satre St (Bailey to Western) 0.75 PBM Tomahwak Ln (Harlow to 580' North) 0.49 PBM Western Dr (Calvin St to Monroe Middle School) 0.75 PBM 3rd Ave (Washington to Lincoln) 0.48 LGT 19th Ave (Tyler to Jefferson) 1.3 LGT Cody Ave (Golden Gardens to Blue Heron) 0.29 LGT Danebo Ave (Jessen Dr to Burnett) 0.45 LGT Golden Gardens St (Jessen to Barger) 1.34 LGT Wilshire Ln (Wilshire to Timberline) 1.37 LGT 29 The following map illustrates the Pavement Projects scheduled for 2017. 2017 Pavement (Preservation IProgram (Bolind Measures, (Local Gas (Tax, Other Approlx�imately 24 ILaine Mines ur m� I �a "''eW%MCS" � •, ', �t�mwrea��um�p� ao�nrmmin�i��pwu u mmmm. norma„ d mai K u�um u %owl arp"mu4. wmpi, PU t „ w. m �r u, ....m... ire a� „ It ISI 1,49110'.0 01,114b, Wna � Wk 'Maui ONO m,NuuIW �U �j''M�V�N� �UNwr$Nwm IP wmam�sa "—viw�lrr� �� um m�N i�E 1 a o 8 n11J1 i' "M �rva mfi' .� V,�amukp'"' U—N ��oWpIVM It � 30 The following map illustrates Pavement Preservation Projects since inception of the program 2002-2016. Its ho N off �a �i� 31 The following map illustrates the Enhanced Street Repair Program 2008-2016. aww�a um m mph i A, , q, >� lf' .. ai�lrrr iWlAf1� �w�.G '� I 4� W m °'� ran llll�ra �l'�U� I1 RIM" "TV 'endend nanced 'Street Repair RmnmrnShe ets mmw �I���11�l11firo �ti Eugene UGO Waitejr Bodies 32 2008 -2016, �n 76 u n vaaN , r� q Y , SBH w" va ....1j, a 1,1,ypAov.....) ,ee vv aww�a um m mph i A, , q, >� lf' .. ai�lrrr iWlAf1� �w�.G '� I 4� W m °'� ran llll�ra �l'�U� I1 RIM" "TV 'endend nanced 'Street Repair RmnmrnShe ets mmw �I���11�l11firo �ti Eugene UGO Waitejr Bodies 32 Attachment B Eugene Street Preservation Pro�ects� ii Project Map for 2012 Bond Measure to Fix Streets �mo o a. u �„"moo �,,m.o, •G�.._ e r - m - e 9 41 6 iwmwn.Pr rc wveso Qx o� " � wre�avnva eiecgztar=. i V s e p o 6 o " q I" saveru M 71 W " �"& rea,gg = a ,.esaaes�o °'°rte a weoya = Qg .ron"sr Y e 22 e e m z 48 'm z 6376 AlX64 26 m 49 2 � 41 e a 7g pp� o ub �eatren ow. a 56 � m a � a 42 55m n"� ro3� O e � m O 58 ws n 9 3 m 7 'sa sm Are _ �. ws e 6 p a 9 71 a e x 44 m m 10 P r e v � 47 74. — 76 w .,tl®®.. ..� "W ��"' ,..W...d �•• Oc"�.. $.r. a e�➢icaw ", wrw @ "*,. 72 ...� m� 40¢ 1 vn C7, o s b 'I 59 R G 20 i "n.m„Aa a E�.aa. g 36 N a ba Legend Go Bond Projects N - City Streets City Limits E—D. Eugene VGB II . Producedby C,tyof Eugene PW Eng Info Team, --12(17-1205-1676) See accompanying index for specific project information 33 Exhibit A Project List for 2012 Bond Measure to Fix Streets Map a street Name Limits 1 01ST AVE WASHINGTONST - VAN BU REN ST 2 01ST AVE BLAIR BLVD - WEST END 3 02ND AVE BLAIR BLVD - GARFIELD ST 4 05TH AVE BERTELSEN RD -WEST END 5 06TH AVE BERTELSEN RD -COMMERCIAL ST 6 07TH AVE BERTELSEN RD -OSCAR ST 7 07TH PL 7TH AVE/HWY 99 - BAILEY HILL RD 8 13TH AVE WASHINGTON ST - GARFIELD ST 9 13TH AVE BERTELSEN RD - COMMERCE ST 10 15TH AVE FAIRMOUNT BLVD- AGATE ST 11 17TH AVE FAIRMOUNT BLVD- AGATE ST 12 19TH AVE FILLMORE ST - CHAMBERS ST 13 22ND AVE FRIENDLY ST - POLKST 14 25TH AVE HAWKINS LN - BRITTANY ST 15 27TH AVE COLUMBIAST- SPRING BLVD 16 30TH AVE SPRING OVERPASS - AGATE ST 17 30TH AVE MILL ST (WEST) - FERRY ST (EAST) 18 30TH AVE MILL ST - WILLAMETTE ST 19 39TH AVE WILLAMETTE ST - 100' EAST OF DENSMORE RD 20 40TH AVE HILYARD ST - DONALD ST 21 43RD AVE N SHASTA- DILLARD RD 22 AVALON ST ECHO HOLLOW RD - JUHLST 23 BEST LN WILLAKENZIE RD- KENTWOOD DR 24 BRAE BURN DR 39TH AVE - WILLAMETTE ST 25 BROADWAY MILL ST - PEARL ST 26 BUFF WAY WOODSIDE DR- FORRESTER WAY 27 CALVIN ST WESTERN DR - HARLOW RD 28 CAPITAL DR SPRING BLVD - 50' N OF CRESTA DE RUTA ST 29 CARMELAVE MINDADR-400'SOUTHOFMINDADR 30 CASCADE DR AVALON ST-JUHLST 31 CENTENNIAL LP MILK, JR BLVD (EAST) - MLK, JR BLVD/CLUB RD 32 CITY VIEW ST 28TH AVE - 29TH AVE 33 COBU RG RD SS FERRY ST BRIDGE - 50' S OF EWEB ON/OFF RAMP 34 COMMERCIAL ST 5TH AVE - SOUTH END 35 CORYDON ST FORRESTER WAY-TANDYTURN 36 EAST AMAZON DR HILYARD ST - DILLARD RD 37 ELIZABETH ST KNOOPAVE - ROYAL AVE 38 FAIRFI ELID AVE WS HWY 99 - ROYAL AVE 39 FILLMORE ST 19TH AVE - 24TH AVE 40 FIRLAND BLVD SPRING BLVD- AGATE ST 41 FORRESTER WAY CO BURG RD - WS DRWY 1033 42 GARFIELD ST ROOSEVELT - 6TH AVE 43 GOODPASTURE LOOP GOODPASTURE IS RD (EAST INTERSECTION) - GOODPASTURE IS RD (WEST INTERSECTION) 44 INTERIOR ST NORTH END OF CUL DE SAC - SOUTH END OF IMPROVED SECTION 34 Exhibit A Map # Street Name Limits 45 IONE AVE BEST LN - ADKINS ST 46 JACOBS DR HWY 99N - FAIRFIELD AVE 47 JEFFERSON ST 8TH AVE - 18TH AVE 48 JUHLST INS ADDR1424- SOUTH END 49 KNOOP AVE ECHO HOLLOW RD - ELIZABETH ST 50 LARKSPUR AVE NORKENZIE RD - 640 FEET WEST OF NORKENZIE RD 51 LARKSPUR LOOP NORKENZIE RD (N) - NORKENZIE RD (S) 52 LEIGH ST NORTH END- WESTERN DR 53 LINCOLN ST 5TH AVE - 13TH AVE 54 LYDICK WAY TOMAHAWK LN - HARLOW RD 55 MADISON ST 1ST AVE - 8TH AVE 56 MAH LON AVE GARDEN WAY- HONEYSUCKLE LN 57 MILL ST 30TH AVE (NORTH) - 30TH AVE (SOUTH) 58 MONROE ST 1ST AVE - BLAIR BLVD 59 NORTH SHASTA LOOP FIRLAND-43RD AVE 60 PIONEER CT PIONEER PIKE - NORTH END 61 PIPER LN CHASA ST - FIR ACRES DR (INCL CUL-DE-SAC) 62 POTTER ST 24TH AVE - 29TH AVE 63 ROLAND WAY OAKWAY RD - CAL YOUNG RD 64 SATRE ST BAILEY LN -WESTERN DR 65 SHARON WAY CO BURG RD - ES DRWY 1023 66 SPRING BLVD FAIRMOUNTBLVD-CAPITALDR 67 TIMBERLINE DR WARREN ST- WINTERCREEK DR 68 TOMAHAWK LN HARLOW RD - 580' NORTH OF HARLOW RD 69 TULIP ST CRESCENT AVE - HOLLY AVE 70 VAN NESS ST 23RD AVE - 27TH AVE 71 WASHINGTON ST 8TH AVE - 13TH AVE 72 WEST AMAZON DR ES HILYARD - SS FOX HOLLOW 73 WESTERN DR CALVIN ST - WEST END/MONROE MIDDLE SCHOOL 74 WILLAMETTE ST 24TH AVE - 29TH AVE 75 WILLAMETTE ST 10TH AVE - 13TH AVE 76 WOODSIDE DR CAL YOU NG RD - SHARON WAY 35 EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Eugene Work Session: Commercial Setback Code Requirements for Downtown Meeting Date: March 13, 2017 Department: Planning & Development www.eugene-or.gov ISSUE STATEMENT Agenda Item Number: C Staff Contact: Zach Galloway Contact Telephone Number: 541.682.5485 This City Council work session will explore setback standards in the land use code and other related development factors affecting the pedestrian environment in downtown Eugene. This is an informational item and no Council action is requested. BACKGROUND The Downtown Plan, Envision Eugene and the economic development -focused Regional Economic Prosperity Plan all recognize the importance of supporting a thriving downtown. To that end, City Council has taken recent actions to advance related policy objectives. The Downtown and Mixed Use Code Amendments and the reauthorization of the Multiple -Unit Property Tax Exemption (MUPTE) program in the area are actions intended to increase residential development. More recently, the Downtown Placemaking project seeks to activate our public spaces and manage them in a way that creates a welcoming and thriving downtown for all Eugene residents. The pedestrian environment, or "streetscape" is the connective tissue between private establishments and our public spaces. Our streets are the largest component of public space in the downtown. Thus, the design, dimensions, and relationships between buildings and public spaces must be considered holistically in creating the pedestrian environment. Our community has shown a desire to support a thriving, walkable downtown and "20 -minute neighborhoods" throughout the city. Land Use Code regulations should reflect these community values and help create a downtown that meets the community's needs and expectations. The following questions were posed in advance of the work session. ■ What are the current commercial development setback code requirements? Where do they apply? ■ Should we eliminate the developer option for no setbacks which allows them to develop right up to the sidewalk (e.g., Capstone on 111h, new Hilton downtown, and others)? How does that impact the development costs? What are the public benefits? Should we require, in certain areas, landscaping between the sidewalk and the building/development? If so, what kind and how much? Downtown is zoned C-3 Major Commercial and C-2 Community Commercial (Attachment A), both of which require buildings to be located within 15 -feet of the front property line. The C-3 zone is limited to the downtown core, but the C-2 zone is found citywide, mainly along major streets. There are also several applicable special area and overlay zones. Notably for this work session, the /BW Broadway overlay zone was created after more detailed design and planning work that coincided with the re -opening of the street to vehicular traffic. The front setback along Broadway was reduced to no greater than two feet, thereby ensuring a continuous street frontage and sense of enclosure along one of our Great Streets. That sense of enclosure is an important element of a comfortable urban walking environment. Examples of varying street and development conditions throughout the downtown will be presented at the work session. There are places where a small setback works well, such as along Broadway, and other places where increased setbacks may provide for a better pedestrian experience. Staff will discuss the various factors affecting the success of the pedestrian environment, including the following: ■ Street type and function. The speed of travel and dominant function or mode of transportation affects the quality of the pedestrian environment. ■ Street width. The public right-of-way width, number of lanes for various uses, and design can make streets function and feel differently. ■ Adjacent land use/ private development. Building materials, active or inactive uses, the presence or absence of windows, the height of the first floor, setbacks and design features such as landscaping are private elements affecting the public realm. ■ Context within downtown. As noted above, all buildings in downtown must be located within 15 -feet of the front property line. However, this blanket standard fails to recognize the different context of downtown streets (e.g., Olive Street transitions from commercial to office to residential between 8th and 13th Avenues). If the land use code were to be revised to increase required setbacks, the amount of leasable square footage on a given development site could be reduced. However, depending on the context within downtown, increasing setbacks may be one of several actions needed to create the desired street side character. Along residential frontages, landscaping is often used in urban areas as a means of delineating private space and creating privacy. Again, the location, width, and type of landscaping will be dependent on context. Examples of successful street frontages will be shared at the work session. CURRENT RELATED EFFORTS Several current projects address walkability issues in downtown and elsewhere in the community. ■ Street Design Standards. Public Works is updating the current street design manual to reflect multi -modal and safety related policy directives. ■ Willamette to Willamette will return 8th Avenue to a two-way street. This is a long-standing downtown priority. ■ Special Setbacks along Key Transit Corridors. Council gave City staff direction to create special setbacks along Franklin Boulevard to preserve adequate width for implementation of a redesigned street. That direction will be extended through the Moving Ahead project, as the setbacks are tailored to the locally preferred transit and street design. Community Design Handbook. The draft Community Design Handbook is a non -regulatory tool that offers guidance and photographic examples of best practices to create a walkable street with buildings that fit the context. This document has been employed in design review for MUPTE projects and regular Project Consultations. RELATED CITY POLICIES Regional Economic Prosperity Plan (2010) An identified Priority Next Step is to "support and enhance vitality in [the] city center." Downtown Plan (2004) III. 1. Emphasize Broadway, Willamette Street, Sth and 8th Avenues as Great Streets through public improvements and development guidelines. IV. 1. Enhance public places throughout downtown through the careful design of civic buildings, streetscapes, parks and plazas. Include public art and other elements to create special places for all ages. IX. 3. Enhance functional designs for streets, sidewalks and related public improvements with carefully chosen design elements, including materials, alignments, plantings, and streetscape elements. DRAFT Eugene Transportation System Plan (2017) Pedestrian Policies 1. Encourage walking as the most attractive mode of transportation for short trips (e.g., within one half miles) within and to activity centers, downtown, key corridors, and major destinations, and as a means of accessing transit. 2. Ensure that there are safe, accessible, comfortable, and direct sidewalk connections between residential areas, major destinations, and transit stops. Continually improve walking comfort, safety, and accessibility through design, operations, retrofits, and maintenance. Provide landscaped setback sidewalks of ample width and safe street crossings to encourage people to walk. COUNCIL OPTIONS Informational item. No action requested. CITY MANAGER'S RECOMMENDATION No recommended action. SUGGESTED MOTION Not applicable ATTACHMENTS A. Downtown Zoning Map FOR MORE INFORMATION Staff Contact: Zach Galloway Telephone: 541.682.5485 Staff E -Mail: zach.a.galloway@ci.eugene.or.us a 5TH AVE � I�I�Ia�lul�l�l�lllll�� I�I�IIIIIIIIIIIII ��I���IIIIIV "uI���IMMMMMIIIIIIIIIIIIiI 11 6TH AVE ��I�I�I�I�I�II��III'�IIIIII�III�p����IIu�I�llll��l"�,II�I����„�����IIIIIIIIIL ulululululli IIIIIII�IIAL WY1 7TH AVE Attachment A .. Federal Court - =y house � Park y a _ _ 3 E 8TH AVE 3 Blocks � � � � a SPARK ST W � —WE- ` � UJ M N -i MII�11 13 Q C9 E BROADWAY UJ 0 'D - E 10TH AVE 11 Ej Z(0). T op 09 0 w1w E 11TH AVE x •'�” ��,� �i1N,�- I�.=Y PB5�OAD JITAI I — U M��MM IIII ....III I I� I Il�lllllllluuolul� I �����IIIIIII� IUMMM�lllll ���IMMMM MMMMMII IIIIIP uuuu I i i i i i i�l�l�l�l�l�llll I I IIIIIIIII lu I�I�I�I�I�I��III�I�IIIIIIIIIIIIII�IIIII� Ilulululll�lululuu�oluluuuuiillui� iilillipuulululul�ulolq Legend C-3 Major Commercial C-2 Community Commercial ® S Special Area Taxlots .... f.auUc ii .... n, ir7aa i Lia,ed oii inipen,;e,, ,¢ ui CC., data, ,uli,lect Lr � iai Iger,. ai i(l foi ge i iei al i efei e.i ce, of ily. 250 500 12TH AVE r w �MVVVV UIIIIIIIIIII I u lululululuulluululululuuaulululullll� lululululullllulululululu�� � I I�I�I�I� �IIIIIIIIIIMMMMIM MMMIMMMIM�I�I�I�I�I�MMMIII MMMMIMMMIMIIMMMIIIMMMMN MMMMMIIIM�I�I�I�III I Illllllllliulllllll �IMMIIEJII�111111��THIIIIIu L MIIIIIIIIIIIMMMMIIMMMIIIIMMMMIV ululullMilllllllllulululllaui�lullll W MMMMIIIIIMMIII�IIIIIIIIIIMIIIIIIIIIIIM MIMI IIMMI�IIIII�I�IIMlllllp �Illllllliuiuii�lululul llll MMMM��MIIIIIII�IIIIIIIIIIIIIIIIIII�II�� I�I�I�I�MMIIIIIIIIIMMMMIIp�l�l�llllLL I�I�I�I�I�lululllllll M��; IUIIIMMIUIIuIuluNu I I IeMMMIIIMMMIIIII MMMMIMMMIIIMMIIIMIIIIIIIIIIIIIIIV I�I�IIIII ■� MMMMY�IIIIIIIII��I�I�IIII�I�I�I�II �IIIIIIIIIIIIIIIIIIIIIIIII�IIIIIIIMMMMMM � IIIIIIIIIIIIIIIIIIMullllllulull ��������IIIIIIIIIII I'lll IIIII I � 13TH AVE ����MIIIIIIIIIIIIIIIIIIIIIIIIIII �IIIIIIIIIIIIIIIIII�IIIIIIIIIIIII�II�I�I�III MIIIIIIIIIIIIMIIIIIIIIIIIIIu�MMMMMIM MIIIIIIIII �I�IMMMIV i I �MMIIYIIIIY� I � I IIII YI ululuuulullu � � � � 1 M II l uuuumi u0� 1111111111111111 IIIII II� I ... I u SIV 1 � �IIIIIIII�IIIIIIII� I LIII �I�II�II IIII��IIII� �V00 VIII V � IIIIIIIIIIII 1 I� T I L II IIIII ��LM� I�I�I�I�IIII�I�I�I��I„I�gMMMMIIIV I�I�MMMI�MIMIIIIIMMMMI IIIIIIIIY ululull�IIIIIIIMMIUM�lllll�llllu E 13T uuuuumuuui uuuuuiior uuuuummuumomuuuumm r �IIIIIIIIIIII�IIIVlllllllllll��uioouuouuu Ft 1000 03.07.2017 EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Meeting Date: March 13, 2017 Department: Central Services www.eugene-or.gov Eugene Public Forum Agenda Item Number: 1 Staff Contact: Beth Forrest Contact Telephone Number: 541-682-5882 ISSUE STATEMENT This segment allows citizens the opportunity to express opinions and provide information to the council. Testimony presented during the Public Forum should be on City -related issues and should not address items which have already been heard by a Hearings Official, or are on the present agenda as a public hearing item. SUGGESTED MOTION No action is required; this is an informational item only. FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E -Mail: beth.l.forrest@ci.eugene.or.us EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Approval of Tentative Working Agenda Meeting Date: March 13, 2017 Agenda Item Number: 2A Department: City Manager's Office Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT This is a routine item to approve City Council Tentative Working Agenda. BACKGROUND On July 31, 2000, the City Council held a process session and discussed the Operating Agreements. Section 2, notes in part that, "The City Manager shall recommend monthly to the council which items should be placed on the council agenda. This recommendation shall be placed on the consent calendar at the regular City Council meetings (regular meetings are those meetings held on the second and fourth Monday of each month in the Council Chamber). If the recommendation contained in the consent calendar is approved, the items shall be brought before the council on a future agenda. If there are concerns about an item, the item may be pulled from the consent calendar at the request of any councilor or the Mayor. A vote shall occur to determine if the item should be included as future council business." Scheduling of this item is in accordance with the Council Operating Agreements. RELATED CITY POLICIES There are no policy issues related to this item. COUNCIL OPTIONS The council may choose to approve, amend or not approve the tentative agenda. CITY MANAGER'S RECOMMENDATION Staff has no recommendation on this item. SUGGESTED MOTION Move to approve the items on the Tentative Working Agenda. ATTACHMENTS A. Tentative Working Agenda FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E -Mail: beth.l.forrest@ci.eugene.or.us ATTACHMENT A EUGENE CITY COUNCIL TENTATIVE WORKING AGENDA March 9, 2017 MARCH9 THURSDAY 5:30 p.m. Budget Committee Meeting B/T Room Expected Absences: Taylor A. Budget Committee Meeting CS/Miller MARCH 13 MONDAY 5:30 p.m. Council Work Session Harris Hall Expected Absences: Taylor, Evans A. Committee Reports: PC, Greater Eugene Inc., LTD/EmX, OMPOC, McKenzie Watershed B. WS: Street Repair Review Panel Report 45 mins — PW/Schoening C. WS: Commercial Setback Code Requirements for Downtown 45 mins — PDD/Galloway 7:30 p.m. Council Meeting Harris Hall Expected Absences: Taylor, Evans 1. Public Forum 2. Consent Calendar a. Approval of City Council Minutes b. Approval of Tentative Working Agenda c. Approval of Vonderheit Annexation (A 16-12) — S. Louis Lane, south of Bailey Hill Road d. Approval of Ray Annexation (A 16-13) — Wisteria Street, east of River Road e. Approval of Tate Annexation (A 17-1) — Wilkes Drive, East of River Road 3. Action: Resolution Amending Granite Properties Resolution 4. Action: Ordinance on Annexation Withdrawals 5. PH and Action: Capital Improvement Program 6. PH and Possible Action: Ordinance on Protections for Individuals CS/Forrest CS/Forrest PDD/Berg-Johansen PDD/Berg-Johansen PDD/Berg-Johansen PDD/Nobel PDD/Berg-Johansen CS/Streepey CAO/Klein MARCH 15 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: Taylor, Evans A. WS: Parks and Recreation System Plan Update 45 mins — PW/Burke B. WS: Separation of Retail Marijuana Businesses 45 mins — PDD/McKerrow 5:30 p.m. Budget Committee Meeting B/T Room Expected Absences: Taylor, Evans A. Budget Committee Meeting CS/Miller APRIL 10 MONDAY 5:30 p.m. Council Goals Workshop TBD Expected Absences: A. Council Goals Workshop CMO/Ruiz APRIL 12 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: A. WS: Inclusionary Zoning 45 mins — PDD/Jennings B. WS: APRIL 17 MONDAY 7:30 p.m. Council Public Hearing Harris Hall Expected Absences: 1. PH: A=action; PH=public hearing; WS=work session FACMO\CC\CCAGENDA.docx EUGENE CITY COUNCIL TENTATIVE WORKING AGENDA March 9, 2017 APRIL 19 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: A. WS: JEO Meeting with EWEB 90 mins APRIL 24 MONDAY 5:30 p.m. Council Work Session Harris Hall Expected Absences: A. WS: Overview of Chronic Nuisance Code 45 mins — PDD/Nicholas B. WS: Potential Renaming of Broadway Plaza 45 mins — PDD/Braud 7:30 p.m. Council Meeting Harris Hall Expected Absences: 1. Public Forum 2. Consent Calendar a. Approval of City Council Minutes b. Approval of Tentative Working Agenda c. Approval of Neighborhood Matching Grants CS/Forrest CS/Forrest CS/Koehler APRIL 26 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: A. WS: Public Shelter for Emergency Housing 90 mins - 5:30 p.m. Budget Committee Meeting B/T Room Expected Absences: A. Budget Committee Meeting CS/Miller MAY 3 WEDNESDAY 5:30 p.m. Budget Committee Meeting B/T Room Expected Absences: A. Budget Committee Meeting CS/Miller MAY 8 MONDAY 5:30 p.m. Council Work Session Harris Hall Expected Absences: A. Committee Reports and Items of Interest B. WS: 7:30 p.m. Council Meeting Harris Hall Expected Absences: 1. Public Forum 2. Consent Calendar a. Approval of City Council Minutes b. Approval of Tentative Working Agenda c. Ratification of MWMC Budget MAY 10 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: Evans A. WS: B. WS: A=action; PH=public hearing; WS=work session FACMO\CC\CCAGENDA.docx CS/Forrest CS/Forrest PW/Huberd EUGENE CITY COUNCIL TENTATIVE WORKING AGENDA March 9, 2017 5:30 p.m. Budget Committee Meeting B/T Room Expected Absences: Evans A. Budget Committee Meeting CS/Miller MAY 15 MONDAY 5:30 p.m. Council Public Hearing Harris Hall Expected Absences: A. PH: May 17 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: A. WS: B. WS: 5:30 p.m. Budget Committee Meeting B/T Room Expected Absences: A. Budget Committee Meeting CS/Miller May 22 MONDAY 5:30 p.m. Council Work Session Harris Hall Expected Absences: A. Committee Reports and Items of Interest from Mayor, City Council and City Manager 30 mins B. WS: 7:30 p.m. Council Meeting Harris Hall Expected Absences: 1. Public Forum 2. Consent Calendar a. Approval of City Council Minutes b. Approval of Tentative Working Agenda MAY 24 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: A. WS: B. WS: MAY 31 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: A. WS: B. WS: JUNE 12 MONDAY 5:30 p.m. Council Work Session Harris Hall Expected Absences: A. Committee Reports: PC, South Willamette EDC, LTD/EmX, OMPOC, McKenzie Watershed B. WS: 7:30 p.m. Council Meeting Harris Hall Expected Absences: 1. Public Forum 2. Consent Calendar A=action; PH=public hearing; WS=work session FACMO\CC\CCAGENDA.docx CS/Forrest CS/Forrest EUGENE CITY COUNCIL TENTATIVE WORKING AGENDA March 2, 2017 a. Approval of City Council Minutes CS/Forrest b. Approval of Tentative Working Agenda CS/Forrest JUNE 14 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: A. WS: B. WS: JUNE 19 MONDAY 5:30 p.m. Council Public Hearing Harris Hall Expected Absences: A. PH: JUNE 21 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: A. WS: B. WS: JUNE 26 MONDAY 5:30 p.m. Council Work Session Harris Hall Expected Absences: A. Committee Reports and Items of Interest B. WS: 7:30 p.m. Council Meeting Harris Hall Expected Absences: 1. Public Forum 2. Consent Calendar a. Approval of City Council Minutes CS/Forrest b. Approval of Tentative Working Agenda CS/Forrest c. Approval of EWEB Electric System Revenue Bonds CS/Cutsogeorge 3. PH and Action: FY17 Supplemental Budget #2 CS/Miller 4. PH and Action: FY18 Proposed Budget CS/Miller JUNE 28 WEDNESDAY Noon Council Work Session Harris Hall Expected Absences: A. WS: B. WS: ON THE RADAR Work ession Polls/Council Requests 1. Drones (Taylor)...................................................................................................................................................... 2. New Housing Development on Unimproved Roads (Clark).................................................................................. 3. Public Shelter for Emergency Housing (Semple).................................................................................................. A=action; PH=public hearing; WS=work session FACMO\CC\CCAGENDA.docx EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Approval of a Resolution Annexing Land to the City of Eugene Identified as Assessor's Map 18-04-03-00, Tax Lot 6600 (Vonderheit Property; A 16-12) Meeting Date: March 13, 2017 Department: Planning and Development www.eugene-or.gov ISSUE STATEMENT Agenda Item Number: 2B Staff Contact: Erik Berg -Johansen Contact Telephone Number: (541) 682-5437 This item is a request to annex an approximately 9.97 acre property at 3240 South Louis Lane, located north of Eagle View Drive and west of Summit Terrace Drive, into the Eugene city limits. No public right-of-way would be annexed as part of this request. A vicinity map showing the location of the property is provided as Attachment A. The property is zoned R-1 Low -Density Residential with /WR Water Resources Conservation and /UL Urbanizable Lands overlay zones and is designated for low-density residential use in the Metro Plan. Annexation will allow for future development consistent with the property's designation and the Eugene Code. Plans for future development of the site are not included as part of this annexation application, and any land division of the property will be subject to a future, separate public process. BACKGROUND To encourage compact urban growth and sequential development within Eugene's urban growth boundary, the Metro Plan provides that ultimately all land within the urban growth boundary will be annexed into the city and provided with a minimum level of urban services. Approval of annexation requests are based on the criteria at Eugene Code (EC) 9.7825 which require that (1) the land proposed to be annexed is within the city's urban growth boundary and is contiguous to the city limits or separated from city limits only by a right-of-way or water body; (2) the proposed annexation is consistent with the applicable policies in the Metro Plan and in any applicable refinement plans and (3) the proposed annexation will result in a boundary in which the minimal level of key urban facilities and services can be provided in an orderly, efficient, and timely manner. Findings demonstrating that the annexation request is consistent with these approval criteria are included as Exhibit C to the resolution (Attachment B). To provide nearby property owners and residents an opportunity to review and comment on this annexation request, public notice for this annexation request was provided to all owners and occupants of property within 500 feet of the subject property, and the affected neighborhood association, consistent with Eugene Code requirements. Neighbor Marjorie Vignoul emailed staff with questions regarding the annexation process and the potential for future development on the property; staff called Ms. Vignoul and answered her questions, and she did not submit any additional written testimony. Referral comments were provided by affected agencies including City of Eugene Public Works and EWEB. These referral comments confirm that the property can be provided with the minimum level of key urban services consistent with the approval criteria. Given the findings of compliance and limited testimony received, a public hearing is not recommended in this instance. Additional background information regarding this request, including relevant application materials, is included for reference as Attachment C. A full copy of all materials in the record is also available at the Permit and Information Center located at 99 West 10th Avenue. RELATED CITY POLICIES The Metro Plan contains the policies that are related to this annexation request. The policies applicable to this request are addressed in the Planning Director's findings and recommendation (Exhibit C to Attachment B). COUNCIL OPTIONS City Council may consider the following options: 1. Adopt the resolution 2. Adopt the resolution with specific modifications as determined by the City Council 3. Deny the resolution 4. Defer action until after the council holds a public hearing on the proposed annexation CITY MANAGER'S RECOMMENDATION The City Manager recommends that the City Council adopt the resolution by finding that the request complies with all applicable approval criteria, and that the annexation be approved. SUGGESTED MOTION Move to adopt Resolution 5185, which approves the proposed annexation request consistent with the applicable approval criteria. ATTACHMENTS A. Vicinity Map B. Annexation Resolution with Exhibits A through C Exhibit A: Map of Annexation Request Exhibit B: Legal Description Exhibit C: Planning Director Findings and Recommendation C. Application Materials for Annexation Request FOR MORE INFORMATION Staff Contact: Erik Berg-Johansen Telephone: (541) 682-5437 Staff E-Mail: erik.berg@ci.eugene.or.us Attachment B RESOLUTION NO. A RESOLUTION ANNEXING LAND TO THE CITY OF EUGENE (PROPERTY IDENTIFIED AS ASSESSOR'S MAP 18-04-03-00, TAX LOT 6600). The City Council of the City of Eugene finds that: A. An annexation application was submitted on December 8, 2016, by Kirk and Lisa Vonderheit as Trustees for the Ruby E. Vonderheit Revocable Trust, in accordance with the provisions of Section 9.7810 of the Eugene Code, 1971, ("EC") for annexation to the City of Eugene of the property identified as Assessor's Map 18-04-03-00, Tax Lot 6600. B. The territory proposed to be annexed is depicted on the map attached as Exhibit A to this Resolution. The legal description of the property described is attached to this Resolution as Exhibit B. C. The City's Planning Director has submitted a written recommendation that the application be approved based on the criteria of EC 9.7825. The Planning Director's Findings and Recommendation is attached as Exhibit C. D. On February 10, 2017, a notice containing the street address and assessor's map and tax lot number, a description of the land proposed to be annexed, and the Planning Director's preliminary recommendation was mailed to the applicants, owners and occupants of property within 500 feet of the subject property, and the Churchill Area Neighbors. The notice advised that the City Council would consider the Planning Director's full recommendation on the proposed annexation on March 13, 2017. E. After considering the Planning Director's recommendation, the City Council finds that the application should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Based on the above findings and the Planning Director's Findings and Recommendation attached as Exhibit C which are adopted in support of this Resolution, it is ordered that the land identified as Assessor's Map 18-04-03-00, Tax Lot 6600, depicted on the map attached as Exhibit A, and described in the attached Exhibit B, is annexed to the City of Eugene. Resolution - Page 1 of 2 Attachment B Section 2. This Resolution is effective immediately upon its passage by the City Council. The annexation and automatic rezoning of the land from R-1/WR/UL to R-1/WR pursuant to EC 9.7820(3) shall become effective in accordance with State law. The foregoing Resolution adopted the day of March, 2017. City Recorder Resolution - Page 2 of 