HomeMy WebLinkAbout04/10/2017 City Council AgendaA-0
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541-682.5010 e 541-682-54114 Fax.
www.euigene-or.gov
EUGENE CITY COUNCIL AGENDA
April 10, 2017
5:30 p.m. CITY COUNCIL WORK SESSION
Harris Hall
125 East 8th Avenue
Eugene, Oregon 97401
7:30 p.m. CITY COUNCIL MEETING
Harris Hall
125 East 8th Avenue
Eugene, Oregon 97401
Meeting of April 10, 2017;
Her Honor Mayor Lucy Vinis Presiding
Councilors
Alan Zelenka, President Mike Clark, Vice President
Emily Semple Greg Evans
Claire Syrett Chris Pryor
Betty Taylor
5:30 p.m. CITY COUNCIL WORK SESSION
Harris Hall, 125 East 8th Avenue
Mayor: I call the April 10, 2017, City Council work session to order.
A. WORK SESSION:
Process for Appointment of Ward 4 City Councilor
B. WORK SESSION:
Process Session
7:30 p.m. MEETING OF THE EUGENE CITY COUNCIL
Harris Hall, 125 East 81h Avenue
Mayor: I call the April 10, 2017, City Council meeting to order.
1. PUBLIC FORUM
Mayor: The Public Forum is an opportunity for individuals to speak to the
City Council on any city -related issues except for those items which have
already been heard by a Hearings Official or are on tonight's agenda as a
public hearing.
Each person will have three minutes to speak. When you come to the
podium, please give your name, city of residence, and, for Eugene
residents, your ward if known. The timer and lights indicate the time you
have to speak. The red light indicates the end of three minutes.
Mayor closes Public Forum and asks for comments from the City Council.
2. CONSENT CALENDAR
(Note: Time permitting, action on the Consent Calendar may be taken at
the 5:30 p.m. work session.)
A. Approval of City Council Minutes
— February 21, 2017, Work Session and Public Hearing
— February 22, 2017, Work Session
— February 27, 2017, Work Session and Meeting
— March 6, 2017, Joint Elected Officials Public Hearing
— March 13, 2017, Work Session and Meeting
— March 15, 2017, Work Session
B. Approval of Tentative Working Agenda
City Council President: I move to approve the items on the Consent
Calendar.
Call for vote.
Adjourn.
The Eugene City Council welcomes your interest in these agenda items. This meeting location is wheelchair -
accessible. For the hearing impaired, an interpreter can be provided with 48 hours' notice prior to the
meeting. Spanish-language interpretation will also be provided with 48 hours' notice. To arrange for these
services, contact the receptionist at 541-682-5010. City Council meetings are telecast live on Metro
Television, Comcast channel 21, and rebroadcast later in the week.
El consejo de la Ciudad de Eugene agradece su interes en estos asuntos de la agenda. El Lugar de la reuni6n
tiene acceso para sillas de ruedas. Se puede proveer a un interprete para las personas con discapacidad
auditiva si avisa con 48 horas de anticipaci6n. Tambien se puede proveer interpretaci6n para espanol si avisa
con 48 horas de anticipaci6n. Para reservar estos servicios flame al 541-682-5010. Las reuniones del consejo
de la ciudad se transmiten en vivo por Metro Television, Canal 21 de Comcast y son retransmitidas durante la
semana.
For more information, contact the Council Coordinator at 541-682-5010,
or visit us online at www.eugene-orgov.
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Eugene
Work Session: Process for Appointing Interim Ward 4 City Councilor
Meeting Date: April 10, 2017
Department: Central Services
www.eugene-or.gov
Agenda Item Number: A
Staff Contact: Beth Forrest
Contact Telephone Number: 541-682-5882
ISSUE STATEMENT
At your work session on March 15, 2017, Councilor George Poling announced his resignation as
Ward 4 City Councilor, effective April 10, 2017. This item is an opportunity for the council to
discuss the process and timeline for recruiting and appointing an interim replacement.
BACKGROUND
The Eugene Charter outlines the following process for filling vacancies on the council:
Section 24. Vacancies - Filling (excerpt)
(2) The council shall fill a vacancy in any other elective city office by appointment within
ninety days after the vacancy occurs. A person so appointed shall hold office until the
successor to the office is duly elected and qualifies therefor.
(3) If the position of a city councilor or mayor becomes vacant more than 100 calendar days
prior to the May election of any year, an election to fill that vacancy shall be conducted in the
same year. If the position of city councilor or mayor becomes vacant less than 100 days prior
to the May election of any year, the election to fill that vacancy shall be conducted the next
year. If a candidate for election to a vacated position achieves a majority of all votes cast for
that position in the May election, that candidate shall assume office the following July 1,
notwithstanding Section 21 of this charter. The term of office of any person elected to fill a
vacancy shall expire when the term of the vacated position expires.
Because there are fewer than 100 days prior to the May 2017 election, the council shall appoint an
interim councilor no later than July 9 who will serve until a successor is duly elected in 2018.
The council has the authority to appoint a qualified person to the Eugene City Council outright or
to undertake a recruitment and selection process similar to the one used in 2012 for filling the
Ward 6 vacancy. If the latter is preferred, staff will open the online application and publicize the
vacancy in various ways, including a press release, webpage announcement, notice to stakeholder
groups, and media notice. The application period will be followed by council interviews and
appointment. (See Attachment for sample timeline.)
X:ACMO\2017 Council Agendas\M 170410\S 170410A.doc
To set the recruitment and selection process in motion, direction from the council on the following
variables is requested:
1. Timeframe for submitting applications
2. Supplemental questions included with the application materials (see Attachment B for
proposed list of questions)
RELATED CITY POLICIES
Effective, Accountable Municipal Government
A government that works openly, collaboratively, and fairly with the community to achieve
measurable and positive outcomes and provide effective, efficient services.
Transparent and interactive communication
Public engagement that involves the community broadly
Stronger partnership between government entities
COUNCIL OPTIONS
The council has the option to initiate a recruitment and selection process to appoint an interim
Ward 4 City Council, appoint a qualified nominee outright, or give other direction to staff.
CITY MANAGER'S RECOMMENDATION
The City Manager has no recommendation on this item.
SUGGESTED MOTION
No motion is suggested for this item.
ATTACHMENTS
A. Sample Timeline
B. Proposed Supplemental Questions
FOR MORE INFORMATION
Staff Contact: Beth Forrest
Telephone: 541-682-5882
Staff E -Mail: mia.cariaga@ci.eugene.or.us
X:ACMO\2017 Council Agendas\X1170410\S170410A.doc
ATTACHMENT A
PROPOSED STEPS FOR FILLING COUNCIL VACANCY
1. Develop application and supplemental questions
2. Publicize appointment opportunity
Press release
Media announcements/display ads
Webpage announcement
Notice to stakeholder groups
Word of mouth
3. Application deadline.......................................................................................................... May 5
4. Submitted applications and ballot to council..................................................................... May 9
5. Ballot for interviews due.................................................................................................. May 12
6. Conduct interviews............................................................................................ week of May 22
7. Ballot for appointment..................................................................................................... May 25
8. Appointment.................................................................................................................... June 12
ATTACHMENT B
Ward 4 Interim Appointment
Proposed Supplemental Questions
1. How would you describe Ward 4 in terms of physical, social, and demographic characteristics;
and what are your unique qualifications for representing Ward 4?
2. What are the three most important issues facing the residents of Ward 4?
3. What do you see as the most pressing needs for the Eugene community and what would be your
top priority as a City Councilor?
4. Describe your experience working with a diversity of perspectives and opinions. How would you
work to effectively convey your viewpoint and make decisions as a City Councilor?
5. Describe your experience in the formation or implementation of public policy and regulations.
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Work Session: City Council Process Session
Meeting Date: April 10, 2017
Department: Central Services
www.eugene-or.gov
AGENDA ITEM SUMMARY
Eugene
Agenda Item Number: B
Staff Contact: Mia Cariaga
Contact Telephone Number: 541-682-5010
This work session is part of an ongoing opportunity for the City Council to discuss how it conducts
its business. The Council meets periodically to talk about its processes and operating agreements.
BACKGROUND
The Municipal Charter of the City of Eugene, Eugene City Code and Oregon Revised Statues govern
many meeting requirements and actions of the Mayor and City Council. The Eugene Charter,
Chapter 2 of the Eugene City Code, and various sections of ORS 192 and 244 are primary sources
of these meeting and other operating requirements.
In addition, the Council has adopted Operating Agreements as outlined in Attachment A. They
were last updated by Council in October 2011. This work session is an opportunity for Council to
review the agreements and discuss potential changes.
RELATED CITY POLICIES
No related City policies are relevant to this discussion.
COUNCIL OPTIONS
The council may provide input and direction for staff follow up on the issues discussed. No formal
action is anticipated.
CITY MANAGER'S RECOMMENDATION
No recommendations are offered by the City Manager.
SUGGESTED MOTION
No motions are offered by the City Manager.
ATTACHMENTS
A. Council Operating Agreements
FOR MORE INFORMATION
Staff Contact: Mia Cariaga
Telephone: 541-682-5010
Staff E -Mail: :ll.::.:= :ll:°:ll...w: lcz��:��e.or.gs
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ATTACHMENT A
EUGENE CITY COUNCIL OPERATING AGREEMENTS
RESOLUTION NUMBER 5043
ADOPTED OCTOBER 10, 2011
INTRODUCTION
The Municipal Charter of the City of Eugene (Charter) and Eugene City Code, 1971 (E.C.), as
well as the Oregon Revised Statues (ORS) law govern many meeting requirements and actions
of the Council. The Eugene Charter, Chapter 2 of the Eugene City Code, and various sections of
ORS 192 and 244 are primary sources of these meeting and other operating requirements.
1. MEETING REQUIREMENTS
1.01 Time of Meetings
Regular meetings of the Eugene City Council (the Council) shall be on the second and fourth
Mondays of each month. These meetings shall begin at 7:30 p.m. and shall end at 10 p.m., or
when the agenda item considered by the Council at 10 p.m. is concluded. If those days are on a
legal or religious holiday, the Council may schedule the meeting for the day immediately
following.
1.02 Work Sessions
The Council may meet in work sessions beginning at 5:30 p.m. prior to its regular Monday
meetings as needed. Other work sessions may be held on the second, third, fourth, and fifth
Wednesdays of the month. These work sessions shall start at noon and last for a maximum of 90
minutes. Except for extraordinary circumstances, the total time for presentations by staff and/or
others on a single agenda item shall be no more than 15 minutes.
1.03 Location of Meetings
Eugene City Council meetings shall be held within the jurisdictional boundaries of the City.
Training sessions may be held outside the City limits, if no deliberations toward a decision are
made. Inter jurisdictional meetings may be held outside City limits, but should be as close to
Eugene as practical. No City Council meeting shall be held at any place where discrimination on
the basis of an individual's race, religion, color, sex, national origin, ethnicity, marital status,
familial status, age, sexual orientation, source of income or disability, is practiced. For this
purpose, meetings do not include visitations or attendance at any national, regional, or state
association to which the councilor belongs.
1.04 Notice of Meetings, Special Meetings, Emergency Meetings
Advance notice of at least 24 hours shall be provided for all meetings. Notice shall include
written notice to all news media which requested notice. In the case of emergency or when a
state of emergency has been declared, notice appropriate to the circumstances shall be provided
and reasons justifying the lack of 24-hour notice shall be included in the minutes of such
meeting. As per both the Eugene Charter, Section 9, and Eugene Code, Section 2.007 (2), the
Mayor or three of the members of the Council, may call a special meeting of the Council in
manner provided in E.C. 2.007 (3).
Eugene City Council Operating Agreements — October 2011
Page 1 of 19
1.05 Public Forum
A public comment period generally shall be the first item of every regular meeting of the Eugene
City Council. By council majority vote, time -sensitive issues may be moved up in the agenda
order.
Persons wishing to speak at the Public Forum must sign up to do so not later than five minutes
after the Public Forum has been opened by the Mayor or presiding officer. The Mayor or
presiding officer shall inform the audience of the requirement to sign up to speak not later than
five minutes after the meeting has been called to order or prior to the conclusion of the Public
Forum.
Members of the public may speak about any topic during the Public Forum, except as provided
below. If a member of the public wishes to speak on an item that is scheduled for a public
hearing at that same meeting, the speaker shall wait until that public hearing. The Public Forum
cannot be used to testify about an item that is not a public matter or which has already been
heard by a Hearings Official, or to provide or gather additional testimony or information on a
quasi-judicial matter after the official record has been closed.
Speakers at the Public Forum will be limited to three minutes. Generally, the speakers will be
called upon in the order in which the "request to speak" forms are received by the staff at the
meeting. No persons will be allowed to complete a "request to speak" form more than 30
minutes prior to the start of the meeting.
At the end of the Public Forum each member of the Council has the opportunity to respond to
comments made during the Public Forum. The time allocated to each member of the Council for
such responses shall be up to three minutes.
