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HomeMy WebLinkAbout06/25/1986 Meeting M I NUT E S . Eugene City Council City Council Chamber June 25, 1986 11:30 a.m. COUNCILORS PRESENT: Debra Ehrman, Emily Schue, Cynthia Wooten, Ruth Bascom, Freeman Holmer, Jeff Miller. COUNCILORS ABSENT: Richard Hansen, Roger Rutan. The adjourned meeting from June 18, 1986, of the City Council of the City of Eugene, Oregon, was called to order by Council Vice President Debra Ehrman in the absence of Mayor Brian B. Obie and Council President Richard Hansen. I. ITEMS FOR MAYOR, COUNCIL, CITY MANAGER; APPOINTMENTS; ANNOUNCEMENTS A. Crime Action Task Force Councilor Schue moved, seconded by Councilor Holmer, to approve the following appointments of the Mayor to the Crime Action Task e Force: Name Address Re~resenting Steve Adey............1375 Bailey Avenue Whlteaker Community Council) Jerry Cologna.........200 North Monroe 4-J School District Thomas R. English.....2530 Fairmount At large Richard Green.........1651 Grant University Small Business Association Jan Gund..............1670 Lorane Gut Drive Citizens Crest Drive Citizens Harold Jole...........2045 Coventry Way Churchill Neighborhood Mikal Krummel.........1071 East 25th Human Rights Presidents Council Donna Lattin..........2780 Olive At large Paul leonarduzzi......241l Centennial Lane County Juvenile Sylvia Roehnelt.......1957 Potter Looking Glass Bill Sweet............65 West 26th Eugene Downtown Associ ati on Nadia Talsey..........650 West 12th Rape Crisis Network Gloria Timmons........2825 Elinor At large Bill Uhlhorn..........2625 Hilyard Family Shelter House Undesignated........ Drinking Decisions Undesignated........ Community Substance Abuse Association , MINUTES--Eugene City Council June 25, 1986 Page 1 - ----- - The motion carried unanimously, 6:0. - Ms. Ehrman said Councilors Wooten and Miller will represent the council on the task force. B. Bach Festival Councilor Bascom reported that the Bach Festival is successfully underway and the free noon concerts at the Hult Center are well attended. C. Removal of Five Trees on Oak Street Councilor Bascom announced that five sweet gum trees on Oak between 7th and 8th avenues were removed this morning because the sidewalk was cracked on three sides and needed to be replaced. She said attempts were made to save the trees, but the roots were not deep enough to sustain them. She said some other trees in the city could be saved if there were an adequate root pruning program. Answering a question from Councilor Wooten, Ms. Bascom said the sweet gum trees that were removed were not damaged by the widening of 6th and 7th avenues. D. Historic Mill and Elevator Ms. Wooten asked the Planning Department to prepare a report on discussions e and negotiations with the Eugene Water & Electric Board (EWEB) and the Downtown Commission about the historic mill and elevator on EWEB property. Pat Decker of the Planning Department responded that the Planning Commission will hold a hearing on Tuesday, July 2, 1986, on an appeal to the Historical Review Board's decision about the mill and elevator. E. Council Subcommittee on Advisory Groups Ms. Ehrman said the subcommittee discussed requiring that one of the existing positions on the commission be filled by a downtown resident. She said she would like that this be done before the Downtown Commission considers the opening of Willamette Street between 8th and 10th avenues. Marge Beck of the City Manager1s Office said an ordinance amendment to effect the change will be presented to the council soon. F. Citizen Concern about Recent Murders Ms. Wooten said she has received many calls from people in the East Skinner Butte neighborhood who are concerned about the recent murders in the area. Ms. Ehrman suggested officers from the Community Affairs Unit make a presenta- tion about crime prevention to the residents. e MINUTES--Eugene City Council June 25, 1986 Page 2 I G. Dutch Elm Disease e Parks and Recreation Director Ernie Drapela reported that the Dutch elm disease has been verified in some street trees at 14th Avenue and Patterson Street. He said the adult beetles have left those trees and probably will go to others. He said State law mandates that the infected trees be removed and buried. He said City staff will continue to work on the problem. H. Begging by Transients Mr. Miller said transients are begging, harassing, and intimidating people in several areas of the city. They are causing much trouble on West 6th Avenue. He said City officials made special arrangements to discourage begging in the Downtown Mall and the University of Oregon area and now it should be discouraged in other areas as well. II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Consideration of City Council Minutes: Lunch/Work Sessions of April 30, May 14 and May 21,1986, and Dinner/Work Session of May 12, 1986 (minutes distributed) Ms. Schue moved, seconded by Mr. Holmer, to approve the City Council minutes of April 30, May 12, May 14, and May 21,1986. Roll call vote; the motion carried unanimously, 6:0. e B. Improvement Petitions l. Paving and Storm Sewers on Country Club Road (assessible costs: paving--55.1 percent; City costs--$O) Res. No. 3987--A resolution authorizing paving and storm sewers on Country Club from Willagillespie Road north to Sand Avenue (Job No. 2254). 