2 Exhibit A < 0 Cl) --1 m > i�'y m OC m CSC O -c7 > e ° ' Cr) Iliz G) W r) m FD 0 z 00r - m -a C/) --i � 0 c U) z m caZ to z D G� Tj _ r-> 0 m'" 'w �1 m NJ C)cn m u, © < >m 0. "v 5m m ac= CD ��o� Commencing at the Northwest corner of Lot 9, Block 4 in the Plat of CHERRY -LANDS (in Sections 3 and 10), Township 18 South, Range 4 West, of the Willamette Meridian, as platted and recorded in Book 5, Page 15, Lane County Oregon Plat Records, and run thence South 0° 39' East 377.00 feet; Thence South 50 12' East 340.2 feet to the TRUE POINT OF BEGINNING of this tract of land herein described; from the TRUE POINT OF BEGINNING, running thence South 30 04' East 22.6 feet; Thence South 860 56'Nest 59.82 feet; Thence on a 110.6 foot radius curve left (the long chord of which bears South 53° 18' gest 122.52 feet) a distance of 129.85 feet; Thence on a 100.0 foot radius curve left (the long chord of which bears South 320 41' East 158.35 feet) a distance of 182.74 feet; Thence South 85° 02' East 139.06 feet; Thence on a 137.71 foot radius curve right (the long chord of which bears South 600 02' East 116.40 feet) a distance of 120.17 feet; Thence on a 177.40 foot radius curve right (the long chord of which bears South 20° 48' East 87.24 feet) a distance of 88.14 feet; Thence South 60 34' East 308.19 feet; Thence South 0° 18' West 39.00 feet; Thence West 436.60 feet to the West line of said plat of CHERRY -LANDS; Thence North 00 18' East along said West line of said plat, 712.12 feet; Thence North 85° 02' East 198.21feet more or less to the TRUE POINT OF BEGINNING, all in Lane County, Oregon, ALSO: Commencing at the Northwest corner of Lot 9, Block 4 in the Plat of CHERRY -LANDS (in Sections 3 and 10), Township 18 South, Range 4 'West, of the Willamette Meridian, as platted and recorded in Book 5, Page 15, Lane County Oregon Plat Records, and run thence South 0° 39' East 377.00 feet; Thence South 5° 12' East 340.2 feet; Thence South 850 02' West 198.21 feet to the West line of the Plat of CHERRY -LANDS; Thence South 00 8' West along the said West line of the plat, 712.12 feet to the TRUE POINT OF BEGIINNING of the tract of land to be described; Thence South 0° 18' West along the West line of said plat, 500 feet; Thence East 436.60 feet; Thence North 00 18' East 500 feet; Thence West 436.60 feet more or less to the TRUE POINT OF BEGINNING, all in Lane County, Oregon. ALSO: Beginning at the Northeast Corner of Lot 5, SUMMIT GLEN P.U.D., as platted and recorded in Document No. 2005-036936, Lane County, Oregon Official Records; Thence along the North Line of said Lot 5, North 890 51'45" West 13.75 feet more or less to point marked by a 5/8 inch rebar, being the Southwest Corner of Lot 3, SUMMIT TERRACE, P.U.D., as platted and recorded in File 75, Slide 428 through 434, Lane County, Oregon Plat Records; Thence leaving the North Line of said Lot 5 and going along the West Line of said Lot 3, North 0° 26' 14" East 60.00 feet; Thence leaving the West Line of said Lot 3, South 890 51' 45" East 14.81 feet more or less to the Westerly right of way of Summit Terrace Drive,; Thence along the Westerly right of way of said Summit Terrace Drive, along a 125.00 foot radius curve to the left (the long chord of which bears South 16 46'06" East 27.90 feet) a distance of 27.96 feet; Thence along a 75.00 foot radius to the right (the long chord of which bears South 4° 13' 37" West 32.19 feet) a distance of 32.45 feet more or less to the Point of Beginning, all in Lane County Oregon. EXCEPT: Any portion thereof lying Easterly of the agreed common line described in the certain Bargain and Sale deeds executed by Merrill N. Manley, Ruth I. Manley, Otto F. Vonderheit and Ruby E. Vonderheit, recorded August 5, 1968, Reception No's 34176 and 34177, as recorded in Lane County Oregon Deed Records. Exhibit C Planning Director's Findings and Recommendation Annexation Request for the Vonderheit Property (City File A 16-2) Application Submitted: December 8, 2016 Applicant: Lisa Vonderheit, Ruby E. Vonderheit Revocable Trust Property Included in Annexation Request: Tax Lot 6600 of Assessor's Map 18-04-03-00 Zoning: R-1 Low -Density Residential with /WR Water Resources Conservation and /UL Urbanizable Lands Overlays Location: 3240 South Louis Lane Representative: William Sherlock, Hutchinson Cox Lead City Staff: Erik Berg -Johansen, City of Eugene Planning Division, 541/682-5437 EVALULATION- Based on the information provided by the applicant, the City has determined that this request complies with Eugene Code (EC) Section 9.7805 Annexation - Applicability. As such, it is subject to review and approval in accordance with the requirements, application criteria and procedures of EC 9.7800 through 9.7835. The applicable approval criteria are presented below in bold typeface with findings and conclusions following each. EC 9.7825(1) The land proposed to be annexed is within the city's urban growth boundary and is: (a) Contiguous to the city limits; or (b) Separated from the city only by a public right of way or a stream, bay, lake or other body of water. Complies Findings: The annexation area is within the City's urban growth boundary (UGB), and is contiguous to the city limits, consistent with subsection (a). ®YES ❑ NO EC 9.7825(2) The proposed annexation is consistent with applicable policies in the Metro Plan and in any applicable refinement plans. Complies Findings: Several policies from the Metro Plan provide support for this annexation by encouraging compact urban growth to achieve efficient use of land and urban service provisions ®YES ❑ NO within the UGB, including the following policies from the Growth Management section (in italic text): Policy 8. Land within the UGB may be converted from urbanizable to urban only through annexation to a city when it is found that: a. A minimum level of key urban facilities and services can be provided to the area in an orderly and efficient manner. b. There will be a logical area and time within which to deliver urban services and facilities. Conversion of urbanizable land to urban shall also be consistent with the Metro Plan. (page 11-C-4) Policy 10. Annexation to a city through normal processes shall continue to be the highest priority. (page 11-C-5). Policy 15. Ultimately, land within the UGB shall be annexed to a city and provided with the required minimum level of urban facilities and services. While the time frame for annexation may vary, annexation should occur as land transitions from urbanizable to urban. (page 11-C-5) Vonderheit Property (A 16-2) March 2017 Page 1 Vonderheit Property (A 16-2) March 2017 Page 2 As addressed below under subsection (3), and consistent with these policies, a minimum level of key urban facilities and services can be provided to the area in an orderly and efficient manner. The Metro Plan designates the annexation area as appropriate for Low Density Residential use. The current zoning of R-1 Low -Density Residential is consistent with the Metro Plan's land use designation. As discussed in this subsection, and further detailed under subsection (3) below, the proposed annexation is consistent with the Metro Plan growth management policies and can be served by the minimum level of key urban services. The annexation procedures beginning at EC 9.7800 are consistent with State law and therefore, as found throughout this report, the annexation is consistent with State law. Therefore, based on the findings above, the proposal is consistent with the applicable policies of the Metro Plan. EC 9.7825(3) The proposed annexation will result in a boundary in which the minimum level of key urban facilities and services, as defined in the Metro Plan, can be provided in an orderly, efficient, and timely manner. Complies Findings: Consistent with this criterion, the proposed annexation will result in a boundary in which the minimum level of key urban facilities and services can be provided in an orderly, ®YES ❑ NO efficient, and timely manner as detailed below: Wastewater There is an 8 -inch line within Eagle View Drive and Summit Terrace Drive; this existing system is at a higher elevation than the subject property, which would require private design solutions to ensure a gravity flow at the connection to the public system. It is feasible for the property owner to serve the site by extending the public system from an existing point in Bailey Hill Road south to S. Louis Lane. Bailey Hill Road is at a lower elevation which would facilitate a gravity feed system. Stormwater There may be an open waterway on site that could be used as a point of discharge for stormwater runoff, provided that the developer demonstrate that there is capacity in the receiving system. On-site retention may be possible if infiltration test results and facility designs are submitted at the time of development demonstrating feasibility and are in accordance with the applicable standards and adopted plans and policies. Transportation This property has frontage on three streets: Eagle View Drive, an unimproved private road; Summit Terrace Drive, an improved local residential street, with 28' paving within a 50' right-of- way; and South Louis Lane, an unimproved public right-of-way. Solid Waste Collection service is provided by private firms. Regional disposal sites and the Short Mountain Landfill are operated by Lane County. Water and Electric Eugene Water and Electric Board (EWEB) Water staff confirm that water and electric services are available to the property. Public Safety Police protection can be extended to this site upon annexation consistent with service provision Vonderheit Property (A 16-2) March 2017 Page 2 CONCLUSION: Based on the above findings, information submitted to date, and the criteria set forth in EC 9.7825, the proposed annexation is consistent with the applicable approval criteria. A map and legal description showing the area subject to annexation are included in the application file for reference. The effective date is set in accordance with state law. INFORMATION: ♦ Upon approval of the annexation, the base zoning of R-1 Low -Density Residential will remain ; however, the /UL Urbanizable Lands overlay will be automatically removed from the annexation area. Please contact the Permit Information Center, Planner -on -Duty at 541-682-5377 for more information. ♦ Approval of this annexation does not relieve the applicant from complying with applicable codes and statutory requirements. Vonderheit Property (A 16-2) March 2017 Page 3 through the City. Fire protection will be provided by the City of Eugene Fire Department. Emergency medical services are currently provided on a regional basis by the cities of Eugene and Springfield to central Lane County and will continue in the same manner upon annexation. Parks and Recreation A minimum level of park service can be provided to the proposal area as prescribed in the Metro Plan. Planning and Development Services Planning and building permit services are provided for all properties located within the urban growth boundary by the City of Eugene. The Eugene Code, Chapter 9, will provide the required land use controls for future development of the subject property upon annexation. Communications A variety of telecommunications providers offer communications services throughout the Eugene/Springfield area. Public Schools The subject property is within Eugene School District 4.1 and is within the district boundary of Twin Oaks Elementary School, Kennedy Middle School, and Churchhill High School. CONCLUSION: Based on the above findings, information submitted to date, and the criteria set forth in EC 9.7825, the proposed annexation is consistent with the applicable approval criteria. A map and legal description showing the area subject to annexation are included in the application file for reference. The effective date is set in accordance with state law. INFORMATION: ♦ Upon approval of the annexation, the base zoning of R-1 Low -Density Residential will remain ; however, the /UL Urbanizable Lands overlay will be automatically removed from the annexation area. Please contact the Permit Information Center, Planner -on -Duty at 541-682-5377 for more information. ♦ Approval of this annexation does not relieve the applicant from complying with applicable codes and statutory requirements. Vonderheit Property (A 16-2) March 2017 Page 3 Attachment C 0 Planning ANNEXATION Please cornplcte the following application checklist. Note that additional information relay be required upon further review lin order to adequately address the applicable criteria for approval If you have any questions about filling out this application, please contact Planning staff at the Permit and Information Center, phone (541)682-5377„ 99 West 10th Avenue, Fuene, List all Assessor's Map and Tax Lot numbers of the property included in the request. . _...t_ orin _�..._ Assessor's 11�/lai ..�_ Tax lot. l �_-_..�.._ Acreage -- 11 04-03 66170 It 1 9i 97 -_. . -... Property Address: 32.407 S Louis Ldne, Fugcgn+°„ {ltd 97105 Plans for Future Development & Permit Number Cif applicable) Public Service Districts: f i in Fe"! J A filing fee roust accompany alit application, The fee varies depending upon the type of application and is adjusted periodically by the City Manager. er. Check with Planning staff at the Permit and Information Center to determine the required fee or check website at wyvw etag nea Ian Written State meirtt ar;rbemt 6 vpje.s Submit a detafledl written statement describing how this request is consistent with all applicable criteria (Section - 9.7875 of the Eugene Code),. Nanning & Development Updated! l arcs 2014 Planning Division Nhonti,54'1 682 5377 or fi r�vau1 a� a�samr p�l�� lr�ir'�g���p,r �� c*K��e. �r.rr� Page I of 4 Attachment C Site Plan Bggj!irernents Submit 3 paper copies and I digital copy of a site pion, drown to an engineer's scale on 8 Y2" x 14" sheet of poper� Site plans shall include the following informo6on: F\-] Show the date & north arrow on site plan ED Show the Assessor's Map and Tax Lot number(s) on the site plan. D Show a vicinity map on the site plan, (vicinity map does not need to be to scale), Shuw city firnits & UGB (if applicable) Clearly label the affected territory and any public right of ways to be annexed. Show, all adjacent streets, alleys, and accessways. Show all dinnensions of existing public utility easements and any other areas restricting use of the parcels, such as conservation areas, slope easements, access easements, etc, ED Show the location of all existing structures, Oth Petition for Annexation form listing all owners, including partial owners, and electors, This form includes the Certification of Electors which must be signed by, the Lane County Elections/'V'oter Registration, Department and also includes the Verification (Certification) of Property Owners which must be signed by the Lane County Department of Assessment and taxation. Thisfornr is required even if the land is vacant. f -1� Notarized Consent to AnnexatOn form, A legal description of the land proposed for, annexation, including any public right of way prepared by a registered land surveyor, Oregon Revised Statues, (ORS) 308.225 requires submittal of a closing metes and bounds description or subdivision block and lot number clescription. Please see example of acceptable legal descriptions contained in the application packet, The legal description must exactly correspond with the rnap included with the application or the Assessor's reap. Summary of Urban Service Provision forrn, A county Assessor's cadastral map. (Avoiloble at Lone Counly Assessment & Taxation) EX I COISUS information Sheet, Note: This is not a complete list of requirements, Additional information may be required after further review in order to adequately address the applicable approval criteria. Planning & DevOoppnent Updated: March 2014 Planning Division 99 W. ff' AVOIUe, Lug,,-,ne, OR 97401 Phan 541.682.53/7oj Page 2 of 4 Attachment C 0 Planning ANNEXATION DETERMINATION Pease provide the follcimng information, Note that additional information may be required upon; further review to adequately address the applicable code criteria. If you have any questions about filing, out this form,, please contact Planning staff at the Pemiit and Information Center, 541-682-5377, or, 99 West 101`� Avenue. List all Assessor's lVlap and Tax Lot numbers of the property included in the request Property address: 32'40 SOUth Lois Lane, Eugene, OR 97405 Pending building permit or land use application number(s): Are there any existing buildings on property? [yes []No If yes, list existing buildings and their use (i, e. 1700 square foot single family home). foot si,llqle fami ._I�hOM8 Describe proposed development (including square footage, use, addition to existing building or new building: single family subdivision For new development, indicate if new water hookup is required: ®'yes []No For new development, indicate if new wastewater hookup is required: :Dyes E]N10 Is the property contiguous with Eugene city limits? Dyes [-.]No Describe the location of the closest public wastewater lines (distance from property), For more information, contact Public works Engineering staff, Summit Terrace Blvd. If wastewater service is not available, provide a copy of septic permit from Lane County Sanitarian (541-682.3823) or provide information about how the site can be or already is served by septic: Planning & Development Updated: Match 2014 Planning Division 99 W, 107H Avenue, Eugene, OR 97403 P@Wlne- 541-682,5377 oi E Page 1 of'2 Attachment C By signing, the undersigned certifies that he/she has read and understood the submittal requirements outlined, and that he/she understands that omission of any listed item may cause delay In processing the application, I (We), the undersigned, acknowledge that the information supplied in this application is complete and accurate to the best of my (our) knowledge, OWNER (Also the Applicant? [n Yes / LJ No): Ruby E. Vonderheit Revocable Name (print): Trwa Phone: (541)5544128; (54l)344-9472 Address,: 3240 South Lois Lanc, City/state/zip: Hugcne, OR 97405 Signaturew APPLICANT[D APPLICANT'S REPRESENTATIVE (Check one), Name (print). Kirk and I,isa Vonderlicit Co m pa ny/orga n izatio n Address3240 South Lois Lane City/'State/Zip: Fugene. OR 97405 E-mail (if applicable)! Phone• (541) 554-4128,(541)3.4,,I-()472 Fax:. Signature - APPLICANT'S REPRESENTATIVE DESIGNATED CONTACT PERSON (Check all that apply). Name (print): Wil harn I J, Sherlock Company/Crganlzat�on: I futchinson Cox Address: 540 Wilbunelle Street, Suite 4()0 City/State/Zap. Engenc, OR 97401 E-mail (if applicable); lsherlock4cugene9tm com Phone: (541168691fio Fax: Si wV_'V_weatQff LLz9_0VZP_h7n1?0q Planning & Development . . ...... Updated., March 2014 Planning Dlvlsion 99 K 100„ Avenue, Fugere, OR 97401 Phone: 541682,5377 oa E-mail: eugenepla n6ng@cu.e ugepe.or,us Page Z of 2 Attachment C BY signing, the undersigned certifies that he/she has read and understood the submittal requirements outlined, and that he/ understands that omission of any listed item may cause delay In processing the application. I (We), the undersigned! acknowledge that the information supplied in this application Is complete and accurate to the best of my (our) knowledge. PROPERTY OWNER OF TAX LOT., C Name (print): 7 Address: Email: City /Sta!e/Zip. Phone � <'-1 Lj� �L F Signature :)',""'-','� Date: , 1, , """e— — 7�' I ti 711 PROPERTY OWNER OF TAX LOT: G'('00 Name (print): "A � "k cwl r & 4 Address 2"77 Emall:.... City/State/Zlip, nature Name (print): Phone Address: Email: City/State/Zip: Phone: Signature: Date. SURVEYOR: Name (print): ...� LL Company/Organization. ...........ti Address: 4., VZ'!",4 M M Cit�y/State/Zip: CL 'L Phone-, Wto 1!& " Fax: Planning & Dewelopment Planning Division Updated, March 20IL4 99 W 10'" Avenue, Eugene, OR 97401 Phone: 541.682,5377 or E-mail:eugeneplanning@cu'.eugene.or.us Page 3 of 4 REPRESENTATIVE (if different from Surveyor): Name (print). William I'L Sherlock Com pa ny/O rga n izati on, Hu(cilinson C."ox Address„ 940 Willamme Street, Suite 400 OtY/State/Z# Fugene, OR 97401 Phone,, (.54 l 1686-9160 Fav Signature: . ..... D a t e "Attached additional sheets If necessary. Attachment C Planning & Development Updated: Marcb 2014 Planning Division 99 W, 101" Avenue, Eugene, OR 97401 Phone: 541,682.53,77 or Pige 4 of 4 all M 14 C fti a� C 'EDE Rk 3 -C r2 0 Ip LLJ li Ip CL hN all M 14 C fti a� C 'EDE Rk 3 -C 0 Ip LLJ li Ip CL hN 4y JbD 0 C3 .0 14 0 OL CIO U < 0 CL all M 14 Attachment C C CL M 'EDE Rk 3 -C 0 'pa CL �ECC 4y C d7 CL 4- C 'n CL LU 0Q -0 Ci 0 CL 0 C. 4. CLc C) C: 0, -0 CL -0 M — 01 C Ilu 0 C C. C 0 —W 0 00 0 r- Z 15 Ce X �z dad 2 E Attachment C E w — Q ro 4� -0 CJ 0 0 x C to C C rt C Z 'o x w w CL c;2 ro 4ir CL 0 C. 0 M11d eft r LA, 4J Ci b> 0 -0 QJl LLJ UD e'j > w 0 0 a 4Y CLGuiY rC, L'i I I t Q — — M C E w — Q ro 4� -0 CJ 0 0 x C to C C rt C Z 'o x w w CL c;2 ro 4ir CL 0 C. 0 M11d eft r LA, 4J Ci b> 0 -0 QJl LLJ UD e'j > w 0 0 a 4Y CLGuiY rC, L'i I I t Q — — M Uji Lli 4L ,H' H'ilhj MARY Attachment C I Attachment C LANE COUNTY ............. Property Accotunt umimary As Of 1202,016 Status: Active ................ Account No.: 0718047 Alternate Property Number. 1804030006600 Account Type; Real Property TCA- 00415 Situs Address: 3240 S LOUIS LN EUGENE OR 97405 Legal. Township 18 Range 04 Section 03 Quarter 00 TL 06600 Parties - Role Name & Address Owner RUBY E VONDERHEIT REVOCABLE TRUST 3240 S LOUIS LN EUGENE OR 97405 Taxpayer VONDERHEIT RUBY E 3240 S LOUIS LN EUGENE OR 97405 Trustee VONDERHEIT KIRK 0 3240 S LOUIS LN EUGENE OR 97405 Trustee VONDERHEIT LISA E 3240 S LOUIS LN EUGENE OR 97405 Trustee VONDERHEIT RUBY E 3240 S LOUIS LN EUGENE OR 97405 ME%= Value Name 2016 2015 2014 2013 2012 MKTTL $783,601 $760,490 $741,953 $658,362 $686,981 AVR $344,844 5334,800 $325,049 $315,582 $306,390 TVR $324,685 $315,229 $306,047 $297,134 $288,479 Property Characteristics: Tax Year Characteristic Value 2016 Property Class 191 Potential dev nproved Change Property Ratio 1 XX Residential Size 9.45 Code Split N Neighborhood 421500 Exemptions: Tax Year Description Count Amount Assessment Basis 2016 Veteran 1 1 $20,169 AVR 2015 Veteran 1 1 $19,571 AVR 2014 Veteran 1 1 $19002 AVR (End of Report) "I . . ........ —.-. Rum 1202016 1020:2:3 AM ASC0037 [Ascend -Prod Rpt] Page 1 Attachment C APPLICANTS' DETAILED WRurrEN STATEMENT DEMONSTRATING COMPLIANCE W11'H EUGENE CODE SECTION 9.7825 The following narrative quotes the relevant city code provisiolls rejaLjj-,jg t(') t ' Ile accompanying annexation application in bold text, followed by the findings demonstrating compliance with the criterion in italicized text. EC 9.7825 Annexation - Approval Criteria. The city council shall approve, modify and approve, or deny a proposed annexation based on the application's consistency with the following: MThe land proposed to be annexed is within the city's urban growth boundary and is. (a) Contiguous to the city limits; or (b) Separated from the city only by a public right of way or a stream, bay, lake of other body of water. The subject property is approxiniately 70 acres in size, zoned.for lou, density residential and loc.ated within the clqj's tirban growth boundary. The subject proper-ty ii contiguous -evith the MY hinits along its east and sou.1h borders, (2) The proposed annexation is consistent with applicable policies in the Metro Plan and in any applicable refinement plans. The applicable Metro Plan annexation policies state: 8. Land within the UGB may be converted from urbanizable to urban only through annexation to a city, ivhen it is found that: L A niininlUnl level of key urban facilities and services can be provided to the area in an orderly and efficient manner. 2. There will be a log-�n which to deliver urban ical area and dine xvitl services and facilities. Conversion of urbanizable land to urban s h a I I also be con sistent ivi th the Metro :Ulan. 9 A full range of key urban facilities and services shall be provided to urban areas according to demonstrated need and bUdgetary priorities, 10. Annexation to a city through normal processes shall contirme to be the highest priority. 1 . Ultiniately, land within the LJGB shall be annexed to a city and provided 'vith the required 1-ninlinurn level of urban facilities and scnwices. While the time fran-ic for annexation may vary,, annexation should OCCUr as land transitions from urbanizable to urban. 20, When unincorporated territory within the UG B is provided with any nuv urban service, that ;ervice shall be provided by the following inethod (i , n Attachment C priority order), a. Annexation to a city; bC"ontractual anneNation agreements, xvith a city; c. Annexation to an existing district (under condi tj oils described previously in Policy #19); or d. Creation of a new service district (under conditions describe(] previously in Policy #1 4). The applica Tit, s have a cq u, ired or haveticcess to key turban fiacd ities a n d services,. These services b,ichide: 1) an EVNTB zoater rnai'TT adjacent to the soif thern property boundary (,see the attitched Exhibit /A); 2), as t1irect 60'7vide connection, to Stitninit Terrace Driz)e (which is tifiidl!l dezvloped local access road) 1hrotigh a recewly appn.med lot line adjtishno,d (see Exhibit B) flnd said connection intersects zoith Sunanit Terrace Drive in as location deterinlPed by traffic engineerKelly Sandow to have safe sight distancefior 0,11 turning inovements (see Exhibit C'); 3), the City Engineer has determined it isfiensible to extend as WQStC7vater linefivin Bailey Hill Road to Oic subject property (see Exhibil. 1)), and the property is cto-rently provided With electricity by Etnerald People's Utility District and upon developinent would be serviced by EWE& (3) The proposed annexation will result in a boundary v in which the minimum level of key urban facilities and services, as defined in the Metro Plan, can be provided in an orderly, efficient, and timely manner. The above described turban services cart and will be provided in at logicalrated timely inanner based on the City's projectionjor siiitable lands to be annexed ns shozvIl Ut the "'Mel ropolita i Res idei i tial Land and I lousing S 1, udy, In n i ia ry 1995" (Exhibit E) o This docto'nerit shou)s the st.ibject property as necessary to inainlain an adequate stlpp�i/ of az,)nilable sarph(s land to allozo orderly urban developinent to recur aridlo a, 11ou, for the provision of ptiblic cal.,fital irnproveinet'its, siach. as zoastezvate7'trunk lines, arterial streets. andzvater trim lines, u,hich, as disciissed above are nozo in. place, to.facilitate develqment (f the std Tject annexed pwperty, The tiinely annexation o�'fhis miderdeveloped property zvill enhViice opporhinitiesfor conipeu,,] urban, grou7th, aii efjfclent land iise pattern, and as Zvell-planned stipporting arterifl, I street syston in Eiigene's SoWhzoest Hills. Attachment C WO ERS1 4U, Ave(,,oFjPoW,, Ojfr ,H ren); 10148 Eugene, (Drepoo 97440-2148 (5411484-2411 Wlvveevveb.org L)A 0(10— Re: Water service to Sheik property Mr. Sherlock, The property in question currently has frontage along Eagle View Drive. Within the Eagle View Drive rigiht-of-way E'WEB has aDlfflater main that can serve your property, The amount of available ethe main is a dead end and not a lwar- «, r a possible looping solution, which may be required depending on how you are planning to develop the property, If you have any questions, please feel free to contact me, T B Wohnson *gar EXHIBITA October 7, 2016 DONALD MCKELL NICKELL LAND SURVEYING 33225 CRAIG LP COTIAGE GROVE OR 97424 :1111 mom Attachment C Your Propcfty line adjustment was deemed complete an OcAcber 4, 2016 and granted approval by the Logone Hanning Director- oo October 6, 20116, fhP lots will be ier-ognized by the Oty as they appear on the appioved property fine change map, A copy of the deci5,ion and approved properly line chance niap is enclosed for your records. Po( your information, the City will record a Notice of Property Line Adjustment with the Lane County Deeds and Records office, After this, notice is recorded, it is the applicant's responsibility to recof d new deeds with 18n0 COUnty as the Notice does not change the deeds, bUt simply provides a recorded notification of the City's approval of the property line adjustnient. The property lines dcm not off iclally change untH new deeds are recorded wit 1) Lane County, and tax records will' not be updated untd the Lane- COUnty Departrnent of Assessmient and Taxation is contacted by the applicant(s), Corisulting a surveyor for, thesc, last steps is recommended. If YOU have questions repardinp , the approval of this property hne adjustment, piease contact rne at (541) 682-5699 of' anny,c,.ja�rit'insch@ci.eLlgenie,ot',us, Sincerely, Amy JaniscI) Land Use Wanning Specialist Enclosure cc: Ruby Vonderhelt ROLV00061(? TrUst, RosaHnd Anderson, Lian) Sherlo--k 541 F Q-SS�2 Fax ClAy at LuC)emc - 9� W I Oth Ave `,ugen(i, OR 9740 541 E4,,. 5?10,1 �A FlxhNi B Page I of' -3 Attachment C Findings and Decision of the Eugene Planning Director Property Line Adjustment Approval For', Anderson/Vonderheit (LA 16-27) Submitted: ,August 24, 2016 Parcel 1. (4+'G40"IM: 18 -04 -0r'3 -co -06600 Ru Deemed Complete: October 4, 2016 zoqnng: K-1/UL M 18-04-03-43-00300 Vonderheit Revocabile Trust Rosa lint) Anderson Location: 3240 South Louis Lane arid 2954 Suni Terrace Drive Representative: Doll Nickell, Nickell Land Surveying tead AitStafh A n) y Ja ri � s c h, Land Use Planning Spedabst, (541) 682 5699 Related Permits/Applicatiorism EVALULATIM Based on the information provided by the applicant, the City has determined that this request complies with Eugene Code, (FC) Section 9,8405 Ap JcLIAlity of.Y12pert_Lorne ustrnqpe IN As such, !I is subjec�t to review and al )proval in accordance with the requirements and application criteria of EC 9.84a� through 9 8420 and with the Type I laird use app4cafion procedures beginning at EC 9,7�00 and with, the Type I land U516M Dppbcation procedures begl at UTA Section 9.7100. "Fhe applicable approval criteria are presented below in bold typeface withi findings and conclusions followi ne eacli, F C 9,i4 I 15�1 ) '' Any buil d I ngs to be, ret all n led on t he propertl es c omply wiith the mini mu m front an d interior yard setba cks as defined in this land use code. ies Ihe adjusted property lines. Findings: All buildings will meet setback requiTeMPMB Meng t -4 , YES I l_ J NO—L-111 EC 5.$415{2) 'The final configuration of property lines shall not reduce an existing lot below the Minimurn,lot standards established in this land use code or otherwise viol'8te standards of this land use code, building codes, fire codes, and Chapter. 7. Cana ,Maes Findings-, The final configuration of the property lines will! riot reduce either existing lot belowthe LZY S 1i NO millijr,, liurn standards or otheroiisp vinlale applicable code standards, With regard to UTA Section 9.4620 /UL. Land Divisions and Property I ine, Adluslrrie'nl%, tike adjusted line will not result in an increase in the number of developable lots or thL devetiopment notential of the exislina lots. ............ EC 9.8415(3) The final configuraticin of property lilies shall not violate any previous requirements or conditions of approval imposed with a prior applicable land use decision. Complies Findings: the finail configui-ation of property lifies, wiP nw vVatv, any kil prewous requirements M�Y-E N( or conditions of approval applicable to the subject ptoiperijcs . . . ...... . ............ . ..... EC5,8415(4) Public assessments, liens, and fees with respect to the property hrie ad)ustrnp. nt have, been ` paid, oli% a) A segregation of assessments and liens has been applied for and granted by the city; cir b) An adequate guarantee in a form acceptable to the city manager has been provided -assuring the liens,, assessments and fees will be paid prior to recordlog-the property line adjustment. Find�in'i� keferra� comments from Public Works Enlgiinee0rg Staff. Indicate that there are piesently no "NO outstanding p�ubli,c liens or assessnie fits on'the subject properties. IL51YES a EC 918415(5) Within the JWR Waiter Resources Cvriservation Overlay Zone or JWQ Water Quality Overlay Zone, no nee lot may be created If more than 33% of the lot, as created, would be occupied by pither: a) The combined area of the /WR conservation setback and any portion of the Goal 5 Water Resource Site that extends landward beyond the conservation setback; or b) The /WQ Management Area, Complies Finclings� The subject properties do, not contain the /WR or /Wo, overlay zone; therefore, this criterion NYES, NO is not ppplicable. LC9�8415(-6) Within the R-1 zone in the.city-recognized boundaries of Amazon Neighbors, Fairmount Neighbors, and South, He Neighborhood Association, p rope rty Ji nes May qn(y be adjusted kip ter S feet, measured perpendicularly frorn,the cuff6ril location of the property fine. A Property Urie,Adicistrnerit allowed nand , er -thissection may,be upto 10 feetff the acill.15tinent is,necessary to, accommlodat6-an ehcroa-�Nrncrl that existedass of April 12, 2014. Complies —Fir"iding's. Th--i�—�e —lot -s' are not-witi-iin the of therieighborih�ood ascocialions I NO noted above, therefore, this r:x1tPrion is not applicable. . ...... . .... Page 2 ol'3 Attachment C F,Mbit B Page 3 of 10 C4 0 < fy 'T N LU LLJ CL a F,Mbit B Page 3 of 160 Madison Street, Suite ENGINEERING TECH MEMO TO: William Sherlock Hutchinson, Cox, Coons, Orr& Sherlock, P.C, FROM: Kelly Sandow P.E. Sandow Engineering I RE: Summit Terrace Dr. Access, Location Attachment C Sandow Engineering has reviewed the proposed access location of the subject parcel identified as tax lot 6600 of imap 180403001. The access is proposed onto Summit Terrace Dr. at the southern end of the property. The following provides Sandow Engineering's considerations and recommendations for the proposed access location. ACCESS LOCATION There are a few items to consider when determining the appropriate location of the proposed site aCCE!5s. They are driver sight distances, access geometry/Right-of-way requirements, and topography, 9fflMMfflRflzM The access on to Summit Terrace Dr. shouldbe located to provide optimal sight distance striving to rneet the standards. According to the American Association of State, Highway and Transportation Officials (A,ASHTO) standards and guidelines, a residential roadway at 25 mph should have adequate visibility for a vehicle exiting the proposed street connection to see a vehicle on Summit Terrace Dr. 280 feet away. At a minimum, the sight distance should be equal to the stopping sight distance of a vehicle traveling on Summit Terrace Dr. towards the approach location; 135 feet for vehicles traveling south (uphill) towards the driveway and 215 feet for vehicles traveling north (downhill) towards the driveway. A site visit performed by Sandow Engineering demonstrated that the intersection sight distance and stopping sight distance can be met. These distances are met when the driveway is located at the very southern end of the property, See Figure I for aiin illustration of the location of the proposed driveway and available sight distance. Exhibit C Page I of 5 Attachment C Frorn: Kelly Sandow RE- Summit Terrace Drive -Access Location Date., 5.8.15 Page 2 Figure IA: Available Sight Distance Figure 1B: Looking South from the Figure IC: Looking North from the Approach Location Approach Location Moving the driveway away from, this location (further to the north) will reduce the sight lines both to the north and the south. The upward slope to the south will restrict visibility as well as the roadway curvature to the north. RIGHT OF WAY: As per City of Euigene Local Street standards, this street would be classified as an Access Lane or a Low - Volume Residential Street. The classification is dependent up on the expected Average Daily Traffic Volumes, (ADT), An Access Lane has less than 250 ADT (serves less than 20 homes) and a Low Voiu,me Attachment C From: Kelly Saindow RE: Summit Terrace Drive -Access Location Date: 5.8.15 Page 3 Residential Street has an ADT between 2501-750 (20-75 homes) A Low Volume Residential Street needs to have a 45' or 55' ROW, The ROW width is dependent up on the roadway cross section. The City generally allows, the developer to choose which cross section they deem appropriate, unless specific circumstances dictate otherwise. Table I illustrates the roadway cross section options„ Table 1: Lowe Volume Residential Street ROW Requirements Right of Way Width Roadway cross Section Sidewalks* i Planter Strip* 45' 20, I no parking on either side 6e -6'y ................. . .... ..... . 45' 7' parking on one side 14 foot travel way 6 2 8 " 55, 7' -Parking on both sides j, 6' 7'-6" 14' travel way 0•w 3-1 10 The other major consideration is topography and vegetation constraints. This site sits upon sloped terrain. The southern end of the site can provide access at a relatively consistent grade to Summit Terrace Drive. There is an existing roadway to the south, Eagle View Drive, however, this roadway sits 141-15 feet higher than the site property line, creating the requirement for significant fill. art 1 "Y" 1 35" '0 Attachment C From: Kelly Sandow RE° Summit Terrace Drive -Access Location Date; 5.8.15 Page 4 To the north, the slope drops quickly from the edge of the sidewalk. There is a 5-10' drop in elevation within 20 feet. A connection to this location would also require significant fill, nr w ii�— 0 M They City of Eugene may require a buffer area/set back from the edge of property line to the back of the sidewalk. The buffer area depends on the application/process for the future site development, It is our understanding that the, General Subdivislon/PUD criteria would not require, an additional buffer area. However, an application under "Needed Housing" could require a 20 buffer from the edge of property to the back of sidewalk. RECOMMENDATIONS: Based upon our review, the optimal placement of access to this property would be along the most southern edge of the property line. A minimum of 55' will be needed to provide adequate ROW. However, depending an the permitting process, there could be an additional 20' necessary to provide the necessary buffer. The illustration below high I ights the proposed location of the access . Attachment C From: Kelly Sandow RE., Summit Terrace Drive -Access Location Date: 5.8,.15 Page 5 Recommended location of the proposed access, Please feel free to contact me with any questions or additional information that you may need. Sincerely, Kelly Sando , PE Attachment C Wednesday,, December 7, 2016 at 6:05:15 PM Pacific Standard Time Subject: PCIS -40 Vonderheit Lving Trust - followup Date. Thursday, M,ay 14, 2015 at 1:18:212 PM Pacific Daylight Time From: HANEY Ed R To; William Sherlock CC: BERG-JOH'ANSEN Erik, STARK Donna L M Donna and I discussed potential wastewater options, with Scott Gillespie, our civil engineer who is the lead on PEP I (privately Engineered Public improvement), projects. Scott thought a gravity sewer down to Louis Lane�, or actually CitrineAvenue, if the Jewel does get built out, would be possible by circling around the easterly slopes of the knoll and then following the contours on the north side, I've sketched a rough alignment for your use (see attachment), It the public system has not yet been extended as a result of the Jewel or some other development on that property, the developer of the Vonderheit property would be responsible for extending the public sewer from Bailey Hill to the project site. As this would likely be a spendy Project, it would be worthwhile to check with a private engineer on a more specific alignment and associated costs I also gave the intersection study done by Kelly Sandow to Scott. I'll get back to you when he has had a chance to read through it. Thanks, Ed Exh1b1tFQge I of I Page I of 2 Attachment C Page 2 of 2 Attachment C M Consent is hereby given to the annexation by the City of Eugene, Oregon of the following described real property: USB -t'4-03 -00-06000 3240 Lois Lane, Eugenu, OR 97401.5 Maip and Tax Lot:Address: Legal Descriptiom Atlached In the corporate limits of said city, which is owned by the undersigned DATED this day of w 0_ . STATE OF OREGON )ss County of On this _ day of1, LXC e,, rb,J-) e 20 1 , before me, the unidersigned, a notary public in and fair the sald county and state, personally appeared the within -named, who is known to me to be the identical individual described herein and who, executed the SaME freely and voluntarily, om IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. Notary Public for Oregon My Commission Expires / D Attachment C Consent is hereby given to the annexation by the City of Eugene, Oregon of the following described real property: Map and Tax Lot: 18-04-03-M-06000 Address- 3240 Lok lane, Uugoc, OR 97405 Legal' Description: Attached In the corporate limits of said city, which is owned by the undersigned DATED this, 2"'(' e �t, 0 day of 2 _L County of I On this 0' day of ef" 20 IL- , before me, the undersigned, a notary public in and for the said county and state, personally appeared the within -named, who is known to me to be the identical individual described herein and who executed the same freely and voluntarily, OFFICIAL STAMP 9 TAN A M. BROWN NOTARY PUBLIC -OREGON COMMISSION NO, 921018 MY COMMISSION EXPIRES OCTOBER Iia, 201 . . . . . . . . . . IN TESTlMONY WHEREOF, I have hereunto set my hand' and seal the day and'year last above written. L Notary, Public for Oregon My Commission Expires_L,",, - -_LL_ Attachment C w N' N N r* ui N ,� • w � w y,� N. IN • N N it N "�" N "" r N' r r . w.. N pws 1 r 1N N N r N► r-µ - w �. M of ■ v4 �, ♦ r -N w w * • ` � w � " �r N N w°w ■ � I' _, � it ,, r �, -wN _ N N w r w rww rwN N w N s N' w �� NN .N • r N r N N N, N~. r _ N _� N N N s Attachment C a <0 i Ap! Ot SUMI WiRAJT P UD. f i RE z a A uj a <0 i Ap! Ot SUMI WiRAJT P UD. f i RE a A a <0 i Ap! Ot SUMI WiRAJT P UD. Attachment C This form is intended as a guide to assist applicants in demonstrating that a minimum level of key urban services can be provided to the area proposed for annexation, Space is provided on, this form for YOU to provide detailed information on service provision. Please add additional pages if necessary to provide details of servicing issues related to the area you are anne,xing. To assistVoui in providing this information, some contacts are listed below, For large or difficult to serve properties, You may wish to contact a private Iand use planning consultant to prepare your application, Property Owner(s) Name: Lisa Vonderheit and Kirk of the Ruby F, 'vcmderheit Revcicaale; TruqLt Assessor's Map and Tax Lot Numbers for Properties Proposed for Annexation (For example: Map 17-03-19-31, Tax Lot 100) 18-04413-0600 Wastewater -- All new development must connect to the wast(,�water (sanitary sewer) system, Is wastewater service ivailable to serve the area proposed for, annexation? (For more information,, contact the Engineering staff at the City of Eugene permit and Information Center or cailll 541-682-8400.) The property(ies) in this annexation request: will be served from an existing gravity wastewater line Location and size of existing wastewater fine: will be served by an extension of an excsfing gravity wastewater line, Where will a wastewater line be extended from? When will it be extended:" By whom? Thyethe wadestewveloner,ater inn wffl extend 10 B,1iICN` I hl] Road via I,ois Lane or',nunirnk Terrace Drive a s via private ee Tile [it b Stormwater -- Site, plans for ad niew development rnust provide for drainage to an approved system consistent with the Comprehensive Storrnwater Management Plan. City approval for storm, drainage wiH be required as part of the development process. (For more information, contact the Engineering staff at the City of Eugene Permit and Information Center or call 541- 682-8400j, Is the site currently served by an approved storrnwater system? NO I ol'4 Attachment C If yes, location? Amazon drainage basin If no, how will storm water be handled aifter development? - ffioswa)es and naturai drainage to 1he west, Streets — What existing streets provide access to this site, List existing streets that provide access to this site from River Road, the Northwest Expressway, or Belthne Highiway._,,_.,__ Hliley Hill , Minor arterial; South 1., ms I,mte - Lucad Sara et; Sun'irnim Terrace Drive - 1,ocifl Street Will dedication for additional street righ,t-of-way be required upon further development of this site? X Y es No —Unknown Will existing streets be extended or new streets constructed upon further developnient of this site? X - Yes No Unknown (For more information, contact the City of Eugene PUbliC Works staff at (682-6004.) Parks, Recreation, and Cultural Services Systems Development revenues generated by new development and Ballot Measure 20-30, which authorized the issuance of $253 rnillion in general revenue bonds, will help to fund future City park acquisition and development in this area and throughout the city, Please list the parks and recrcatjon faciiities that akeady exist or are planned in the general vicinity of the property(ies) included in thisannexation: Park to tht.,,Norih klvidd llrjw Rides to the wt"Sand o - )I , n , 1( .'Ct j oils to R i d"W'o� i ne Tra i 11 Key services, defined by the Metropolitan Plan as parks and recreation programs, will' be available to new city residents in this area on an equial basis With residents throughout the city, 282= Police services - Poiice protection can be, extended to this site upon annexation consistent with service provision throughout the city, 2 of,4 Attachment C For River Road/Santa i Clara area - Police set -vices - Police protection can be extended to this site upon annexation consistent with service, provision throughout the city. Police currently travel along River Road to provide service to areas throughout the River Road and Santa Clara area, Infill annexations and development in this area will increase the efficiency of service delivery to this area, Fite and emergency services (Please md icate which fire district serves subject property,.) Santa Clara - Fire protection services are currently provided to the subject property by the Santa Clara Rural File Niotection District. RNoer Road - Fire and emiergency services - Fire protection is currently provided to the subject property by the River Road Water District under contract with the City of Eugene, Upon annexation, fire protection will be provided directly by the City of Eugene Fire & EMiS Department, Emergency medlcat transport (i,e., ambulances services are currently provided on a reglonM basis by Eugene, Springfield, and Lane Rural Fire/Rescue to central Lane County, including the River Road and Santa; Clara areas. After annexation, this service will continue to be provided by the current provider, All arnbulance service providers have rnutual aid agreernents and provide back-up service into the other, providers' areas, Planning and Development Services -- Planning and building permit services are provided to the area outside the city limits but withir the urban growth boundary by the City of Eugene, This service would Continue after annexation, EWER (Eugene Water and Electric Board) currently provides water and electric service in the Eugene area and can provide service to new development in the River Road and Santa Clara area upon, anriexation. Sorne properties, in northern Fugene receive electric service from EPUD (Emerald People's Utility District), Some properties in SOLIth Eugene receive electric services frons the Lane Electric Cooperative; please note if this is the case for your property. For more information contact EWEB, ph, 484- 2411, EPUO, ph. 746-1583 or Lane Electric, Co-op, 484-1151. Electric Service - 'Which electric company wiH serve this site7 EMe"ald PeL,�J-.�ie's Uhh(v Distrid or FW11B, Water Service -- Please provide the si2e and location of the water main closest to your property.__"__, TIV ISUbject property has frontagv along Eagle View Drive, Within the Cin ie View Drive right of way FV%IFH has H� n existing 8" DI water main that I'M g,13 has confirmed can wrvc die subject propertly Solid Waste -- Solid waste collection service is provided by private firms, Regional disposal sites and the Short Mountain LanclfiP are operated b�y Lane County, 3 of 4 Attachment C Natu4 Gas -- Northwest Natural Gas can extend service to new development in this area. Communications -- US West Communications and a variety of other teleconlmun�catons providers offer communicatimis services throughout the Fugene/Springfield Area. 4 ol'4 Attachment C Pursuainit to EC 8�10(7), Annexation Application Requirements, I hereby certify t metes and bounds description of the real property proposed for annexationi closes; a the maip outlining the bound'ary is a true representation of the description. I rN crvb Ltf F tf u t4. ilu a u r veyor Print Name: F'—)C> Date: � I /' Z", '- Z �7> M 0 Attachment C Attachment D BERG-JOHANSEN Erik From: mevignoul@comcast.net Sent: Monday, February 13, 2017 10:22 AM To: BERG-JOHANSEN Erik Subject: Vonderheit Property Good morning. Our property is contiguous to the Vanderheit property, and we are curious as to why the annexation is requested. Is it because a developer wishes to build residential properties on this land? If that is correct, what would the time frame be? Also where would access to this property be? What would the size of the lots be? How close to our property would structures or roads be? If you can answer any of these questions at this time, we would appreciate any information that is available. Thank you, Marjorie and Edmond Vignoul 2940 Summit Terrace Drive Eugene, Oregon 97405 EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Approval of a Resolution Annexing Land to the City of Eugene Identified as Assessor's Map 17-04-11-12, Tax Lot 302 and 303 (Ray, Joshua; A 16-13) Meeting Date: March 13, 2017 Department: Planning and Development www.eugene-or.gov ISSUE STATEMENT Agenda Item Number: 2C Staff Contact: Erik Berg -Johansen Contact Telephone Number: (541) 682-5437 This item is a request to annex approximately 0.41 acres of land at 3380 and 3384 Wisteria Street, located east of River Road, north of Wedgewood Drive and south of Terra Linda Avenue, into the Eugene city limits. No public right-of-way would be annexed as part of this request. A vicinity map showing the location of the subject property is provided as Attachment A. The property is zoned R-1 Low -Density Residential with /UL Urbanizable Lands Overlay Zone and is designated for low-density residential use in the Metro Plan. The applicable refinement plan is the River Road - Santa Clara Urban Facilities Plan, which also designates the property for low- density residential use. Annexation will allow for future development consistent with the property's designation and the Eugene Code. Plans for future development of the site are not included as part of this annexation application, and any land division of the property will be subject to a future, separate public process. BACKGROUND To encourage compact urban growth and sequential development within Eugene's urban growth boundary, the Metro Plan provides that ultimately all land within the urban growth boundary will be annexed into the city and provided with a minimum level of urban services. Approval of annexation requests are based on the criteria at Eugene Code (EC) 9.7825 which require that (1) the land proposed to be annexed is within the city's urban growth boundary and is contiguous to the city limits or separated from city limits only by a right-of-way or water body; (2) the proposed annexation is consistent with the applicable policies in the Metro Plan and in any applicable refinement plans and (3) the proposed annexation will result in a boundary in which the minimal level of key urban facilities and services can be provided in an orderly, efficient, and timely manner. Draft findings demonstrating that the annexation request is consistent with these approval criteria are included as Exhibit C to the resolution (Attachment B). To provide nearby property owners and residents an opportunity to review and comment on this annexation request, public notice for this annexation request was provided to all owners and occupants of property within 500 feet of the subject property, and the affected neighborhood association, consistent with Eugene Code requirements. No written testimony has been received as of this date. Referral comments were provided by affected agencies including City of Eugene Public Works and EWEB. These referral comments confirm that the property can be provided with the minimum level of key urban services consistent with the approval criteria. Given the findings of compliance and limited testimony received, a public hearing is not recommended in this instance. Additional background information regarding this request, including relevant application materials, is included for reference as Attachment C. A full copy of all materials in the record is also available at the Permit and Information Center located at 99 West 10th Avenue. RELATED CITY POLICIES The Metro Plan contains the policies that are related to this annexation request. The applicable refinement plan is the River Road - Santa Clara Urban Facilities Plan. The policies applicable to this request are addressed in the Planning Director's findings and recommendation (Exhibit C to Attachment B). COUNCIL OPTIONS City Council may consider the following options: 1. Adopt the resolution 2. Adopt the resolution with specific modifications as determined by the City Council 3. Deny the resolution 4. Defer action until after the council holds a public hearing on the proposed annexation CITY MANAGER'S RECOMMENDATION The City Manager recommends that the City Council adopt the resolution by finding that the request complies with all applicable approval criteria, and that the annexation be approved. SUGGESTED MOTION Move to adopt Resolution 5186, which approves the proposed annexation request consistent with the applicable approval criteria. ATTACHMENTS A. Vicinity Map B. Annexation Resolution with Exhibits A through C Exhibit A: Map of Annexation Request Exhibit B: Legal Description Exhibit C: Planning Director Findings and Recommendation C. Application Materials for Annexation Request FOR MORE INFORMATION Staff Contact: Erik Berg-Johansen Telephone: (541) 682-5437 Staff E-Mail: erik.berg@ci.eugene.or.us Joshua Ray (A 16-13) Attachment A 6d( , ,,,.. r 1 ����wrinwvnrewv��ilevv� , ! Al EIA MN C'H'O'RAVE M W d��; aicr M 1 h6m(44 i Attachment B RESOLUTION NO. A RESOLUTION ANNEXING LAND TO THE CITY OF EUGENE (PROPERTY IDENTIFIED AS ASSESSOR'S MAP 17-04-11-12, TAX LOT 302 and 303). The City Council of the City of Eugene finds that: A. An annexation application was submitted on December 20, 2016, by Joshua Ray, in accordance with the provisions of Section 9.7810 of the Eugene Code, 1971, ("EC") for annexation to the City of Eugene of the property identified as Assessor's Map 17-04-11-12, Tax Lots 302 and 303. B. The territory proposed to be annexed is depicted on the map attached as Exhibit A to this Resolution. The legal description of the property described is attached to this Resolution as Exhibit B. C. The City's Planning Director has submitted a written recommendation that the application be approved based on the criteria of EC 9.7825. The Planning Director's Findings and Recommendation is attached as Exhibit C. D. On February 10, 2017, a notice containing the street address and assessor's map and tax lot number, a description of the land proposed to be annexed, and the Planning Director's preliminary recommendation was mailed to the applicants, owners and occupants of property within 500 feet of the subject property, and the Santa Clara Community Organization. The notice advised that the City Council would consider the Planning Director's full recommendation on the proposed annexation on March 13, 2017. E. After considering the Planning Director's recommendation, the City Council finds that the application should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Based on the above findings and the Planning Director's Findings and Recommendation attached as Exhibit C which are adopted in support of this Resolution, it is ordered that the land identified as Assessor's Map 17-04-11-12, Tax Lots 302 and 303, depicted on the map attached as Exhibit A, and described in the attached Exhibit B, is annexed to the City of Eugene. Resolution - Page 1 of 2 Attachment B Section 2. This Resolution is effective immediately upon its passage by the City Council. The annexation and automatic rezoning of the land from R-1/UL to R-1 pursuant to EC 9.7820(3) shall become effective in accordance with State law. The foregoing Resolution adopted the _ day of March, 2017. City Recorder Resolution - Page 2 of 2 R s u Exhibit A r .3 �d" 7 all WISTERIA ST. SO'14'57W QU6 91 TL 203 20 6' KOOO FENCC 0 40 TL -201. LKGRND. it 200 V",100 WCAL WT LINE OLD LJOAL LOT ONE AWUlW0 LE DAL LOT UNI 90xWR PROPERIY LINE EXISTWG FENCE No 0 Off W W AVE. I I VZCRGff MW '', NOT TO SCALE 42 75 64.93 S00'W57W fO7,68 Since 1977 ........ ... 310 Sth Street SprIngfield, OR 97477 p. 541146,0637 www,BranchEn9lneerinq coo DATE: FER 19, 2016 t�g�xD I 6' WOOD FENCE REGISTERED PROFESSIONAL LAND SURVEYOR OREGON, NOVEMBER 3a,'2007 RENEE CL.dd'(oH 69162LS j EXPIRES, December 30,, 2017 PROJFC7'-'NC7. 15-298 ..... . . .......... . .. . ............. (Branch EltINEERING-- Since 1977 November 15, 2oi6 ANNEXATION LEGAL DESCRIPTIONS TAX MAP 17-04-11-12, TAX LOTS 302 & 303 Branch Engineering Inc. Project No. 15-298 TAX LOT 302 SITUATED in the City of Eugene, Lane County, State of Oregon in the Northwest 1/4 of the Northeast 1/4 of Section 11, Township 17 South, Range 4 West of the Willamette Meridian and described as follows: BEGINNING at the easterly northeast corner of those lands conveyed in that deed recorded on November 1o, 1942 in Book 238 on Pages 594-595 in the Lane County Oregon Official Records; THENCE along the northerly boundary of said lands North 89040'40" West, 113.52 feet to the westerly northeast corner of said lands; THENCE continuing along said northerly boundary South 00021'25" West, 23.30 feet to the easterly northwest corner of said lands; THENCE continuing along said northerly boundary North 89040'40" West, 26.96 feet to a point; THENCE along a line parallel to the centerline of Wisteria Street South o0°14'57" West (called South on the tax map), 42.74 feet to a point; THENCE perpendicular to the westerly right-of-way margin of Wisteria Street South 89045'03" East (called West on the tax map), 140.53 feet to a point on said right-of-way margin lying 65.00 feet northerly of the southeast corner of those lands conveyed in that deed recorded on January 2, 1964 on Reel 233D as Instrument 38567 in the Lane County Oregon Official Records; THENCE along said right- of-way margin North 00°14'57" East, 65.86 feet, RETURNING to the POINT of BEGINNING. TAX LOT 303 SITUATED in the City of Eugene, Lane County, State of Oregon in the Northwest 1/4 of the Northeast 1/4 of Section 11, Township 17 South, Range 4 West of the Willamette Meridian and described as follows: COMMENCING at the easterly northeast corner of those lands conveyed in that deed recorded on November 1o, 1942 in Book 238 on Pages 594-595 in the Lane County Oregon Official Records; THENCE along the northerly boundary of said lands North 89040'40" West, 113.52 feet to the westerly northeast corner of said lands; THENCE continuing along said northerly boundary South 00°21'25" West, 23.30 feet to the easterly northwest corner of said lands; THENCE continuing along said northerly boundary North 89°40'40" West, 26.96 feet to a point; THENCE along a line parallel to the centerline of Wisteria Street South 00014'57" West (called South on the tax map), 42.74 feet to a point, said point being the POINT of EUGENE -SPRINGFIELD SALEM-KEIZER 310 5t" Street, Springfield, OR 97477 1 p: 541.746.0637 1 f: 541.746.0389 1 www.branchengineering.com Annexation Legal Descriptions November 15, 2016 BEGINNING; THENCE perpendicular to the westerly right-of-way margin of Wisteria Street South 89045'03" East (called West on the tax map), 140.53 feet to a point on said right- of-way margin lying 65.00 feet northerly of the southeast corner of those lands conveyed in that deed recorded on January 2, 1964 on Reel 233D as Instrument 38567 in the Lane County Oregon Official Records; THENCE along said right-of-way margin South 00°14'57" West, 65.00 feet (called 64.84 feet on the tax map) to said southeast corner; THENCE along the southerly boundary of said lands North 89°43'26" West (called North 83°40'40" West on the tax map), 140.53 feet to a point on the aforesaid parallel line; THENCE along said parallel line North 00014'57" East(called North on the tax map), 64.93 feet, RETURNING to the POINT of BEGINNING. REGISTERED PROFESSIONAL LAND SURVEYOR Renee Clough Date: 01'6.1edbyReneeCbugh Date: 2016.71.15 09:46:29 -08'00' OREGON NOVEMBER 30, 2007 RENEE CLOUGH 69162LS RENEWAL DATE: 12/31/17 Branch Engineering, Inc. Page 2 of 2 Exhibit C Planning Director's Findings and Recommendation Annexation Request for the Joshua Ray Property (City File A 16-13) Application Submitted: December 20, 2016 Applicant: Joshua Ray Property Included in Annexation Request: Tax Lots 302 and 303 of Assessor's Map 17-04-11-12 Zoning: R-1 Low -Density Residential with /UL Urbanizable Lands Overlay Location: 3380 and 3384 Wisteria Street; east of River Road, south of Terra Linda Avenue. Surveyor: Renne Clough, Branch Engineering Lead City Staff: Erik Berg -Johansen, City of Eugene Planning Division, 541/682-5437 EVALULATION- Based on the information provided by the applicant, the City has determined that this request complies with Eugene Code (EC) Section 9.7805 Annexation - Applicability. As such, it is subject to review and approval in accordance with the requirements, application criteria and procedures of EC 9.7800 through 9.7835. The applicable approval criteria are presented below in bold typeface with findings and conclusions following each. EC 9.7825(1) The land proposed to be annexed is within the city's urban growth boundary and is: (a) Contiguous to the city limits; or (b) Separated from the city only by a public right of way or a stream, bay, lake or other body of water. Complies Findings: The annexation area is within the City's urban growth boundary (UGB), and is contiguous to city limits, consistent with subsection (a). ®YES ❑ NO EC 