1.06 Public Hearings
Public hearings shall generally be held on the third Monday of the month, except for those
months during which a Council break occurs, and shall be held for all ordinances except under
the terms delineated in E.C. 2.007 (4). Hearings may be scheduled on other items at the
discretion of the Mayor and the City Manager. Persons wishing to speak shall submit a "request
to speak" form prior to the commencement of the public hearing at which the person wishes to
speak. The Mayor or presiding officer shall inform the audience of this requirement to sign up
prior to the commencement of a public hearing. Speakers will be limited to three minutes.
Eugene Code 2.015(7) notwithstanding, councilors may ask clarifying or follow-up questions of
individuals providing testimony after that individual has completed his/her testimony. Questions
posed by City Councilors should be to provide clarification or additional information on
testimony provided. Questions should not be used as an attempt to lengthen or expand the
testimony of the individual. Councilors shall be expected to use restraint and be considerate of
the meeting time of the Council when exercising this option. The Mayor or presiding officer may
intervene if a councilor is violating the spirit of this guideline. At the end of the Public Hearing,
each member of the Council has the opportunity to comment on or discuss testimony given
during the Public Hearing.
Eugene City Council Operating Agreements — October 2011
Page 2 of 19
The Mayor and Council will be limited to commenting only on the main motion prior to
discussing any proposed amendments. If a an amendment to the motion is made during the initial
round on the main motion, subsequent remarks on the amendments will be postponed until all
wishing to speak on the main motion have done so.
1.07 Executive Session
All meetings of the Council shall be held in open session, except those meetings that may be
closed for purposes specified in the Oregon Attorney General's Public Records and Meetings
Manual (ORS 192.610 to 192.690). These include the employment or dismissal of public
employees, performance evaluation of the council's employees, labor negotiations, real property
transactions negotiations, and consulting with legal counsel on pending or threatened litigation.
Notice of executive sessions shall be given as required by state law and that notice must state the
specific provisions of law authorizing the session.
The Mayor and City Councilors are expected to maintain the confidentiality of the information
discussed in legally noticed and conducted executive sessions as defined in Chapter 192 of the
Oregon Revised Statutes.
1.08 Minutes
Written minutes shall be taken for all City Council meetings in accordance with the Oregon
Attorney General's Public Records and Meetings Manual. The minutes must give a true
reflection of the matters discussed but need not be a full transcript, verbatim or recording. As a
matter of courtesy and efficiency, a councilors should notify the Mayor and other councilors that
he/she intends to propose an amendment to the minutes and should propose replacement text in
advance of the meeting at which those minutes are scheduled to be approved. If the proposed
amendment is a simple factual, grammatical, or spelling correction, the amendment may be
proposed without consulting the minutes recorder. If, however, the proposed amendment is
substantive in nature or seeks to clarify the speaker's intent, or to expand his/her remarks for the
record, the councilor should notify the minutes recorder and request verification of the proposed
amendment.
1.09 Voting
Section 12 of the Eugene Municipal Charter states that the Mayor only votes on matters before
the Council in the case of a tie. Council members may not abstain from voting unless a conflict
of interest has been declared.
1.10 Presiding Officer
The Mayor shall preside over City Council meetings when present. The president of the Council
shall preside if the Mayor is absent or unable to preside. The Council vice president shall have
the powers of the Council president when the Council president is performing the duties of the
Mayor. If the Mayor, Council president, and vice president are unavailable, the Council
members present shall elect a temporary presiding officer.
Eugene City Council Operating Agreements — October 2011
Page 3 of 19
1.11 Council Officers
Council officers shall be elected for one-year terms in the manner prescribed in the E.C. 2.009, at
the first regular meeting in each calendar year.
2. PLACING ITEMS ON COUNCIL AGENDA
2.01 Contact the City Manager
Contact the City Manager and explain the nature, scope and desired outcome of the item for the
agenda, or make the request during "Items from Mayor and City Council" at a City Council work
session. The City Manager and Mayor may then decide to place the item on a future agenda.
2.02 Council Poll
Alternatively, an item may be placed on the Council agenda by councilor request. A councilor
may ask Council support staff for a work session, and staff shall then poll all councilors, in
writing, to ask if the item should be placed on the Council agenda. If, within five working days
of distribution of the poll, a majority of the Council responds in the affirmative, the item shall be
placed on the Council agenda within one week. A majority of the Council in this instance is four
councilors.
2.03 Tentative Agenda on the Consent Calendar
At each regular meeting of the Council, the City Manager shall present the Tentative Agenda.
This shall be placed on the Consent Calendar. If there are concerns about items on the Tentative
Agenda, it may be removed at the request of any councilors from the Consent Calendar and
discussed separately.
2.04 Tentative Agenda Provided Each Week
The Tentative Agenda shall be included in the weekly information packet provided to the
Council.
2.05 Scheduling of Items on the Agenda
The City Manager and Mayor shall decide the date that items come before Council for work
sessions and for regular meetings.
2.06 Routine Business Items on the City Council Agenda
The City Manager shall continue to place routine and standard items of Council business on the
City Council agenda.
3. ORDER OF ITEMS ON A SPECIFIC DATE MEETING AGENDA
3.01 Pledge of Allegiance to the Flag
The Eugene City Council shall begin its formal council meetings with a voluntary recitation of
the Pledge of Allegiance at those council meetings closest to the following holidays: Memorial
Day, Veterans Day, Flag Day, and the Fourth of July.
At the council meeting closest to the Fourth of July, the ceremony will also include readings
from the Declaration of Independence and/or United States Constitution.
Eugene City Council Operating Agreements — October 2011
Page 4 of 19
3.02 Ceremonial Matters
At the first regular meeting of each month, the first agenda item shall be used to acknowledge
special recognition or awards given to the City of Eugene or for the Mayor to read proclamations
which serve to encourage and educate the community. Proclamations shall be made and placed
on the agenda at the discretion of the Mayor. This item shall be called "Ceremonial Matters."
Requests for recognition under Ceremonial Matters should be submitted in writing to the Mayor.
3.03 Consent Calendar
At regular City Council meetings, in order to expedite the Council's business, routine and
standard items shall be placed on the Consent Calendar. Any item on the Consent Calendar may
be removed for separate consideration by any member of the Council. Revisions or corrections to
meetings minutes shall be considered first, prior to other items removed from the Consent
Calendar. The remaining items on the Consent Calendar may then be considered for action by a
single vote. The items pulled from the Consent Calendar shall be considered after the approval of
the remainder of the Consent Calendar and before the next scheduled item on the agenda.
Ordinances, because of charter requirements, are not to be placed on the Consent Calendar.
3.04 Public Hearings Given Priority
As a guideline, public hearings shall be placed on the specific meeting agenda before items only
requiring action. Further, public hearings expected to draw a small number of speakers shall be
placed before public hearings for which a larger number of speakers is expected.
3.05 Committee Reports and Items from Mayor, City Council and City Manager
At work sessions held on the second and fourth Mondays of each month, the first item on the
agenda shall be "Committee Reports and Items of Interest from Mayor, City Council and City
Manager." Detailed reports on committee assignments will be given quarterly, with these reports
rotating according to a pre -determined schedule and occurring at the first Monday work session
of each month; the time set for this item will be 60 minutes. General reports will be given during
the second Monday work session; the time set for this item will be 30 minutes. The time allotted
for "Items" is subject to change to accommodate emerging issues.
4. COUNCIL ACTION ON AGENDA ITEMS
As a guideline, action on issues for which a public hearing has occurred shall not be taken at the
same meeting at which the public hearing is held. In the case of an ordinance, the charter
requires that an ordinance shall not be adopted by the Council unless it has been considered by
the Council during at least two meetings. With the unanimous consent of the Council, the
Council may consider and enact an ordinance at a single meeting if the Council does not amend
the ordinance in a manner that modifies its substantive effect (Charter, Section 28 (3)).
5. POSTPONING AGENDA ITEMS
Any councilor may request that an item be postponed to another meeting if he/she is unable to
attend the meeting at which the item has been scheduled. As a courtesy, councilors should
submit in writing a request to postpone to the Mayor as early as possible. If the Mayor is
unavailable the request should be made to the City Manager or the Manager's designated staff
member. A request to postpone may be requested for either a work session item or a vote on an
Eugene City Council Operating Agreements — October 2011
Page 5 of 19
agenda item. The request to postpone shall be honored unless a majority of councilors present
determines that the matter needs to be acted upon at that meeting.
6. COMMITTEES OF THE COUNCIL
6.01 Creation of Committees
While the City Code governs appointments to certain committees, the code grants broad general
powers to the Mayor and City Council to create subcommittees or special ad hoc committees of
the Council. The Mayor shall nominate and the Council shall appoint the members of any
committee established by the Council unless a different procedure is specified at the time the
committee is established. The charge to the committee shall be clearly stated at the time the
committee is established, and the committee shall disband when its work is complete.
Committees may be composed of councilors, interested citizens or both.
6.02 Standing Committees of the Council
There is one standing committee of the Council, the Intergovernmental Relations Committee.
6.03 Standing Advisory Bodies to the Council
There are seven standing advisory bodies to the City Council. These are created in the Eugene
Code and exist to provide advice on policy matters. They are: 1) Budget Committee; 2) Planning
Commission; 3) Police Commission; 4) Human Rights Commission; 5) Sustainability
Commission; 6) Civilian Review Board; and 7) Toxics Board.
7. CONDUCT AT MEETINGS
7.01 Roberts Rules of Order
Conduct at City Council meetings and committee meetings is governed by Robert's Rules of
Order, Revised. The Council has the obligation to be clear and simple in its procedures and in its
consideration of the questions coming before it. Council members shall avoid invoking the finer
points of parliamentary rules which may serve only to obscure the issues.
7.02 Other Meeting Guidelines
The presiding officer shall be responsible for ensuring order and decorum are maintained.
Behavior or actions that are unreasonably loud or disruptive shall be cause for removal from
Council meetings. This includes engaging in violent or distracting action, making loud or
disruptive noise or using similar language, and refusing to obey an order of the presiding officer.
Council members speak only for themselves and shall be open, direct and candid. They work to
keep discussion moving, and call for a "process check" if the discussion becomes bogged down.
Time limits may be set on topics. When councilors speak to each other during public meetings,
last names shall be used during regular meetings but first names may be used during work
sessions. The Mayor is, however, always referred to as "Mayor."
During public meetings, councilors generally should not attempt to edit or rewrite prepared
ordinances. Amendments to an ordinance may, however, be appropriate. Generally, councilors
should give direction to staff to bring back amended ordinances for Council consideration.
Eugene City Council Operating Agreements — October 2011
Page 6 of 19
If a member of the Council intends to make a motion at a meeting which is not reflected in the
agenda item summary, every effort should be made to contact other members of the Council to
inform them of the intent and the text of the motion. City Council support staff should be
provided with the same information and may be asked to assist in the notification process.
Comment times for the Mayor and councilors at City Council meetings or work sessions shall be
generally limited to no more than three minutes. At the discretion of the Mayor or presiding
officer, second and subsequent rounds may be limited further to ensure that everyone has an
opportunity to be heard in the time allotted for the item.
7.03 Public Conduct
The rules of conduct for members of the public shall generally be the same as for the Council.
The Code prohibits any person from bringing flags, signs, posters, and placards to a City Council
meeting unless authorized by the presiding officer. The Eugene Code specifically permits arm
bands, emblems, badges, and other articles worn on personal clothing, so long as such items do
not extend from the body in such a way as to cause injury to another.
8. COUNCILOR REQUEST FOR STAFF ASSISTANCE
8.01 Two -Hour Rule
Initiatives requiring more than two hours of staff time must be approved by the Council.
Requests that involve less than two hours staff time or resources should be directed to the City
Manager.
8.02 Major Request
A Councilor who desires major policy, ordinance research, or other staff assistance should first
raise the issue at a City Council work session. The Council should decide whether to proceed
with the issue or ordinance before staff time is spent.
8.03 Tracking Council Requests
Except for routine inquiries, the City Manager shall respond to councilors' requests for
information or assistance. The Manager shall assign these requests to appropriate City staff and
track progress on the assignments. This process eliminates the possibilities of staff members
duplicating each other's efforts or a request being overlooked.
9. REPRESENTING CITY POSITIONS AND PERSONAL POSITIONS
9.01 Written Communications from City Councilors and Mayor
In written communication with other officials or groups and in letters for publication, such as "to
the editor," the Mayor and councilors should be careful to decide whether to speak only for
themselves or for the Council. In speaking for the Council, when there is a position which the
writer wishes to reinforce or explain, it is useful to circulate a copy to the Council for comment
before the letter is mailed. Letters to other elected officials or agencies on City issues shall be
discussed with the appropriate staff so that the City lobby effort can be coordinated.
