HomeMy WebLinkAboutItem 6 - Capital Improvemnt PrgEUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Action: FY06-FY11 Draft Capital Improvement Program
Meeting Date: April 11, 2005 Agenda Item Number: 6
Department: Central Services Staff Contact: Patty Boyle
www. cl. eugene, or. us Contact Telephone Number: 682-8417
ISSUE STATEMENT
This item is a request for the council to take action on the Draft FY06 - FY11 Capital Improvement
Program.
BACKGROUND
The Capital Improvement Program (CIP) is a planning document that forecasts the City's capital needs
over a six-year period based on various City-adopted, long-range plans, goals and policies. The Capital
Improvement Program for the Airport, Parks and Open Space, Public Buildings and Facilities,
Stormwater, Transportation and Wastewater totals approximately $387 million in funded and unfunded
projects. The Funding Overview on pages 11-14 of the document contains tables summarizing all CIP
projects in the plan and a two-year funding summary.
The goals of the CIP are to:
· Provide a balanced program for capital improvements given anticipated revenues over a six-year
planning period;
· Illustrate unmet capital needs which are beyond the capacity of anticipated funding levels, and;
· Provide a plan for capital improvements which can be used in preparing the capital budgets for
the coming two fiscal years.
The underlying strategy of the CIP is to plan for land acquisition, construction, and major preservation
of public facilities necessary for the safe and efficient provision of services. A critical element of a
balanced CIP is the provision of funds to preserve or enhance existing facilities and provide new assets
that will aid response to service needs and community growth.
CIP Development and Review
During the summer and early fall of even-numbered years, staff compiles the Draft CIP using input and
requests from a variety of sources, including neighborhood groups, individual citizens, adopted plans
and policies, etc.
On December 13, 2004, the Planning Commission held a work session on the Draft CIP. Staff
responded to questions from commissioners regarding projects at the Airport, the proposed Patterson
Street Underpass, the location of the proposed replacement of City Hall and the status of a variety of
transportation projects. Commissioners were also interested in the on-going discussion regarding the
acquisition of land to develop a community park in the Santa Clara area.
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On December 14, 2004, three members of the public spoke at a public hearing held by the Planning
Commission. In addition, three pieces of written testimony were received by the Planning Commission
and were included in materials distributed to the council for its March 7, 2005, meeting.
On January 10, 2005, the Planning Commission approved a motion to recommend that the council adopt
the Draft CIP with the following amendments:
· Move projects including traffic-calming, residential street lighting, residential street trees, access
ramps and mixed-use pedestrian amenities from the unfunded category to the funded category of
the transportation section. (The Planning Commission did not identify a funding source.)
· Reinstitute the neighborhood needs analysis process in the next CIP process.
The Planning Commission also asked that the council pay close attention to the long held goals of the
City while reviewing the CIP and to acknowledge that not all of the projects in the Draft CIP were
completely through the deliberation process.
On February 7 and February 22, the Budget Committee reviewed the draft CIP. While the committee
did not conduct a formal public hearing, two individuals at those meetings provided testimony indicating
projects they supported and those they did not support. They also expressed concern regarding funding
for capital projects ahead of other City needs.
On February 22, the Budget Committee recommended that the council adopt the Draft CIP with the
staff-recommended changes (Attachment A) and the following additional amendments:
· Combine City Hall Phase 1 and Phase 2 into a single, unfunded project in FY09.
· Restore $30,000 in General Funds for traffic calming in each of the six years of the CIP.
· Increase the funding for Street Lighting (Arterials and Collectors) by $30,000 and reduce the
funding for Transportation Services for New Development by a like amount.
On February 28, the council held a public hearing on the draft CIP where one person provided testimony
identifying projects that he did not support and expressing concern regarding the opportunities for the
public to provide input on the Draft CIP.
The council delayed the adoption of the CIP in order to provide staff an opportunity to review three
policies related to capital projects proposed by Councilor Bettman at the March 7, 2005, council
meeting. A copy of the proposed policies including staff-recommended edits has been included in
Attachment B.