9.7825(2) The proposed annexation is consistent with applicable policies in the Metro Plan and in any applicable refinement plans. Complies Findings: Several policies from the Metro Plan provide support for this annexation by encouraging compact urban growth to achieve efficient use of land and urban service provisions ®YES ❑ NO within the UGB, including the following policies from the Growth Management section (in italic text): Policy 8. Land within the UGB may be converted from urbanizable to urban only through annexation to a city when it is found that: a. A minimum level of key urban facilities and services can be provided to the area in an orderly and efficient manner. b. There will be a logical area and time within which to deliver urban services and facilities. Conversion of urbanizable land to urban shall also be consistent with the Metro Plan. (page 11-C-4) Policy 10. Annexation to a city through normal processes shall continue to be the highest priority. (page 11-C-5). Policy 15. Ultimately, land within the UGB shall be annexed to a city and provided with the required minimum level of urban facilities and services. While the time frame for annexation may vary, annexation should occur as land transitions from urbanizable to urban. (page 11-C-5) Ray, Joshua (A 16-13) March 2017 Page 1 Ray, Joshua (A 16-13) March 2017 Page 2 The Metro Plan designates the annexation area as appropriate for residential use. The River Road - Santa Clara Urban Facilities Plan (RR/SC UFP) is the adopted refinement plan for the subject properties and also designates the property for residential use. The property is currently zoned R-1 Low -Density Residential with an /UL Urbanizable Land Overlay. The /UL overlay will be automatically removed from the zoning following annexation approval. With regard to applicable policies of the RR SC UFP, the subject property is not within a defined subarea. Further, none of the general "Residential Land Use Policies" at Section 2.2 appear to be directly applicable to the subject request. The "Public Facilities and Services Element" policies of the RR SC UFP are directed at local government; however, the premise of these policies (regarding the provision of urban services) is the assumption that the properties within the UGB will be annexed. As previously discussed in this subsection, and further detailed under subsection (3) below, the proposed annexation is consistent with Metro Plan growth management policies and can be served by the minimum level of key urban services. The annexation procedures beginning at EC 9.7800 are consistent with State law and therefore, as found throughout this report, the annexation is consistent with State law. Therefore, based on the findings above, the proposal is consistent with the applicable policies of the Metro Plan and applicable refinement plan. EC 9.7825(3) The proposed annexation will result in a boundary in which the minimum level of key urban facilities and services, as defined in the Metro Plan, can be provided in an orderly, efficient, and timely manner. Complies Findings: Consistent with this criterion, the proposed annexation will result in a boundary in which the minimum level of key urban facilities and services can be provided in an orderly, ❑YES ❑ NO efficient, and timely manner as detailed below: Wastewater Wastewater service is available east of the subject property via an 8 -inch public wastewater system within Wisteria Street. Stormwater There are no existing public stormwater systems available. On-site retention may be possible if infiltration test results and facility designs are submitted at the time of development demonstrating feasibility and are in accordance with the applicable standards and adopted plans and policies. Transportation This property has frontage Wisteria Street, a Lane County road. Street improvements will be determined at the time of property development. Solid Waste Collection service is provided by private firms. Regional disposal sites and the Short Mountain Landfill are operated by Lane County. Water and Electric Eugene Water and Electric Board (EWEB) Water staff confirm that water and electric services are available to the property. Ray, Joshua (A 16-13) March 2017 Page 2 CONCLUSION: Based on the above findings, information submitted to date, and the criteria set forth in EC 9.7825, the proposed annexation is consistent with the applicable approval criteria. A map and legal description showing the area subject to annexation are included in the application file for reference. The effective date is set in accordance with state law. INFORMATION: ♦ Upon approval of the annexation, the base zoning of R-1 Low -Density Residential will remain; however, the /UL Urbanizable Lands overlay will be automatically removed from the annexation area. Please contact the Permit Information Center, Planner -on -Duty at 541-682-5377 for more information. ♦ Approval of this annexation does not relieve the applicant from complying with applicable codes and statutory requirements. Ray, Joshua (A 16-13) March 2017 Page 3 Public Safety Police protection can be extended to this site upon annexation consistent with service provision through the City. Fire protection will be provided by Eugene Springfield Fire. Emergency medical services are currently provided on a regional basis by the cities of Eugene and Springfield to central Lane County and will continue in the same manner upon annexation. Parks and Recreation A minimum level of park service can be provided to the proposal area as prescribed in the Metro Plan. Planning and Development Services Planning and building permit services are provided for all properties located within the urban growth boundary by the City of Eugene. The Eugene Code, Chapter 9, will provide the required land use controls for future development of the subject property upon annexation. Communications A variety of telecommunications providers offer communications services throughout the Eugene/Springfield area. Public Schools The subject property is within Eugene School District 4.1 and is within the district boundary of Awbrey Park Elementary School, Madison Middle School, and North Eugene High School. CONCLUSION: Based on the above findings, information submitted to date, and the criteria set forth in EC 9.7825, the proposed annexation is consistent with the applicable approval criteria. A map and legal description showing the area subject to annexation are included in the application file for reference. The effective date is set in accordance with state law. INFORMATION: ♦ Upon approval of the annexation, the base zoning of R-1 Low -Density Residential will remain; however, the /UL Urbanizable Lands overlay will be automatically removed from the annexation area. Please contact the Permit Information Center, Planner -on -Duty at 541-682-5377 for more information. ♦ Approval of this annexation does not relieve the applicant from complying with applicable codes and statutory requirements. Ray, Joshua (A 16-13) March 2017 Page 3 Attachment C WRITTEN STATEMENT ANNEXATION NOVEMBER 25, 2016 This application proposes an annexation for Tax Map 17-04-11-12, Tax Lot 00302 and 00303. All properties are located inside the Metro Plan boundary and are zoned Residential 1. The subject sites are currently adjacent to City of Eugene incorporated land (Tax Map 17-04-11-12, Tax Lot 00144). The purpose of the annexation is to allow new home construction on each individual property. The following describes how the proposed annexation conforms to the Eugene Code: 9.7825 Annexation — Approval Criteria The city council shall approve, modify and approve, or deny a proposed annexation based on the application's consistency with the following: (1) This land proposed to be annexed is within the city's urban growth boundary and is: (a) Contiguous to the city limits; or (b) Separated from the city only by a public right of way or a stream, bay, lake or other other body of water. All properties to be annexed are within the urban growth boundary and contiguous to the city limits. (2) The proposed annexation is consistent with applicable policies in the Metro Plan and in any applicable refinement plans. The properties are within the Metro Plan and require key urban facilities and services to be available. *Electrical service is provided by EWEB. An underground transformer is available for connection across Wisteria Street. *Water service is provided by EWEB. A water main is accessible on Wisteria Street. *The City of Eugene currently has an 8" waste water main located on Wisteria Street. *Santa Clara RFPD services are currently provided to the subject properties; however upon annexation, these properties will be automatically withdrawn, and fire protection will be provided by the Eugene — Springfield Fire & EMS Department. *The city stormwater system consists of an 8" main and curb inlets in Wisteria Street. (3) The proposed annexation will result in a boundary in which the minimum level of key urban facilities and services, as defined in the Metro Plan, can be provided in an orderly, efficient, and timely manner. As mentioned, public services are in place and readily available to the parcels proposed for annexation. Because of the proximity to the urban facilities, services can be provided in an orderly, efficient, and timely manner. Application q: C * 2008 - For City Use Only * CB = Coburg CG = Cottage Grove CR = Creswell EU =Eugene FL = Florence JC = Junction City OA = Oakridge SP = Springfield Attachment C RECEIVED CEI'VED NOV L U 2016 AAELA SSME.NT T1 AXATION PETITION Petition Signature Sheet Annexation by Individuals r�ncnnt to the annpvatinn of the fnllnwing territory to the CitV of (insert Name of0tv): f—uc"P� Signature Date Signed m print Name Residence Address Map and Tax Lot Number Land r Reg Voter Acres I (qty) 11c - bqq -1111 .1. 3. 4. 5. Note: Wan the aDove signalurels), i am auesemg roar 1 nave u— 1 (printed name of circulator), hereby certify that every person who signed this sheet did so in my presence. X C (signature of circulator) CERTIFICATION OF PROPERTY OWNERS The total landowners in the proposed annexation are / (qty). This petition reflects that / (qty) landowners (or legal representatives) listed on this petition represent a total of -W (%) of the landowners and /06 (%) of the acres as determined by the map and tax lots attached to the petition. A&T is not responsible for subsequent deed activity which may not yet be reflected on the A&T computerized tax roll. CERTIFICATION OF ELECTORS The total active registered voters in the proposed annexation are O I hereby certify that this petition includes 0 _ valid signatures representing I" of the total active registered voters that are registered in the proposed annexation. Page 1 Date Certified e/W 11.fl,Ll-'. f l�L� t — Lane G(6unty Clerk or Deputy Signature it bull% Date Certified Attachment C b. Except for areas that have no fire protection, affected property owners have signed consent to annex agreements with the applicable city consistent with Oregon annexation law. Such annexations shall be considered as interim service delivery solutions until ultimate annexation to a city occurs. 20. When unincorporated territory within the UGB is provided with any new urban service, that service shall be provided by the following method (in priority order). a. Annexation to a city; b. Contractual annexation agreements with a city; c. Annexation to an existing district (under conditions described previously in Policy #19); or d. Creation of a new service district (under conditions described previously in Policy #14). Attachment C Consent to Annexation Consent is hereby given to the annexation by the City of Eugene, Oregon of the following described real property: j� `� Q'/� �I 1 Map and Tax Lot: I � — D 1 — I' I �~603V3Address: 3390 Legal Description: In the corporate limits of said city, which is owned by the undersigned DATED this _ day of N L�ftxy\ U 201 STATE OF OREGON ) )ss County of Lorie ) On this 10 day of NON/eIACY , 201�, before me, the undersigned, a notary public in and for the said county and state, personally appeared the within -named, who is known to me to be the identical freely and voluntarily. eal: OFFICIAL SEAL ROSEMARY RODRIGUEZ NOTARY PUBLIC - OREGON COMMISSION NO. 946615 MY COMMISSION EXPIRES JANUARY 20, 2020 al described herein and who executed the same IN TESTIMONY WHEREOF, I have hereunto set nd seal written. r last above Notary Public` QLVregon _ My Commission Expires ZCj 102-0 Attachment C Consent to Annexation Consent is hereby given to the annexation by the City of Eugene, Oregon of the following described real property: Map and Tax Lot: 1�— 0Y_ ( I —)-1_ 0301Address: 3.3gl wlsk lck wct� Legal Description: in the corporate limits of said city, which is owned by the undersigned DATED this �l��v \ day of d um�C20j�) STATE OF OREGON ) )ss County of ) On this �O_ day of 0 0\k0gey , 264,.�_, before me, the undersigned, a notary public in and for the said county and state, personally appeared the within -named, who is known to me to be the identical indi ' ual described herein and who executed the same freely and voluntarily. Seal: IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the da :ar last above OFFICIAL SEAL e ROSEMARY RODRIGUEZ - ' NOTARY PUBLIC - OREGON COMMISSION NO. 946615 MY COMMISSION EXPIRES JANUARY 20 2020 Notary Public for O� My Commission Expirek jcAV1UCAvnC7 Attachment C (r Branch EltINEERING-- Since 1977 November 15, 2oi6 ANNEXATION LEGAL DESCRIPTIONS TAX MAP 17-04-11-12, TAX LOTS 302 & 303 Branch Engineering Inc. Project No. 15-298 TAX LOT 302 SITUATED in the City of Eugene, Lane County, State of Oregon in the Northwest 1/4 of the Northeast 1/4 of Section 11, Township 17 South, Range 4 West of the Willamette Meridian and described as follows: BEGINNING at the easterly northeast corner of those lands conveyed in that deed recorded on November 1o, 1942 in Book 238 on Pages 594-595 in the Lane County Oregon Official Records; THENCE along the northerly boundary of said lands North 89040'40" West, 113.52 feet to the westerly northeast corner of said lands; THENCE continuing along said northerly boundary South 00021'25" West, 23.30 feet to the easterly northwest corner of said lands; THENCE continuing along said northerly boundary North 89040'40" West, 26.96 feet to a point; THENCE along a line parallel to the centerline of Wisteria Street South o0°14'57" West (called South on the tax map), 42.74 feet to a point; THENCE perpendicular to the westerly right-of-way margin of Wisteria Street South 89045'03" East (called West on the tax map), 140.53 feet to a point on said right-of-way margin lying 65.00 feet northerly of the southeast corner of those lands conveyed in that deed recorded on January 2, 1964 on Reel 233D as Instrument 38567 in the Lane County Oregon Official Records; THENCE along said right- of-way margin North 00°14'57" East, 65.86 feet, RETURNING to the POINT of BEGINNING. TAX LOT 303 SITUATED in the City of Eugene, Lane County, State of Oregon in the Northwest 1/4 of the Northeast 1/4 of Section 11, Township 17 South, Range 4 West of the Willamette Meridian and described as follows: COMMENCING at the easterly northeast corner of those lands conveyed in that deed recorded on November 1o, 1942 in Book 238 on Pages 594-595 in the Lane County Oregon Official Records; THENCE along the northerly boundary of said lands North 89040'40" West, 113.52 feet to the westerly northeast corner of said lands; THENCE continuing along said northerly boundary South 00°21'25" West, 23.30 feet to the easterly northwest corner of said lands; THENCE continuing along said northerly boundary North 89°40'40" West, 26.96 feet to a point; THENCE along a line parallel to the centerline of Wisteria Street South 00014'57" West (called South on the tax map), 42.74 feet to a point, said point being the POINT of EUGENE -SPRINGFIELD SALEM-KEIZER 310 5t" Street, Springfield, OR 97477 1 p: 541.746.0637 1 f: 541.746.0389 1 www.branchengineering.com Attachment C Annexation Legal Descriptions November 15, 2016 BEGINNING; THENCE perpendicular to the westerly right-of-way margin of Wisteria Street South 89045'03" East (called West on the tax map), 140.53 feet to a point on said right- of-way margin lying 65.00 feet northerly of the southeast corner of those lands conveyed in that deed recorded on January 2, 1964 on Reel 233D as Instrument 38567 in the Lane County Oregon Official Records; THENCE along said right-of-way margin South 00°14'57" West, 65.00 feet (called 64.84 feet on the tax map) to said southeast corner; THENCE along the southerly boundary of said lands North 89°43'26" West (called North 83°40'40" West on the tax map), 140.53 feet to a point on the aforesaid parallel line; THENCE along said parallel line North 00014'57" East(called North on the tax map), 64.93 feet, RETURNING to the POINT of BEGINNING. REGISTERED PROFESSIONAL LAND SURVEYOR Renee Clough Date: 01'6.1edbyReneeCbugh Date: 2016.71.15 09:46:29 -08'00' OREGON NOVEMBER 30, 2007 RENEE CLOUGH 69162LS RENEWAL DATE: 12/31/17 Branch Engineering, Inc. Page 2 of 2 Attachment C Certification of Description Pursuant to EC 9.7810(7), Annexation Application Requirements, I hereby certify the metes and bounds description of the real property proposed for annexation closes; and the map outlining the boundary is a true representation of the description. Signature: Registered Land Print Name: Date: �� y Seal: REGISTERED PROFESSIONAL LAND SURVEYOR OREGON NOVEMBER 30, 2007 RENEE CLOUGH 69162LS RENEWAL DATE: 12/31/20 Il Attachment C Summary of Urban Service Provision This form is intended as a guide to assist applicants in demonstrating that a minimum level of key urban services can be provided to the area proposed for annexation. Space is provided on this form for you to provide detailed information on service provision. Please add additional pages if necessary to provide details of servicing issues related to the area you are annexing. To assist you in providing this information, some contacts are listed below. For large or difficult to serve properties, you may wish to contact a private land use planning consultant to prepare your application. Property Owner(s) Name: jl—ora �A C� Assessor's Map and Tax Lot Numbers for Properties Proposed for Annexation (For example: Map 17-03-19-31, Tax Lot 100) 003 01 ,-11- I �.- 003 Wastewater -- All new development must connect to the wastewater (sanitary sewer) system. Is wastewater service available to serve the area proposed for annexation? (For more information, contact the Engineering staff at the City of Eugene Permit and Information Center or call 541-682-8400.) The property(ies) in this annexation request: will be served from an existing gravity wastewater line. Location d ize of existing wastewa r lin \ �V will be served by an extension of an existing gravity wastewater line. Where will a wastewater line be extended from? When will it be extended? By whom? X Stormwater -- Site plans for all new development must provide for drainage to an approved system consistent with the Comprehensive Stormwater Management Plan. City approval for storm drainage will be required as part of the development process. (For more information, contact the Engineering staff at the City of Eugene Permit and Information Center or call 541- 682-8400.) Is the site currently served by an approved stormwater system? kAS * T-\ 1 of 4 Attachment C If yes, O ( -6 �� �-x \`�� I vv� ko I 'c location? x � IfD.Q, how will stormw ter be handled after development? - -car �AY 3 ltie.. S��"mt�r��c,(— �►i►11 h e ��in� `ec�i erg � � �-c w;-��, �, � o �,�,� �- �U3z Streets - What existing streets provide access to this site. List existing streets that provide access to this site from River Road, the Northwest Expressway, or Beltline Highway. Wd t , � M I ) I Will dedication for additional street right-of-way be required upon further development of this site? --- -- -- -------Yes -- - - -- - No ---------- - Unknown --------- Will existing streets be extended or new streets constructed upon further development of this site? Yes No Unknown (For more information, contact the City of Eugene Public Works staff at (682-6004.) Parks, Recreation, and Cultural Services Systems Development revenues generated by new development and Ballot Measure 20-30, which authorized the issuance of $25.3 million in general revenue bonds, will help to fund future City park acquisition and development in this area and throughout the city. Please list the parks and recreation facilities that already exist or are planned in the general vicinity of the property(ies) included in this annexation: Tvv� �4c" AJ-W�Kjj,'�' bqf Key services, defined by the Metropolitan Plan as parks and recreation programs, will be available to new city residents in this area on an equal basis with residents throughout the city. Public Safety Police services - Police protection can be extended to this site upon annexation consistent with service provision throughout the city. 2 of 4 Attachment C For River Road/Santa Clara area - Police services - Police protection can be extended to this site upon annexation consistent with service provision throughout the city. Police currently travel along River Road to provide service to areas throughout the River Road and Santa Clara area. Infill annexations and development in this area will increase the efficiency of service delivery to this area. Fire and emergency services (Please indicate which fire district serves subject property.) S_ Santa Clara - Fire protection services are currently provided to the subject property by the Santa Clara Rural Fire Protection District. River Road - Fire and emergency services - Fire protection is currently provided to the subject property by the River Road Water District under contract with the City of Eugene. Upon annexation, fire protection will be provided directly by the City of Eugene Fire & EMS Department. Emergency medical transport (i.e., ambulance) services are currently provided on a regional basis by Eugene, Springfield, and Lane Rural Fire/Rescue to central Lane County, including the River Road and Santa Clara areas. After annexation, this service will continue to be provided by the current provider. All ambulance service providers have mutual aid agreements and provide back-up service into the other providers' areas. Planning and Development Services -- Planning and building permit services are provided to the area outside the city limits but within the urban growth boundary by the City of Eugene. This service would continue after annexation. EWEB (Eugene Water and Electric Board) currently provides water and electric service in the Eugene area and can provide service to new development in the River Road and Santa Clara area upon annexation. Some properties in northern Eugene receive electric service from EPUD (Emerald People's Utility District). Some properties in south Eugene receive electric services from the Lane Electric Cooperative; please note if this is the case for your property. For more information contact EWER, ph. 484- 2411, EPUD, ph. 746-1583 or Lane Electric Co-op, 484-1151. Electric Ser ''cerdich electric company will serve this site? W Water Service -- Please provide the size and location of the water main closest to your property./1���V �� ,(�, `> f p l� Ind(4 61C,4 07 ; S l br o )�1 Solid Waste -- Solid waste collection service is provided by private firms. Regional disposal sites and the Short Mountain Landfill are operated by Lane County. 3 of 4 Attachment C Natural Gas -- Northwest Natural Gas can extend service to new development in this area. Communications -- US West Communications and a variety of other telecommunications providers offer communications services throughout the Eugene/Springfield Area. 4 of 4 Attachment C � 8 (O � `1'iiuF.'f . ♦ � . o 41p. e N� - O 13381S b'12i31SIM " , O + �A ti� Tis O t i WujN lu LU w o �8m -----------' C) W LU o � lad � d .— W - �?LO "o " I r 4 2g 2 1 Wg rrrrfrrr�r�rrr $ Of �e: ON '� as � ' .. ` � �' •- 'liar LU 00 9 g! \ RO z .kVM 0ONNIO , uli \ (pCoo � 8 (O � `1'iiuF.'f . ♦ � . o 41p. e N� - O 13381S b'12i31SIM " , O + �A ti� Tis O lu • o � lad � d W " �?LO "o " r s rlr.,. - e�# rrrrfrrr�r�rrr $ Of �e: ON LU 00 RO (pCoo rrrrrri r +�'r`�N�Y ^ X m - d $ , W ui $• EL 1 , r i lOt Z i O a 8P1" i I - ILU H" W ' N8 "I Z �l Z m m - - - 3= Ii��ii✓iiiiiiiiX<tf<.cp v LU LU _ O 1� •`4 n m• `�D' = a o I.� 8 Z ,.m. m Q3 i i i i i i i i 11 ii 00: too 1 m 1 ! i 1 i r 1 1i 1 Attachment C LANE COUNTY Property Account Summary • As Of 11/30/2016 Status: Active Account No.: 1878733 Alternate Property Number: 1704111200302 _. Account Type: Real Property TCA: 00417 Situs Address: 10 UNKNOWN ANYTOWN OR Legal: Township 17 Range 04 Section 11 Quarter 12 TL 00302 2016-026199 Parties: Role Name & Address Owner RAY JOSHUA 3315 RIVER RD EUGENE OR 97404 Taxpayer RAY JOSHUA 3315 RIVER RD EUGENE OR 97404 Property Values: Value Name 2016 2015 2014 2013 2012 MKTTL $94,609 $0 AVR $85,434 $0 TVR $85,434 $0 Property Characteristics: Tax Year Characteristic Value 2016 Property Class 101 Res conforming improved Change Property Ratio 1XX Residential Size 0.20 Code Split N Neighborhood 431500 M5 tax compression for education 132.75 Exemptions: (End of Report) Run: 11/30/2016 11:42:23 AM ASCO037 [Ascend—Prod—Rpt] Page 1 Attachment C LANE COUNTY Property Account Summary • As Of 11/30/2016 Status: Active Account No.: 1878741 Alternate Property Number: 1704111200303 Account Type: Real Property TCA: 00417 Situs Address: 10 UNKNOWN ANYTOWN OR Legal: Township 17 Range 04 Section 11 Quarter 12 TL 00303 2016-026199 Parties: Role Name & Address Owner RAY JOSHUA 3315 RIVER RD EUGENE OR 97404 Taxpayer RAY JOSHUA 3315 RIVER RD EUGENE OR 97404 Property Values: Value Name 2016 2015 2014 2013 2012 MKTTL $26,442 $0 AVR $23,761 $0 TVR $23,761 $0 Property Characteristics: Tax Year Characteristic Value 201.6 Property Class 100 Res conforming vac Change Property Ratio 1 XX Residential Size 0.21 Code Split N Neighborhood 431500 M5 tax compression for education 36.27 Exemptions: (End of Report) Run: 11/30/2016 11:43:44 AM ASCO037 [Ascend—Prod—Rpt] Page 1 Attachment C �n 1WFrequently Asked Questions: Annexations in Eugene What is annexation? Annexation (sometimes also called "incorporation") is the legal process by which properties become part of a city. After annexation, a property will be inside the city limits and is no longer under county jurisdiction. In the City of Eugene, annexations must be approved by the Eugene City Council. Why do properties annex to the City? Typically, annexations to the City of Eugene are initiated by the property owner to obtain a service or -- right that the City provides. The comprehensive plan for Eugene, the Eugene -Springfield Metropolitan Area General Plan (or Metro Plan ), says that Eugene will be the ultimate provider for urban services for all areas inside Eugene's Urban Growth Boundary (UGB). If a property owner wants to divide or develop a property, or wants to have new City services, the property must be first annexed to the City. Typical services requested include sanitary sewer, EWEB water, city police or fire protection, library services, and the ability to vote in city elections. Who approves annexations? The Eugene City Council must approve all annexations in Eugene. Applications will be submitted and fees will be paid to the City of Eugene's Planning Department. Who can Annex to the City? Land proposed to be annexed must be within the city's UGB and contiguous to the city limits or separated from the city only by public right of way or a stream, bay, lake or other body of water. Will my taxes go up if I annex to the City? Yes. City taxes are higher than the taxes in unincorporated areas, but the level of services is higher, too. To find out how your particular taxes may change, you should contact the Lane County Office of Assessment and Taxation (541-682-4321). Why does the City look for logical and appropriate street segments to annex? Since the Metro Plan indicates that all lands inside Eugene's UGB will some day be part of the city, it makes sense to have city streets provide access and utilities to properties within the city limits. Having streets within the city limits allows the city greater control over water and sewer line extension and repair, storm drainage, traffic speed control, and traffic enforcement. The City also provides a higher level of emergency services from the police and fire departments to incidents occurring in the road rights-of-way. As urban development continues and properties are annexed, there is more opportunity and a greater public need for assuring connectivity and access, rather than isolated and incremental efforts to acquire road rights-of-way as in the past. Will the City charge properties along a street for improvements if the street is annexed? No, not as a result of annexation. The City usually initiates the type of street improvements that result in assessments of adjacent properties only if the owners of property representing more than 50 percent of Attachment C REPRESENTATIVE (If different from Surveyor): Name (print):jNv'c' OD4 N�A Company/Organization: r0 owry- Address: C) City/State/Zip:^l �� C1� Phone:S�� �7�� yid-;�• �O v 1 E-mail: Signature: 1lV� Date: U " "Attached additional sheets if necessary. Planning & Development Updated: March 2014 Planning Division 99 W. 10" Avenue, Eugene, OR 97401 Phone: 541.682.5377 or E-mail:eugeneplanning@ci.eugene.or.us Page 4 of 4 A ^4W._ WPIanning Attachment C t l ANNEXATION I Please complete the following application checklist. Note that additional information may be required uponfurth� r review in order to adequately address the applicable criteria for approval. If you have any questions about filling out this ' application, please contact Planning staff at the Permit and Information Center, -phone (541)682,5377,e99_W..est_10tn Avenue, Eugene. List all Assessor's Map and Tax Lot numbers of the property included in the request. Assessor's Map Tax Lot omng Acreage O 003Dal 1 � •�-1 Property Address•_51�)S 0 _A_2;?D9 Plans for Future Development & Permit Number (if applicable): Public Service Districts: ._ Perks's •1�� ACn Electric: Water: Sanitary. Sewer 0-�- E Fire:.. 21'1 r/' 1� l� r ri re J'\af Schools:, Elementary: L� Middle: High: Other:. Filing Fee ❑ A filing fee must accompany all applications. The fee varies depending upon the type of application and is adjusted periodically by the City Manager. Check with Planning staff at the Permit and Information Center to determine the required fee or check website at www.eugeneplanning.org Written Statement (Submit 5 copies) ❑ Submit a detailed written statement describing how this request is consistent with all applicable criteria (Section . 