When writing as an individual, a councilor or the Mayor is free to take any position which he or
she feels is appropriate. When it is a point of view different from a Council position, this fact
Eugene City Council Operating Agreements — October 2011
Page 7 of 19
should be included in the letter. Use of City stationery and choice of pronouns shall be left to the
discretion of the councilor or the Mayor.
The governing principle is to advise the Council or staff when expressing a City position, and to
make differences clear when speaking as an individual.
9.02 State/Federal Lobbying
The effectiveness of City lobbying in Salem or in Washington, D.C. depends on the clarity of the
City's voice. When councilors or the Mayor represent the City in a lobbying situation, it is
appropriate that the councilors or the Mayor avoid expressions of personal dissent from an
adopted Council policy. This policy is stated in Resolution No. 4139, Council Policy on
Testimony and Funding Applications.
A councilor or the Mayor in disagreement with an adopted policy should not be deprived of the
right to express such views to the appropriate officials at another time and another place.
However, the councilor or the Mayor should feel bound to advise those to whom such
disagreement is expressed that it is an individual view and that the Council has taken a different
position.
9.03 Attending Conferences, Other Meetings
Councilors and the Mayor are encouraged to attend conferences and training sessions which
would enhance their skills and knowledge. Any councilor or the Mayor may attend any meeting
at which the Council is represented, but only the formally appointed official City Council
representative or designated alternate, has the right to vote on matters being considered by the
organization or group holding the meeting or conference. Individual councilors or the Mayor
may state he or she is representing the City Council if he or she has been formally directed by
the City Council to do so.
For local intergovernmental bodies or advisory groups to which an official Eugene City Council
representative has been appointed, the representative is to serve as an "instructed delegate;" that
is, to represent pertinent adopted city and City Council policy. If possible, the Mayor or
councilors should inform the other members of the City Council of the matters being considered
by intergovernmental bodies, and to the greatest extent possible, seek direction from the City
Council on issues directly pertaining to the City of Eugene and adopted city policy. The
representative may express his or her own opinion, provided it is identified as such, but when
voting or considering matters with policy implications or budgetary considerations, the
representative must follow adopted City or City Council policy and direction.
Participating in state and national groups such as the League of Oregon Cities and the National
League of Cities presents the opportunity to enhance skills and knowledge, and is an important
avenue for the Mayor and councilors to advocate for the members of the community and the city
itself. If the Mayor or councilors attend meetings of these organizations, an official voting
delegate should be selected by the City Council. This voting delegate, to the greatest extent
possible, informs the Mayor and City Council of issues or matters on which the voting delegate
may be asked to vote. If there is existing City or Council policy, the voting delegate will vote in
accordance with that policy. When providing a report to the council (see Section 10.06), votes
of the delegate should be included in that report.
Eugene City Council Operating Agreements — October 2011
Page 8 of 19
If the Mayor or individual councilor serves on a committee of a state or national advisory
committee and has been selected in an "at large" role, that is, not a specific seat or position for a
City of Eugene elected official, that person should state the adopted City or Council policies.
However, that person is not bound by the adopted policy and can represent his or her own
position, provided that the person makes such a disclaimer.
10. COUNCILOR EXPENSES
10.01 General Guidelines for Reimbursed Expenses
Under the provisions of the City Charter, the City may pay a councilor or the Mayor expenses
that are directly related to City business. It is each councilor's and the Mayor's responsibility to
determine if expenses are actually City related. If there are questions about the propriety of such
expenditures, the Manager shall first review the issue with the councilor. If the City Manager
and the councilor cannot resolve the issue, the Manager shall discuss the matter with the Mayor.
Receipts should be secured for any expenses and should accompany City Council expense report
forms to record mileage and other expenses. The forms shall be available from the City
Manager's Office.
Activities that support or oppose a political campaign shall not be reimbursable.
10.02 Out -of -Town Expenses
Out-of-town expenses include those incurred while attending City -related conventions,
conferences, training seminars, or meetings. Expenses that are paid by the City include fees for
seminars or conferences; transportation to, from, and at the destination; and lodging, meals, and
incidental expenses that are necessary to conduct City business.
10.03 Local Expenses
Local expenses include those incurred while representing the Council on a committee, attending
meetings, attending local seminars or conferences, attending local special events, or meeting
with groups or individuals to discuss City matters. Expenses that are paid by the City are detailed
in Resolution No. 4375 and include meals, conference registration, transportation and necessary
incidental expenses, and up to two community group memberships, not to exceed $100 total. The
reimbursement for bicycle mileage, as permitted in Resolution No. 4375, shall be $.15.1 per mile
as of September 1, 2002, and shall be adjusted each year at the same rate of increase as that of
automobile reimbursement. Special materials such as books or directories may also be eligible
for reimbursement.
If receipts are not available, a written description of expenses signed by the Councilor must be
submitted along with the Council Expense Report Form. Forms shall be available from the City
Manager's Office.
10.04 Spouse/Guest Expenses
The City shall reimburse councilors or the Mayor for spouse expenses at local events when the
councilors or the Mayor and spouse are jointly invited and the councilors are serving in their
official capacity, such as a recognition dinner. The City does not otherwise reimburse councilors
or the Mayor for expenses incurred by their spouses. If councilors or the Mayor wish to have
Eugene City Council Operating Agreements — October 2011
Page 9 of 19
spouses accompany them while attending out-of-town events, the City may make reservations
and have travel and lodging expenses billed directly to the City. Councilors or the Mayor must
then reimburse the City for their spouse's travel and lodging expenses. Reimbursement should be
made as soon as possible so that the trip reconciliation process can be completed. When a guest
is invited in place of a spouse, this reimbursement policy shall also apply.
10.05 Petty Cash
Expenses under $50 can usually be reimbursed out of the petty cash fund in the City Manager's
Office.
10.06 Travel Guidelines
Prior notification of out-of-town travel shall be given to staff responsible for travel arrangements
in the City Manager's Office whenever possible. Registration and travel arrangements should be
made well in advance so that the City can take advantage of reduced fares and early registration
fees. Staff shall assist councilors in making transportation and lodging arrangements and arrange
to have expenses billed directly to the City; contractors shall be chosen by staff, and not by
councilors.
While at a conference, councilors or the Mayor shall be expected to attend conference sessions
and, within 30 days, issue a written report to share the information and perspectives with the
entire City Council. If more than one councilor attends, a consolidated report may be written.
As a general guideline, each councilor is allowed two out-of-state conference trips per fiscal
year. If a councilor wishes to make additional trips, the request should be brought to attention of
the full Council and should be endorsed by a majority of the Council. This guideline is intended
to cover trips made at the discretion of the individual councilor; it is not intended to be applied to
trips related to service on national or regional committee, such as a committee of the National
League of Cities.
10.07 Overseas Travel
If the Mayor or members of the Council wish to attend a conference or make a Council business-
related trip to a destination overseas, this request shall be made in writing well in advance and
shall be placed on the Consent Calendar for approval by the Council.
11. ETHICS
11.01 Reporting Requirements in ORS
In accordance with ORS 244.050, the Mayor and all councilors holding office on April 15 shall
be required to file an Annual Verified Statement of Economic Interest with the Oregon
Government Standards and Practices Commission on or before that date. The report must be
filed on the form prescribed by ORS 244.060. Each year the form shall be mailed directly to the
elected official by the Commission and should be returned directly to the Commission in Salem.
Failure to submit the form by the April 15 deadline may result in the imposition of a civil penalty
and/or removal from office.
Eugene City Council Operating Agreements — October 2011
Page 10 of 19
11.02 Local Code of Ethics
The Charter requires that a code of ethics be enacted. This local code, found in the Eugene Code,
places additional conflicts of interest requirements upon elected officials and creates a local
process for filing complaints.
12. COUNCIL CHAMBER AND MCNUTT ROOM SEATING ASSIGNMENTS
The Council shall be assigned seats in January, following the election of the Council president
and vice president. The Mayor is always seated at the center position with the 5043Council
president seated at the Mayor's right and the Council vice president seated at the Mayor's left.
The remaining councilors shall be assigned seats in alphabetical order by last name. When the
Council returns after each Council break, each person moves one seat toward the outside and to
the opposite side of the table or dais; those in the outermost seats move to the innermost seats on
the opposite side. This system allows councilors the opportunity to regularly change seats
throughout a four-year term. Below is a detailed listing of the seating sequence.
JANUARY Mayor
President Vice President
Councilor Al Councilor B2
Councilor C3 Councilor D4
Councilor E5 Councilor F6
APRIL Mayor
President Vice President
Councilor F6 Councilor E5
Councilor B2 Councilor Al
Councilor D4 Councilor C3
SEPTEMBER Mayor
President Vice President
Councilor C3 Councilor D4
Councilor E5 Councilor F6
Councilor Al Councilor B2
Eugene City Council Operating Agreements — October 2011
Page 11 of 19
CITY COUNCIL COMMITTEE ON INTERGOVERNMENTAL RELATIONS
OPERATING AGREEMENTS
ADOPTED BY THE CITY COUNCIL ON JANUARY 28, 2008
1. Purpose of Council Committee on Intergovernmental Relations
The Council Committee on Intergovernmental Relations (IGR Committee) exists to make
recommendations to the City Council on State and Federal legislative issues and on City
applications for funding from outside agencies. At this time it is the only standing committee of
the City Council.
2. Membership
The IGR Committee consists of three City Council members.
The three IGR Committee Council members are appointed annually by the Mayor in the normal
course of appointments to various boards and commissions on which City of Eugene elected
officials serve. The Mayor will appoint members that represent the City Council's political and
ideological diversity.
The Mayor serves as an ex -officio member of the IGR committee.
3. Committee Chair
The IGR Committee shall elect a chair of the committee at the first regularly scheduled meeting
after the Mayor has appointed the members to the IGR Committee.
4. Conducting the Business of Meeting
IGR Committee meetings are governed by Roberts Rules of Order, Revised. Like the City
Council, the IGR Committee has the obligation to be clear and simple in its procedures and in its
consideration of the questions coming before it.
5. Meetings
The IGR Committee meets as needed and generally meets more frequently when the Oregon
Legislature is in session. Meetings of the IGR Committee are subject to the requirements of
Oregon Public Meetings Law, ORS 192.620. The meetings shall be held within the
jurisdictional boundaries of the City.
No IGR Committee meeting shall be held at any place where discrimination on the basis of an
individual's race, religion, color, sex, national origin, ethnicity, marital status, familial status,
age, sexual orientation, source of income or disability, is practiced.
Advance notice of at least 24 hours shall be provided for all meetings. Notice shall include
written notice to all news media that requested notice.
6. Quorum
Eugene City Council Operating Agreements — October 2011
Page 12 of 19
Two members of the IGR Committee constitute a quorum for the transaction of Committee
business. Other members of the City Council may attend meetings of the IGR Committee, but
shall have no authority or status to vote on matters considered by the IGR Committee during that
meeting.
Unanimous votes of the IGR Committee require 3 votes, not 2 votes, should an IGR Committee
member be absent.
An IGR Committee member may designate the Mayor to serve as an alternate in the member's
absence.
7. Minutes
Written minutes shall be taken for all IGR Committee meetings in accordance with the Oregon
Attorney General's Public Records and Meetings Manual. The minutes must give a true
reflection of the matters discussed but need not be a full transcript, verbatim or recording.
8. Process for Sessions of the Oregon Legislature
The Regular Session of the Oregon State Legislature convenes in January of odd numbered
years, with a Special Session convening in January of even numbered years. The Regular
Session generally lasts for six months with the Special Session lasting for two months. In
February 2008, the Oregon legislature convened a Supplemental Session in lieu of the Special
Session, lasting for only one month. Supplemental Sessions may be held in subsequent even
numbered years.
Preparation for the Regular Session is begun by IGR staff who meet with the members of the
IGR Committee and other City departmental staff to outline legislative policies and concepts for
the upcoming session based upon City Council goals, priorities, community needs and
organizational issues. These concepts, after being vetted by staff and the IGR Committee, are
then submitted to the full City Council for review and approval. Once the concepts are
approved, they become the basis for the Legislative Policies document that serves as the
cornerstone for position and lobbying efforts on particular pieces of legislation during the
session.
The Legislative Policies document includes principles and precepts that will help determine the
city position on bills. The City of Eugene first adopted a formal set of legislative policies prior
to the 1985 session recognizing from past sessions that many staff recommendations were
repeated from session to session and that a great percentage of a session's legislative proposals
could be anticipated.
9. Process for Introducing Legislation
The City may wish to introduce legislative concepts on its behalf to the legislature. The IGR
Committee meets and reviews all proposals for legislation prior to submittal to the Legislature.
• Any City staff or elected official interested in introducing legislation prepares a written
overview of the purpose of the legislative concept and draft language for review by the IGR
Committee. Once the IGR Committee has voted on proposed legislative concepts, the action
of the IGR approval.