RELATED CITY POLICIES
The City's Financial Management Goals and Policies include a goal to have a capital improvement
program that adequately maintains and enhances the public's assets over their useful life. In part, the
policies state that the City will plan for capital improvements over a multi-year period and the projects
will directly relate to the long-range plans and policies of the City.
COUNCIL OPTIONS
There are three options, should the council choose to take action on this item at this time.
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1. The council may choose to adopt the FY06-FY11 CIP incorporating the recommendations of the
Planning Commission, Budget Committee and/or staff.
2. The council may choose to further amend the CIP by identifying changes in the text, projects and
funding sources and subsequently adopt the FY06-FY11 CIP.
3. The council may choose not to adopt the FY06-FY11 CIP.
CITY MANAGER'S RECOMMENDATION
The City Manager recommends that the council adopt the FY06-FY11 CIP including the recommended
amendments of the Budget Committee and staff.
SUGGESTED MOTION
Move to adopt the FY06-FY11 Capital Improvement Program incorporating the recommendations
forwarded by the Budget Committee and staff.
ATTACHMENTS
A. Staff Recommended Changes to the Draft FY06 - FY11 Capital Improvement Program
B. Proposed Amendment to the CIP Policy Guidelines Including Staff Recommended Edits
FOR MORE INFORMATION
Staff Contact: Patty Boyle
Telephone: 682-8417
Staff E-Mail: Patricia. A.Boyle~ci.eugene.or.us
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ATTACHMENT A
Staff Recommended Changes to the Draft FY06-FYll
Capital Improvement Program
Staff recommends that the Draft CIP be modified to reflect the changes described in the following table.
Meeting Section/Project Title Draft FY06- FYll CIP
Date
2/7/2005 Airport - Airport Road Add this project to the map of previously approved but not
Realignment constructed projects to reflect Council supplemental budget
action.
2/7/2005 Airport - Construct Delete this project from the list of previously approved
Parallel Runway Airport projects. Parallel Runway Phase Five is the correct
title of the project and is currently included in the list.
2/7/2005 Public Buildings and This project should be deleted as it no longer required.
Facilities -Lincoln
Yard Storage Facility
2/7/2005 Stormwater - Sam R Modify text and maps to read Sam Reynolds St.
St. Water Quality
Facility
2/7/2005 Transportation - Update the description of the project to describe the
Berntzen Rd. Royal benefits that completing this project will have on the
Ave to Elmira Rd. delivery of fire services.
2/7/2005 Transportation - Bike This project should be added to funded projects planned
Path - West Bank for FY10. The project will receive 90% of its funding
Pathway from Federal sources and 10% from transportation systems
development charges.
2/7/2005 Transportation - The project should be changed from funded to unfunded.
Delta Ponds Bike The project could be constructed in conjunction with the
Path Corps of Engineers Delta Ponds restoration project if the
funds for the project become available.
2/7/2005 Transportation - Bike This project should be deleted as it duplicative with the
Path / Millrace (C) funded Bike Path / South Bank Trail project.
2/7/2005 Transportation - Reduce the URA-RRP funding from $11,913,000 to
Patterson St. $11,413,000 to reflect Council supplemental budget action.
Underpass
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Meeting Section/Project Title Draft FY06- FYll CIP
Date
2/7/2005 Transportation - The description of this project should be updated to clarify
Roosevelt Extension that this funding is for design and construction of the
project.
2/7/2005 Transportation - Change the project from unfunded to funded for the six
Sidewalk Access years of the CIP. The project has traditionally been funded
Ramps with Community Development Block Grant money and
this is anticipated to continue.
2/7/2005 Transportation - Change the project from unfunded to funded for the six
Street Tree Stocking years of the CIP. Residential street trees are planted
and Planting Program through the NeighborWoods Program and are funded by
the Stormwater Fund.
2/7/2005 Wastewater - Update text to reflect that the needed funds are net of the
Community Sewers 12% anticipated increase in wastewater utility fees.
Rehabilitation
(Unfunded)
2/22/2005 Pubic Buildings and Modify funding to indicate that the project is currently
Facilities - City Hall unfunded.
Replacement Phase 1
2/22/2005 Transportation - The following projects should be included on the Site
Various Projects Specific CIP Projects (2006-2011) Transportation Map.
