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HomeMy WebLinkAbout01/27/1986 Meeting e e e M I NUT E S City Council Work Session The Trawler January 27, 1986 5:30 p.m. PRESENT: Richard Hansen, chair; Jeff Miller, Ruth Bascom, Emily Schue, Freeman Holmer, Roger Rutan, councilors; Dave Whitlow, Jody Miller, Dave Reinhard, Sandra Gleason, Christine Andersen, Barb Bellamy, staff; Jim Boyd, The Register-Guard; Dan Brown, Springfield City Council. The meeting was called to order by the chair at 5:45 p.m. I. OREGON DEPARTMENT OF TRANSPORTATION SIX-YEAR HIGHWAY IMPROVEMENT PLAN The chair introduced Ms. Andersen, who distributed the "Proposed Position Paper for ODOT Six-Year HIP" dated January 27, 1986. She reported that the aDaT Public Hearing Schedule has changed to February-March instead of March-April; this makes it impossible to set an election date in March for the 6th-7th Extension. Referring to a printed projected timeline, Ms. Andersen suggested that the election could be held as late as next fall (preferably the November general election) in order to avoid a vote-by-mail ballot. Introducing the report for the ODOT Six-Year HIP, Ms. Andersen reported that the projects initially requested for the three jurisdictions are listed on the chart (Request Submitted by Local Governments) distributed in the packet. This chart includes the suggested construction year and the cost including the funding impact by fiscal year. She explained that the 1986 projects are not a part of the six-year plan. The proposed projects totaled $38.1 million. The draft for the six-year program as submitted by ODOT does not contain the priorities as submitted by the three jurisdictions and, in fact, only reflects the 1986 projects which are not in the six-year plan. The draft document does not fund even $1 of construction money from the State for the Eugene/ Springfield metropolitan area from 1987 through 1992. Ms. Andersen reviewed the sequence of events ODaT will be submitting to the State Transportation Commission on the timeline portion of the written report. The time1ine also suggests a sequence of events for the jurisdictions in order to bring their joint input to the OTC. Review and revisions of the draft document will be done during the hearings process with projected adoption of the HIP in June. In order to provide background history of ODOT1s decision-making process, the HIP for 1984-1989 was reviewed and compared to the draft 1987-1992 plan in terms of dollars funded by the State for the five regions. In the draft for the new six-year plan, Portland is funded $221 million out of the total $712 million in the State- and Federal-funded portion of the program and the MINUTES--City Council Work Session January 27, 1986 Page 1 - Eugene/Springfield metropolitan area has no allocation from these funds. The projects that are proposed for construction in 1986 and for development in the proposed six-year HIP are funded out of the Highway Modernization Program category of $200 million. Ms. Andersen continued with a three-pronged proposal in order to establish a united front to the OTC from the three jurisdictions in the metropolitan area: 1. Contact with the Oregon Legislative delegation. 2. Contact with the impacted private sector. 3. Contact with the metropolitan policy makers. The objectives were listed by Ms. Andersen as: 1. Affect alteration of the Six-Year HIP by establishing a united front of the three jurisdictions. 2. Maintain a strong coalition formed around this effort. 3. Maintain a relationship with the State of Oregon. In order to meet these objectives, Ms. Andersen proposed that the City Council and staff: 1. Conduct briefings. e 2. Send letters to the Oregon Director of ODOT. 3. Make personal contacts. 4. Attend local OTC meetings. Transportation Commission and Fred Miller, The Public Works people of the three jurisdictions will meet with the legisla- tive delegation on Friday to solicit support and target objectives. The chair requested questions and discussion. The discussion began by identi- fying some of the key players who might have the most influence and clarifying the support of the City of Springfield and Lane County. Ms. Andersen identi- fied Bob Bothman, Deputy Director of ODOT, and Larry Ru1ien, State Highway Engineer as key staff people to contact. Mr. Gleason reviewed the process of negotiations with the State Highway Department. Ms. Andersen reviewed that the projects compiled for submission to ODOT were carefully chosen in order to benefit the whole community over the whole six-year period. Of all the pro- jects listed, those submitted were of the highest priority, and represented only five percent of the total fund available in the six-year HIP. Ms. Andersen also explained that the aTC is appointed by governor and has five members: Mr. Guistina from Eugene; Ms. Sweet from Coos Bay; Mr. Yturri from Ontario; and Mr. Dwyer and Mr. Naito from Portland. e MINUTES--City Council Work Session January 27, 1986 Page 2 e As a result of the preliminary discussion, Mr. Hansen asked that the council recommend a positive strategy and to identify the City Council's role in terms of the future, not the past. Ms. Andersen suggested that contact with the legislators be the council IS first priority, along with establishing a coalition with Springfield and Lane County. The key groups to target are the Chambers of Commerce, the Metro Partnership Board, and the Associated General Contractors. The staff can provide briefings to these groups; the role of the City Council is to set the tone and direction. Ms. Ehrman suggested that councilors attend OTC hearings in other areas besides Eugene/Springfield. It was also agreed that it should be a priority to have a aTC meeting held in Eugene. Ms. Bascom also suggested that a meeting with ODOT staff and the local OTC member, Mr. Guistina, be held. Mr. Rutan asked for a strategy in order to look toward the future and try to secure funding; that this strategy should include intensive contacts with all the players. He asked that the City staff give the City Council specific assignments. e Ms. Bascom asked if the Legislature will have influence on the expenditure of gas tax funds. Ms. Miller explained that during this interim, the Transporta- tion Division has been active and needs legislative support. Mr. Holmer sug- gested that the gubernatorial candidates be contacted in order to receive commitment for the future; especially the local candidate, who could force dialogue on the issue of highway funding among the other candidates. Ms. Schue also suggested that Neil Goldschmidt, as former Secretary of Transportation, has an interest, and has held some conversations with people in this area already. Mr. Gleason suggested that a set of assignments for the Coun~il be set with a timetable. The following assignments were made as a result of discussion: 1. Debra Ehrman will contact Carl Hosticka. 2. Jeff Miller will contact Ron Eachus. 3. Ruth Bascom will meet with Nat Guistina and will make some personal calls to others, including Ed Hunter. 4. Mr. Holmer will contact Tony Yturri and John Alltucker for Norma Paulus campaign. 5. Mr. Rutan will contact Larry Campbell and Bill Bain. 6. Emily Schue will contact Margie Hendrickson. Mr. Hansen suggested that road construction people in the community be included in the list of contacts. Others to contact are: local labor unions, Associa- ted General Contractors, home builders, Chambers of Commerce. It was also sug- gested that contacts with the State Department of Transportation staff members be sought and meeting set up if possible. - MINUTES--City Council Work Session January 27, 1986 Page 3 e e e At the suggestion of the councilors, the staff was directed to prepare a position paper requesting changes in the HIP articulating the action desired for the City Council to sent to the OTC and to ODOT staff people. The meeting was adjourned at 7:10 p.m. (Recorded by Judy Jernberg) JJ:pm/EA56 MINUTES--City Council Work Session January 27, 1986 Page 4