Eugene City Council Operating Agreements — October 2011
Page 13 of 19
After the proposed legislative concepts have been reviewed and approved by the full City
Council, legislative concepts that have been approved are presented to the Legislature for
drafting. The bill, as introduced, is then presented to the IGR Committee under the regular bill
review process.
10. Process for Review and Prioritization of Legislation
The Legislative session is relatively short and as a result, bills can move quickly through the
legislative process. Regardless, the City will maintain a neutral position on any bills not yet
reviewed by City staff and acted upon by the IGR Committee.
Review by City staff:
• Once the bills are introduced, they are assigned by an IGR staff person to the appropriate
LC for review.
• Legislative Coordinators (LCs) in the appropriate City department analyze all introduced
bills that are of interest to or may affect the City. LC staff is determined by each
Department.
• LC staff turnaround for review and analysis of a bill is expected to be within 10 working
days of the assignment of a bill unless the movement of a bill warrants a faster turn-
around. In those cases, IGR staff will contact the LC and arrange for a faster review.
• If a bill addresses one or more of the policies presented in the Legislative Policies for that
session, the particular policy is noted in the LC staff's analysis of the bill.
• LC staff will relay both the pros and cons of a bill in their comments as well as any
amendments that would make the bill more favorable.
• LC will assign each bill a priority and a recommendation.
Legislative advocacy is done on the basis of a priority and recommendation system. LC staff
recommends a "support," "oppose," "neutral," "monitor," or "drop" recommendation for all
reviewed bills. LC staff also recommends a priority of 1, 2, or 3 on all reviewed bills.
The three priority assignments for legislative bills are as follows:
PRIORITY ONE BILLS — The issues addressed by the bill are identified in the City's
Legislative Policies document. The bill would have a significant impact on City operations,
services, or finances in such ways as to fundamentally impact department administration,
organization, personnel, allocation of City resources, or local decision-making, either negatively
or positively. The issues addressed by the bill are of significant interest to the City even if they
do not directly impact the operations, services, or finances of the City.
Lobby Resource Allocation: Both IGR staff in Salem work on the bill, with a high support level
from the legislative coordinator(s) assigned to the bill. The Mayor and/or Council members may
testify before committees, possibly with both IGR staff and/or a legislative coordinator. IGR
staff contacts all or close to all members of all committees the bill is assigned to. Depending on
topic and recommendation, IGR staff will also contact as many legislators as possible prior to
public hearings or work sessions. In the event of a floor vote, IGR staff contacts as many
legislators as is possible in the 2-5 day period between committee passage and the floor vote.
Handouts would be placed in the Capitol mailboxes of all legislators prior to a floor vote.
Eugene City Council Operating Agreements — October 2011
Page 14 of 19
PRIORITY TWO BILLS — The issues addressed by the bill are identified in the City's
Legislative Policies document. The bill would have some impact, although manageable, on City
operations, services, or finances and would impact administration, organization, personnel,
allocation of City resources, or local decision-making, either negatively or positively. The issues
addressed by the bill are of high interest to the City even if they do not directly impact the
operations, services, or finances of the City.
Lobby Resource Allocation: IGR Staff in Salem work closely with legislative coordinators. If the
bill is a City specific issue, IGR will testify, with a legislative coordinator if necessary. This,
may necessitate the involvement of an executive or expert department staff or the Mayor and/or
Council members. If it is an issue less specific to the City, written testimony will be offered. IGR
staff will contact members of the bill's committee prior to a bill being passed out of committee.
In the event of a floor vote, IGR staff will submit letters to all legislators and try to contact as
many of them as possible, starting with our delegation first, and then to legislators we suspect
might be "swing votes."
PRIORITY THREE BILLS - The issues addressed by the bill are alluded to in the City's
Legislative Policies document or included in other policy document or direction. The bill would
have a slight impact on City administration, operations, or services, with potential implications for
City finances, either negatively or positively. The bill requires tracking because amendments could
elevate bill to Priority One or Priority Two. The issues addressed by the bill are of slight interest
to the City even if they do not directly impact the operations, services, or finances of the City.
Lobby Resource Allocation: Depending on recommendation, IGR staff contacts committee
members from local delegation, as well as the committee chair or submits written testimony or
letter to proper committee, with no further involvement. In the event of a floor vote, IGR staff
will submit letters to all legislators.
Review by the IGR Committee:
• The bill is placed on the IGR Committee agenda for review as soon as possible after all
applicable staff has commented on the bill.
• The IGR Committee meets and reviews all bills on the IGR Committee agenda and may
pull any or all bills off the agenda for discussion.
• Any LC staff that has reviewed and commented on a bill that is pulled for discussion will
be prepared to discuss the bill at the IGR Committee meeting.
• If a bill is not pulled for discussion, the staff recommendation stands. If a bill is pulled
for discussion, the IGR Committee may keep or change the staff recommendation. The
IGR may also direct that IGR staff work to amend a bill.
• The IGR Committee votes on all bill priorities and recommendations; the votes need not
be unanimous — with unanimous being 3 votes.
The actions of the IGR Committee are presented on the full City Council's agenda for review
and approval. The minutes of the IGR Committee are ratified by the City Council. Any bill that
has been reviewed by the IGR Committee may be pulled for discussion at the request of any
councilor or by the Mayor.
11. Status of Positions on Bills until Final Ratification by the City Council
Eugene City Council Operating Agreements — October 2011
Page 15 of 19
Time demands in the Legislature may not allow for each bill on which the IGR Committee takes
a position to be fully vetted by the full City Council before some type of action on the bill needs
to occur.
If a position the IGR Committee has taken on a bill is not unanimous, the position on that bill
will be neutral until the full City Council weighs in and directs a position. The bill will then be
placed on the next available City Council agenda.
Although any bill that has been reviewed by the IGR Committee may be pulled for discussion at
the request of any councilor or the Mayor at the City Council meeting, as a matter of practice
and courtesy to the members of the Council who do not sit on the IGR Committee, any bill on
which the IGR Committee is not in unanimous agreement will be specifically noted.
The City Council can modify the position taken by the IGR Committee on a bill; the final
direction to staff on any bill comes from the City Council.
12. Process for Federal Lobbying Efforts
The IGR Committee and IGR staff address Federal lobbying priorities in concert with a number
of the City's local governmental partners.
The Federal priorities begin with a review of opportunities for funding in the next Federal budget
and goals that are specific to Eugene or the area. The IGR Committee meets and reviews the list
of potential priority projects. Potential projects should be those projects which have already gone
through the proper authorization channels and are "shovel ready" projects. Once the IGR
Committee reviews the list of potential projects, the Committee develops a list of project goals
that are considered to be achievable.
After the proposed goals have been vetted by staff, United Front partners, and other community
partners, and the IGR Committee, the priorities list is then presented to the full City Council for
review and approval.
The final list becomes part of the "United Front" agenda which is presented to the area's
congressional representatives, executive department staff, and other potential funding sources in
Washington, D.C. The attendees on the lobbying trips typically include the Mayor, chair of the
IGR Committee, and appropriate City staff.
13. Grants and Funding Applications
The IGR Committee acts on staff recommendations for grant and other funding applications
from outside agencies such as governmental or private entities. This process is intended to help
avoid situations in which City departments may inadvertently be competing with each other for
funding, and to allow the IGR Committee and City Council to review staff plans for expenditures
of grant funds.
City staff interested in seeking funding prepares a written overview of the funding application
for review by the IGR Committee at its next regularly scheduled meeting.
Eugene City Council Operating Agreements — October 2011
Page 16 of 19
If timing is critical and there is no IGR Committee meeting scheduled, the Committee may give
its approval via e-mail. IGR staff will keep full and complete records of the documents related
to the request for funding, the electronic notification of the request to review and the disposition
of the request.
In all cases the IGR Committee and City Council have authority to direct that an application not
go forward or if it has already been submitted, that it be withdrawn.
14. Resolution 4908
On April 18, 2007, the City Council adopted Resolution No. 4908, "A Resolution Establishing
Policy Governing City Testimony and Funding Requests, and Repealing Resolution No. 4139"
This speaks to the issue of testimony before legislative bodies, funding requests and the role of
the Council in setting legislative policy. This Resolution is incorporated into this document as
Attachment A.
15. City Council Operating Agreements
The operating agreements of the IGR Committee are to be incorporated into the Operating
Agreements of the Eugene City Council. As the IGR Committee is a subset of the City Council,
any and all process and operating agreements supersede this document. All process and
operating agreements of the City Council, by extension and when relevant apply to the IGR
Committee.
Attachment A: City of Eugene Resolution 4908.
Eugene City Council Operating Agreements — October 2011
Page 17 of 19
Attachment A
RUSOLAITION'M 4908
A RES'OLUTION ESTABLISHING POUCV GOVERNING
CITY TESTIMONTY AND FUNDING REQUESTS, AND
REPEALING IIOUITION NO. 4139�.
Th"t (."It y C'ouniell of 010 (Ity or Eugene finAs that:
A. Undcr Me Eugoric Charier, it is the exclusive role of the, (",its' C(onci 114) sel
legislative Policy for the City,
B. On Septcrnber 13, 1989 the City Council adopmd Resolufloa No� 4139
cstabil iping policy governing testimony and ikinding requests by City mpr"ciaoti %,es,�
C. 'llicCrim" (�'(iqincilha,3dc!temiinc!dthtit8ccltioii'7of 1.iesolutionNo, 4139should Ing
"cak'(L
1), "I".hie (o"ouard finds, dikil Resolution No, 4439:should be repealed in its entirely, and
its Provisions, other than Section 71, be readopted as hereinafter ya fi)Fib 4o City policy govcrivul'g
twiniony before the Federal pvernniTnt, the Legislative Assembly of the State ofOregotl or its,
colitmiliccs, State aa, eocies, or litunicipal. mr1mrations, aurid subinission of ffinding requests to
such entificz As used hercin, in w1dition to the Congress of the Urtikd Stales, references to
'TC41CM4 LNWVCMM4Mt" iTIOUKIVS 09QM:MJk1Cr'5, Vommi,55ions, kpaTimcws, agcncics, bureaus,
and tpovt govtrnnwntol diviqions, pi- insirunwntalities• of ffi� L)nilvd Stantcs-
.NOW, THEREFORF,
BE IT RESOLVED BY THE CITY COUNC'IL OF '111 E Cl TY OF EUG IP NE, a
Municipal C.'orpuration of the State ofOrog*�U, 9% follows
&g1ka 1. Hased, iipon khe above findings, whic1i arc w1opi.ed heTcin., Rcsoludiun No
4l39, Adoplod by the Council on September la, 1989, and any other Resolwion in conilict
heile1with is hc4Vby repealed as ofmine effective date of this RcWiiudon, and City policy govemin,17,
Itsfirriany and funding rcq=rs is cstabl i4iod as heTei rtafttT W FOT01.
Section : An employce or agent or the City, tli.c Mayor or any inern.ber ofthe City
ection 2. y
C011fiell or any City board or commission dcsiring to testify in his or licr official cap,acky on
legislative or regulmory matters before the Stale Ugislativc Assem'My, Stan e agencios, mkinij6pal
COW. F36071S, OT ffic Fmkrul govemrnent, or desiri:ng to subtrift funding requests 1by obanicipal
avlivutires lbereto or to, any pliVate J"'OLutdation, shall, present. the essence of the testimony or
ftinding request to qfie Council F�)r prior approval, Tm,1,4jificajion, or, disitppftival-
Section 1. No cniploym., agcni or officcr of tic City 4WI icslify 4,?n legi.stakivc ow
,rrSjil4liyry unatteT% beibre a govmntental entity or ruluest funtling Prom a public or private
&aarce in his, or her official capacitycont-rary to the adopted policies, of the Conncil. Tfic Mayor,
mentl5m., of the Cxly Cokinoil, and nwrnbers of City boards or conintissions �fiall not rnake a
Resolution - t
Eugene City Council Operating Agreements — October 2011
Page 18 of 19
funding reqUest contrary to the Mopled policies of the Council- No Rueb lesson fli;aIl tc,,atffy
conlrary to adoptod policies of thic Council LinICIS PdOT 10 time Pi'MeMati011 the spt-Akor s;ubinjits, tat
tho govVnimiculal cmti,ty a "'ritmi staleinent of the City's position and orally acktlmvledges,
berme speaki'lig, that the 1,csfinumy will be contrary to the City's position. Suintnafies of all
untiniony defivered mder this, section Rhall, I'le provided to IKe Co4incil, Each summary shall
niclude a. description of the tine, place and group belbm wbii;h the SWImcul, was, made,
Atgdglll,_4� In the cvvv firvic pragsures do nAil permit time Council to considet, the:
testiniony bet -ore Ihe intended tune of preserttation by a of as City Ward or
c,ollunissiort, the person rflay speak for the board or ominrnissicni, but, InLISt "plaill flEll the
Council Ints not considered the issue, Sunlinarics, of al.1 testini.oily urider this section shall be
providw to the Counci 1,
�S��gtjpq $�, Any K5ffiwr, emplay6c Or iigoni. OF tho City, the Mayor, or a mWIIIbcF of 6c,
Courwil or a City board. or commimion inay take a position Yore or requeim fimditq,from
adnflnistrative stafTof State agencies; Municipal oarporatioths, the Federal government, or IIirivafe
fbundations without prior approval of the Council, but nniSt dockire that consrdcraflon and
approval of the Council Juts not becaii oManxA if that is the casc, This (Im-Wrafion ncal not be
given ifflic position or funding requcst pTesented reprc-scnis application of previ,ously adopted
counefl poheics will,m rCsP=.r folhic imoboing
If the, (.'iqy Managor, or hiq or her deikmee deternijites it iA itrtoOrIMI that thug
City of 1° qpeak on a legislative issue or apply for avadable funds anal the hea.ring Schedule
or funding application deadline docs not permit prior Goinicil approval, the 00 Nlanagcr or his
or her deli gticc is authorizcd to spcak on lialf o0he City ofEugene with kl*
council I-egislativc Corri'mi'llee, -Chair. Sunurtaries of all testimony delivered or funding
applications submitted under [Iiissection shaU be provided to the Council,
Swim 7 Dtk R, eso lud nn is nor Vi be construed to abridge the rights of individuals to
Icsfify in Mr6r Own narrios,
.21j'Limu . The ProkyWorks of this Ilesoltilion do not apply to tesfirriony bcfarr an agency
or cowt in aqaasi-judkial orjudiciat proceeding.