Game Farm Road from City Limits to I-5, Bertelsen Road
(1 8th -- Bailey Hill)
2/22/2005 Transporation - The following projects should be included on the
Various Projects Transportation Map as CIP projects previously funded but
not currently constructed. Courthouse Area Improvements,
3rd-4th Connector, Monroe Street/Friendly Street Bikeway,
Fern Ridge - Chambers to City View, North Bank Trail,
Greenway Bridge to 1500' east of I105, and River Ave.
2/22/2005 Transportation - Modify the funded and unfunded portions of the pavement
Pavement preservation projects based on a recent temporary increase
Preservation Projects in the Motor Vehicle Fuel Dealers Tax, changes in
anticipated OTIA III funding and the updated fund
forecast.
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Pavement Preservation Program (Funded Portion, Changes to the table on pg. 134 - 135)
FY06 FY07 FY08 FY09 FY10 FYI 1
Draft Update Draft Update Draft Update Draft Update Draft Update Draft Update
Lane County
(OTIA lll) 700 505 700 0 0 0 0 0 0 0 0 0
Transportation
Utility Fund 2,010 3,395 2,010 3,400 2,010 3,150 2,010 2,200 2,010 2,200 2,010 2,200
Transportation
SDC 570 570 580 580 600 600 610 610 630 630 650 650
Total 3,280 4,470 3,290 3,980 2,610 3,750 2,620 2,810 2,640 2,830 2,660 2,850
All numbers are in thousands.
Pavement Preservation Program (Unfunded Portion, Changes to the table on pg. 145)
FY06 FY07 FY08 FY09 FY10 FY11
Draft Update Draft Update Draft Update Draft Update Draft Update Draft Update
Pavement
Preservation 4,500 4,520 4,500 4,750 4,500 5,690 4,500 5,670 4,500 5,650
Program
All numbers are in thousands.
Staff also intends to correct a number of minor text and formatting errors.
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ATTACHMENT B
Proposed Amendment to the CIP Policy Guidelines and Staff Recommended Edits
The following policies and text were proposed at the March 7, 2005 council meeting on the CIP. Staff
has reviewed the policies and has the following comments and edits.
I. Staff recommends no changes to the following policy.
7. Funding sources that have been identified for a specific project and approved with
adoption of the Capital Improvement Program shall remain the funding source for that
project unless a specific exception is directed by council.
II. Staff recommends the following clarifying edits to the second part of the proposed motion.
8. Flexible transportation funding available to the City from federal, state, county, and
local sources, that is eligible, will be used to fund Operations, Maintenance and
Preservation of existing capital transportation infrastructure, unless a specific
exception is directed by council.
This policy duplicates a motion for transportation projects approved on January 24, 2005 to direct the
City Manager to pursue and achieve amendments to the funding allocation process for federal Surface
Transportation Program (and any other source of flexible funding) by working with the TPC,
MPC/MPO, and Eugene representatives on the MPC/MPO in order that Eugene' s allocation will be
dedicated to fund preservation of the existing road and off-street bikeway system until such time as the
backlog of preservation is eliminated, unless an exception is directed by the City Council.
III. Staff requests direction from Council on whether this policy applies to City transportation projects,
or some other set of projects. As currently written it could be interpreted to include capital projects
proposed by other agencies. Staff recommends that the policy apply only to transportation capital
projects as reflected in the edited text below.
9. New Transportation capital projects that are located within the Eugene City limits
will be reviewed by the Eugene City Council before inclusion into any regional or
multi-jurisdictional project list or plan.
This policy also duplicates previous council direction regarding transportation projects. At a June 9
Council work session, Council directed that, "All project lists or funding allocations for projects within
the City of Eugene or the Eugene urban growth boundary generated through the TPC for the MPC/MPO
approval shall first be reviewed and approved by the Eugene City Council before the TPC
recommendations are reviewed for approval by the MPC/MPO, including review of regional projects in
which the City is a stakeholder."
IV. Staff has no amendments to the following text.
In the event the Council adopts the above motion, the City Manager and finance staff
will bring to the Budget Committee in the normal course of amendments to the City's
Financial Management Goals and Policies to incorporate the above.
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