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HomeMy WebLinkAbout12/29/1941 Meeting .~ 581 - ---- -~-------~-- ----~ '- ~--- - - ~ _._. - __.,_ ~ - - - - d_.'. __ _. ___'_ __ _ __ ------~-------------- -----~----~----~ '----- , . NOTICE OF SPECIAL MEETING To the Members of the Common Council of the City of Eugene, Oregon I NOTICE IS HEREBY GIVEN that on this 29th day of December, 1941, the Mayor of the City of Eugene hereby calls a meeting to be held at 7:30 o'clock P. M. in the Council Chambers of the City of Eugene for the fOllowing purposes: ~ 00 ~.. .~ For the purpose of reorganization in the Street Department to complete the purchase ~~ of one thousand (1,000) feet of fire hose and such other business as may come up, :::; to complete the year 1941. I December 29, 1941 /s/ ELISHA LARGE . Eugene, Oregon Mayor Council, Chambers, Eugene, Oregon December 29, 1941 The meeting was called to order by Mayor Large and all councilmen were 1 present with the exception of Bawn. The matter of' reorganization in the Street Department was brought up by Councilman Barette and stated that Councilman Brownson had a written report which he would ask him to read at this time. The report was as follows: For several months the street committee has conducte~ a thorough investigatio~ into the methods and systems of other Oregon cities in an effort .to improve our present setup and make a more efficient departmen t. We have found that our present setup is hopelessly antiquated and wholly without system. Apparently, there is no keeping of any rEcords, timesheets, files, work shetts, reports, inventories or any record of work done; no inventory of the equipment on hand and belonging to the city; and no report or record of jobs on which work is being done, no record is kept of the operating I expense of any piece of equipment as to, oil, gas, driver, repairs, . and new parts. We have found that other Oregon towns (Portland, Salem, Corvallis, and the County of Lane) have a complete check on all street work activity, such as work sheets, time sheets, cost of material used on each job, number of men, number of trucks. The amount of gas and oil is checked and double checked on every car or truck used on any and all jobs, no matter how large.or small the work. Especially important is the amount of time put in on each job. Also, a complete record is kept of each piece of equipment used in street department work from the time it is purchased until discarded, exchanged or sold. Another important matter: there is no system of oiling or greasing our trucks or other equipment. There is no system for the cars of any .. of the many tools, such as shovels, piCkS, ,axes, scythes, etc. None or our trucks, or- o,ther equipment is ever cleaned. Our entire shbp both upstairs and down, is in a deplorable condition as no tl'10ugl'l tr~is given to the keeping up or systematic placing or cleaning of equipment. SUGGESTIONS for Street Department rules and 1 regulations beginning Nanuary 1, 1942 All employees shall report at the maintenance shop six days a week, every morn'ing in sufficient time to leave the shop at 8 A. M. and 1 P. M. The.ir working hours on each job shall be from 8 A. M. until 12 noon, and from 1 P. M. until 5 P. M. each day on the work to be done. This 'I means that all street employees shall be at their jobs 8 hours each . day. A daily report will be made out each day by all employees of the street department, on every job, large or small. This has reference to men, truck, number of miles, hours worked, gasoline and oil, etc. These reports to be turned in to the foreman on the jOb, who in turn will hand them to the proper person. , Six days in anyone year will be allowed for sickness. Anytime off other then set forth in the rules will be deducted from salaries. ..... rf8? t) "'" I I I ~ ~. - - - - - VACATIONS: First year of employment, one week with pay will be allowed; two years or over, two weeks (12 days) will be allowed with pay. ~ ,,;. Legal Holidays are I ,.",-- New Year's Day ~.J")" t,;l, Memorial Day c...:; July 4th C\:; Labor Day Armistice Day Thanksgiving .- Christmas No other, holidays allowed. Street cleaners hours same as other employees, time of day at work on streets or I shop to be worked out and daily report made. . All trucks shall be numbered. Each truck sh~ll be washed and cleen~d by the driver of the truck, said work to be done on city's time. O~ling and greasing shall be done regularly to insure the best results. Oi11ng and greasing of ~ll equipment should be done by the machinist and his assistant or some other responsible person. The mechanic shall enter on his daily report all work done for other dep6r~ments, as to time, parts, etc'~ and the charge for work done for these departments. RECOMMENDATIONS The street committee recommends that all 'records, reports, ,e tc. be handled in Engineer's office, or by some competent man to be employed. . That all street work for upkeep, J renewals and repairs be under the supervision of a working forerr~n. I Each foreman or man in charge of any Job, work, is responsible for the correct filling out of the daily reports of all men in his charge, these reports to be turned in to proper authority each day. Councilman Barette said the Committee had put in considerable time studying the I street department work and that it was the cOlnmittee's further recommendation that the street depar;tment be put under the supervision ofW. C. Clubb, City Engineer, and that Mr. LeVan be known as Foreman. The committee also recommended that the following changes in salaries be made to. become effective January Ist,1942': C. A. LeVan be paid $150.00 per month instead 01'$186.67; John Alford working in. the Sewer Department be paid $116.67 instead of $133.33 and that Donald Powell be raised from $112.50 to $116.67. It was also the recommendation of the Committee - that a new man be hired that would be capable of keeping such records as were recommended. . It was also recommended that LeVan should not be allowed to drive the city car back and forth to his home. After a short discussion a motion was made by Pennington and seconded by Koppe that the report of the Street Department be 2 adopted. This motion was unanimously carried. At this time, Brownson'was excused. . Mayor Large stated there had been some discussion about Mr. Scroggle who was