SWinn 9 (,opies of this Resolution shall be distribut[cd to die duTpgrtmcnf, bowds, and
c�iinmisiottq of" tine City of Eugcnc and, as dcrmccl appTmpriate: by 1110, City Manatee, to glee
f7ederat government, Staw Lcgishifivc: Mscmbiy, Stole agertoles, truirticipal collporafions, and
private foundafions, bc:f(.)T(, pTr,,,,jeoCqiori of testirnony or funding rquests,. 111C City Ntaflager iis
dirw,W to takc any olhvr necessary adri.drilstrative action to implement this Rvsolutim
._;t,0tj0N 10. Thins R4--&DlUt20II Shall tx-rconte e6kctive immudi,atCly uplonj its
flue lite tomaing ftegoiuflon adupted the I 91b d syof'Aprilk2007.
�/V� I"� I
.............. .. � A-� � 11 ............
("Ity Recorder
Eugene City Council Operating Agreements — October 2011
Page 19 of 19
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Meeting Date: April 10, 2017
Department: Central Services
www.eugene-or.gov
Eugene
Public Forum
Agenda Item Number: 1
Staff Contact: Beth Forrest
Contact Telephone Number: 541-682-5882
ISSUE STATEMENT
This segment allows citizens the opportunity to express opinions and provide information to the
council. Testimony presented during the Public Forum should be on City -related issues and
should not address items which have already been heard by a Hearings Official, or are on the
present agenda as a public hearing item.
SUGGESTED MOTION
No action is required; this is an informational item only.
FOR MORE INFORMATION
Staff Contact: Beth Forrest
Telephone: 541-682-5882
Staff E -Mail: beth.l.forrest@ci.eugene.or.us
X:ACMO\2017 Council Agendas\M170410\S1704101.docx
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Approval of City Council Minutes
Meeting Date: April 10, 2017
Department: Central Services
www.eugene-or.gov
ISSUE STATEMENT
This is a routine item to approve City Council minutes.
Eugene
Agenda Item Number: 2A
Staff Contact: Beth Forrest
Contact Telephone Number: 541-682-5882
SUGGESTED MOTION
Move to approve the following minutes: February 21, 2017, Work Session and Public Hearing;
February 22, 2017, Work Session; February 27, 2017, Work Session and Meeting; March 6, 2017,
Joint Elected Officials Public Hearing; March 13, 2017, Work Session and Meeting; and March 15,
2017, Work Session.
ATTACHMENTS
A. February 21, 2017, Work Session and Public Hearing
A. February 22, 2017, Work Session
B. February 27, 2017, Work Session and Meeting
C. March 6, 2017, Joint Elected Officials Public Hearing
D. March 13, 2017, Work Session and Meeting
E. March 15, 2017, Work Session
FOR MORE INFORMATION
Staff Contact: Beth Forrest
Telephone: 541-682-5882
Staff E -Mail: beth.l.forrest@ci.eugene.or.us
X:ACMO\2017 Council Agendas\M170410\S1704102A.docx
MINUTES
Eugene City Council
Harris Hall, 125 East 81h Avenue
Eugene, Oregon 97401
ATTACHMENT A
February 21, 2017
5:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, George Poling, Mike Clark via phone,
Greg Evans, Claire Syrett, Chris Pryor
Mayor Vinis opened the February 21, 2017, meeting of the Eugene City Council.
A. EXECUTIVE SESSION: Pursuant to ORS 192.660(2)(h)
The City Council met in an executive session pursuant to ORS 192.660(2)(h).
B. WORK SESSION: Renter Protections
Grants Manager Stephanie Jennings gave a PowerPoint presentation providing an overview
of Eugene's rental housing market, conditions and trends; existing goals, local policies, and
programs that affect renters; and identified priority policy areas for further exploration and
next steps.
Council discussion:
• More information requested on rental versus owner -occupied housing with the removal of
student housing.
• Goal is to stabilize housing and reduce impacts of market forces.
• People without stable housing can't contribute to their own economic and social success.
• City has an obligation to find ways to support those in nonsubsidised affordable units.
• Those who spend more than 50% of income on housing can't contribute to local economy.
• Suggest developing a list of potential action items to help renters.
• Greater details on emerging issues and gaps in protection are needed.
• Explore exactly what students represent as percentage of the population in Eugene.
• Local conditions disproportionate with the national average; encourage more home
ownership.
• Interested in incentives and programs to expand workforce or middle housing.
• Interested in exploring a residential MUPTE.
• List of the bills in the legislature that are related to this issue requested.
• Concerned about older housing stock and the owners who don't have resources for upgrades.
• Critical to protect renters' rights now with low-cost housing stock and a 90 -day no cause
eviction policy.
• Investigate possible rent control based on percentages at a given time.
• Home ownership is a significant stabilizing element; more opportunities needed.
MINUTES — Eugene City Council February 21, 2017 Page 1
Work Session and Public Hearing
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Evans, moved to extend the
meeting 10 minutes. PASSED 8:0
The meeting adjourned at 7:07 p.m.
Respectfully submitted,
Chuck Crockett
Deputy City Recorder
MINUTES
Eugene City Council
MINUTES — Eugene City Council February 21, 2017 Page 2
Work Session and Public Hearing
Harris Hall, 125 East 81h Avenue
Eugene, Oregon 97401
February 21, 2017
5:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, George Poling, Mike Clark via phone, Greg Evans,
Claire Syrett via phone, Chris Pryor
Councilors Absent: Alan Zelenka
Mayor Vinis opened the February 21, 2017, meeting of the Eugene City Council.
1. PUBLIC HEARING: An Ordinance Amending the West Eugene Enterprise Zone
Public Benefit Criteria and Scoring System Established By Ordinance No. 20368 and
Providing an Effective Date
No testimony was presented.
2. PUBLIC HEARING: An Ordinance Adopting Hazardous Substance User Fees for the
Fiscal Year Commencing July 1, 2017
No testimony was presented.
3. PUBLIC HEARING: An Ordinance Providing For Withdrawal of Annexed Properties
from the Santa Clara Fire District; Santa Clara Water District; Willakenzie Rural Fire
Protection District; Lane Rural Fire/Rescue District; Junction City Water Control
District; River Road Parks and Recreation District; River Road Water District; and
Eugene Rural Fire Protection District 1
No testimony was presented.
4. PUBLIC HEARING: An Ordinance Removing the Sunset Dates of the Rest Stop and
Dusk -to -Dawn Programs
1. Miles Mabray — Supported removing the sunset clause and expansion of the program.
2. Michael Gannon — Supported removing the sunset clause and investments in the program.
3. Michael Carrigan — Supported removing the sunset clause and making them permanent.
4. Chris Cunningham — Supported removing the sunset clause and more outreach.
5. Tracy Joscelyn — Supported removing the sunset clause and adding more rest stops.
5. ACTION: Resolution Supporting Allocation of Lottery Backed Bond Funds for the
Eugene Civic Alliance
Motion on the table from February 15, 2017: MOTION: Councilor Zelenka, seconded by
Councilor Syrett, moved to adopt Resolution 5184 supporting allocation of $6,000,000 in
MINUTES — Eugene City Council February 21, 2017 Page 3
Work Session and Public Hearing
lottery backed bond funds to the Eugene Civic Alliance for development of a community
sports and recreation facility on the former Civic Stadium property.
MOTION AND VOTE: Councilor Pryor, seconded by Councilor Evans, moved to
postpone discussion on the motion until tomorrow. PASSED 7:0
The meeting adjourned at 7:51 p.m.
Respectfully submitted,
Chuck Crockett
Deputy City Recorder
MINUTES — Eugene City Council February 21, 2017 Page 4
Work Session and Public Hearing
MINUTES
Eugene City Council
Harris Hall, 125 East 81h Avenue
Eugene, Oregon 97401
ATTACHMENT B
February 22, 2017
12:00 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, George Poling, Mike Clark, Greg
Evans, Claire Syrett, Chris Pryor
Mayor Vinis opened the February 22, 2017, meeting of the Eugene City Council.
1. ACTION: Resolution Supporting Allocation of Lottery Backed Bond Funds to the Eugene
Civic Alliance
Motion on the table from February 21, 2017: MOTION: Councilor Zelenka, seconded by
Councilor Syrett, moved to adopt Resolution 5184 supporting allocation of $6,000,000 in
lottery backed bond funds to the Eugene Civic Alliance for development of a community
sports and recreation facility on the former Civic Stadium property.
MOTION TO AMEND AND VOTE: Councilor Poling, seconded by Councilor Pryor,
moved to (a) amend the title of the Resolution so that it reads as follows: A resolution
supporting Eugene Civic Alliance's proposal and efforts to seek State funding and private
funding to support revitalization of the former Civic Stadium site and (b) amend Section
1 of the Resolution, add Sections 2 and 3, and renumber Section 2 to Section 4, so that
those sections read as presented. FAILED 3:4, Councilors Poling, Clark, and Pryor
voted in support. (Councilor Evans was absent for the vote.)
Council discussion:
• Outstanding proposal, but concerned about using lottery -backed funds.
• Amount requested is unprecedented; potential unknown conflicts may arise.
• Proposal is in line with support from Board of Commissioners and Mayor Lundberg.
• Support proposal of it has no impacts on to local efforts for funding.
• Proposal may have a significant economic development benefit.
• City Manager and IGR Committee will have direct contact with lobbyist to help and track.
• Not concerned about competing with other local economic development dollars.
MOTION TO AMEND AND VOTE with friendly: Councilor Semple, seconded by
Councilor Zelenka, moved that at the end of Section 1 before the period after the word
resolution, the following words are added: provided that the current video lottery
proceeds for local economic development are maintained. Add a new Section 2, which
would read, the City Council directs the City Manager to send a copy of this Resolution
to Governor Kate Brown and the local State legislative delegation, and what had been
Section 2 is renumbered to Section 3. PASSED 6:1, Councilor Taylor opposed.
(Councilor Evans was absent for the vote.)
MINUTES — Eugene City Council January 18, 2017 Page 1
Work Session
VOTE ON MAIN MOTION AS AMENDED: PASSED 6:1, Councilor Poling opposed.
(Councilor Evans was absent for the vote.)
2. WORK SESSION: Report from Ad Hoc Committee Outcomes
City Manager's Office Division Manager Mia Cariaga, Policy Systems Analyst Jason
Dedrick, and City Attorney Glenn Klein, gave an overview of the Ad Hoc Committee work,
primary outcomes that could be accomplished by an ordinance, and an overview of the legal
framework.
Council discussion:
• In favor of a robust justice system, but want to protect non -criminal immigrants.
• Government should concern itself with actions not beliefs; collection of data on beliefs is
wrong.
• Current immigration system is biased and myths about immigrants are false.
• Immigrants deserve to be treated with respect; movement against immigrants based in racism.
• An ordinance would still remain in place if the state law was repealed.
• Appreciate the committee and the hard work done to craft language for an ordinance.
• Ordinance is a due process that provides protections and defends all people.
• More information on unintended outcomes would be helpful.
• Proposal reaffirms our long standing local and state laws and codifies it to protect people.
• Support strategy to not reference "Sanctuary City" in the ordinance.
• Concerns about operational aspects of providing additional protections are relevant.
• Cities should not do the job of the federal government.
• Focus on what the legislation does, not what it is called; provide protections effectively.
• Information on which of the direct program funds are mandated requested.