9.7825 of the Eugene Code.). Planning & Development Updated: March 2014 Planning Division 99 W. 10TH Avenue, Eugene, OR 97401 Phone: 541.682.5377 or E-mail:eugeneplanning@ci.eugene.or.us Page 1 of 4 Attachment C weeks prior to the hearing date. At the hearing the council may adopt a resolution approving, modifying and approving, or denying the application for annexation. An effective date for the annexation shall be set in accordance with state law. 3 of 3 Attachment C Site Plan Requirements Submit 3 paper copies and 1 digital copy of a site plan, drawn to an engineer's scale on 8 'z" x 14" sheet of paper. Site plans shall include the following information: ❑ Show the date & north arrow on site plan. ❑ Show the Assessor's Map and Tax Lot number(s) on the site plan. ❑ Show a vicinity map on the site plan (vicinity map does not need to be to scale). ❑ Show city limits & UGB if applicable) ❑ Clearly label the affected territory and any public right of ways to be annexed. ❑ Show all adjacent streets, alleys, and accessways. ❑ Show all dimensions of existing public utility easements and any other areas restricting use of the parcels, such as conservation areas, slope easements, access easements, etc. ❑ Show the location of all existing structures. Other Application Requirements (Submit 3 paper copies and 1 digital copy of all) ❑ Petition for Annexation form listing all owners, including partial owners, and electors. This form includes the Certification of Electors which must be signed by the Lane County Elections/Voter Registration Department and also includes the Verification (Certification) of Property Owners which must be signed by the Lane County Department of Assessment and Taxation. This form is required even if the land is vacant. ❑ Notarized Consent to Annexation form. ❑ A legal description of the land proposed for annexation, including any public right of way prepared by a registered land surveyor. Oregon Revised Statues (ORS) 308.225 requires submittal of a closing metes and bounds description or subdivision block and lot number description. Please see example of acceptable legal descriptions contained in the application packet. The legal description must exactly correspond with the map included with the application or the Assessor's map. ❑ Summary of Urban Service Provision form. ❑ A county Assessor's cadastral map. (Available at Lane County Assessment & Taxation) ❑ Census Information Sheet. Note: This is not a complete list of requirements. Additional information may be required after further review in order to adequately address the applicable approval criteria. Planning & Development Updated: March 2014 Planning Division 99 W. JOT" Avenue, Eugene, OR 97401 Phone: 541.682.5377 or E-mail:eugeneplanning@ci.eugene.or.us Page 2 of 4 By signing, the undersigned certifies that he/she has read and understood the submittal requirements outlined, andehet Fie/she understands that omission of any listed item may cause delay in processing the application. I (We), the undersigned, acknowledge that the information supplied in this application iscompleteand accurate to the best of my (our) knowledge. PROPERTY OWNER OF TAX LOT: _01 _ kv, Name (print):J oJ Address: N Email: CAN d 1 L� C ��] City/State/Zip: LN�kQJj1�� l U Phone:5-41-� V F�a�4: Signature: MVv'1 _0� Date: PROPERTY OWNER OF TAX LOT: 0_'' N —1 H -- 003 Name (print): Address: i City/State/Zip: b - Signature:�M�A(n Q_,(/I/1 _ PROPERTY OWNER OF TAX LOT: Name (print): Email: rej' y -\o5hwcl. -'k oc/ 0,�yv"') .cam Phone Date: � Address: Email: City/State/Zip: Phone: Fax: Signature: Date: SURVEYOR: Name(print): IJ Company/Organization: r_„��v�tiiv�nc, -L Address: City/State/Zip:Sy Y� ' j q Phone: 5y I _'7%-CLAIX: E-mail:Lj yQ n¢.l GC �A►�G��y��,iy�eJt vy`Q, . C-oY+n Signature:�Z�� C f. Date: 1111911e Planning & Development Updated: March 2014 Planning Division 99 W. 10" Avenue, Eugene, OR 97401 Phone: 541.682.5377 or E-mail:eugeneplanning@ci.eugene.or.us Page 3 of 4 R s u lial 7 3 SO'14'57W 1JU6 91 TL 203 20 6' KOOO FENCC 0 40 TL -201. LKGRND. it 200 V",100 WCAL WT LINE OLD LJOAL LOT ONE AWUlW0 LE DAL LOT UNI 9W�WR PROPERIY LINE EXISTWG FENCE No 0 Off W W AVE. I I VZCRGff MW '', NOT TO SCALE 42 75 64.93 S00'W57W fO7,68 Since 1977 ........ ... 310 Sth Street SprIngfield, OR 97477 p. 541146,0637 www,BranchEngineering com DATE: FEB. 19, 2016 t�g�xD Attachment C I 6' WOOD FENCE REGISTERED PROFESSIONAL LAND SURVEYOR OREGON, NOVEMBER 3a,' 2007 RENEE CL.dd'(oH 69162LS EXPIRES, December 30,, 2017 PROJFC7'-'NC7. 15-298 ..... . . .......... . .. . ............. EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Approval of a Resolution Annexing Land to the City of Eugene Identified as Assessor's Map 17-04-01-33, Tax Lot 3701 (Tate, Sharon and Robert; A 17-1) Meeting Date: March 13, 2017 Department: Planning and Development www.eugene-or.gov ISSUE STATEMENT Agenda Item Number: 2D Staff Contact: Erik Berg -Johansen Contact Telephone Number: 541/682-5437 This item is a request to annex approximately 0.7 acre of land at 465 Wilkes Drive, located east of River Road on the north side of Wilkes Drive, into the Eugene city limits. No public right-of-way would be annexed as part of this request, and it is noted that the portion of Wilkes Drive adjacent to the property has already been annexed. The property is zoned R-1 Low -Density Residential with /UL Urbanizable Lands Overlay Zone and is designated for low-density residential use in the Metro Plan. The applicable refinement plan is the River Road - Santa Clara Urban Facilities Plan, which also designates the property for low- density residential use. Annexation will allow for future development consistent with the property's designation and the Eugene Code. Plans for future development of the site are not included as part of this annexation application, and any land division of the property will be subject to a separate, future public process. BACKGROUND To encourage compact urban growth and sequential development within Eugene's urban growth boundary, the Metro Plan provides that ultimately all land within the urban growth boundary will be annexed into the city and provided with a minimum level of urban services. Approval of annexation requests are based on the criteria at Eugene Code (EC) 9.7825 which require that (1) the land proposed to be annexed is within the city's urban growth boundary and is contiguous to the city limits or separated from city limits only by a right-of-way or water body; (2) the proposed annexation is consistent with the applicable policies in the Metro Plan and in any applicable refinement plans and (3) the proposed annexation will result in a boundary in which the minimal level of key urban facilities and services can be provided in an orderly, efficient, and timely manner. Findings demonstrating that the annexation request is consistent with these approval criteria are included as Exhibit C to the resolution (Attachment B). To provide nearby property owners and residents an opportunity to review and comment on this annexation request, public notice for this annexation request was provided to all owners and occupants of property within 500 feet of the subject property, and the affected neighborhood association, consistent with Eugene Code requirements. No written testimony has been received as of this date. Referral comments were provided by affected agencies including City of Eugene Public Works and EWEB. These referral comments confirm that the property can be provided with the minimum level of key urban services consistent with the approval criteria. Given the findings of compliance and limited testimony received, a public hearing is not recommended in this instance. Additional background information regarding this request, including relevant application materials, is included for reference as Attachment C. A full copy of all materials in the record is also available at the Permit and Information Center located at 99 West 10th Avenue. RELATED CITY POLICIES The Metro Plan contains the policies that are related to this annexation request. The applicable refinement plan is the River Road - Santa Clara Urban Facilities Plan. The policies applicable to this request are addressed in the Planning Director's findings and recommendation (Exhibit C to Attachment B). COUNCIL OPTIONS City Council may consider the following options: 1. Adopt the resolution 2. Adopt the resolution with specific modifications as determined by the City Council 3. Deny the resolution 4. Defer action until after the council holds a public hearing on the proposed annexation CITY MANAGER'S RECOMMENDATION The City Manager recommends that the City Council adopt the resolution by finding that the request complies with all applicable approval criteria, and that the annexation be approved. SUGGESTED MOTION Move to adopt Resolution 5187, which approves the proposed annexation request consistent with the applicable approval criteria. ATTACHMENTS A. Vicinity Map B. Annexation Resolution with Exhibits A through C Exhibit A: Map of Annexation Request Exhibit B: Legal Description Exhibit C: Planning Director Findings and Recommendation C. Application Materials for Annexation Request FOR MORE INFORMATION Staff Contact: Erik Berg-Johansen Telephone: (541) 682-5437 Staff E-Mail: erik.berg@ci.eugene.or.us Attachment B RESOLUTION NO. A RESOLUTION ANNEXING LAND TO THE CITY OF EUGENE (PROPERTY IDENTIFIED AS ASSESSOR'S MAP 17-04-01-33, TAX LOT 3701). The City Council of the City of Eugene finds that: A. An annexation application was submitted on January 10, 2017, by Robert W. Tate and Sharon L. Tate, in accordance with the provisions of Section 9.7810 of the Eugene Code, 1971, ("EC") for annexation to the City of Eugene of the property identified as Assessor's Map 17-04- 01-33, Tax Lot 3701. B. The territory proposed to be annexed is depicted on the map attached as Exhibit A to this Resolution. The legal description of the property described is attached to this Resolution as Exhibit B. C. The City's Planning Director has submitted a written recommendation that the application be approved based on the criteria of EC 9.7825. The Planning Director's Findings and Recommendation is attached as Exhibit C. D. On February 10, 2017, a notice containing the street address and assessor's map and tax lot number, a description of the land proposed to be annexed, and the Planning Director's preliminary recommendation was mailed to the applicants, owners and occupants of property within 500 feet of the subject property, and the Santa Clara Community Organization. The notice advised that the City Council would consider the Planning Director's full recommendation on the proposed annexation on March 13, 2017. E. After considering the Planning Director's recommendation, the City Council finds that the application should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Based on the above findings and the Planning Director's Findings and Recommendation attached as Exhibit C which are adopted in support of this Resolution, it is ordered that the land identified as Assessor's Map 17-04-01-33, Tax Lot 3701, depicted on the map attached as Exhibit A, and described in the attached Exhibit B, is annexed to the City of Eugene. Resolution - Page 1 of 2 Attachment B Section 2. This Resolution is effective immediately upon its passage by the City Council. The annexation and automatic rezoning of the land from R-1/UL to R-1 pursuant to EC 9.7820(3) shall become effective in accordance with State law. The foregoing Resolution adopted the _ day of March, 2017. City Recorder Resolution - Page 2 of 2 I— W W H N Of W z Z Q M LOT 4 TAX LOT 2600 > ED r } Z ' r :D - 0 U U Exhibit A TAX LOT 3702 PARCEL 2 S 89'32'08" E, 137.00' co �r LOT 6 TAX LOT 6700 LOT 9 TAX LOT 2500 .E 7-77 7 y TAX LOT 6800 r✓ as .'.. -BARN �I SHOP'.':.' .Z. LOT 10 r LOT 1, BLOCK 2 C O U N T Y ' 0 TAX LOT 6900 LOT 3 r Z 11 r TAX LOT J M xa d. LOT �'.�'Z17':'��'._. ..•. ....... .... ..p. , � Oji r r 4129 r� LOT 11 -6 TAX LOT 7000 :N: (n P L TAX LOT 2400 I'll P-2 17-04-01-33":�': ':::':;N' IP -31 P-1 r C Lor 12 TAX .LOT- 3701: atpCK 0..''.'. .'.' .:' :' PARCEL 1•'.'. '.'. .. '.'. '.'.O_ '.: '.. '.. '.. '.. '.. 0 rax LOT 7100 r Z'.' '.' '.: '.': .'. .'. .. LOT 2IgDVER I': ' ', LOT 13 .. r 1 r TAX LOT 7200 . o L,'. .'.' . EXISTING '. '. '.:''.' . ':.'Z '.'c=i ¢ . .' .. DWELLING .'-- . - :, *, U ..� .465 WILKES DR., LOT 14 TAX LOT 2300 EXISTING 10.00' EWEB POWER TAX LOT 7300 LINE EASEMENT RECORDED DEC... '10, 1984,REC. NO. 8446656.: LOT C 0 U N TY — CI TY 64.56'72.44' l S 89'48'44" W _ N 89'58'10" W LOT 9, BLOCK 1 r } � Z P-1 ~ I J U 0 TAX LOT 901 0 NI C C A R T H Y d REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JULY 1 1 , 2000 MICHAEL R. DAHRENS 60052 RENEWS: 12-31-2017 F W w H N o W I L K E S D R I V E �r C I T Y as ., ... W LOT 1, BLOCK 2 C O U N T Y ' 0 TAX r Z 11 r TAX LOT J M xa d. LOT L' TAX LOT 1000 ; _ 4130 r 4129 -6 (n P L A T I'll P-2 `-� '3 IP -31 P-1 NORTH SCALE: 1 " = 50 FT SITE PLAN FOR: ROBERT & SHARON TATE ANNEXATION SW 1/4 SECTION 1, T17S, R4W, W.M. ASSESSOR'S MAP 17-04-01-33, TAX LOT 3701 EUGENE, LANE COUNTY, OREGON SSWEN61NEERS., CIVIL STRUCTURAL BUILDING DESIGN SURVEYING I LAND USE PLANNING 2350 Oakmont Way, Suite 105 Eugene, Oregon 97401 (541) 485-8383 JOB NO. 16-7371 JANUARY 3, 2017 LEGEND C I T Y Nmm f lit.1 E CITY LIMITS LINE C O U N T Y OAFFECTED TERRITORY TO BE ANNEXED AREA = 0.70 ACRES NOTES 1. NO PUBLIC RIGHT OF WAYS ARE INCLUDED IN THE AFFECTED TERRITORY TO BE ANNEXED. 2. THE NEAREST SEGMENT OF THE URBAN GROWTH BOUNDARY (UGB)IS LOCATED AT THE EASTERLY TERMINUS OF MARIA LYNN AVENUE APPROXIMATELY 0.21 MILES NORTHEAST OF THE SUBJECT PROPERTY. Legal Description for the Annexation of the Tate Property to the City of Eugene SW 1/4 of SECTION 1, T17S, R4W, W.M. Lane County Assessor's Map 17-04-01-33, Tax Lot 3701 A parcel of land situated in the Southwest One Quarter of Section 1, Township 17 South, Range 4 West of the Willamette Meridian, in Lane County, Oregon, said parcel being comprised of Parcel 1 of LAND PARTITION PLAT NO. 95-P0767, as platted and recorded December 21, 1995, Lane County Oregon Plat Records, and being more particularly described as follows: Beginning at Southwest corner of Parcel 1 of LAND PARTITION PLAT NO. 95-P0767, as platted and recorded December 21, 1995, Lane County Oregon Plat Records, said point also being on the Northerly right-of-way Line of Wilkes Drive (35.00 feet from the centerline thereof); thence along the West line of said Parcel I North, 223.96 feet to the Northwest corner thereof; thence along the North line of said Parcel 1 South 89°32'08" East, 137.00 feet to the Northeast corner thereof, thence along the East line of said Parcel 1 South, 222.67 feet to the Southeast corner thereof, said Southeast corner also being on said Northerly right-of-way line of Wilkes Drive (35.00 feet from the centerline thereof); thence along said Northerly right-of-way line and the South line of said Parcel 1 the following two (2) courses: 1) North 89'58'10" West, 72.44 feet; thence 2) South 89°4844" West, 64.56 feet to the Point of Beginning, in Lane County, Oregon. Containing 0.70 acres, more or less. Bearings and distances in the foregoing description are based on record information per LAND PARTITION PLAT NO. 95-P0767, as platted and recorded December 21, 1995, Lane County Oregon Plat Records. Exhibit C Planning Director's Findings and Recommendation Annexation Request for the Sharon and Robert Tate Property (City File A 17-1) Application Submitted: January 10, 2017 Applicant: Sharon and Robert Tate Property Included in Annexation Request: Tax Lot 3701 of Assessor's Map 17-04-01-33 Zoning: R-1 Low -Density Residential with /UL Urbanizable Lands Overlay Location: 465 Wilkes Drive; east of River Road on the north side of Wilkes Drive Surveyor: Jason Goshert, SSW Engineers Lead City Staff: Erik Berg -Johansen, City of Eugene Planning Division, 541/682-5437 EVALULATION- Based on the information provided by the applicant, the City has determined that this request complies with Eugene Code (EC) Section 9.7805 Annexation - Applicability. As such, it is subject to review and approval in accordance with the requirements, application criteria and procedures of EC 9.7800 through 9.7835. The applicable approval criteria are presented below in bold typeface with findings and conclusions following each. EC 9.7825(1) The land proposed to be annexed is within the city's urban growth boundary and is: (a) Contiguous to the city limits; or (b) Separated from the city only by a public right of way or a stream, bay, lake or other body of water. Complies Findings: The annexation area is within the City's urban growth boundary (UGB), and as proposed, will be contiguous to city limits, consistent with subsection (a). ®YES ❑ NO EC 9.7825(2) The proposed annexation is consistent with applicable policies in the Metro Plan and in any applicable refinement plans. Complies Findings: Several policies from the Metro Plan provide support for this annexation by encouraging compact urban growth to achieve efficient use of land and urban service provisions ®YES ❑ NO within the UGB, including the following policies from the Growth Management section (in italic text): Policy 8. Land within the UGB may be converted from urbanizable to urban only through annexation to a city when it is found that: a. A minimum level of key urban facilities and services can be provided to the area in an orderly and efficient manner. b. There will be a logical area and time within which to deliver urban services and facilities. Conversion of urbanizable land to urban shall also be consistent with the Metro Plan. (page 11-C-4) Policy 10. Annexation to a city through normal processes shall continue to be the highest priority. (page 11-C-5). Policy 15. Ultimately, land within the UGB shall be annexed to a city and provided with the required minimum level of urban facilities and services. While the time frame for annexation may vary, annexation should occur as land transitions from urbanizable to urban. (page 11-C-5) Tate, Sharon and Robert (A 17-1) March 2017 Page 1 Tate, Sharon and Robert (A 17-1) March 2017 Page 2 The Metro Plan designates the annexation area as appropriate for residential use. The River Road - Santa Clara Urban Facilities Plan (RR/SC UFP) is the adopted refinement plan for the subject properties and also designates the property for residential use. The property is currently zoned R-1/UL Low -Density Residential with an Urbanizable Land Overlay. The /UL overlay will be automatically removed from the zoning following annexation approval. With regard to applicable policies of the RR SC UFP, the subject property is not within a defined subarea. Further, none of the general "Residential Land Use Policies" at Section 2.2 appear to be directly applicable to the subject request. The "Public Facilities and Services Element" policies of the RR SC UFP are directed at local government; however, the premise of these policies (regarding the provision of urban services) is the assumption that the properties within the UGB will be annexed. As previously discussed in this subsection, and further detailed under subsection (3) below, the proposed annexation is consistent with Metro Plan growth management policies and can be served by the minimum level of key urban services. The annexation procedures beginning at EC 9.7800 are consistent with State law and therefore, as found throughout this report, the annexation is consistent with State law. Therefore, based on the findings above, the proposal is consistent with the applicable policies of the Metro Plan and applicable refinement plan. EC 9.7825(3) The proposed annexation will result in a boundary in which the minimum level of key urban facilities and services, as defined in the Metro Plan, can be provided in an orderly, efficient, and timely manner. Complies Findings: Consistent with this criterion, the proposed annexation will result in a boundary in which the minimum level of key urban facilities and services can be provided in an orderly, ❑YES ❑ NO efficient, and timely manner as detailed below: Wastewater Wastewater service is available via an 8 -inch public wastewater system within Wilkes Drive, south of the subject property. The wastewater equivalent assessment has been paid. Stormwater Public stormwater systems are not available to serve this property. The soil classification is Type B, which typically indicates that good infiltration rates can be expected. Development proposals must demonstrate consistency with flood control standards; on-site retention is a feasible option for this site. Compliance with applicable stormwater development standards will be ensured at the time of development. Transportation This property has frontage on Wilkes Drive, an unimproved major collector. This segment appears to have been annexed into the city limits in 2007, though remains a Lane County road until a jurisdictional transfer occurs. Street improvements will be determined at the time of property development. Solid Waste Collection service is provided by private firms. Regional disposal sites and the Short Mountain Landfill are operated by Lane County. Tate, Sharon and Robert (A 17-1) March 2017 Page 2 CONCLUSION: Based on the above findings, information submitted to date, and the criteria set forth in EC 9.7825, the proposed annexation is consistent with the applicable approval criteria. A map and legal description showing the area subject to annexation are included in the application file for reference. The effective date is set in accordance with state law. INFORMATION: ♦ Upon approval of the annexation, the base zoning of R-1 Low -Density Residential will remain; however, the /UL Urbanizable Lands overlay will be automatically removed from the annexation area. Please contact the Permit Information Center, Planner -on -Duty at 682-5377 for more information. ♦ Approval of this annexation does not relieve the applicant from complying with applicable codes and statutory requirements. Tate, Sharon and Robert (A 17-1) March 2017 Page 3 Water and Electric Eugene Water and Electric Board (EWEB) Water staff confirm that water and electric services are available to the property. Public Safety Police protection can be extended to this site upon annexation consistent with service provision through the City. Fire protection will be provided by Eugene Springfield Fire. Emergency medical services are currently provided on a regional basis by the cities of Eugene and Springfield to central Lane County and will continue in the same manner upon annexation. Parks and Recreation A minimum level of park service can be provided to the proposal area as prescribed in the Metro Plan. Planning and Development Services Planning and building permit services are provided for all properties located within the urban growth boundary by the City of Eugene. The Eugene Code, Chapter 9, will provide the required land use controls for future development of the subject property upon annexation. Communications A variety of telecommunications providers offer communications services throughout the Eugene/Springfield area. Public Schools The subject property is within Eugene School District 4.1 and is within the district boundary of Spring Creek Elementary School, Madison Middle School, and North Eugene High School. CONCLUSION: Based on the above findings, information submitted to date, and the criteria set forth in EC 9.7825, the proposed annexation is consistent with the applicable approval criteria. A map and legal description showing the area subject to annexation are included in the application file for reference. The effective date is set in accordance with state law. INFORMATION: ♦ Upon approval of the annexation, the base zoning of R-1 Low -Density Residential will remain; however, the /UL Urbanizable Lands overlay will be automatically removed from the annexation area. Please contact the Permit Information Center, Planner -on -Duty at 682-5377 for more information. ♦ Approval of this annexation does not relieve the applicant from complying with applicable codes and statutory requirements. Tate, Sharon and Robert (A 17-1) March 2017 Page 3 Attachment C . -r - I MMMMIN KINMOLWIMS Property Location. 465 Wilkes Drive, Eugene, OR 97404 Assessor's Map 17-04-0l-33, Tax Lot 3701 Parcel I of Land Partition Plat No. 95-PO767 N. side of Wilkes Dr., between Banner St. & Kendra at.. Owner / Applicant: Applicant's Representative: Robert W. Tate & Sharon L. Tate P.O. Box 26423 Eugene, OR 97402 Jason Goshcrt SSW Engineers Inc. 2350 Oakmont Way, Suite 105 Eugene, OR 97401 Phone: 541-485-8383 jasojig@,sswcngineers.com S ur _Vc�o r Michael R. Dahrens, PLS SSW Engineers Inc. 2350 Oakmont Way, Suite 105 Eugene, OR 97401 Phone: 541-485-8383 miked@,sswcnginecrs.corn Current Base Zoning: Overlay Zone(s): Metro Plan Designatiofl: Neighborhood: RcqL[C,St: R - I "Low Density Residential" UL "Urbanizable Land" Low Density Residential Santa Clara Community Organization Annexation to the City of Eugene (WRITTEN STATEMENT IS ON FOLLOWING PAGES) Written Statement for Annexation SSW Job #16-7371 For: Bob Tate PAGE lorf5 Attachment C WRITTEN STATEMENT This written statement describes how this annexation request is consistent with all applicable criteria referenced in Section 9.7825 of the Eugene Code. Approval criteria are shown in ilalie%v, with subsequent findings / I-CSPODses shown in regular text. 9.7825 Anne wition — Apgiwval Criteria. The cit council she ll qI)prove, lnoclli� cincl qyr/'L)rove, Or elen)" a 1,)roposetl winexcition bac s' 0,11 the al')pliecition 's Ivith lhefi)llolving: and is: (ti) Contigiious lo the city, linfiLs; or. tlad Separcaetl,lrom the ciljcid , h 7 tipublic right q/ .veil or (i strealn, bcCv, lcike or other hoc!v qfivcwer, The land proposed for annexation (hereinafter referred to as the "subject property") is located well within the City of Eugene's urban growth boundary (UGB), the nearest segment of which is located at the easterly terminus of Maria Lynn Avenue approximately 0.2 1 miles northeast of the subject property. The subject property is contiguous to the current city limits oil three (3) sides. More specifically, the property Currently comprised of Tax Lot 3702 immediately adjacent to the north side of the subjcct property was formally annexed into the City of Eugene in 1996 (refer to City File No. A 96-48), the properties currently comprised of Tax Lots 6800 - 7300 immediately adjacent to the cast side Of tile Subject property were all formally annexed into the City of Eugene in 1995 (refer to City File No. A 95-75), and the portion of the Wilkes Drive public right-of-way linniediately adjacent to the south side of the subject property was form al ly annexed into the City of Eugene in 2007 (refer to City File No. A 07-15). Therefore, the proposed annexation satisfies EC 9.7825 Annexation — Approval Criteria (1) & (1)(a).. 9.7825 Annexation — Approval Criteria. (continued) (2) 1 he is cons islent ivith olyViecible policies in the Uelr o 1)1an a10 hi em qpIViceible re fineinew pkins. Metro Plan Policy 8 provides for conversion of land frorn urbanizablc to urban through annexation when a minimum level of key urban facilities and services can be provided. This policy is the Subject of EC 9.7825 Annexation — Approval Criteria (3), which is addressed in detail below. Metro Plan Policy 10 states that annexation to the city through this normal process shall be the highest priority. As Such, the proposed annexation is consistent with this policy. Metro Plan Policy 15 states that land within the UG13 shall be annexed to a city and provided with the required rilininlUill level Of urban facilities and set -vices. It further states that while the tinlefrarrie for annexation rimy vary, annexation should occur as land transitions front urbaltizable to urban. The SUbjCCt property is located within the UG13 and the UL "Urbanizable Land" overlay zone and therefore, based on this policy, should be annexed. Stit-rounding lands In the immediate vicinity of the subject property were previously annexed in 1995, 1996 and 2007, Written Statement for Annexation SSW Job #16-7371 For: Bob Tate PAGE 2 of 5 Attachment C have been fully developed, and remain under continued residential uses with the benefit of at least the inininturn level of urban facilities and services each that they have certainly been "urbanized". The minimum level of urban facilities and services are already available to the subject property as discussed below in response to EC 9.7825 Annexation — Approval Criteria (3). Therefore, the proposed annexation is consistent with Metro Plan Policy 15. Metro Plan Policy 17 applies to local govcninicrit as opposed to the applicant, in that it concerns dissolution of special service districts after annexation and consideration of intergovernmental agreements with affected special service districts. Tlic applicant does not object to the dissolution of any special service districts as necessary. The proposed annexation is not inconsistent with this policy. Metro Plan Policy 19 states that annexation of territory to existing set -vice districts within the UG13 shall Occur ODIY when immediate annexation to a city is not possible because the required minimum level of key urban facilities and services cannot be provided in a timely manner (within 5 years) and, except for areas that have no fire protection, affected property owners have signed consent to annex agrecillents. As addressed below in response to EC 9.7825 Annexation — Approval Criteria (3), the nitnimuni level of key Urban facilities and services are already available to the subject property such that intmediate annexation to the City is possible. Therefore, Metro Plan Policy 19 is not applicable to the proposed annexation. Metro Plan Policy 20 states that when unincorporated territory within the UG 13 is provided with ally 1lCW Urban service, that service shall be provided by the following method (in priority order): a) Annexation to a city-, b) Contractual annexation agreements with a city; c) Annexation to an existing district; or d) creation of a new service district. Annexation to the City of Eugene is being proposed to allow connection to, and/or continued utilization of existing City utilities and Urban services, by the subject property consistent with this policy. The subject property is currently zoned R- I "Low Density Residential", consistent with the current "Lowy Density Residential" designation per the current Metro Plan. The subject property is located within the boundaries of the River Road — Santa Clara Urban Facilities Plan. Said refinement plan Supports the annexationurbanization, and provision of urban facilities and services to properties within its boundaries. The proposed annexation is consistent with applicable policies set forth in said refinement plan. In consideration of the above, as well as relevant portions of the statements below addressing EC 9.7825 Annexation — Approval Criteria (3), the proposed annexation is consistent with applicable policies in the Metro Plan and applicable refinement plans and therefore satisfies EC 9.7825 Annexation — Approval Criteria (2). 