2. Paving, Sanitary and Storm Sewers, and Sidewalks in Alexander Loop (assessible costs: paving--100 percent; sewers--100 percent; City costs--$O) Res. No. 3988--A resolution authorizing paving, sanitary and storm sewers, and sidewalks in Alexander Loop from Goodpasture Island Road to 1,000 feet south of Goodpasture Island Road; and storm sewers 1,000 feet south of Goodpasture Island Road from Alexander Loop to 700 feet west of Alexander Loop (Job No. 2241). Ms. Schue moved, seconded by Mr. Holmer, to adopt the resolutions. Roll call vote; the motion carried unanimously, 6:0. e MINUTES--Eugene City Council June 25, 1986 Page 3 I III. CONSIDERATION OF FINDINGS/MINUTES OF HEARINGS OFFICIAL AND AWARD OF e CONTRACT FOR PAVING, SANITARY SEWERS, STORM SEWERS, SIDEWALK, AND STREET LIGHTS ON ROYAL AVENUE FROM CANDLELIGHT DRIVE TO TERRY STREET (Job 2183) (memo, findings, and minutes distributed) City Manager Michea1 Gleason introduced discussion of the findings and minutes of the Hearings Official and the awarding of a contract for improvements to Royal Avenue. City Engineer Bert Teitzel gave the staff report. He said this is a council-initiated project. Answering questions from Ms. Wooten, Mr. Teitze1 said the assessments are not unusually high. The estimate was $31 a front foot of roadway and the assess- ment will be $30 per front foot of roadway and $9.71 per front foot of sidewalk. He said the assessment is based on the bids for the project. Ms. Schue moved, seconded by Mr. Holmer, to approve the findings and minutes of the Hearings Official dated June 16, 1986, concerning the Royal Avenue Project and authorize award of the contract. Roll call vote; the motion carried unanimously, 6:0. IV. RECOMMENDATION FROM JOINT PARKS COMMITTEE RE: LAURELWOOD EXPANSION PROPOSAL (memo, background information distributed) City Manager Micheal Gleason introduced discussion of the Joint Parks Committee recommendation about the proposed restoration/expansion of the e Laurelwood Golf Course. He said the item is on the agenda because the councilors wanted to discuss the proposal in a work session. Parks and Recreation Director Ernie Drapela gave the staff report. He 'distributed his several-r.age memorandum dated June 25, 1986, titled "Laure1wood Expansion Proposal I to the councilors. Reviewing the history of the proposal, Mr. Drapela said the Parks Department first received a proposal to restore the Laurelwood Golf Course to 18 holes in 1981. He said the restoration is related to the City's Six-Point Economic Diversification Program and the proposal was deferred until the Parks Master Plan was adopted. Upon adoption of the Master Plan, the National Golf Foundation was asked to study the golf course needs of the metropolitan area and recommended that Laurelwood be restored if there are no other possibili- ties of improving the golf resources of the area. He said the Joint Parks Committee adopted the study with the following additional statement: If a golf course operator is able to obtain private financing, necessary permits, respond to safety concerns, and produce a plan acceptable to the City, the expansion of Laurelwood to an18-hole course should be allowed. Mr. Drapela said the findings of the National Golf Foundation and the addi- tional statement became amendments to the Parks Master Plan and the staff began implementing the plan. Mr. Drapela said the staff has not taken a e MINUTES--Eugene City Council June 25, 1986 Page 4 position on the restoration of Laurel wood. He said the Joint Parks Committee e has reviewed the proposal twice and affirmed its action to proceed with a Planned Unit Development (PUD) proposal for a general golf course design. He said the committee inserted an unprecedented public hearing to be held by the Joint Parks Committee or the City Council to review the conditions imposed by the Hearings Official if the the Hearings Official approves the PUD request. He emphasized the PUD proposal is not a bona fide proposal from a developer. If the Hearings Official approves the PUD request and the council does not overturn the official's decision, a Request for Proposal will be issued and a specific proposal from a developer will be submitted for final PUD approval. Mr. Drapela said the City Attorney indicated yesterday that the opinion dated April 10, 1985, is still valid. He said the Parks Department staff will proceed with the PUD process approved by the Joint Parks Committee if the council takes no action today. Ms. Schue is a member of the Joint Parks Committee. She said the Parks Department staff has implemented the direction of the Joint Parks Committee but the issue is important to the neighborhood and the council should act upon the matter before more staff time is invested. She said she is comfortable with continuing the process because the Hearings Official will consider the neighborhood's concerns. Answering questions from Ms. Ehrman, Mr. Chenkin of the Planning Department said the PUD proposal will be considered by the