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to
direct the city manager to bring back to Council a proposed ordinance that (a) adopts the
provisions of ORS 181A.820 and 181A.250 related to law enfacement personnel, (b)
expands the applicability of ORS 181A.820 to cover all other city employees, and (c)
prohibits all other city employees from collecting or maintaining information about the
political, religious or social views of individuals. PASSED 8:0
The meeting adjourned at 1:17 p.m.
Respectfully submitted,
Chuck Crockett
Deputy City Recorder
MINUTES — Eugene City Council January 18, 2017 Page 2
Work Session
MINUTES
Eugene City Council
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
ATTACHMENT C
February 27, 2017
5:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, George Poling, Mike Clark, Greg Evans,
Claire Syrett, Chris Pryor
Mayor Vinis opened the February 27, 2017, meeting of the Eugene City Council.
A. Committee Reports and Items of Interest from Mayor, City Council, and City Manager
Council discussion:
• Complaints received about religious banners over the streets; separation of church and state issue.
• Fairmount Neighbors concerned about short-term rentals and potential regulations.
• As world championships approach, short-term rentals could become a bigger issue; keep on
council's radar.
• The Poverty and Homeless Board has the creation of a permanent shelter as part of its strategic
plan.
B. WORK SESSION: An Ordinance Concerning Long Range Transportation Planning
Transportation Planning Manager Rob Inerfeld gave an overview of the Transportation System Plan,
public process, and the changes made in response to the recommendations by the Planning
Commission.
Council discussion:
• Concerned with proposal to lower intersection classification; better growth planning needed.
• Changing the standards will make it more expensive for builders to densify to extent desired.
• Building to address growth is impractical; better communication needed.
• Plan is a balancing act; should focus on limiting impacts on neighborhoods.
• Going from a D to an E classification may affect travel times a little; but will offer other benefits.
• Important to incorporate TDM more aggressively into the TSP to address climate impacts.
• Focus on multi -modal transportation is good; incorporates Vision Zero and CRO goals.
• More information needed on how the TSP is affected by the CRO and how it helps meet goals.
• Clarity needed on how and where public investments are being made to address demand.
• Transportation Demand Management should be the first thing we do and focus on.
• Need to analyze what the future trends on transportation will be to help with planning.
• More information requested on potential impacts of the lower classification on CO2 emissions.
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Evans, moved to extend the
meeting 5 minutes. PASSED 5:4, Councilors Zelenka, Evans, Syrett, and Pryor in support. Mayor
Vinis broke the tie in favor.
MINUTES — Eugene City Council February 27, 2017 Page 1
Work Session & Meeting
The meeting adjourned at 7:04 p.m.
Respectfully submitted,
Chuck Crockett
Deputy City Recorder
MINUTES — Eugene City Council February 27, 2017 Page 2
Work Session & Meeting
MINUTES
Eugene City Council
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
February 27, 2017
7:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, George Poling, Mike Clark, Greg Evans,
Claire Syrett, Chris Pryor
Mayor Vinis opened the February 27, 2017, meeting of the Eugene City Council.
1. PUBLIC FORUM
1. Jennifer Frenzer- Knowlton -Human Rights Commission supports Sanctuary City designation, rest stops.
2. Ian Curtis - Spoke about the dangers of climate change locally and nationally.
3. Robin Bloomgarden - Supported removal of the sunset date for rest stops and adding more rest stops.
4. Michael Carrigan - Supported removal of the sunset date for the rest stops and adding more rest stops.
5. Anya Dobrowolski - Said Eugene has a lack of housing options and supported middle housing options.
6. David Wade - Supported removal of certain R-1 requirements to help with tiny homes.
7. Dave Lemmon - Concerned about displacement of homeless; supported more efforts for homeless.
8. Jim Neu - Supported the resolution banning oil by rail in Eugene; look into House Bill 2131.
9. Tom Kamis - Concerned about displacement of homeless; supported more efforts for homeless.
10. Orion Matthews - Supported removal of certain R-1 requirement to help with tiny homes.
11. Laurie Powell - Supported the CRO ordinance and its integration into the TSP.
12. Alice Warner - Supported integrating the performance measures of the CRO ordinance in the TSP.
13. Patricia Hine - Supported the CRO ordinance and its integration into the TSP.
14. Mariah Leung- Supported divesting from big corporations like Wells Fargo.
15. Susan Macomson - Supported not giving subsidies to big companies.
16. Sam Hahn - Concerned about displacement of homeless; supported more efforts for homeless.
17. Catherine Cronin - Supported more efforts and funding to help the homeless.
18. Dana Gould - Concerned about displacement of homeless; supported more efforts for homeless.
19. Peggy Thomas - Concerned about budget shortfall at the State and potential local impacts.
20. Maria Bybee - Supported more funding and a shelter for the homeless and actions on the CRO.
21. Betty Snowden - Supported better enforcement of criminal behaviors downtown.
22. Devon Peck - Concerned about displacement of homeless; supported more efforts for homeless.
23. Sophie Bybee - Supported more funding and a shelter for the homeless and actions on the CRO.
24. Cathy Feely - Concerned about displacement of homeless; supported more efforts for homeless.
25. Brad Foster - Concerned about displacement of homeless; supported more efforts for homeless.
26. Susan Thomas - Concerned about displacement of homeless; supported more efforts for homeless.
27. Kimberly Gladen - Supported more funding and enforcement of laws downtown.
28. Christian Fox - Concerned about safety issues in downtown.
29. Jill - Concerned about not being able to get a vending license to sell on the streets.
30. Dan Young - Supported more funding and enforcement of laws downtown.
31. Misha Seymour - Supported freedom to play music on the sidewalks.
32. Michael Gannon - Supported removal of the sunset date for the rest stops and adding more rest stops.
33. Stefan Strek - Supported people coming out to speak and democracy.
MINUTES - Eugene City Council February 27, 2017 Page 3
Work Session & Meeting
Council discussion:
• Testimony from Whiteaker residents moving; raises concerns about consequences of
displacement.
• Lack of enforcement in the free speech plaza concerning; a work session on creating a public
shelter should be scheduled soon.
• Better enforcement of the laws needed; lack of jail beds and prosecution is an issue.
• A comprehensive plan for safety for the entire community is warranted.
• A public shelter would be the most expensive option to address issues; more practical options
needed.
• Testimony appropriately focused on criminal behaviors rather than on homelessness.
2. CONSENT CALENDAR
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to approve the items
on the Consent Calendar. PASSED 8:0
3. ACTION: An Ordinance Adopting Hazardous Substance User Fees for the Fiscal Year Commencing
July 1, 2017
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to adopt Council Bill
5166, an ordinance adopting hazardous substance user fees for the fiscal year commencing July 1,
2017. PASSED 8:0
4. ACTION: An Ordinance Removing the Sunset Dates of the Rest Stop and Dusk -to -Dawn Programs
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to adopt Council Bill
5168, an ordinance removing the sunset dates of the rest stop and Dusk -to -Dawn programs.
PASSED 8:0
Council discussion:
• An additional a work session to discuss expansion of these programs is needed.
• Rest stops have proven they are worthwhile and help many people.
• Neighborhood leaders for every area should work with rest stop organizers on siting.
S. ACTION: An Ordinance Concerning Marijuana Tax Appeals and Amending Section 3.710 of the
Eugene Code, 1971
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to adopt Council Bill
5164, an ordinance to amend the marijuana tax appeal provisions in the Eugene Code. PASSED 8:0
6. PUBLIC HEARING: An Ordinance Concerning the Prohibition of Dogs within the Downtown Core
Except in Certain Circumstances; Amending Section 4.427 of the Eugene Code, 1971; and
Providing for a Sunset Date of November 1, 2017
1. Margaret Brye - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
2. Nick Balthrop - Supported the ordinance on the prohibition of dogs; will help with safety.
3. Megan Richter - Supported the ordinance on the prohibition of dogs; will help with safety.
4. Tom Dunn - LTD downtown station is a safe area; address problem behaviors first.
5. Jason Crock - Opposed to the ordinance on the prohibition of dogs; it is unenforceable.
6. Wilgen Brown - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
MINUTES — Eugene City Council February 27, 2017 Page 4
Work Session & Meeting
7. Toby Ritchie - Supported the ordinance on the prohibition of dogs; will help with safety.
8. Sarah Bennett - Supported the ordinance on the prohibition of dogs; will help with safety.
9. Susan Costa - Supported the ordinance on the prohibition of dogs; will help with safety.
10. Lonnie Douglas - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
11. Maria Bybee - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
12. Caitlin Bowman - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
13. Betty Snowden - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
14. Jack Dresser - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
15. Sophie Bybee - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
16. Toby Johnston - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
17. Nichole Desch - Supported the ordinance on the prohibition of dogs; will help with safety.
18. Mel Hite - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
19. Barb Prentice - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
20. Donna Riddle - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
21. Melanie Phillips - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
22. Peter Knox - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
23. Sue Sierralupe - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
24. Caroline Cummings - Supported the ordinance on the prohibition of dogs; will help with safety.
25. Shaun Winter - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
26 Kimberly Gladen - Supported the ordinance on the prohibition of dogs; will help with safety.
27. Will Or - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
28. Jennifer McRaven - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
29. Emma Olsen Spratt - Opposed to the ordinance on the prohibition of dogs; it will hurt local business.
30. Brittany Quick -Warner- Supported the ordinance on the prohibition of dogs; will help with safety.
31. Indy Stetter - Opposed to the ordinance on the prohibition of dogs; it criminalizes homelessness.
32. Stefan Strek - Opposed to the ordinance on the prohibition of dogs.
33. Celeah Norris - Opposed to the ordinance on the prohibition of dogs.
34. Tom Kamis - Opposed to the ordinance on the prohibition of dogs; doesn't address issues.
Council discussion:
• Proposed ordinance is a knee-jerk reaction; a shelter is needed; dogs are not the problem.
• Address behaviors, not whether a dog is present.
• Appreciate comments on both sides of the issues; illustrates the value of public hearings.
• Johnson Unit still exists with Peace Health.
• Council hasn't done a good job allowing the police to enforce laws at adequate levels.
7. PUBLIC HEARING: An Ordinance Concerning The Prohibition of Smoking Within The Downtown
Core and Allowing Certain Properties Outside The Downtown Core to Opt In; Amending Section
6.230 of The Eugene Code 1071; and Providing for a Sunset Date of November 1, 2017.
1. Ashley Delp Weimer - Supported the prohibition of smoking; community health issue.
2. Todd Kieser - Opposed to the ordinance on the prohibition of smoking; biased against homeless.
3. Matt Laubach - Supported the prohibition of smoking; community health issue.
4. Colby Carpenter- Supported the prohibition of smoking; community health issue.
5. Tasha Briquet - Opposed to the ordinance on the prohibition of smoking; biased against homeless.
6. Tom Dun - Opposed to the ordinance on the prohibition of smoking.
7. Jason Cronk - Opposed to the ordinance on the prohibition of smoking; will hurt businesses.
8. Wanda De Jesus - Opposed to the ordinance on the prohibition of smoking; smoking areas needed.
9. June Simon - Opposed to the ordinance on the prohibition of smoking.
10. Jeff Keim - Opposed to the ordinance on the prohibition of smoking.
11. Jason Buckley - Opposed to the ordinance on the prohibition of smoking; won't solve the issues.
MINUTES - Eugene City Council February 27, 2017 Page 5
Work Session & Meeting
12. Brett Crosse - Opposed to the ordinance on the prohibition of smoking; will hurt workers.
13. Paul Snider- Opposed to the ordinance on the prohibition of smoking; biased against homeless.
14. Peter Knox - Opposed to the ordinance on the prohibition of smoking.
15. James Dosher - Opposed to the ordinance on the prohibition of smoking.
16. Jack Dresser - Opposed to the ordinance on the prohibition of smoking; will hurt businesses.
17. Ember Woody- Opposed to the ordinance on the prohibition of smoking; will hurt businesses.
18. Tamara Miller - Supported the prohibition of smoking; community health issue.
19. Mellanie Phillips - Opposed to the ordinance on the prohibition of smoking; will hurt businesses.
20. Jared Swezey - Supported the ordinance on the prohibition of smoking.
21. Christopher Hayes - Supported the prohibition of smoking; community health issue.
22. Caroline Cummings - Supported the prohibition of smoking; community health issue.
23. Tracy Joscelyn - Opposed to the ordinance on the prohibition of smoking; biased against homeless.
24. Michael Carrigan - Opposed to the ordinance on the prohibition of smoking; biased against homeless.
25. Pat Luedtke - Supported the ordinance on the prohibition of smoking; community health issue.
26. Charmaine Rehg - Supported the ordinance on the prohibition of smoking; community health issue.
27. Susan Blane - Supported the ordinance on the prohibition of smoking; community health issue.
28. Kimberly Gladen - Supported the ordinance on the prohibition of smoking; community health issue.
29. Jill - Supported fining people who litter.
30. Misha Seymour - Opposed to the ordinance on the prohibition of smoking.
31. Celeah Norris - Opposed to the ordinance on the prohibition of smoking; will hurt businesses.
32. Stefan Strek - Opposed to the ordinance on the prohibition of smoking.
33. Katie Lor - Supported the ordinance on the prohibition of smoking; community health issue.
34. Liam Sherlock - Supported the ordinance on the prohibition of smoking; community health issue.
Council discussion:
• Tobacco is a health issue and council's focus is on safety issues.