employed as a painter. Mr. Barette reported that had been some discussion' about this ma tter and he had made inquiry of the different paint dealers and the best information he could get was that a flat painter on a yearly basis would not make over $100.00 per month on an average. He further stated he ~hought it was hard to find work for a painter to do during some of the winter months and that the present salary paid too high and that he strenouBly objected to the raise that was . provided in the 1942 budget. At this time, Pennington was excused. Councilm~ Farrington steted he was not particularly talking for Mr. Scroggie and that he did not know him prior to the time he went to work for the city, but that he thought they were only hearing one side of ~he case and that the matter should be put I over until Mr. Clubb could be heard from. Councilman Bond stated that while there might be some slack time during the winter, he thought if the city had to hire by day wages the work necessary trhough three quarters of the yaer, the cost would be more than the present setup of a yearly basis. It was decided to lay this matter 3 over until the next council meeting for further discussion. Mayor Large brought up the question of city employees working overtime in the different departments and Attorney Calkins was asked to explain the recent law concerning this matter. lVIr . Calkins read the statute and said it was his opini ,I that for overtime employees would be ent i tIed to one and half hours off for. every hour's overtime they had put in, or that the city could pay for this overtime at the same rate if it so desired. It was pointed out that the budget wet up did not provide for payments in cash. After some discussion regarding the matter, a motion . was mm.de by Bond. and seconded by Stewart that all the heads of the departments be instructed to not allow overtime work except in cases of emergency and the emergency to be determined by the head of. the department and that in case any overtime was necessary, time and half off should be allowed but that all overtime would have to be adjusted at the end of each month and not allowed to accumulate and time records should be kept by the head of the department. On vote of the council this motion 4 was unanimously carried. ~ ~ 583 , - -- - - - "' - ~-- , .. - n - - -- _d _ - .-- -. - -- - ~--- - . .' --~ ~- -- ----- - -- - _~___ __.u_ ~'__'_~ '"~__'_~'__~ - -- -~~-==-..::....-~ _-_~_=:_~~.::'"___::..::::.:. ~~~_=-====-.::....:::;t"~-==---:;--===-""';::'='-7_-~:-":'=":::::"~-=---~~c:c":: -------- -------- Mayor Large stated that.-the war situation had created an emergency in which I - it was nec~ssary to move the ~orthwestern Power Company's lines from the airport ~'1 and he thought it would be wis~to pay this bill out of the Emergency Fund. He CO said if the bill was paid out of the Airport Fund it would mean that more interest W; would have to be paid on the airport warrants as money from the tax levies for ", \."'", the airport would not all be immediately available. A motion was made by Farring- .... r- .:-1: ton and seconded by Bond that $800.00 be set aside out of the Emergency Fund 5 to pay this bill as soon as it is',rendered to the city. The motion was carried. Councilman. Stewart reported regarding bids for fire hose which had been I '" opened at the previous council meeting'1 He stated that three of the older firms , were very close in their quotations. TWo of them bid $1~05 per foot and another 'bid $1!10 per foot. He stated :i:t was th;~ committee's recommendation that the hose- be purchased as follows: 500 feet. of Warwick hose from t~e Fabric Fire Hose Company through the Eugene Hardware Company to be purchased at a price of 1.05 per foot. 250 feet of fire hose througn the Oregon Supply Company at $1.05 per foot. 250. feet of Multex Eureka Fire Hose through R. A. Babb Hardware Company, at $1.10 per foot. These all to be subject to a 2% discount and that warrants be drawn on this year's Emergency Fund to pay for this purchase. On motion made and seconded the recorn- 6 mendation of the committee was adopted. The Recorder reported tha t" Counc ilrnan Hawn had asked him to report regarding funds to complete the garage' tha t had been started at the Park. 1'he original . intention was that the Park, Street and 'Building Inspector would be able to complete the garage after the material had been purchased but it appeared now that '1,.-- they would not have time to do this work after the first of the year and funds would be needed to hire help to complete the garage. Mr. Hawn had requested that the balance of the Park Fund be transferred to a ~pecial fund for this purpose. Councilman Barette stated there was one of the older trucks in the Street Depart- ment that they had agreed to give the Park Department but that it needed about I $50.00 worth of repairs and the Street Department would not have the funds necessar to do this work. Barette 'thought this money should come out of the Park Depart- ment funQ.s.A motion was made by Bond and seconded by Barette that this $50.00 be set as~d~.out of the park department funds to pay for this repair to the truck. 'After s~e discussion about funds for repairs to the garage, a motion was made' by Barette and, seconded by Bond that an amount up to and not ~xceeding $400.00 ? be s~t aside out of the Park Funds to complete this garage. illotion was carried. . . Councilman Bond scUd that automobile traffic in Eugene had increased tremendously in the last year. He said the police department now had one car that had gone about 13,000 miles, one 58,000 miles and one 68,000 miles, and that the department really needed a fourth car at this time. He stated there was money in the ~olice fund for the first six months of 1942 to b~y a new car and it was his recommendation that one of the policemen be sesignated as.a traffic officer ,and tliat he furnish his own car for this work. and the city pay him $25.00 per month for the use of his car and also furnish him gas and oil, and this would 'be the same arrangement. as the two traffic officers now working. This seemed to meet the approval of all the council and a motion was made by Bond and seconded by Stewart . . .8 that this plan be adopted. Motion was carried. There being no further business, the meeting adjourned. Fie~ I Recorder pro-tern I, ..4