9.782.5 Anne.vation — Appiwval Criteria. (continued) (3) the proposed ctnnexcilion ivill result in o bouncicu:y in iv rich the n7inilnurn level ref kvy 111,bern ftrc icilifies cwclseviev, cts clefined in the Alletro 11cm, con he 1,)rovided in w.i orclerl q ficientnd , cilitnelV incillner. Written Statement for Annexation SSW Job #16-7371 For: Bob Tate PAGE 3 of 5 Attachment C The Metro Plan defines the "MillinlU111 Level" of "key urban facilities and set -vices" as including: storInweaer service, trellISPortalion, solie"I I'voste lncwc�geinel,H, ivaler .service, fire cind einergrenc , Ineclical ser Oces, Jaolice 1)roiection, city-i,vhk, pctrks and recrectlion proc yrcmis, eleciricservice, l6wel Ilse confrol's', widIniblic schools. Wastewater Service: City of Eugene / Metropolitan Wastewater Management Commission wastewater service is already provided to the subject property via an existing wastewater service connection to an existing 8" public wastewater main located within time adjacent portion of Wilkes Drive. Storinwater Service: Storinwater set -vice is already available to the subject property via the existing public open drainage ditch located along the north side of Wilkes Drive adjacent to the south side of the subject property. CLuTcnt City storniwater management policies require that storrnwatcr be kept on site and that run-off shall be limited to pt-c-developi-nent flows. Therefore, any future development of the subject property will require on-site storrilwater management facilities complying, with the rcqLiirCments of the City of Eugene Stormwater Management Manual in effect at that time. More specifically, said future facilities will likely be comprised of all on-site private stormwater collection/conveyance system directing run-off into approved on- site private pl-c-treatnictit and infiltration and/or detention facilities, with overflow directed into time above referenced existing public open drainage ditch located along time north side of Wilkes Drive. Per time USDA Soil Survey of Lane County the site is comprised of a soil type classified within Hydrologic Group B, which is theoretically suitable for on-site infiltration per current City of Eugene stormwater management policies. Transportation: The subject property has frontage on, and access to/front Wilkes Drive (classified as a major collector) oil the south, which in turn provides connectivity to local and regional street and state highway networks. Public transportation is also available via an existing Lane Transit District (LTD) bus route which runs along Wilkes, Drive, Scenic Drive, Spring Crock Drive and River Road, with the nearest bus stop located on Wilkes Drive approximately, 1/4 mile to the west of the subject property. Therefore, with respect to transportation, the subject property is already served by this type of "key urban facility". Solid Waste Management: Garbage and recycling services are available from local and regional private firms which collect and transport solid waste to landfills managed by Lane County, therefore the subject property is already served by this type of "key urban service". Water Service: Water service is already provided to the subject property by Eugene Water and Electric Board (EWER) under contract with the Santa Clara Water District (SCWD), via an cxisti ng 8" water main within. Wilkes Drive. Fire and Emergency Medical Services: According to the Regional Land Information Database of Lane County (RLID), fire protection is currently provided by the Santa Clara Rural Fire Protection District and anlbulancc/cmcrgcncy medical set -vices are currently provided by time Eugene Fire & Emergency Medical Services Department (West/Central District). Following annexation, arribulance/cmergency medical set -vices will Continue to be provided by Eqgcne Fire Written Statement for Annexation SSW Job #16-7371 For Bob Tate PAGE 4 of 5 Attachment C & EMS, and fire protection services will either continue to be provided by the Santa Clara Rural Fire Protection District via agreement with the City of Eugene, or will be provided directly by Eugene Fire & EMS. Therefore, the subject property is already served by this, type of "key urban service" Police Protection: Following annexation, police protection will be provided by the Eugene Police Departnicnt, which Currently provides police protection to properties within the city limits of Eugene, Therefore, the subject property can be provided with this type of "key urban service". City -Wide Parks and Recreation Programs: The subject property is located within the urban growth boundary (UG13) of the City of Eugene, and is therefore included in the City of Eugene Parks, Recreation and Open Space (PROS) Comprehensive Plan area. According to the City of Eugene "Parks, Open Space & Rec Map" dated September 2016, the following parks are located Withill ODC (I) Mile Of the Subject property: Santa Clara Cornniunity Park, Terra Linda Park, Ferndale Park, Awbrey Park, Wendovcr Park, and Whitely Landing (Lane County Park). Following annexation, recreation programs and facilities will be available to residents of the subject property via the City of Eugene Recreation and Cultural Services Departments (at incorporated City resident rates) and via tile River Road Parkand Recreation District (at "out -of - district" rates). Therefore, with respect to city-wide parks and recreation programs, these types of "key urban facilities and services- are available to the subject property. Electric Service: Eugene Water and Electric Board (EWEB) electric service is already provided to the subject property via existing overhead electric distribution facilities Within Wilkes Drive. Land Use Controls: The Subject property is Currently subject to the land use controls of the City of Eugene, and will continue to be following, annexation. Communications Facilities: A variety of communications facilities and services (e.g. - phone, cellular, data, cable TV, etc.) are available in tile area, to which the owners) of subject property can subscribe/connect to as they wish- Therefore, the subject property can be served by these types of "key urban facilities and services". Public Schools: The subject property is located within the Eugene 4J School District. Existing public schools in the vicinity are Spring Creek Elementary, Madison Middle School and North Eugene High School. 'Therefore, the subject property is already served by these types of "key urban facilities and services". In consideration of the above, the proposed annexation satisfies EC 9.7825 Annexation - Approval Criteria (3), as well as relevant components of applicable Metro Plan policies pursuant to EC 9.7825 Annexation - Approval Criteria (2). Prepared by: SSW Engineers Inc. Jason Goshcrt, Project Manager Survey & Land Use Planning Technician Written Statement for Annexation SSW Job #16-7371 For Bob Tate PAGE 5 of 5 72.44' 64.,56' 89-48'44" W N 8958'1 0" W I L K E S I T_Y I _106 9 BLOCK I :v CCK 2 _0'� 1, 3L C 0 U N T Y uj z Z P-1 TAX LOT 1000 TAX L07 901 0 CL rr 0 M C CI A R •J' 1-1 Y f CL tn P L A -r REGISTERED LOT 4 TAX LOT 2600 LAND SURVEYOR TAX LOT 3702 OREGON NORTH JULY 1 1, 2000 MICHAEL R. DAHRENS 60052 SCALE. RENEWS- 12-31-2017 1 = 50 FT TAX LOT 6700 PAiCEL 2 89*32'08" E. 137='co . .. ... . . ....... .. ...... _0P 9 TAX LOT 6800 TAX LOT 2500 % X LOT 10 v F_ TAX LOT 690O w LUI 3 -----------_-- p\ V) TAX LOT 7000 ASSESSbROS MAP.'. TAX LOT 2400 -TAX 'Or LOT. 3701' , 'PARA 1 DIX TAX LOT 7100 z (71, 0 m 1-01 2 01' 13 I IF TAX LOT 7200 46.5 90- K u. LOT 14 TAX LOT 2 300 EWEB POWER TAX LOT 7300 EASEMENT RECORDED DEC [jJNE 101964 REC. NO. 8446656"_ 4: C1 RC 0 U N T Y ... I 7� 7--�— Fio - oi, "1�0' �,J 7— 1 C T I Y -1-11- 11 72.44' 64.,56' 89-48'44" W N 8958'1 0" W I L K E S I T_Y I _106 9 BLOCK I :v CCK 2 _0'� 1, 3L C 0 U N T Y uj z Z P-1 TAX LOT 1000 TAX L07 901 0 CL rr 0 M C CI A R •J' 1-1 Y f CL tn P L A -r REGISTERED PROFESSIONAL LAND SURVEYOR OREGON NORTH JULY 1 1, 2000 MICHAEL R. DAHRENS 60052 SCALE. RENEWS- 12-31-2017 1 = 50 FT SITE PLAN FOR: ROBERT & SHARON TATE ANNEXATION SW 1/4 SECTION T, T17S, R4W, W.M. ASSESSOR'S MAP 17-014-01-33, TAX LOT 370' EUGENE, LANE COUNTY, OREGON 'SWEN61NEERS. I C STRUCTURAL� BUILDING DESIGN VIL- SURVEYING"," LAND USE PLANNING 23500akm0nWay, Suite I06 Eupne,Oreg,on97401 {541Y4135-8383 JOB 40. 16-7371 JANUARY 3, 2017 0 lllmimii TAX TAX LOT 5q LOT 4130 4129 p — 2 ui ui cr cn LEGEND C I T y IN0 CITY UWTS UNE C 0 U N T Y F7777AFFECTED TERRITORY TO HE ANNEXED AREA = 0,70 ACRES NOTES 1. NO PUBLIC WIGHT OF WAYS ARE INCLUDED IN THE AFFECTED TERRITORY TO BE ANNEXED. 2. THE NEAREST SEGMENT OF THE URBAN GROWTH BOUNDARY (UGR) rS LOCATED AT THE EASTERLY TERMINUS OF MARIA LYNN AVENUE APPROXIMATELY 0,21 MILES NORTHEAST OF THE SUBJECT PROPERTY. rN 8 C> 1, CD C) �rz x acs 4- F, 4- 0 L) pi Lu C C) C) pp D Ip L) Ln P- tl- C) Co N z C) C) X -E cL E 01 r 0 C) 1 C) $ Ell 4-1 �7 U 4i5 ZE 0 u CL u u H LL 0 CL 0 x 1, �—A Attachment C CD C) x acs aj 7E 4- C) C) -0 P- tl- C) Co z C) C) X -E cL E 01 C) 1 C) $ Ell 4-1 tr Cl E 0 x Cu C) "Tt a) o) ry OL <r wo cnC) Ln app �I LO 0) Ln 0) :3 C4, o (D t LLJ (�o q UJ C, (D u z u M CL 0 CL Ln Q) �VI C uj ,r- 0 a 0 > _0 z CL a 0 CL 0 -�v 0 " CL J -W 5 'Q 4 .1 u LZ 0 Gi o = , LL U — -0 Z 4- 0 7) 10 6- ro U M 4- C) 4- 4� (4- X � 4 Q) 0 -61 4 M UJ U, li ui �—A Attachment C C 0 x acs aj 7E 4- -0 0 Z]Rl -E cL E 01 :E ocj� Ell 4-1 tr 0 Cu lu t3 OL Ln C4, o C, u z u CL 0 CL Ln Q) �VI 0 uj ,r- In v :5a 0-0 aj 7E 4- -0 0 Z]Rl -E cL E 01 :E ocj� Ell 4-1 tr 0 Cu lu t3 Ln z CL 0 CL Ln Q) �VI 0 uj ,r- In v :5a a 0 > _0 a 0 CL 0 -�v " CL J -W 5 'Q 4 .1 u LZ 0 Gi o = , LL U — -0 Z 4- 0 7) 10 6- ro U M 4- C) 4- 4� (4- X � = Q) 0 -61 4 M UJ U, Attachment C LANE COUNTY Property Account Summary As Of 1/10/2017 Status: Active Account No., 0336618 AJIernate Property Number: 1704013303701 ActountType. Real Property TCA: 00417 Situs Address- 465 WlLKES DR EUGENE OR 97404 Legal: Township 17 Range 04 Section 01 Ouarter 33 TL 03701; Parties; Role Name & Address Owner TATE ROBERT W & SHARON L PO BOX 26423 EUGENE OR 97402 Taxpayer TATE ROBERT W & SHARON L PO BOX 26423 EUGENE OR 97402 Property Values - Value Name 2016 2015 2014 2013 2012 MKTTL $261,723 $242,394 $234,534 $207,09B $203,593 AVR $182,785 $177,461 $172,292 $167,274 $162,402 TVR $182,785 $177,461, $172,292 $167,2'74 $162,402 Prop" Characteristics* Tax Year Characteristic Value 2016 Property Class Change Property Ratio Size Code Split Neighborhood 191 Potential dev improved I XX Residential 0.7 N 431500 (End of Report) Run: 1/10/2017 10:03:54 AM ASCO037 [Ascend -Prod Rptj Page 1 I 09 b I tle Attachment C I I Attachment C Consent to Annexation Consent is hereby given to, the annexation by the City of Eugene, Oregon of the following described real property Map and Tax LOT A d d re s s 1 4ga 46 5 W I W -e I ke s D r ive, _ Eugene, 0 R 97 404 Legal Description: A parcel of land situated in the Southwest one Quarter of Section 1, Township 17 South, Range 4 West of the Willamette Meridian, in Lane County, Oregon, said parcel being comprised of Parcel I of LAND PARTITION PLAT NO. 95-PO767, as platted and recorded December 21, 1995, Lane County Oregon Plat Records, and being more particularly described as follows: Beginning at Southwest corner of Parcel 1 of LAND PARTITION PLAT NO. 95-P0767' as platted and recorded December 21, 1995, Lane County Oregon iPlat Records, said point also, being an the Northerly right-of-way line of Wilkes Drive (35.00 feet from the centerline thereof), thence along the West line, of said Parcel I North, 223.96 feet to the Northwest corner thereof; thence along the North line of said Parcel I South 89'32'08" East, 137,00 feet to the Northeast corner thereof; thence along the East line of said Parcel I South, 222.67 feet to the Southeast corner thereof, said Southeast corner also being on said Northerly right-of-way line of Wilkes Drive 1(35,00 feet from the centerline thereof); thence along said Northerly right-of-way line and the South line of said Parcel 1 the following two (2) courses: 1), North 89'58'10" West, 72.44 feet; thence 2) South 89'48"44" West, 64.56 feet to the Point of Beginning,, _,,, in Lane County, Oregon. Containing 0.70 acres, more or less. Bearings and distances In the foregoing description are based on record information per LAND PARTITION PLAT NO. 95-PO767, as platted and recorded December 21, 1995, Lane County Oregon Plat Records. In the corporate limits of said city, which Is owned by the undersigned DATEDthis day of 20 -L -L, " ROBERT W. TATE X" SHARON L, TATE X" STATE OF OREGON ) ss County of Lane On this day of before rne, the undersigned, a notary public 41 and for the said "`county and state, personally appeared the within -named ROBERT W. TATE and SHARON L. TATE who are known to me to be the identical individuals described herein and who executed the same freely and voluntarily. Seal: IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. OrFICIAL STAW, REBECCA REY WILT99 UOTA , R SSIOY PUBLIC-OAE" COMMIN No, 9W447 My COMMInON EXF1nFS MAy 15 ?M, Notary Public for Oregon My Commission Expires Attachment C Legal Description for the Annexation of the Tate Property, to the City of Eugene SW 1/4 of SECTION 1,,'F I 7S, R4NNI, W.M. Lane County Assessor's Map 17-04-01-33,Tax Lot 3701 A parcel of" land situated in the South)XeSt Ofle QUarter of Section 1. "Fownship 17 Soutil, Range 4 West OF else Willamette Meridiem, in Lane County, Oregon, said parcel being comprised of Parcel I of LAND PARITHON PLA l' Nth. 95-P0767, as platted and recorded December 21 1995. Lane COUIlt y'Orcgon Plat Records, and being more partiCUlady described as hallows: Beginning at SOLIthwest corner ofillarccl I of LAND PAR'1'1'1'1(,)N PLAI'NO. 95-4'O767, as platted and 17Ccorded December 21, 1995. Lane County Oregon Plat Records, said point also being on the Northerly right -eel -way line ofW11kcs Drive (35.00 feet from the centerline thereof), therice along tile West i ine of said F arcel I North. 223.96 feet to the Northwest corner thcreof- thcricealong the North line cel" said Parcel I Sooth89"7T08" F,ast., 137.00 feet to the Northeast corner thereof, thence along the East line of said Parcel I South, 222.67 feet to the Southeast corner thereo-l', said SOUtheast corileT- also being oil said Northerly right-of-way fine of 'A/flkes Drive (35.00 feet ftom die centerline thereof), thence along said Northerly right-of-way line and the South line of said Parcel I the IblIoNving two (2) COLII-SCS: 1) North 89'5V 10" West, 72.44 feet; thence 2) South 89'48*44" West, 64.56 feet to the Point ofBeginning, in Lane County., Oregon. Contaiiiing 0.70 acres, inure or less. Bearings wid distances in the foregoing description aTe Kased oil record irilbrination, tier LAND PAR.14TION PLA'I'N0- 5- 11767, as platted and recorded December 21. 1995..Lane County Oregon Plat Records. '6 JI'AY, III I, t�illClTD 1AD TDAH1 hE-'NSi E Attachment C Certification of Description Pursuant to EC 9.7810(7), Annexation Application Requirements, I hereby certify the metes and bounds description of the real property proposed for annexation closes; and the map outlining the boundary is a true representation of the description. Signature: Registered Land Surveyor Print Name: Date: / — e ,;� — 7, 6 / "7, M REGS"FER'ED PRO F"ESS V,-',tN AL LAND Attachment C This form is intended as a guide to assist applicants in demonstrating that a rnininlurn level of key urban services can be provided to the area proposed for annexation. Space 'is provided on this form for you to provide detailed information, on service provision, please add additional pages if necessary to provide details of servicing issues related to the area you are annexing. To assist you in providing this information, some contacts are listed below. For large or difficult to serve properties, you may wish to contact a private land use planning consultant to prepare your application, Property Owner(s) Name., Assessor's Map and Tax Lot Numbers for Properties Proposed for Annexation (For example: Map 17-03-19-31, Tax Lot 100) 17-04-01-33, Tax Lot 3701 Wastewater -- All new development must connect to the wastewater (sanitary sewer) system. Is wastewater service available to serve the, area! proposed for annexation? (For more information, contact the Engineering staff at the City of Eugene Peri -nit and Information Center or call 541-682-8400.) The property(ies) in this annexation request: will be served from all existing gravity wastewater line. Location and size of existing wastewater line: 8" line within Wilkes Drive will be served by all extension of an existing gravity wastewater line. Where will a wastewater line be extended frorn? When will it be extended? By whom? Storm water -- Site plans for all new development must provide for drainage to all approved system consistent with the Comprehensive Stormwater Management Plan. City approval for storm drainage will be required as part of the development process. (For more information, contact the Engineering staff at the City of Eugene Permit and Information Centel, or call .41 - Is the site currently served by an approved stormwater systern? Adjacent Public System� YES, On-site Private System: NO 1 of 4 Attachment C If yes, location? Existing public open drainage ditch located along the North side of Wilkes Drive, If no, how will storrnwater be handled after development? - Collection via on-site private system, pre-treatment and infiltration and/or detention via on-site private stormwater management facility(ies), with overflow directed into the above referenced existing public open drainage ditch along the North side of Wilkes Drive, Streets — What existing streets provide access to this site. List existing streets that provide access to this, site frons River Road, the Northwest Expressway, or Belthne Highway._ FROM RIVER ROAD: East on VVilkes FROM NORTHWEST EXPRESSWAY: East on Irvington Drive, continuing East on Wilkes Drive. FROM BELTILINE HIGHWAY: North on River Road, East on VVilkes Drive. Will dedication for additional street right-of-way be required upon further development of this site? Yes No / Unknown Will existing streets be extended or new streets constructed upon further development of this site? Yes No Unknown (For more information, contact the City of Eugene Public Works staff at (682-6004.) Parks, Recreation, and Cultural Services Systems Development revenues generated by new development and Ballot Measure 20-30, which authorized the issuance of $25.3 million in general revenue bonds, will help to fund future City park acquisition and development in this area and throughout the city. Please list the parks and recreation facilities that already exist or are planned in the general vicinity of the property(ies) included in this annexation: Per the City of Eugene 2016 "Parks, Open Space & Rec Map", the following parks are located within one mile of the subject property: Santa Clara Community Park, Terra Linda Park, Ferndale Park, Awbrey Park, Wendover Park, and Whitely Landing (Lane County Park), �Key services, defined by the Metropolitan Plan as parks and recreation programs, will be available to new city residents in this area on an equal basis with residents throughout the city. REM= Police services - Police protection can be extended to this site upon annexation consistent with service provision throughout the city. 2 oro Attachment C For River Road/Santa Clara area- Policeservices - Police protection can be extended to this site upon annexation consistent with service provision throughout the city. Police currently travel along River Road to provide service to areas th(QUghout the River Road and Santa Clara area, Infill annexations and development in this area will increase the efficiency of service delivery to this area. Fire and emergency services (Please indicate which fire district serves subject property.) Fire & emergency services currently provided by Lane Rural Fire /Rescue. Santa Clara - Fire protection services are currently provided to the subject property by the Santa Clara Rural Fire Protection District. River Road - Fire and emergency services - Fire protection is currently provided to the subject property by the River Road Water District Linder contract with the City of Eugene. Upon annexation, fire protection will be provided directly by the City of Eugene Fire & EMS Department. Emergency medical transport (i.e., ambulance) services are currently provided on a regional basis by Eugene, Springfield, and Lane Rural Fire/Rescue to central Lane County, including the River Road and Santa Clara areas, After annexation, this service will continue to be provided by the current provider. AH ambulance service providers have mutual aid agreements and provide back -tip service into the other providers' areas. Planning and Development Services -- Planning and building permit services are provided to the area outside the city limits but within the urban growth boundary by the City of Eugene. This service would continue after annexation. EWEB (Eugene Water and Electric Board) currently provides waiter and electric service in the Eugene area and can provide service to new development in the River Road and Santa Clara area upon annexation. Some properties in northern Eugene receive electric service frown EPUD (Emerald People's Utility District). Some properties in south Eugene receive electric services from the Lane Electric Cooperative; please note if this is the case for your property. For more information contact EWER, ph. 484- 2411, EPU D, ph, 746-1583 or Lane Electric Co-op, 484-115 1. Electric Service– Which electric company will serve this site? Euaene Water and Electric Board (EWEB) - Water Service -,.- Please provide the size and location of the water main closest to your property.-EWEB M!er Service. (Via contract with Santa Clara Water District (S "u Existing 8" water main within WOkes Drive immediately adjacent to, the Subject property, ... . . ...... — Solid Waste ­ Solid waste collection service is provided by private firms. Regional disposal sites and the Short Mountain: Landfill are operated by Lane County, 3 ol'4 Attachment C Natural Gas -- Northwest Natural Gas can extend service to new development in this area. Communications -- US West Communications and a variety of other telecommunications providers offer commimirations qervires throughout the Fuemp./SpringfiPid Arp.,i. 4 of 4, Attachment C 19 Fi P, R F, Wl�:R R A Iq W I IF, CO 7 IV ST 0-0 C 0 ) Cr_ X. JI dVNONT4 0041 b CD w IF om' lorL 4 'NGS VhQN ui uj 6 404 Attachment C dhk�__.Ed Planning ANNEXATION 1W Please complete the following application checklist. Note that afttional information may be required upon further review in order to adequately address the applicable criteria for approval. If you have any questions about filling out this application, please contact Planning staff at the Permit and Information Center, phone (541)682-5377, 99 West 16th Avenuejugene. List all Assessor's Map and Tax Lot numbers of the property included in the request. Assessor"s Map 17 - 04 - 01 - 33 Tax Lot 3701 Zoning R-1 / UL Acreage 0.70 Acres Santa Clara Rural Fire Protection District Schools: E lementary: Spring Madison High: North Eugene Other: Plans for Future Development & Permit Number (if apelicab,le): N/A Public Service Districts, Name Parks: Unknown Electric: Euge.ne. Water & Electric Board (EWEB) Water: Sanitary Sewer: Eugene Water & Electric Board (EWEB) City of Eugene / Metreopolitan Wastewater Management Commission Fire: Santa Clara Rural Fire Protection District Schools: E lementary: Spring Madison High: North Eugene Other: Lane Transit District (LTD), Upper's illamette Soil & Water Conservation District Ambulance: Eugene Fire & EMS, West/Central (WC) District Filing Fee A filing fee must accompany all applications. The fee varies depending upon the type of application and is adjusted periodically by the City Manager. Check with Planning staff at the Permit and Information Center to determine the required fee or check webstte at www&��y .,(�n i or OaqnjU yCU'RRENT FEE = $5,,155.70 Submit a detailed written statement describing how this request is consistent with all applicable criteria (Section ,9.7825 of the Eugene Code). Warr nln'� elop"ev'"m'ent Updated: March 2014 Planning Division 99 W. 10T'° Avenue, ELIgene, OR 97401 Phone: 541..682,5377 or E-niail-eugeneplanning@ci.euge,)e.or-us Page 1 of 4 Attachment C Site Plan Reguirements SubMit 3 loafer crap ieS and I digital copy of a sire plan, drawn to an engineer*s scale on 8 x 14 " sheet of paper, Site plans shall include thefollowing information: [K Show the date & north arrow on site plan. Show the Assessor's Map and Tax Lot nurnber(s) on the site plan. Show a vicinity map on the site plan (vicinity map does not need to be to scale). Show city limits & UGB (if applicable) Clearly label the affected territory and any public right of ways to be annexed. Show all adjacent streets, alleys, and accessways. Show all dimensions of existing public utility easements and any other areas restricting, use of the parcels, Such as conservation areas, slope easements, access easements, etc. Show the location of all existing strUCtu res. Other Ai2plication Reguirements tSUbmit 3 paper copies and 1 digital copy of a/0, Petition for Annexation form listing all owners, including partial owners, and electors. This form includes the Certification of Electors which must be signed by the Lane County Elections/Voter Registration Department and also includes the Verification (Certification) of Property Owners which must be signed by the Lane County Department of Assessment and Taxation. This form is required even if the laird is vacant. X Notarized Consent to Annexation form, FX] A legal description of the land proposed for annexation, including any public right of way prepared by a registered land surveyor. Oregon Revised Statues (ORS) 308.225 requires submittal of a closing metes and bounds description or subdivision block and Vat number description. Please see example of acceptable legal descriptions contained in the application packet. The legal description must exactly correspond with the map included with the application or the Assessor's map. [X] Summary of Urban Service Provision form. Ix A county Assessor's cadastrM map. (available at Lane County Assessment & Taxation) 21 Census lnformation Sheet. Note: This is not a complete list of requirements. Additional information may be required after further review in order to adequately address the applicable approval criteria. Planning & Development Update& March 2014 Planning Division 99 W. 101" Avenue, Eugene, OR 97401 Phone: 541-682.5377 orr E-mail:eugetiepl,anning@ci.eLigene.or,os Page 2 of 4 By signing, the undersigned certifies that he/she has read and understood the submittal requirements outlined, and that he/she understands that omission of any listed item may cause delay in processing the application. I (We), the M"knwjlt C acknowledge that the information supplied in this application is complete and accurate to the best of my (our) knowledge, PROPERTY OWNER OF TAX LOT: 3701 Name (print): Robert W. Tate & Sharon L. Tate Address: P.O. Bo26423 Email. bobt@dynastyconcrete,coo City/State/zip: �uene, OR 97402 Phone. 541-914-9918 Fax: Signature: PROPERTY OWNER OF TAX LOT; Name (print): Address: ErnaH: City/State/Zip: Phone: Fax: Signature: Date: PROPERTY OWNER OF TAX LOT: Name (print): Address- Email.- City/State/Zip: Phone: Fax: Signature: Date: SURVEYOR: Narne (print): Michael R. Dahrens, O'regon LS 60052 Company/Organization: SSW Engineers Uric. Address: 2350 Oakmont Way, Suite 105 City/State/Zip: Eugene, OR 97401 Phone: 541-485-8383 Fax: 541-485-8384 E-mail: miked@sswengineers.com Signature. Date: 0? ing & Development Updated. March 2014 Planning Division 99 W, IOTA Avenue, Eugene, OR 97401 P,hone� 541.682-5377 or E-mail:eugeneplanning@ci,eugene.or.us Page 3 of 4 REPRESENTATIVE (if different froni Surveyor); Name (print): Jason Goshert Attachment C Company/O,rganization: SSW Engineers Inc. Address: 2350 Oakmont Way, Suite 105 City/State/Zip: Eugene, OR 97401 Phone: 541-485-8383 Fax: 541-485-8384 E-mail: jasong@sswengineers.com Signature'. Date: 7 "Attached additional sheets if necessary. Planning & Development Updated: March 2014 Planning Division 99 W. 10" Avenue, Eugene, OR 97401 Phone: 541,682.5377 or E-mail:euge,nepdaniiing@cj.eugene.or,us Page 4 of 4 EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Action: Granite Properties Resolution Amendment Meeting Date: March 13, 2017 Department: Planning & Development www.eugene-or.gov ISSUE STATEMENT Agenda Item Number: 3 Staff Contact: Amanda Nobel Contact Telephone Number: 541-682-5535 Council is asked to consider a resolution amendment to clarify unintended ambiguity of section 3 of Resolution 5167 for the Multi -Unit Property Tax Exemption (MUPTE) for Granite Properties LLC's Olive Lofts project, located at 844 Olive Street. The amendment does not change the project or the exemption. The amendment resolution is in Attachment A. BACKGROUND On July 27, 2016, council passed Resolution 5167 approving the MUPTE application for the Olive Lofts mixed-use, multi -unit housing development to be constructed at 844 Olive Street. (See Attachment B for Resolution 5167.) Section 3 of resolution 5167 provides that a condition approval was that the property be purchased: "The tax exemption shall not take effect unless or until closing occurs on the purchase of the property by Granite Properties LLC." In September 2016, the property was purchased by Granite Properties LLC, along with three others, as tenants in common. As written, section 3 is ambiguous as to whether this shared ownership is acceptable; the resolution amendment will clarify that the purchase requirement has been met. The resolution amendment would not alter the project or the exemption. It will only remove the ambiguity about whether Granite Properties' purchase as a "tenant in common," rather than as the sole owner, satisfies the condition of section 3. COUNCIL OPTIONS 1. Approve the resolution amendment. 2. Revise and then approve resolution amendment. 3. Decline to approve resolution amendment at this time. CITY MANAGER'S RECOMMENDATION The City Manager recommends the resolution amendment in Attachment A. SUGGESTED MOTION Move to approve Resolution 5188, which amends the resolution concerning approval of the multi- unit property tax exemption for the property located at 844 Olive Street (in Attachment A). ATTACHMENTS A. Resolution Amendment B. Resolution 5167 FOR MORE INFORMATION Staff Contact: Amanda Nobel Flannery Telephone: 541-682-5535 Staff E -Mail: amanda.nobelflannervPci.eugene.or.us ATTACHMENT A Resolution Amendment RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 5167 CONCERNING APPROVAL OF THE MULTIPLE -UNIT PROPERTY TAX EXEMPTION FOR RESIDENTIAL PROPERTY LOCATED AT 844 OLIVE STREET, EUGENE, OREGON (Applicant: Granite Properties LLC). The City Council of the City of Eugene finds that: A. On July 27, 2016, the City Council passed Resolution No. 5167 approving the application of Granite Properties LLC for an ad valorem property tax exemption under the City's Multiple -Unit Property Tax Exemption Program for residential units to be constructed at 844 Olive Street, Eugene, Oregon (Assessor's Map Number 17-03-31-13, Tax Lot 4400) and the southern half of Urban Renewal Agency owned property (approximately 2,000 square feet) that is directly west of 844 Olive Street (currently part of Assessor's Map 17-03-31-13, Tax Lot 4200) (collectively referred to as "the property"), subject to certain conditions. B. One of the conditions for approval was described in Section 3 of the Resolution which provided that "the tax exemption shall not take effect unless or until closing occurs on the purchase of the property by Granite Properties LLC." C. In September 2016, the property identified as Assessor's Map Number 17-03-31- 13, Tax Lot 4400 was purchased by Granite Properties LLC, along with three others, as tenants in common. As Granite Properties LLC is not the sole owner of the property purchased, in order to avoid any question as to the validity of the property tax exemption, Resolution No. 5167 should be amended to specify that the required purchase has occurred. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Section 3 of Resolution No. 5167 is amended to provide as follows: Section 3. Notwithstanding Section 2 above, the tax exemption shall not take effect unless closing has occurred on the purchase of the property identified as Assessor's Map Number 17-03-31-13, Tax Lot 4400 by Granite Properties LLC, either alone or with others. Resolution - Page 1 of 2 Section 2. The City Manager, or the Manager's designee, is requested to forward a copy of this Resolution to the applicant within ten days, and to cause a copy of this Resolution to be filed with the Lane County Assessor on or before April 1, 2017. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution adopted and effective the day of March, 2017. City Recorder Resolution - Page 2 of 2 RESOLUTION NO. 5167 A RESOLUTION APPROVING A MULTIPLE -UNIT PROPERTY TAX EXEMPTION FOR RESIDENTIAL PROPERTY LOCATED AT 844 Olive STREET, EUGENE, OREGON (APPLICANT: GRANITE PROPERTIES LLC). The City Council of the City of Eugene finds that: A. Granite Properties LLC (PO Box 50084, Eugene, Oregon, 97405) has entered into a Residential Real Estate Sale Agreement to purchase real property located at 844 Olive Street, Eugene, Oregon (Assessor's Map Number 17-03-31-13, Tax Lot 4400) owned by EUGOR LLC (2320 OSU Drive, Newport, Oregon, 97365), and intends to purchase the southern half of Urban Renewal Agency owned property (approximately 2,000 square feet) that is directly west of 844 Olive Street (currently part of Assessor's Map 17-03-31-13, Tax Lot 4200) ("collectively referred to as the property"). B. Granite Properties LLC has submitted an application pursuant to the City's Multiple -Unit Property Tax Exemption Program (Sections 2.945 through 2.947 of the Eugene Code, 1971 ("EC")), with respect to residential units and commercial space to be constructed on the property. C. The proposed project consists of the development of 12 one -bedroom units and 24 studio units, for a total of 36 residential units. The ground floor will contain a total of approximately 5,730 square feet, of which 3,900 square feet is existing commercial space, and approximately 1,830 square feet is new construction (approximately 1,056 square feet for commercial space and the remaining to service the residential portion of the building). The project will also include the existing basement of 2,900 square feet. The project is not designed for the leasing of individual rooms or beds, or otherwise designed primarily for individuals attending college. D. An independent outside professional consultant was retained and reviewed the project's financial pro -forma. A Review Panel was convened and reviewed the independent consultant's conclusions, and also reviewed the application in order to make a recommendation as to whether the application met the criteria in EC 2.946. The Review Panel's recommendation was submitted for the City Manager's review. E. After considering the Review Panel's conclusions and recommendation, the Executive Director of the Planning and Development Department ("the Executive Director") as designee of the City Manager, has prepared the Report and Recommendation attached hereto as Exhibit A and incorporated herein by reference. The Report and Recommendation sets forth findings demonstrating that the project meets the criteria described in EC 2.946 and the conditions set forth in Multiple -Unit Housing Property Tax Exemption Rule R-2.945 ("Rule R-2.945"). F. Based on the findings in the Report and Recommendation, the Executive Director recommends that the application be approved and the exemption granted. In making that Resolution - Page 1 of 5 recommendation, the Executive Director found that the applicant submitted all required materials, documents and fees as required in EC 2.945, EC 2.946, and Rule R-2.945, and the applicant is in compliance with the policies contained therein. G. City Council has concluded that the criteria described in EC 2.946 and Rule R- 2.945 have been met. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Based upon the above findings which are adopted, and the City Council's review of the Report and Recommendation of the Executive Director of the Planning and Development Department attached hereto as Exhibit A and incorporated herein by reference, the City Council approves the application of Granite Properties LLC for an ad valorem property tax exemption under the City's Multiple -Unit Property Tax Exemption Program for the residential units to be constructed at 844 Olive Street, Eugene, Oregon (Assessor's Map Number 17-03-31- 13, Tax Lot 4400) and the southern half of Urban Renewal Agency owned property (approximately 2,000 square feet) that is directly west of 844 Olive Street (currently part of Assessor's Map 17- 03-31-13, Tax Lot 4200), subject to the following conditions: a. Compact Urban Development. The project will consist of the development of 12 one -bedroom units and 24 studio units, for a total of 36 residential units. The ground floor will contain a total of approximately 5,730 square feet of commercial space, of which 3,900 square feet is existing commercial space, and approximately 1,830 square feet is new construction (approximately 1,056 square feet for commercial space and the remaining to service the residential portion of the building). The project will also include the existing basement of 2,900 square feet. A schematic drawing showing the site plan and major features and dimensions of the proposed development, and a schematic drawing showing both a side and front elevation of the proposed development are attached to this Resolution as Exhibit B. b. Green Building. The project will perform at least 10% more efficiently than the performance established in the Oregon Energy Efficiency Specialty Code. Granite Properties LLC or its successor (herein after referred to as "the owner") will provide to the City of Eugene's Building and Permit Services an energy model demonstrating compliance with this requirement at permit application. Within 18 months after receiving a Certificate of Occupancy, the owner shall submit to the City a commissioning report pursuant to Section 1.2 of Rule R -945- C. For the duration of the tax exemption, the owner will report multi -family occupancy energy use data to the City of Eugene's Building and Permit Services. Resolution - Page 2 of 5 C. Local Economic Impact and Compliance with Laws. The owner submitted a plan for more than 50% of professional services and construction contracts be from a business organization or individual residing or doing business primarily in Lane County. After construction, Granite Properties will submit a list of the home city or zip code of the construction labor workers. The owner will ensure that qualified minority and women business enterprises have been given an equitable opportunity to compete for development related contracts by: (1) accessing lists of such enterprises from the Oregon State Office of Minority, Women and Emerging Small Business Program website; (2) search for Qualified Rehabilitation Facilities from whom to procure products and services via the Oregon State Qualified Rehabilitation Facilities Program website; and (3) advertise in general circulation, trade association, and minority focused media about prime subcontracting opportunities. The owner will have in place methods for ensuring that all contractors performing work are licensed and performing in compliance with state law. The owner will provide the City's Building and Permits Services a list of all contractors performing work on the project. Prior to performing work on the project, contractors must have valid, current licensing, insurance, bonding and workers compensation coverage, and be on the list of contractors provided to the City. The owner will require that each contractor provide an affidavit attesting to the fact that (1) the contractor, owner, or responsible managing individual for the contractor does not have any unpaid judgments for construction debt, including unpaid wages; and (2) the contractor is in compliance with Oregon tax laws. The owner will post information about the City's Rights Assistance Program in English and Spanish on the job site during construction of the project. The project shall be in conformance with wage, tax and licensing laws. d. Moderate -Income Housing Contribution. At least 30% of the units included in the project will be moderate -income housing units. During the exemption period, the project's owner must annually submit documentation to the City to evaluate compliance with moderate -income housing requirements that not less than 30% of the total units are moderate -income housing units. e. Project Design and Compatibility. The design elements include a ground floor with commercial storefronts wrapping into the alley, a cornice line above the storefront that roughly corresponds to that of neighboring buildings, glazed "garage -style" doors in the alley and other openings, pronounced elevator shaft with glazing, Resolution - Page 3 of 5 residential units with large windows, and a series of canopies at each floor level. Building materials will include glass and stucco at the ground floor and fiber, cement, wood, stucco, and glass above. These design elements, as well as the actual square footages, reviewed at the time of approval of this application and included in Exhibit B shall be adhered to unless the City Manager approves a deviation from the plan pursuant to EC 2.946(2)(e)2. (See subsection i of this Section for information on the KLCC impact.) During the design process and before the final design drawings are completed, the owner shall hold at least one neighborhood engagement opportunity to allow members of the Downtown Neighborhood Association to provide comments on the proposal. At least one of the applicant's principals shall attend that meeting. After the final design is completed and before it is submitted for permits, the final design shall be submitted to the City to review for conformance with the design approved by Council resolution. In addition, the City shall allow the neighborhood an opportunity to review and comment on the final design. After the comment period, the City shall determine if the design is consistent with the requirements of this Resolution, and if not, whether the City Manager will approve a deviation pursuant to EC 2.946. f. The project shall be in conformance with all local plans and planning regulations, including special or district -wide plans developed and adopted pursuant to ORS Chapter 195, 196, 197, 215, and 227. g. The project will be completed on or before January 1, 2022, unless an extension of the deadline is requested by the property owner and approved by Council resolution pursuant to EC 2.947(5). h. The public benefits of the project that will extend beyond the period of the tax exemption include Green Building (energy performance), Project Design and Compatibility, and Compact Urban Development. i. KLCC's signal connection shall be maintained at no cost to KLCC or the City of Eugene. Section 2. Subject to the conditions in Section 1 of this Resolution, 100% of the residential units and newly constructed commercial space described in Section 1 are declared exempt from local ad valorem property taxation beginning July 1 of the year following issuance of a Certificate of Occupancy and continuing for a continuous period of ten years unless earlier terminated in accordance with the provisions of Section 2.947 of the Eugene Code, 1971. Section 3. Notwithstanding Section 2 above, the tax exemption shall not take effect unless or until closing occurs on the purchase of the property by Granite Properties LLC. Resolution - Page 4 of 5 Section 4. The City Manager, or the Manager's designee, is requested to forward a copy of this Resolution to the applicant within ten days, and to cause a copy of this Desolation to be filed with the Lane County Assessor on or before April t, 2017. Section 5. This Resolution shall become effective immediately capon its adoption. x3 A Jo.,,,t City Recorder REPORT AND RECOMMENDATION of the Planning &. Development Department Granite Properties Application for Multiple -Unit Property Tax Exemption The Executive Director of the Planning & Development Department of the City of Eugene Finds that: 1. Granite Properties LLC intends to purchase the real property located at 844 Olive Street, Eugene, Oregon (Assessor's Map Tax Lot # 17-03-31-13-04400) and the southern half of Urban Renewal Agency owned property (approximately 2,000 square feet) that is directly west of 844 Olive Street (currently part of Assessor's Map Tax Lot # 17-03-31-13-04200). Granite Properties submitted an application pursuant to the City's Multiple -Unit Property Tax Exemption ("MUPTE") Program (Sections 2.945 and 2.947 of the Eugene Code, 1971), with respect to residential and commercial units to be constructed on the property. 2. As the City Manager's designee, I have reviewed the application and find that: 2.1 The project will provide 12 one -bedroom units and 24 studio units, for a total of 36 residential units. The ground floor will contain a total of approximately 5,730 square feet of commercial space, of which 3,900 square feet is existing commercial space and approximately 1,830 square feet is new construction (approximately 1,056 square feet for 3 units of new commercial space and the remaining to service the residential portion of the building). The project will also include the existing basement of 2,900 square feet. The existing commercial space 6,800 is not part of the MUPTE request. 2.2 The project is not designed to be student housing, meaning it will be leased by the unit (rather than by individual rooms or beds) and the unit configuration does not include several bedrooms with individual bathrooms and sparse common space or include amenities and location selected primarily for individuals attending college and offer limited viability as potential housing for the general population. 2.3 Construction is expected to be complete on or before January 1, 2022. 2.4 The project is located in the downtown area described in subsection (1) of Section 2.946 of the Eugene Code, 1971. 2.5 The applicant submitted all materials, documents and fees required by the City as set forth in Section 2.945 of the Eugene Code, 1971, and the administrative rules adopted by Administrative Order No. 53-15-12-F. 2.6 The applicant has responded to the Required Public Benefit criteria as follows: 2.6.1 Compact Urban Development. The project will be built in the C-3 Major Commercial Zone, which has no minimum requirements for residential density. The proposed project includes 36 residential units, with a density of 257 units per net acre. 2.6.2 Green Building_ Features. The project will utilize the City of Eugene Building and Permit Services Pathway in order to meet MUPTE green building requirement and exceed the 10% energy efficiency benchmark. Granite Properties will be required to submit an energy model with their permit application and a commissioning report due 18 months after certificate of occupancy is issued. As the project does not include onsite parking, the project will not include installation of conduit for future electric vehicle charging stations. 2.6.3 Local Economic Impact Plan. A plan is in place for more than 50% of the project's dollar volume of professional services and construction contracts to be local to Lane County (estimated at 82.5%). The applicant is committed to promoting open competitive opportunities for Minority, Women, and Emerging Small Businesses, and is committed to complying with wage, tax, and licensing laws. 2.6.4 Moderate -Income Housing Contribution. The project will provide a minimum of 30% of the residential units with rents that qualify as moderate -income units during the MUPTE period. (The proposed rental rates in the application are below the moderate -income threshold maximum rental rates for 100% of the project's residential units.) 2.6.5 Project Design and Compatibility. The project will address basic design concepts in the context of the project location and will be designed and permitted for construction as shown in the resolution (should City Council approve the MUPTE). The basic design concepts include the scale, form, and quality of the building; the mix of project elements; the relationship to the street and surrounding uses; and parking and circulation. The project design is appropriate for its downtown context, suited to the particulars of our local climate, and with a ground floor that will foster a positive experience for people on the sidewalk. The development will add a needed mix of uses, promote active transportation modes, support a more vibrant pedestrian realm, and increase safety through additional activity and "eyes on the street." The addition of three commercial studio units accessible from the alley will also increase pedestrian activity and real and perceived safety in that area. Although the height of the proposed development is less than half of the allowed height in this C-3 zone, without corrective action, the height of the project would block KLCC's existing line -of -sight studio transmitter, located atop KLCC's studios at 136 West 8th Avenue. KLCC has determined that it can resolve the situation by relocating equipment on its roof and using a transmitter link via existing public fiber connections to route the broadcast signal to the Lane Community College Downtown Center, where a rooftop antenna will transmit the broadcast signal. KLCC estimates the relocation Page 2 of 4 Resolution EXHIBIT A - Report and Recommendation effort will cost up to $40,000. KLCC provides a valuable community service, which must be maintained. There are solutions to address this issue and a condition of the MUPTE approval could be conditioned on holding KLCC harmless from the added cost. 2.6.6 Historic and Existing Housing Sensitivity. The project is not adjacent to a historic locale. No historic structures or existing housing were demolished or removed from the property in the 2 years prior to the date of application. 2.6.7 Project Need. The project's pro -forma and financial information was analyzed by Johnson Economics, an independent, real estate economics consultant who found that the project as proposed could not be built but for the benefit of the tax exemption. The financial information Granite Properties submitted in their application is based on projections prior to finalizing financing, construction, and tenanting. It includes assumptions regarding rents, vacancy rates, operating costs, capitalization rate, lender underwriting criteria, interest rates, and reasonable rate of return. Johnson Economics, the Review Panel, and staff reviewed the assumptions. The Johnson Economics analysis concludes that the project would not be viable without the availability of the MUPTE, using the reasonable assumptions outlined and that "inclusion of the MUPTE over a ten-year period would likely make this project viable." Johnson Economics also looked at a scenario where market assumptions for 2018 are changed to reflect optimistic downtown housing market conditions. This scenario would result in a need for a seven-year MUPTE. See Section 4 below for the Review Panel's conclusions. 2.7 A presentation on the Granite Properties project was given to the Downtown Neighborhood Association on March 23, 2016. 2.7.1 Future Neighborhood Engagement. Granite also attended the May 25, 2016 Downtown Neighborhood Association meeting and reviewed project design. Prior to completing final drawings, Granite will meet with Downtown Neighborhood Association. Before submitting for permits, Granite will submit the design to staff to review conformance with the design attached to the resolution (should City Council approve the MUPTE). Staff will also allow the neighborhood an opportunity to review and comment on that final design. 3. A display ad soliciting recommendations or comments from the public regarding this project was published in the Register -Guard on May 10, 2016. The period for comment expired on June 9, 2016 and resulted in 17 written comments. Additional comments were submitted to staff or directly to City Council after the official comment period. All 22 comments received as of July 20 were provided to City Council with the materials for the July 27 work session. 4. The community member MUPTE Review Panel considered the project application, including compliance with program criteria and the independent consultant's financial review, during 3 meetings held on June 27, June 30, and July 18. The Review Panel concluded that the project Page 3 of 4 Resolution EXHIBIT A - Report and Recommendation meets the Required Public Benefit criteria. The Panel noted that Project Need involves many variables that are hard to predict. The Panel concluded that project need was demonstrated. The majority of the panel members agreed that a ten-year exemption was warranted. Some members agreed that only a five-year exemption was warranted. See Attachment D of the July 27 Agenda Item Summary for the full Review Panel conclusions. Therefore, based upon the above findings, the project is, or will be at the time of completion, in conformance with all applicable local plans and provisions of the Eugene Code, 1971, planning regulations, the Metropolitan Area General Plan, and the criteria set forth in the City's adopted administrative rules, and I recommend that the application be approved conditioned upon the project moving forward as proposed and KLCC maintaining signal connection at no cost to KLCC. Dated this 'il day of 2016. 1 Sarah J'Medary Executive Director, Plan ng & Development Department Assistant City Manager Page 4 of 4 Resolution EXHIBIT A - Report and Recommendation 7 7 iv 31 g -————-— L ---------------— ——— ——- -_ —',- '� —A 4 WLI c Exhibit B - Page 1 of 3 IV til III III 1 III IV IV I11 t➢ 7 7 iv 31 g -————-— L ---------------— ——— ——- -_ —',- '� —A 4 WLI c Exhibit B - Page 1 of 3 a I Exhibit B - Page 2 of 3 lieUl - III IMM IMM IMM SME lisMEM IMM IMM IMM UMM ROM OHIO ROM IMM Exhibit B - Page 3 of 3 EUGENE CITY COUNCIL AGENDA ITEM SUMMARY H Action: An Ordinance Providing for Withdrawal of Annexed Properties from the Santa Clara Rural Fire Protection District, the Santa Clara Water District, the Willakenzie Rural Fire Protection District, the Lane Rural Fire/Rescue District, the Junction City Water Control District, the River Road Park & Recreation District, the River Road Water District, and the Eugene Rural Fire Protection District 1 Meeting Date: March 13, 2017 Department: Planning and Development www.eugene-or.gov ISSUE STATEMENT Agenda Item Number: 4 Staff Contact: Erik Berg -Johansen Contact Telephone Number: 541-682-5437 The City Council is scheduled to take action on this request to withdraw previously annexed properties from special districts. BACKGROUND The purpose of the ordinance is to remove annexed properties from the tax rolls of special service districts, which in this case are the Santa Clara Rural Fire Protection District, the Santa Clara Water District, the Willakenzie Rural Fire Protection District, the Lane Rural Fire/Rescue District, the Junction City Water Control District, the River Road Park & Recreation District, the River Road Water District, and the Eugene Rural Fire Protection District 1. State law and local code require annexed properties to withdraw from special service districts through a separate process after the annexation of those properties becomes effective. Annexation of these properties was approved by council over the previous year, at the request of the property owners. The City is now providing urban services to these properties; however, they remain on the tax rolls of special service districts until withdrawn. These withdrawals come before the council on an annual basis. This batch contains ten annexations previously approved by City Council (for a total of 16 tax lots). Timing for adoption of the ordinance is critical. State statutes provide that any properties to be withdrawn must be withdrawn by March 31, 2017; otherwise those properties will remain on the tax rolls of special service districts until July 2018. The City Council held the required public hearing on this item on February 21, 2017. No public testimony was received at the public hearing. Following the hearing, Councilor Clark asked for staff to provide what percentage of the special districts' budgets these represent and how many properties are within each special district. In consultation with Lane County Assessment and Taxation, staff has provided this information in Attachment A. If the council finds that the withdrawals are in the City's best interest, the council is asked to adopt the attached ordinance (Attachment B), which provides for the withdrawal from special service districts of these annexed properties. Maps and legal descriptions of the properties to be withdrawn are provided as exhibits to the ordinance. RELATED CITY POLICIES The approval criterion for withdrawal from public service districts following annexation is contained in Eugene Code (EC) 9.7835, and corresponding statutory provisions at ORS 222.524, which require the City Council to find that approval of the withdrawal is in the best interest of the City. COUNCIL OPTIONS The City Council may consider the following options: 1. Approve the withdrawals by ordinance; 2. Approve the withdrawals by ordinance with specific modifications as determined by the City Council; 3. Deny the withdrawals by ordinance. CITY MANAGER'S RECOMMENDATION The City Manager recommends adoption of the ordinance as drafted, providing for withdrawal of all listed territories by March 31, 2017. SUGGESTED MOTION I move to adopt Council Bill 5 16 7, an ordinance withdrawing territories from the Santa Clara Rural Fire Protection District, the Santa Clara Water District, the Willakenzie Rural Fire Protection District, the Lane Rural Fire/Rescue District, the Junction City Water Control District, the River Road Park & Recreation District, the River Road Water District, and the Eugene Rural Fire Protection District 1. ATTACHMENTS A. Special Service Districts -Revenue and Number of Tax Accounts B Ordinance, including Exhibits A through C (legal descriptions and maps of properties). FOR MORE INFORMATION Staff Contact: Erik Berg -Johansen, Associate Planner Telephone: (541) 682-5437 Staff e-mail: erik.berg@ci.eugene.or.us I El O l0 O Ln 0)o V 00 LI1 C l0 N Ll5 CUV d � M O � y o W 00 O O M . m L 00 1:3- DD T N N U) Ll5 N O L Y O O M r1 Ln 1:3: MI: (tea O O M 00 00 0 C ' Ln LPI o N MO i U1 41 Y L1 ZA > M y D ri O o M a � Ln ++ u U t; 00 0 c c N x al 0 d m fa'6 O W M inn y 7Ln N 01 00 ul 00 Z al L�'if r4'NO m IL 01 Lo 00 M M O C y al a1 .N al Lo W N i L t'j - Ln r -I o 'Y LL V1 O of 41 u m fL6 = O p N O 'L t; Ari- a °A al u L ai V7 m O X X L O T u u m ca ai Q CL Vf Z d n Ln O ri ii 00 Qi n m 1D M'i O 00 lD U In r4'p m O C LA 'A. y, O O r1 r -I N O O O O r -I rl al J O n O r -I p O r -I p OQlDI O O O O O O 1 0 O O N N O N r -I O -i :3-M O -i O -i M O -i M O -i N O -1 N S O O nin al ri V O J Ln 00 N r -I 00 00 00 m m 47 N 'amu LL m r -I 1:3-1:3-M c I r -I O r -I :3-M O O M O M N 1:3- N � O t.6 41 O ++ O O O O O O O O O O y CG O 3 Il c -I n c -I 00 c -I Il r -I n c -I n r -I n c -I n c -I n c -I n c -I n -I O N c 0) '.. x C Y C H d w O 3 i ca41 L1 N W 41 J i Q CL Z i J C — C N N L Q 01 Q E 3 m m m a a Q v i m m +� f6 Ii V1 y. Y O U 01 Y 01 Y al Y O Ii O Ii al d> Attachment B ORDINANCE NO. AN ORDINANCE PROVIDING FOR WITHDRAWAL OF ANNEXED PROPERTIES FROM THE SANTA CLARA FIRE DISTRICT; SANTA CLARA WATER DISTRICT; WILLAKENZIE RURAL FIRE PROTECTION DISTRICT; LANE RURAL FIRE/RESCUE DISTRICT; JUNCTION CITY WATER CONTROL DISTRICT; RIVER ROAD PARKS AND RECREATION DISTRICT; RIVER ROAD WATER DISTRICT; AND EUGENE RURAL FIRE PROTECTION DISTRICT 1. The City Council of the City of Eugene finds that: A. Notice of the proposed withdrawal of real property contained in the Santa Clara Fire District; Santa Clara Water District; Willakenzie Rural Fire Protection District; Lane Rural Fire/Rescue District; Junction City Water Control District; River Road Parks and Recreation District; River Road Water District; and Eugene Rural Fire Protection District 1 ("The Districts") which have been annexed to the City, was published in the Register -Guard on February 7 and 14, 2017, posted in four public places in the City of Eugene for a period of two successive weeks prior to the hearing date, and mailed to the affected public service districts. B. The Notice provided that a public hearing was scheduled for February 21, 2017, at 7:30 p.m., in Harris Hall at the Lane County Public Service Building in Eugene, Oregon, to allow the City Council to hear objections to the withdrawals and to determine whether the withdrawals are in the best interest of the City. C. The City is willing to assume the liabilities and indebtedness previously contracted by the Districts proportionate to the parts of the Districts that have been annexed to the City upon the effective date of the withdrawals as provided in ORS 222.520. D. The withdrawals of the annexed territories from the Districts are consistent with adopted City policies, and are in the best interest of the City. NOW, THEREFORE, THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS: Section 1. The following territories in Lane County, Oregon, annexed to the City of Eugene by Resolution of the Eugene City Council, are withdrawn from the Districts indicated effective July 1, 2017: Santa Clara Fire District Name File # Krumdieck, R. A16-1 Cowan, D. A16-9 Site Address or Location South of Brairs St; West of Emily Ln; West of Calumet Way Abuts Susan St to east Legal Assessor's Tax Approval Effective Desc. & Map Lot Resolution Date Date Map 17040212 211 5151 5/9/2016 5/18/2016 Exhibit A 17041141 9402 5178 12/12/2016 12/16/2016 Exhibit B Attachment B Santa Clara Water District Legal Site Address or Assessor's Tax Legal Effective Desc. & Site Address or Assessor's Tax Map Approval Effective Desc. & Name File # Location Map Lot Resolution Date Date Map Krumdieck, R. A16-1 South of Brairs St; 17040212 211 5151 5/9/2016 5/18/2016 Exhibit A West of Emily Ln; A16-2 29751 E Enid Rd 17040400 207 5152 5/9/2016 5/18/2016 Exhibit F West of Calumet Way and Recreation District Cowan, D. A16-9 Abuts Susan St to 17041141 9402 5178 12/12/2016 12/16/2016 Exhibit B Legal east Site Address or Assessor's Tax Approval Effective Willakenzie Rural Fire Protection District Name File # Location Map Lot Resolution Date Date Map Forzano, J. A16-4 106 Hansen Ln 17042521 3700 Legal 7/25/2016 7/29/2016 Site Address or Assessor's Tax Approval Effective Desc. & Name File # Location Map Lot Resolution Date Date Map Kersey, D. A16-3 3463 Gilham Rd 17030831 3600 5164 7/25/2016 7/29/2016 Exhibit C Kersey, D. A16-3 Between Gilham 17030831 3700 5164 7/25/2016 7/29/2016 Exhibit C Rd & Walton Ln Kersey, D. A16-3 3455 Gilham Rd 17030831 3801 5164 7/25/2016 7/29/2016 Exhibit C Kersey, D. A16-3 Between Gilham 17030831 3800 5164 7/25/2016 7/29/2016 Exhibit C Rd & Walton Ln Kersey, D. A16-3 3416 Walton Ln 17030831 3900 5164 7/25/2016 7/29/2016 Exhibit C Kersey, D. A16-3 Between Gilham 17030831 3901 5164 7/25/2016 7/29/2016 Exhibit C Rd & Walton Ln Kersey, D. A16-3 Between Gilham 17030831 3902 5164 7/25/2016 7/29/2016 Exhibit C Rd & Walton Ln Stadter, J. A16-7 4075 Gilham Rd 17030800 303 5172 10/24/2016 11/9/2016 Exhibit D Lane Rural Fire/Rescue District Legal Site Address or Assessor's Tax Approval Effective Desc. & Name File # Location Map Lot Resolution Date Date Map Fam-Lee LLC A14-8 River Rd & River 17040232 10700 5128 2/23/2015 2/25/2015 Exhibit E Loop 2 Meadowview A16-2 29751 E Enid Rd 17040400 207 5152 5/9/2016 5/18/2016 Exhibit F Ventures Junction City Water Control District Legal Site Address or Assessor's Tax Approval Effective Desc. & Name File # Location Map Lot Resolution Date Date Map Fam-Lee LLC A14-8 River Rd & River 17040232 10700 5128 2/23/2015 2/25/2015 Exhibit E Loop 2 Meadowview A16-2 29751 E Enid Rd 17040400 207 5152 5/9/2016 5/18/2016 Exhibit F Ventures River Road Parks and Recreation District Legal Site Address or Assessor's Tax Approval Effective Desc. & Name File # Location Map Lot Resolution Date Date Map Forzano, J. A16-4 106 Hansen Ln 17042521 3700 5165 7/25/2016 7/29/2016 Exhibit G Forzano, J. A16-4 Hansen Ln west of 17042521 3701 5165 River Rd DSC A16-6 160 Howard Ave 17041444 100 5168 Investment Trust JLA A16-8 1325 Maxwell Rd 17041541 1700 5177 Investments River Road Water District Attachment B 7/25/2016 7/29/2016 Exhibit G 9/26/2016 11/9/2016 Exhibit H 12/12/2016 12/16/2016 Exhibit I Investment Trust JLA A16-8 1325 Maxwell Rd 17041541 1700 5177 12/12/2016 12/16/2016 Exhibit I Investments Eugene Rural Fire Protection District 1 Site Address or Assessor's Tax Name File # Location Map Lot McBirney A16-5 South of W. 40th; 18031822 601 Family Trust west of Brae Burn Dr Legal Approval Effective Desc. & Resolution Date Date Map 5169 9/12/2016 11/9/2016 Exhibit J Section 2. The City Recorder is requested to forward a copy of this Ordinance to the above referred Districts. Passed by the City Council this day of 120117. Approved by the Mayor this day of J2017. City Recorder Mayor Legal Site Address or Assessor's Tax Approval Effective Desc. & Name File # Location Map Lot Resolution Date Date Map Forzano, J. A16-4 106 Hansen Ln 17042521 3700 5165 7/25/2016 7/29/2016 Exhibit G Forzano, J. A16-4 Hansen Ln west of 17042521 3701 5165 7/25/2016 7/29/2016 Exhibit G River Rd DSC A16-6 160 Howard Ave 17041444 100 5168 9/26/2016 11/9/2016 Exhibit H Investment Trust JLA A16-8 1325 Maxwell Rd 17041541 1700 5177 12/12/2016 12/16/2016 Exhibit I Investments Eugene Rural Fire Protection District 1 Site Address or Assessor's Tax Name File # Location Map Lot McBirney A16-5 South of W. 40th; 18031822 601 Family Trust west of Brae Burn Dr Legal Approval Effective Desc. & Resolution Date Date Map 5169 9/12/2016 11/9/2016 Exhibit J Section 2. The City Recorder is requested to forward a copy of this Ordinance to the above referred Districts. Passed by the City Council this day of 120117. Approved by the Mayor this day of J2017. City Recorder Mayor Krumdieck, Richard (A 16-1 Exhibit A, Page 118jlrenf 'pew L L CALUMET AVELu --------. Lu 0 w 15 z < MAHONIALN CC Co IPA EMILY LN w _0 SPRING CREEK DR F- 0) z 0 z z W cn Feet 0 75 150 300 Legend A Withdrawal Area N Attachment B Exhibit A, Page 2 of 2 , to the City of Eugene NE 1/4 SEC. 2 T 17 S, R 4 W W.M. Assessor's Map No. 17-04-02-12, TL No. 211 Parcel 3 of Land Partition Plat No. 93-PO415 as platted and recorded November 3, 1993 in the Lane CoLaity Oregon Partition Plat Files Cowan, Doug (A 16-9) Exhibit B, Page I of-�� AM Attachment m 75 150 3UU Attachment B ,,,Received Exhibit B, Page 2 of 2 OCT 3 12016 City of Eugene Planning Division M0.10TOVIED i-'IROFS,SS*NNM COMM(M JVLIV "I IM, DAVIO J, COLUER NO AttachmentP IN Kersey, Daniel & Chris (A 16-3) Exhibit C, Page 1 of Now Attachment Exhibit C, Page 2 of Kersey Annexation All of Map and Tax Lots: 17-03-08-31Tl3600,3700,3800, 3900 Beginning at the re-entrant angle of the Thomas N.Aubrey Donation Land Claim No. 99,inSection 8, Township 17South, Range 3West ofthe Willamette Meridian; thence South O,OOUO"East 3UO4.4Ofeet along the West line ofthe Thomas N.Aubrey Donation Land Claim No. 39, toapoint; thence South 89,54'OO"East ]O.Ofeet across a3O.Ofoot right+of-waytothe True Point of Beginning; thence continuing South 89~54'0O"East 5G9.5Ufeet; thence North O"OO'OO"East 22S.SDfeet; thence North 89^54'OO"West 448.SOfeet; thence North O^OO'0O"East Z.85feet; thence North 89~54'OO"West 12Q.O feet tothe Easterly margin nfa 30.0foot right-of-wa\;thence along said Easterly righ1-nf-waySouth 0'00'00" East 228.35 feet to the Point of Beginning, all in Lane County, Oregon. REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JANUARY 14,2003 RYAN M. ERICKSON EXPIRES: 12/31/2017 Stadter, John & Maureen (A 16-7) Exhibit D, Page Jffoa��ent 3ft, MIRROR POND WAY C) C/) CREEKSIDE WAY ry 2 < STERLING PARK PL NELSO Feet 0 80 160 320 Legend Withdrawal Area N Attachment Exhibit D, Page 2 of Stadter4mnexmdon Map 17-03-O8Tax Lot 303 Beginning at the Brass Cap marking the Northeast Corner of the A.B. Stevens Donation Land Claim No, 40, Township 17 South, Range 3West of the Willamette Meridian; thence South 0*24'24"West 40.00 feet along the East line of said Donation Land Claim No. 40; thence South 8S"330O"East 3LLOOfeet tnan iron pin set on the East right of wayflne of Gilham Road marking the True Point of Beginning; thence South O,24'24"West 25g`52feet along said right ofway line; thence South 89'35/3G^East 16&0Ofeet; thenceNorth 0,24'24!'Eaat.25D.4Ofeet along aline parallel with the East line ofsaid Donation, Land. Claim. No. 4Ut#apaint marked by, an, iron pin; then North OQ~33,OO"West 1GO.00feet tothe True Point ofBeginning, }nLane County, Oregon. EXPIRES: 12/11/2017 ExMbWpent %p Karolyn S. Wolf Testamentary Trust (A 14-8) Page I of 2 LU VICTORIA LN z CHim 'CK CN - 0 z Ui ry ICKHAM CT F- LYNNBROO CL KDR 2 F- LU im �4 W LU co z 0 F- CO z z co NAISMIT BLVD 0 :c M BROTHERTON AVE U) M MACKIN AVE z ry Z' F� ---0 ON LN W �1 WDEAiq-A—VE ARGON AVE H > z a — -p 0 U) 0 EEO DS ...... U) z 0 W 0 FIPTON AVE x M T 0 W F< -T zn W < IRVINGTON DR < J_j IE z W W M < 01 F� W z > W cr 0 X -j 0 3 LE AVE Feet 0 250 500 1,000 Legend Withdrawal Area N Exhibit E, Page 2 of 2 Tract A, Addyson Creek Subdivision. Attachment B Prairieview Ventures, LLC (A 16-2) Exhibit F, Page A, 118f nent /02 LL LL Z) ry 0 0 0 E ENID RD W LU W CO CO W z W o< LU Z Ui U) U) 0 Feet 75 150 300 Legend Withdrawal Area N Attachment B Exhibit F, Page 2 of 2 Legal Description of Territory to be Annexed Lot 7, Block 1, WAREHOUSE CITY, as platted and recorded in Book 71, Page 17, Lane County Oregon Plat Records, in Lane County, Oregon, RE,,`i1STI FRED PROFESZtOINAL LAND StMVEYOR ORE(K)N ') ULY 1i, lm'!1000 MICHAEI- R. [)4riRENS 60052 RENEWAL DATE: Z-31,?0I 7 Attachment B Exhibit G, Page 2 of 2 Legal Description of Affected Territory to be AnnexeLf (Tax Lot #3700, #3701 and a portion of Hansen Lane) Beginning at a point on the westerly right-of-way line of River Road, said point being perpendicular to and 60.00 feet opposite centerline station 21+16.14, said point also being located on the south right-of-way line of Hansen Lane; Thence along the south right-of-way line of Hansen Lane, West 200,79 feet +/- to the northeast corner of Tax Lot #3701; Thence leaving the south right-of-way line of Hansen Lane, South '126.30 feet to the sN utheast corner of Tax Lot #3701; Thence West 50.00 feet to the southwest corner of Tax Lot #3701; Thence continuing West 50.00 feet to the southwest corner of Tax Lot #3700; Thence North 126.30 feet to the northwest corner of Tax Lot #3700, said northwest corner also being located on the south right-of-way line of Hansen Lane; Thence continuing North 40.00 feet to the north right-of-way line of Hansen Lane; Thence along the north right-of-way line of Hansen Lane, East 259.29 feet +/- to a point on the westerly right-of-way line of River Road, said point being perpendicular to and 95.00 feet opposite centerline station 21+61.75; Thence South 46003'19" East 57.64 feet to the point of beginning, all in Lane County, Oregon and containing 23,832 square feet (55 acres) of land, more or less. REGISTERED PROFESSIONA LAND SURVEY( OREGON JULY 15, 2003 KENT BAKER #59885 Attachment B Exhibit H, Page 2 of 2 Page 20, Lane County Oregon Plat Records, thence East 100 feet; thence North 213 feet to the South line of Howard Avenue; thence it feet; thence South 213 feet to the point of beginning, in Lane County, Oregon. ac men , j JLA Investments 1) Exhibit I, Page 1 of 2 0 S O� V� 061 MAXWELL RD '70- 7 MAXWELL RD mN m� N N� .yam Feet 0 75 150 300 Legend �A Withdrawal Area 10/31/16 I Attachment B Exhibit 1, Page 2 of 2 zW-1 r, IT =.- 4 IMAP, MIT CJL Road the following courses and distances West 133.59 feet, North 74' 581 4111 Wes�j 19.19 feet, South 5.00 feet, West 25.02 feet to the point of beginning in Lane County, Oregon. c irney Family Trust (A 16-5) Exhibit J, Page 1 of ,Attachment 0 co y Feet 0 150 300 600 Legend Withdrawal Area Attachment B Exhibit J, Page 2 of 2 LEGAL DESCRIPTION FOR THE ANNEXATION OF THE MCBIRNEY FAMILY TRUST PROPERTY TO THE CITY OF EUGENE ASSESSOR'S MAP NO. 18-03-18-22, TAX LOT 601 JULY 20, 2016 0 lei I r. -T-17 anu wung Me US t Ane uY Sal Lot24North 02'16 West 1044.97 feet to the northeast comer of said Lot 24; thence along the north line of said Lot 24, South 88029'29" West 331.08 feet to the point of beginning, all in Lane County, Oregon. III i'llIllIll �� III a 0 0 * . :; livisr-WeNIF-We 51MR70-MITiNne - # a I- Is a 9 I I I EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Eugene Public Hearing and Action: FY 2018-2023 Capital Improvement Program Meeting Date: March 13, 2017 Department: Central Services www.eugene-or.gov ISSUE STATEMENT Agenda Item Number: 5 Staff Contact: Mike Streepey Contact Telephone Number: 541-682-6820 This item is a request for the City Council to adopt the Capital Improvement Program (CIP) for fiscal years 2018 through 2023 (FY 2018-2023). BACKGROUND The Capital Improvement Program (CIP) is a planning document that forecasts the City's capital needs over a six-year period based on various City -adopted long-range plans, policies, goals and other planning processes. The FY2018-2023 CIP totals approximately $162 million and includes projects for the Airport, Parks and Open space, Public Buildings and Facilities, Stormwater, Transportation and Wastewater. The Project Summaries section of the CIP document contains tables summarizing all CIP projects, anticipated annual funding levels and maps indicating the geographic location of CIP projects. The primary goals of the CIP are to: Provide a balanced program for capital improvements given anticipated funding sources over a six-year planning period; Illustrate upcoming capital needs based on anticipated funding levels, and; Serve as the basis for the Capital Budget for the coming two fiscal years. Capital projects are generally large-scale endeavors in terms of cost, size and benefit to the community. The underlying strategy of the CIP is to plan for land acquisition, construction, and the major preservation of public facilities necessary for the safe and efficient provision of services. A critical element of a balanced CIP is the provision of funds to preserve or enhance existing facilities and provide new assets that will aid response to service needs and community growth. Over the past two years, CIP stakeholders, including the Budget Committee, have provided feedback on the CIP document and process. As a result, changes were made to the CIP in order to achieve several goals. These goals include: A shared understanding across stakeholder groups of the purpose of the CIP; Stronger connections between selected projects and important policy initiatives; • Increased transparency; • Enhanced accountability; and • Reduced complexity and redundancy. Changes to the FY18-23 CIP, include the following: • Capital projects and programs in this CIP must have secured or identified funding, projects without secured or identified funding are no longer included in the CIP; • Updated project selection criteria information by program area; • Project status update tables to provide details on progress of previously approved capital projects and programs; • Additional information on the development of the CIP in relation to other City planning processes. FY18-23 CIP Projects The capital projects and ongoing capital improvement programs in this CIP total approximately $162 million. Transportation is the largest portion of the CIP, with approximately $53.9 million of anticipated spending. Pavement preservation capital projects account for $17.1 million of this amount, and spending from the 2012 Transportation Bonds approved by voters, accounts for another $15.1 million. Federal funds are projected to represent $12.9 million in Transportation projects over the next six fiscal years. Public Buildings and Facilities is the second largest category with $32.4 million in proposed projects, including $4.5 million in identified funding for a permanent Farmers' Market. Public Buildings and Facilities also has proposed $8.1 million for primary building systems and $5.9 million for building service systems. Parks and Open Space (POS) represents the next largest category with $23.3 million for proposed capital projects. POS projects include $5.2 million that has been identified for the Park Blocks downtown open space improvements, $6.0 million for Priority 1 neighborhood parks, $4.5 million for neighborhood and community park acquisition, and $6.2 million for site renovations and rehabilitations. Wastewater has proposed to spend $18.7 million on capital projects. Included in these improvements is $14.7 million to preserve and rehabilitate the City's aging wastewater system, $2.3 million to replace the West Irwin Pump Station and $1 million for wastewater services for new development. Airport accounts for $18.4 million of the City's proposed capital spending. Major projects include access control upgrades ($4.2 million), Automated Car Wash and adjacent site improvements ($4.0 million total with $1.9 million in this CIP), Taxiway Alpha rehabilitation ($4.0 million), airfield geometry corrections ($3.2 million), and the Terminal building roof replacement ($2.0 million). Stormwater is planning to invest $15.6 million in this CIP, primarily for rehabilitation and improvements. Projects include the continuation of drywell removal ($3.0 million), which is mandated by the Department of Environmental Quality (DEQ), and system rehabilitation ($6.0 million). With the exception of General Capital Projects, the vast majority of funding for CIP projects is restricted to a particular use, such as the 2012 transportation bonds for street projects, FAA funding for airport projects, wastewater and stormwater charges, local motor vehicle fuel tax revenue, system development charges (SDC's), airport passenger facility charges and more. General Capital Projects refer mostly to capital improvements and preservation for public buildings and facilities, which account for $23.1 million, or 14%, of planned capital spending over the next six years. General capital projects are primarily funded through the City's General Fund. CIP Development and Review Process During the summer and fall of even numbered years, staff compiles the draft CIP using input and requests from a variety of sources including Council adopted plans and policy documents, maintenance monitoring programs, funding directives from federal and state grants and mandates, public input and more. The draft CIP is subsequently published and made available to the public. Following review of the CIP by the Budget Committee, and adoption by the City Council, the projects become the basis for preparation of the City's Capital Budget for the next two fiscal years. The draft CIP document was made available on the City's web site in January of 2017. Information about the draft FY 2018-2023 CIP was also sent electronically to interested citizens via the City Council newsletter, Neighborhood Services newsletter, and the Budget Interested Parties e-mail list. Hard copies of the draft CIP document were made available to the public at the Downtown Public Library, the Finance Division and the City Manager's Office. At their request, a presentation on the draft FY 2018-2023 CIP was made to the Planning Commission at their February 6, 2017 meeting. The Budget Committee heard public comment on the draft FY 2018-2023 CIP on February 15, 2017. The committee passed a motion to recommend that the City Council adopt the FY2018-2023 CIP as proposed. RELATED CITY POLICIES The City's Financial Management Policies include a goal to have a capital improvement program that adequately maintains and enhances the public's assets over their useful life. The policies also state that the City will plan for capital improvements over a multi-year period, and the capital projects will directly relate to the long-range plans and policies of the City. COUNCIL OPTIONS The City Council may exercise one of the following two options: 1. The council may choose to adopt the FY2018-2023 CIP as recommended by the Budget Committee. 2. The council may choose to amend the CIP by identifying changes in the projects and/or funding sources and adopt the FY2018-2023 CIP that includes those changes. CITY MANAGER'S RECOMMENDATION The City Manager recommends that the council adopt the FY2018-2023 CIP as recommended by the Budget Committee. SUGGESTED MOTION Move to adopt the FY 2018-2023 Capital Improvement Program as recommended by the Budget Committee. ATTACHMENTS None. The draft FY 2018-2023 CIP was previously distributed to the Mayor and City Council in hard copy and is available for review at www.euLene-or.Lov,/CIP. FOR MORE INFORMATION Staff Contact: Mike Streepey Telephone: 541-682-6820 Staff E -Mail: Michael.l.Streepey@ci.eugene.or.us EUGENE CITY COUNCIL AGENDA ITEM SUMMARY H Public Hearing and Possible Action: An Ordinance Concerning Protections for Individuals and Adding Sections 2.495 and 2.497 to the Eugene Code, 1971. Meeting Date: March 13, 2017 Department: Central Services www.eugene-or.gov ISSUE STATEMENT Agenda Item Number: 6 Staff Contact: Glenn Klein Contact Telephone Number: 541-682-5010 This is a public hearing to receive testimony on an Ordinance that would adopt into City Code the provisions of ORS 181A.820 and 181A.250. Those provisions generally prohibit law enforcement from collecting or maintaining certain types of information. The proposed Ordinance also would expand some of the prohibitions to all other City personnel. The City Council will also consider taking action at this meeting, and enacting an immediate effective date. Unanimous consent of the Council is required for the Council to enact this Ordinance following the public hearing. The affirmative vote of two-thirds of the Council is required for an effective date less than 30 days after enactment of the Ordinance. BACKGROUND At the November 14, 2016 meeting, City Council passed Council Resolution No. 5174, "declaring the City of Eugene's commitment to being a welcoming, inclusive, and safe community for everyone." In response to continued community interest, City Council, at their December 12, 2016 meeting, directed the Mayor to form an Ad Hoc Committee to establish concepts, goals and outcomes for a potential ordinance. The Ad Hoc Committee met twice in late January and early February and presented their proposed outcomes for an ordinance to Council at the February 22 work session. At the February 22, 2017, work session, Council passed a motion to bring back a proposed ordinance for public hearing that would adopt the provisions of ORS 181A.820 and 181A.250 related to law enforcement personnel; expand the applicability of ORS 181A.820 to cover all other city employees; and prohibit all other city employees from collecting and maintaining information regarding political, religious, or social views of individuals. After the Ordinance (attached as Attachment B) was posted for public review, it was found that a portion of the language contained in ORS 181A.250, had been erroneously omitted from new Code section 2.497(1). That section should have included the ORS 181A.250 language shown in bold italics, as follows: "No city law enforcement personnel may collect or maintain information about the political, religious or social views, associations or activities of any individual, group, association, organization, corporation, business or partnership, unless such information directly relates to an investigation of criminal activities, and there are reasonable grounds to suspect the subject of the information is or may be involved in criminal conduct." The correction has been made to the Ordinance version attached as Attachment A. COUNCIL OPTIONS 1. Adopt the corrected version of the Ordinance at a single meeting, effective upon the Mayor's signature. 2. Adopt the corrected version of the Ordinance at a single meeting, with a 30 -day effective date. 3. Not act tonight and take action at a future council meeting. 4. Not adopt the Ordinance. CITY MANAGER' S RECOMMENDATION The City Manager recommends Option 1, adopting the corrected version of the Ordinance at a single meeting, effective upon the Mayor's signature. SUGGESTED MOTION Move to adopt Council Bill 5173, an Ordinance Concerning Protections for Individuals and Adding Sections 2.495 and 2.497 to the Eugene Code, 1971. (Corrected version) ATTACHMENTS A. Proposed Ordinance: Corrected Version B. Proposed Ordinance: Original Version C. ORS 181A.820 and ORS 181A.250 FOR MORE INFORMATION Staff Contact: Glenn Klein Telephone: 541-682-5010 ATTACHMENT A ORDINANCE NO. AN ORDINANCE CONCERNING PROTECTIONS FOR INDIVIDUALS AND ADDING SECTIONS 2.495 AND 2.497 TO THE EUGENE CODE, 1971. THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS: Section 1. Sections 2.495 and 2.497 are added to the Eugene Code, 1971, to provide as follows: 2.495 Protections for Individuals. (1) The city shall not use city law enforcement moneys, equipment or personnel for the purpose of detecting or apprehending persons whose only violation of law is that they are persons of foreign citizenship present in the United States in violation of federal immigration laws. (2) Notwithstanding subsection (1) of this section, city law enforcement personnel may exchange information with the United States Bureau of Immigration and Customs Enforcement, the United States Bureau of Citizenship and Immigration Services and the United States Bureau of Customs and Border Protection in order to: (a) Verify the immigration status of a person if the person is arrested for any criminal offense; or (b) Request criminal investigation information with reference to persons named in records of the United States Bureau of Immigration and Customs Enforcement, the United States Bureau of Citizenship and Immigration Services or the United States Bureau of Customs and Border Protection. (3) Notwithstanding subsection (1) of this section, city law enforcement personnel may arrest any person who: (a) Is charged by the United States with a criminal violation of federal immigration laws under Title II of the Immigration and Nationality Act or 18 U.S.C. 1015, 1422 to 1429 or 1505; and (b) Is subject to arrest for the crime pursuant to a warrant of arrest issued by a federal magistrate. (4) As used in this section, "warrant of arrest" has the meaning given that term in ORS 131.005. (5) All non -law enforcement personnel working for the city also shall not use city moneys, equipment or personnel for the purpose of detecting or apprehending persons whose only violation of law is that they are persons of foreign citizenship present in the United States in violation of federal immigration laws. 2.497 Information Not to Be Collected or Maintained. (1) No city law enforcement personnel may collect or maintain information about the political, religious or social views, associations or activities of any individual, group, association, organization, corporation, business or partnership unless such information directly relates to an investigation of Ordinance — Page 1 Corrected Version ATTACHMENT A criminal activities, and there are reasonable grounds to suspect the subject of the information is or may be involved in criminal conduct. (2) No non -law enforcement personnel working for the city may collect or maintain information about the political, religious or social views of any individual. Section 2. Pursuant to the provisions of Section 32(2) of the Eugene Charter of 2002, with the affirmative vote of two-thirds of the members of the City Council, this Ordinance shall become effective immediately upon adoption by the Council and approval by the Mayor, or passage over the Mayor's veto. An immediate effective date is necessary in light of the recent directives from the federal government related to enforcement of immigration laws. Section 3. The City Recorder, at the request of, or with the consent of the City Attorney, is authorized to administratively correct any reference errors contained herein, or in other provisions of the Eugene Code, 1971, to the provisions added, amended or repealed herein. Passed by the City Council this day of March, 2017 Approved by the Mayor this day of March, 2017 City Recorder Mayor Ordinance — Page 2 Corrected Version ATTACHMENT B ORDINANCE NO. AN ORDINANCE CONCERNING PROTECTIONS FOR INDIVIDUALS AND ADDING SECTIONS 2.495 AND 2.497 TO THE EUGENE CODE, 1971. THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS: Section 1. Sections 2.495 and 2.497 are added to the Eugene Code, 1971, to provide as follows: 2.495 Protections for Individuals. (1) The city shall not use city law enforcement moneys, equipment or personnel for the purpose of detecting or apprehending persons whose only violation of law is that they are persons of foreign citizenship present in the United States in violation of federal immigration laws. (2) Notwithstanding subsection (1) of this section, city law enforcement personnel may exchange information with the United States Bureau of Immigration and Customs Enforcement, the United States Bureau of Citizenship and Immigration Services and the United States Bureau of Customs and Border Protection in order to: (a) Verify the immigration status of a person if the person is arrested for any criminal offense; or (b) Request criminal investigation information with reference to persons named in records of the United States Bureau of Immigration and Customs Enforcement, the United States Bureau of Citizenship and Immigration Services or the United States Bureau of Customs and Border Protection. (3) Notwithstanding subsection (1) of this section, city law enforcement personnel may arrest any person who: (a) Is charged by the United States with a criminal violation of federal immigration laws under Title II of the Immigration and Nationality Act or 18 U.S.C. 1015, 1422 to 1429 or 1505; and (b) Is subject to arrest for the crime pursuant to a warrant of arrest issued by a federal magistrate. (4) As used in this section, "warrant of arrest" has the meaning given that term in ORS 131.005. (5) All non -law enforcement personnel working for the city also shall not use city moneys, equipment or personnel for the purpose of detecting or apprehending persons whose only violation of law is that they are persons of foreign citizenship present in the United States in violation of federal immigration laws. 2.497 Information Not to Be Collected or Maintained. (1) No city law enforcement personnel may collect or maintain information about the political, religious or social views, associations or activities of any individual, unless such information directly relates to an investigation of criminal activities, and there are reasonable grounds to suspect the subject of the information is or may be involved in criminal conduct. Ordinance — Page 1 Original Version ATTACHMENT B (2) No non -law enforcement personnel working for the city may collect or maintain information about the political, religious or social views of any individual. Section 2. Pursuant to the provisions of Section 32(2) of the Eugene Charter of 2002, with the affirmative vote of two-thirds of the members of the City Council, this Ordinance shall become effective immediately upon adoption by the Council and approval by the Mayor, or passage over the Mayor's veto. An immediate effective date is necessary in light of the recent directives from the federal government related to enforcement of immigration laws. Section 3. The City Recorder, at the request of, or with the consent of the City Attorney, is authorized to administratively correct any reference errors contained herein, or in other provisions of the Eugene Code, 1971, to the provisions added, amended or repealed herein. Passed by the City Council this day of March, 2017 City Recorder Approved by the Mayor this day of March, 2017 Mayor Ordinance — Page 2 Original Version ATTACHMENT C ORS 181A.820 Enforcement of federal immigration laws. (1) No law enforcement agency of the State of Oregon or of any political subdivision of the state shall use agency moneys, equipment or personnel for the purpose of detecting or apprehending persons whose only violation of law is that they are persons of foreign citizenship present in the United States in violation of federal immigration laws. (2) Notwithstanding subsection (1) of this section, a law enforcement agency may exchange information with the United States Bureau of Immigration and Customs Enforcement, the United States Bureau of Citizenship and Immigration Services and the United States Bureau of Customs and Border Protection in order to: (a) Verify the immigration status of a person if the person is arrested for any criminal offense; or (b) Request criminal investigation information with reference to persons named in records of the United States Bureau of Immigration and Customs Enforcement, the United States Bureau of Citizenship and Immigration Services or the United States Bureau of Customs and Border Protection. (3) Notwithstanding subsection (1) of this section, a law enforcement agency may arrest any person who: (a) Is charged by the United States with a criminal violation of federal immigration laws under Title II of the Immigration and Nationality Act or 18 U.S.C. 1015, 1422 to 1429 or 1505; and (b) Is subject to arrest for the crime pursuant to a warrant of arrest issued by a federal magistrate. (4) For purposes of subsection (1) of this section, the Bureau of Labor and Industries is not a law enforcement agency. (5) As used in this section, "warrant of arrest" has the meaning given that term in ORS 131.005. ORS 181A.250 Specific information not to be collected or maintained. No law enforcement agency, as defined in ORS 181A.010, may collect or maintain information about the political, religious or social views, associations or activities of any individual, group, association, organization, corporation, business or partnership unless such information directly relates to an investigation of criminal activities, and there are reasonable grounds to suspect the subject of the information is or may be involved in criminal conduct.