• Proposed ordinance is unfair to certain business and won't get rid of criminals.
• Consider an amendment to make exemption 24/7.
• Will create unintended consequences especially to the workers in the downtown.
The meeting adjourned at 10:56 p.m.
Respectfully submitted,
Chuck Crockett
Deputy City Recorder
MINUTES — Eugene City Council February 27, 2017 Page 6
Work Session & Meeting
ATTACHMENT D
MINUTES
Eugene City Council and
Joint Public Hearing with Lane County Board of Commissioners
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
March 6, 2017
5:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, George Poling via phone,
Mike Clark via phone, Greg Evans, Claire Syrett, Chris Pryor
Lane County Board of Commissioners Present: Jay Bozievich, SidLeiken, Pet Sorenson, Faye Stewart,
Pat Farr via phone
Mayor Vinis opened the March 6, 2017, meeting of the Eugene City Council.
Commissioner Bozievich opened the March 6, 2017, meeting of the Lane County Board of Commissioners.
PUBLIC HEARING: An Ordinance Concerning Long Range Transportation Planning;
Adopting the Eugene 2035 Transportation System Plan; Amending the Eugene -Springfield
Metropolitan Area General Plan (Metro Plan); Amending the Eugene -Springfield
Metropolitan Area Transportation Plan (TransPlan); Amending Sections 9.050, 9.8010, 9.9650,
of the Eugene Code, 1971; Amending the Street Classification Map; Amending Ordinance No.
20528 (to Delete Section 67); Repealing Section 9.9525 of the Eugene Code, 1971, Repealing
Ordinance No. 20322 (2003 Central Area Transportation Study); and Providing for an
Effective Date.
1. Rob Zako — Supported the TSP but wanted more mixed -modal transportation options.
2. Sue Wolling — Supported more funding and focus on mixed -modal transportation options.
3. Cindy Allen — Supported working closely with neighborhoods on adoption of the plan.
4. Shane MacRhodes — Supported safer streets and incorporating Vision Zero as a priority.
5. Coreal Riday-White — Supported the TSP addressing GHG emissions and using TDM tools.
6. Sarah Mazze — Supported prioritizing bike and pedestrian projects and safer routes.
7. Howard Saxion — Supported an implementation plan approach to achieve success.
8. John Faville — Worried local needs might get lost; coordinate with land use planning.
9. Frannie Brindle — Supported timely adoption of the plan and safety upgrades to Beltline.
10. John Hagen — Opposed to addition of an arterial bridge on Beltline that adds traffic to Hunsaker.
11. Allen Hancock — Supported clearer objective policies than can be tested in the plan.
12. Josh Koshinsky — Supported the TSP; will make Eugene a better place to live and work.
13. Laurie Powell— Supported prioritizing bike and pedestrian projects and using climate benchmarks.
14. Jim Neu — Supported prioritizing bike and pedestrian projects and using climate benchmarks.
15. Seth Sadofsky — Supported inclusion of the CRO and Vision Zero goals in the TSP.
16. Laughton Elliot -DeAngelis - Supported prioritizing bike and pedestrian projects and safer routes.
17. Peter Bolander — Concerned that no projects address the Beltline/River Road interchange.
18. Mark Robinowitz — Supported low -build option for Beltline as traffic and oil has peaked.
19. Teresa Bishow — Opposed to reclassification of Shadowview; will hinder economics of area.
20. Matt McRae — Supported a TSP that meets safety, climate, and funding goals.
MINUTES — Eugene City Council March 6, 2017 Page 1
JEO Public Hearing
Council discussion:
• Support keeping the record open and holding another public hearing.
• Greater outreach to underserved populations about the TSP is needed.
• Barriers exist that prevent people from testifying; possibly hold meetings at other locations.
• An estimate on what would be required to meet the obligations of the Climate Recovery
Ordinance for the TSP requested.
MOTION AND VOTE with friendly: Commissioner Farr, seconded by Commissioner Leiken,
moved to close the public hearing and request a second joint elected official's public hearing on
a date certain to be noticed once staff arranges that date. PASSED 5:0
MOTION AND VOTE: Councilor Pryor, seconded by Councilor Evans, moved to find a date
for a joint TSP joint elected officials hearing. PASSED 8:0
The meeting adjourned at 6:57 p.m.
Respectfully submitted,
Chuck Crockett
Deputy City Recorder
MINUTES — Eugene City Council March 6, 2017 Page 2
JEO Public Hearing
MINUTES
Eugene City Council
Harris Hall, 125 East 81h Avenue
Eugene, Oregon 97401
ATTACHMENT E
March 13, 2017
5:30 p.m.
Councilors Present: Emily Semple, Alan Zelenka, Mike Clark, Claire Syrett via phone, Chris Pryor
Councilors Absent: Betty Taylor, George Poling, Greg Evans
Mayor Vinis opened the March 13, 2017, meeting of the Eugene City Council.
A. Committee Reports and Items of Interest from Mayor, City Council, and City Manager
Council discussion:
• There is a hearing on House Bill 2669 on March 20 at the legislature.
• Groundbreaking on youth house on Willamette by St. Vincent de Paul is next week.
• Connection to the fiber network downtown will begin on March 21.
B. WORK SESSION: Review of 2016 Implementation on Bond Measure to Fix Streets and
2017 Pavement Management Report
Public Works Engineering Team Leader Jennifer Wiler gave a brief update on the annual report
on the 2016 implementation on the bond measure, Street Review Repair Panel annual report, and
2017 pavement management report.
Council discussion:
• Impressed and pleased with progress, especially the bike/ped options.
• Support another bond measure to continue work.
• Thankful for staff and citizen volunteers; citizens can be proud of what has been done.
• Would like to look into adding an increase to the maintenance overlay fund.
• Success was due to the specific list of projects, review panel and auditor; great model to use.
• Would like to increase portion for bike/ped projects in a new bond.
• Consideration of railroad quiet zone outside urban renewal district should be added.
• Need to ensure stable operations and maintenance budget to help eliminate bonds.
• Ice storm repairs should also be considered and factored into future needs.
• Inspired by new techniques on fixing roads; helps with climate goals.
C. WORK SESSION: Commercial Setback Code Requirements for Downtown
Associate Planner Zach Galloway gave a PowerPoint presentation discussing downtown within
the community vision; existing standards and available tools, walkable streets, landscaping, and
current projects.
MINUTES — Eugene City Council March 13, 2017 Page 1
Work Session and Meeting
Council discussion:
• Need to build a process that gives a level of clarity for the builder and desired outcomes.
• Lack of building setbacks with Capstone project is upsetting; decreases livability.
• Would like to see more green space and livability standards incorporated into any plans.
• 71' avenue needs to be addressed as it will be a major walking route in light of downtown
dog prohibition.
• Two-way streets are move lively that one-way streets; look into converting 6' and 7'.
• MUPTE should have requirements on planting, sidewalks and desired outcomes.
• Look into ground floor use requirements such as retail to avoid another Capstone.
• Over -regulating how to build out property may make development too expensive.
• Interested in seeing design books used at the beginning of the development process.
The meeting adjourned at 6:53 p.m.
Respectfully submitted,
Chuck Crockett
Deputy City Recorder
MINUTES — Eugene City Council March 13, 2017 Page 2
Work Session and Meeting
MINUTES
Eugene City Council
Harris Hall, 125 East 81h Avenue
Eugene, Oregon 97401
March 13, 2017
12:00 p.m.
Councilors Present: Emily Semple, Alan Zelenka, Mike Clark, Claire Syrett via phone, Chris Pryor
Councilors Absent: Betty Taylor, George Poling, Greg Evans
Mayor Vinis opened the March 13, 2017, meeting of the Eugene City Council.
1. PUBLIC FORUM
1. David Kelly — Opposed to the 1,000 ft. buffer zone for marijuana dispensaries.
2. Jennifer Frenzer-Knowlton — Supported giving Nightingale more time and resources.
3. Leslie Robnett — Supported more rest stops and efforts to help the homeless.
4. Bette Grant — Supported more staff and funds to help with rest stops citywide.
5. Evan Shenkin — Supported House Bill 2669 for statewide toxics right -to -know program.
6. Michael Gannon — Supported Nightingale Health Sanctuary and efforts to help the homeless.
7. Lisa Arkin — Supported House Bill 2669 for statewide toxics right -to -know program.
8. Tai Pruce-Zimmerman — Supported expanding efforts to make downtown safer.
9. Kimberly Gladen — Concerned about drug sales on the courthouse plaza during Saturday Market.
10, Brad Foster — Supported a homeless shelter to house people; opposed to park bond.
Council discussion:
• Siting Nightingale Health Sanctuary at the Eugene Mission was to be a temporary
situation.
2. CONSENT CALENDAR
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to approve
the items on the Consent Calendar. PASSED 5:0
3. ACTION: Granite Properties Resolution Amendment
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to approve
Resolution 5188, which amends the resolution concerning approval of the multi -unit property
tax exemption for the property located at 844 Olive Street (in Attachment A). PASSED 5:0
4. ACTION: An Ordinance Providing for Withdrawal of Annexed Properties from the Santa
Clara Rural Fire Protection District, the Santa Clara Water District, the Willakenzie Rural
Fire Protection District, the Lane Rural Fire/Rescue District, the Junction City Water
Control District, the River Road Park & Recreation District, the River Road Water District,
and the Eugene Rural Fire Protection District 1
MINUTES — Eugene City Council March 13, 2017 Page 3
Work Session and Meeting
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to adopt
Council Bill 5167, an ordinance withdrawing territories from the Santa Clara Rural Fire
Protection District, the Santa Clara Water District, the Willakenzie Rural Fire Protection
District, the Lane Rural Fire/Rescue District, the Junction City Water Control District, the
River Road Park & Recreation District, the River Road Water District, and the Eugene Rural
Fire Protection District 1. PASSED 5:0
5. PUBLIC HEARING and ACTION: FY 2018-2023 Capital Improvement Program
No testimony was presented.
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to adopt
the FY 2018-2023 Capital Improvement Program as recommended by the Budget Committee.
PASSED 4:1, Councilor Semple opposed.
6. PUBLIC HEARING and POSSIBLE ACTION: An Ordinance Concerning Protections for
Individuals and Adding Sections 2.495 and 2.497 to the Eugene Code, 1971.
1. Joe Tyndall - Opposed the ordinance and illegal immigration.
2. Jennifer Frenzer-Knowlton - Supported the ordinance protecting individuals.
3. Bonnie Souza - Supported the ordinance protecting individuals.
4. Carol Scherer - Supported the ordinance protecting individuals.
5. Selena Trevino - Supported the ordinance protecting individuals and standing up for what is right.
6. James Morrison - Opposed to the ordinance as it ignores the rule of law.
7. Ken Neubeck - Supported the ordinance protecting individuals; it is a significant act.
8. Charlie Landeros - Supported the ordinance protecting individuals; it is a matter of survival.
9. Roy Ward - Supported the ordinance protecting individuals.
10. Alejandro Garcia Iboa - Supported the ordinance protecting individuals; nurtures community.
11. Joel Iboa - Supported the ordinance protecting individuals; legacy of unity.
12. Therese Picado - Supported the ordinance protecting individuals; solidarity with immigrants.
13. Mariana Paredones - Supported the ordinance protecting individuals.
14. Debbie Paine - Supported the ordinance protecting individuals.
15. Justice Skinner Lopata - Supported the ordinance protecting individuals; voices should be heard.
16. Malea Goza - Supported the ordinance protecting individuals.
17. Cameron Hubbe - Supported the ordinance protecting individuals.
18. Jennifer Scott - Supported the ordinance protecting individuals.
19. Hugo Nicolas - Supported the ordinance protecting individuals.
20. Michele Eggers - Supported the ordinance protecting individuals; protect rights and safety.
21. Sarah Stoeckl - Supported the ordinance protecting individuals.
22. Marissa Garcia - Supported the ordinance protecting individuals; take a stand.
23. Ericka Thessen - Supported the ordinance protecting individuals; protect children and families.
24. Michelle Martinez - Supported the ordinance protecting individuals.
25. Perla Alvarez - Supported the ordinance protecting individuals.
26. Manuel Mejia Gonzalez - Supported the ordinance protecting individuals; urgent.
27. Sara Hubbe - Supported the ordinance protecting individuals.
28. Jesse Hubbe - Supported the ordinance protecting individuals; be an inclusive community.
29. Darian Morray - Supported the ordinance protecting individuals.
MINUTES - Eugene City Council March 13, 2017 Page 4
Work Session and Meeting
30. Penny Palmer — Supported the ordinance protecting individuals.
31. Marina Hajek — Supported the ordinance protecting individuals.
32. Phil Carrasco — Supported the ordinance protecting individuals; all are welcome.
33. Cimmeron Gillespie — Supported the ordinance protecting individuals.
Council discussion:
• Support protections of individuals; separation of power.
• Eugene should be a place welcoming and safe for all.
• Council did this the right way; pleased to create a law that is right and positive.
• We are upholding the rule of law within our local law.
• Proud of all who have worked on this; historic time.
• Rule of law makes us all equal; won't stand for lists on beliefs about religion and political
ties.
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to adopt
Council Bill 5173, an Ordinance Concerning Protections for Individuals and Adding Sections
2.495 and 2.497 to the Eugene Code, 1971. PASSED 5:0
The meeting adjourned at 9:12 p.m.
Respectfully submitted,
Chuck Crockett
Deputy City Recorder
MINUTES — Eugene City Council March 13, 2017 Page 5
Work Session and Meeting
MINUTES
Eugene City Council
Harris Hall, 125 East 81h Avenue
Eugene, Oregon 97401
ATTACHMENT F
March 15, 2017
12:00 p.m.
Councilors Present: Emily Semple, Alan Zelenka, George Poling, Mike Clark, Claire Syrett, Chris Pryor
Councilors Absent: Betty Taylor, Greg Evans
Mayor Vinis opened the March 15, 2017, meeting of the Eugene City Council.
Councilor Poling announced his resignation from the Ward 4 City Council seat, effective April 10,
2017.
A. WORK SESSION: Separation of Retail Marijuana Business
Land Use Analyst Mike McKerrow gave background information on marijuana legislation,
Oregon Liquor Control Commission exceptions, and updates.
Council discussion:
• Concerned about to what degree council should regulate commerce or competition.
• Valuable to talk about protections for schools from a policy standpoint.
• Compelling need would be established if the whole community wanted it.
• Proposed criteria for exemptions are valuable; fair, clear and workable.
• Other cities do not have a 1,000 ft. zone requirement.
• Treat marijuana business like any other business; State has rigorous regulations in place.
• Unfair to compare them to other businesses as the City already taxes them.
• Market will determine who succeeds; not supportive of buffer zones from daycare centers.
B. WORK SESSION: House Bill 2669 Discussion
Management Analyst Joann Eppli gave a brief summary of House Bill 2669 related to Toxics
Right -To -Know fees and its potential effects on local programs.
Council discussion:
• Proposed legislation changes fee structure; hesitant to support.
• Legislation does not obligate City to raise or change its fee structure.
• Community supports this program; but, how much more regulation is desired?
• Need to look at appropriate amount versus the maximum collection potential.
• Needs to be as easy and burden free as possible to comply.
• Greater protection from harmful toxins should be extended statewide.
• Proposal will open the door for other communities to do replicate Eugene's
program.
MINUTES — Eugene City Council March 15, 2017 Page 1
Work Session
MOTION with friendly: Councilor Zelenka, seconded by Councilor Syrett, moved
that City staff are directed to support at a priority 2 this bill with a request as part of
any testimony that is submitted that the cap be reduced, and leading with Eugene's
reporting requirements.
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Clark, moved to
extend the meeting 10 minutes. PASSED 6:0
VOTE ON MAIN MOTION: PASSED 6:0
The meeting adjourned at 1:40 p.m.
Respectfully submitted,
Chuck Crockett
Deputy City Recorder
MINUTES — Eugene City Council March 15, 2017 Page 2
Work Session
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Approval of Tentative Working Agenda
Meeting Date: April 10, 2017 Agenda Item Number: 2B
Department: City Manager's Office Staff Contact: Beth Forrest
www.eugene-or.gov Contact Telephone Number: 541-682-5882
ISSUE STATEMENT
This is a routine item to approve City Council Tentative Working Agenda.
BACKGROUND
On July 31, 2000, the City Council held a process session and discussed the Operating
Agreements. Section 2, notes in part that, "The City Manager shall recommend monthly to
the council which items should be placed on the council agenda. This recommendation
shall be placed on the consent calendar at the regular City Council meetings (regular
meetings are those meetings held on the second and fourth Monday of each month in the
Council Chamber). If the recommendation contained in the consent calendar is approved,
the items shall be brought before the council on a future agenda. If there are concerns
about an item, the item may be pulled from the consent calendar at the request of any
councilor or the Mayor. A vote shall occur to determine if the item should be included as
future council business." Scheduling of this item is in accordance with the Council
Operating Agreements.
RELATED CITY POLICIES
There are no policy issues related to this item.
COUNCIL OPTIONS
The council may choose to approve, amend or not approve the tentative agenda.
CITY MANAGER'S RECOMMENDATION
Staff has no recommendation on this item.
SUGGESTED MOTION
Move to approve the items on the Tentative Working Agenda.
ATTACHMENTS
A. Tentative Working Agenda
FOR MORE INFORMATION
Staff Contact: Beth Forrest
Telephone: 541-682-5882
Staff E -Mail: beth.l.forrest@ci.eugene.or.us
ATTACHMENT A
EUGENE CITY COUNCIL
TENTATIVE WORKING AGENDA
April 6, 2017
APRIL 10 MONDAY
5:30 p.m. Council Work Session
Harris Hall Expected Absences:
A. WS: Process for Appointment of Ward 4 City Councilor 45 mins — CMO/Forrest
B. WS: Process Session 45 mins — CMO/Cariaga
7:30 p.m. Council Meeting
Harris Hall Expected Absences:
1. Public Forum
2. Consent Calendar
a. Approval of City Council Minutes
b. Approval of Tentative Working Agenda
CS/Forrest
CS/Forrest
APRIL 12 WEDNESDAY IPSO I II : II' 14; 111711' II I 14 G OCA I IIOIP' 'A
Noon Council Work Session
BCC Conference Room Expected Absences:
A. WS: Inclusionary Zoning 45 mins — PDD/Jennings
B. Items of Interest from Mayor, City Council and City Manager
APRIL 17 MONDAY`II"O I II;I JII;IO II SII IIII II'C II' IIIIIPG illl ill III i``
5:30 p.m. JEO Public Hearing
Harris Hall Expected Absences:
1. PH: 2035 Transportation System Plan (2nd hearing) PW/Inerfeld
7:30 p.m. Council Public Hearing
Harris Hall Expected Absences:
1. PH:
APRIL 19 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS: Overview of Chronic Nuisance Code 45 mins — PDD/Nicholas
B. WS: Broadway Plaza Next Steps 45 mins — PDD/Braud
APRIL 24 MONDAY
5:30 p.m. Council Work Session
Harris Hall Expected Absences:
A. WS: Parks and Rec System Plan PW/Burke
B. WS:
7:30 p.m. Council Meeting
Harris Hall Expected Absences:
1. Public Forum
2. Consent Calendar
a. Approval of City Council Minutes
b. Approval of Tentative Working Agenda
c. Approval of Neighborhood Matching Grants
CS/Forrest
CS/Forrest
CS/Koehler
APRIL 26 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS: Public Shelter for Emergency Housing 90 mins -
A=action; PH=public hearing; WS=work session
FACMO\CC\CCAGENDA.docx
EUGENE CITY COUNCIL
TENTATIVE WORKING AGENDA
April 6, 2017
5:30 p.m. Budget Committee Meeting
B/T Room Expected Absences:
A. Budget Committee Meeting CS/Miller
MAY 3 WEDNESDAY
5:30 p.m. Budget Committee Meeting
B/T Room Expected Absences:
A. Budget Committee Meeting CS/Miller
MAY 8 MONDAY
5:30 p.m. Council Work Session
Harris Hall Expected Absences: Zelenka
A. Committee Reports and Items of Interest
B. WS:
7:30 p.m. Council Meeting
Harris Hall Expected Absences: Zelenka
1. Public Forum
2. Consent Calendar
a. Approval of City Council Minutes CS/Forrest
b. Approval of Tentative Working Agenda CS/Forrest
c. Ratification of MWMC Budget PW/Huberd
MAY 10 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences: Evans, Zelenka
A. WS:
B. WS:
5:30 p.m. Budget Committee Meeting
B/T Room Expected Absences: Evans, Zelenka
A. Budget Committee Meeting CS/Miller
MAY 15 MONDAY
7:30 p.m. Council Public Hearing
Harris Hall Expected Absences:
A. PH: Ordinance Concerning Economic Development in the Industrial Corridor (CA 17-2) PDD/Flock
May 17 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS:
B. WS:
5:30 p.m. Budget Committee Meeting
B/T Room Expected Absences:
A. Budget Committee Meeting CS/Miller
May 22 MONDAY
5:30 p.m. Council Work Session
Harris Hall Expected Absences:
A. Committee Reports and Items of Interest from Mayor, City Council and City Manager 30 mins
B. WS:
A=action; PH=public hearing; WS=work session
FACMO\CC\CCAGENDA.docx
EUGENE CITY COUNCIL
TENTATIVE WORKING AGENDA
April 6, 2017
7:30 p.m. Council Meeting
Harris Hall Expected Absences:
1. Pledge of Allegiance to the Flag (Memorial Day)
2. Public Forum
3. Consent Calendar
a. Approval of City Council Minutes
b. Approval of Tentative Working Agenda
MAY 24 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS:
B. WS:
MAY 31 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS:
B. WS:
JUNE 12 MONDAY
5:30 p.m. Council Work Session
Harris Hall Expected Absences:
A. Committee Reports: PC, South Willamette EDC, LTD/EmX, OMPOC, McKenzie Watershed
B. WS:
7:30 p.m. Council Meeting
Harris Hall Expected Absences:
1. Pledge of Allegiance to the Flag (Flag Day)
2. Public Forum
3. Consent Calendar
a. Approval of City Council Minutes
b. Approval of Tentative Working Agenda
JUNE 14 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS:
B. WS:
JUNE 19 MONDAY
5:30 p.m. Council Public Hearing
Harris Hall Expected Absences: Taylor
A. PH:
JUNE 21 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences: Taylor
A. WS:
B. WS:
A=action; PH=public hearing; WS=work session
FACMO\CC\CCAGENDA.docx
CS/Forrest
CS/Forrest
CS/Forrest
CS/Forrest
EUGENE CITY COUNCIL
TENTATIVE WORKING AGENDA
April 6, 2017
JUNE 26 MONDAY
5:30 p.m. Council Work Session
Harris Hall Expected Absences:
A. Committee Reports and Items of Interest
B. WS:
7:30 p.m. Council Meeting
Harris Hall Expected Absences:
1. Public Forum
2. Consent Calendar
a. Approval of City Council Minutes
CS/Forrest
b. Approval of Tentative Working Agenda
CS/Forrest
c. Approval of EWEB Electric System Revenue Bonds
CS/Cutsogeorge
3. PH and Action: FY17 Supplemental Budget #2
CS/Miller
4. PH and Action: FY18 Proposed Budget
CS/Miller
5. PH and Action: URA FY18 Proposed Budget
CS/Miller
JUNE 28 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS:
B. WS:
JULY 10 MONDAY
5:30 p.m. Council Work Session
Harris Hall Expected Absences:
A. Committee Reports: HRC, SC, HSC, LCOG, MPC, PSCC
B. WS:
7:30 p.m. Council Meeting
Harris Hall Expected Absences:
1. Pledge of Allegiance to the Flag and Reading of the Declaration of Independence (Independence Day)
2. Public Forum
3. Consent Calendar
a. Approval of City Council Minutes CS/Forrest
b. Approval of Tentative Working Agenda CS/Forrest
JULY 12 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS:
B. WS:
JULY 17 MONDAY
7:30 p.m. Council Public Hearing
Harris Hall Expected Absences:
1. PH:
JULY 19 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS:
B. WS:
A=action; PH=public hearing; WS=work session
FACMO\CC\CCAGENDA.docx
EUGENE CITY COUNCIL
TENTATIVE WORKING AGENDA
April 6, 2017
JULY 24 MONDAY
5:30 p.m. Council Work Session
Harris Hall Expected Absences:
A. WS:
B. WS:
7:30 p.m. Council Meeting
Harris Hall Expected Absences:
1. Public Forum
2. Consent Calendar
a. Approval of City Council Minutes
b. Approval of Tentative Working Agenda
JULY 26 WEDNESDAY
Noon Council Work Session
Harris Hall Expected Absences:
A. WS:
B. WS:
ON THE RADAR
CS/Forrest
CS/Forrest
Work essson Polls/Council Requests
1. Drones (Taylor)......................................................................................................................................................
2. New Housing Development on Unimproved Roads (Clark)..................................................................................
A=action; PH=public hearing; WS=work session
FACMO\CC\CCAGENDA.docx