Hearings Official within 30 e days of submission. He said the Hearings Official's decision can be appealed to the Planning Commission. Mr. Drapela said the restoration could begin in the summer of 1987 if an authorized proposal is received and approved. Replying to questions from Ms. Wooten, Ms. Schue said the Joint Parks Com- mittee did not discuss an alternate master plan for the Laurelwood property. She said the neighborhood request for an alternate master plan indicates the neighborhood does not like the current proposal. She said the Joint Parks Committee held a public hearing before amending the Parks Master Plan to provide for consideration of the l8-hole golf course. Mr. Drapela said the general PUD proposal is really a master plan for the Laurelwood property. Responding to other questions from Ms. Wooten, Mr. Drapela said the restora- tion of the golf course would result in the same legal arrangements made with the Eugene Sports Program (ESP) for the Polk Street property. He said the improvements financed by ESP were given to the City, and the City then leased the property back to ESP for $1 annually. Consequently, the improvements to the Laurelwood property would be part of the City's assets and would have to meet City standards. He said the City will not provide collateral for financing the improvements and the investor must have enough time (probably 10 to 20 years) to amortize the investment. He said the present arrangement for the property involves a management contract. e MINUTES--Eugene City Council June 25, 1986 Page 5 Answering a question from Mr. Holmer, Mr. Gleason said the councilors may e review management contracts whenever they wish although he has the authority to approve them. Normally, the contract for the laurelwood property would be reviewed by the Joint Parks Committee. Ms. Bascom said some people strongly support the restoration and some people strongly oppose it. She favors approving the recommendation of the Joint Parks Committee because the Parks Master Plan was amended in an orderly fashion and the additional public hearing will augment the process. Mr. Gleason said the expansion is a judgment decision. He urged the councilors to stop the process now if they know they will not approve the proposal later. Ms. Schue agreed with Mr. Gleason. She said no more time and energy should be wasted if the councilors know now they will not approve the expansion later. Mr. Holmer said additional information is needed before the council makes a decision. He said there is a demand for more golf courses in the community and, at this time, he is inclined to approve the expansion. Ms. Ehrman said she would like to continue the process approved by the Joint Parks Committee because the council really needs a specific proposal before making a decision. Ms. Wooten said she appreciated the work of the Joint Parks Committee but the e consideration of golf courses in the community has not seemed IIright.1I She said there is confusion about which direction is best. She said people seem to agree that a first class, public golf course should be in another loca- tion. She will vote against the recommendation of the Joint Parks Committee and assume the City will consider a golf course on a different site. Ms. Schue said no one thinks an 18-hole golf course at laurelwood will be a championship course, but there is no funding for a first class, public course elsewhere and putting together private funding will take time. She said experts agree that the restoration of Laurelwood will provide better golfing facilities than the city has now. Mr. Miller said he will abstain from the vote and has not discussed the matter because he may have a conflict of interest. He said he is biased toward the Golden Gardens site for a golf course and has been discussing private develop- ment of a public golf course on it. Ms. Bascom and Ms. Schue said the National Golf Foundation Study indicated that the community could easily support two or more courses. Answering a question from Ms. Wooten about the development of home sites around Laurelwood, Ms. Schue said the Joint Parks Committee has discussed only the development of public property. e MINUTES--Eugene City Council June 25, 1986 Page 6 1- ,~~, ~ - -- r Ms. Schue moved, seconded by Mr. Holmer, to approve the recom- e mendation of the Joint Parks Committee for considering the restoration of an 18-hole golf course on the Laurelwood property. Roll call vote; the motion carried 4:1:1 with Councilors Schue, Holmer, Bascom, and Ehrman voting aye, Councilor Wooten voting nay, and Councilor Miller abstaining. V. WORK SESSION RE: INTERGOVERNMENTAL AGREEMENT FOR URBAN TRANSITION (memo, background information distributed) City Manager Micheal Gleason introduced a discussion of an intergovernmental agreement for the transfer of urban services. Jim Carlson of the Planning Department gave the staff presentation. He said the intergovernmental agreement provides for the transfer of funds between Lane County and the Ci ty. He said the City Council and the Lane County Board of Commissioners has approved the transfer of building and planning services on January 1,1987. He said the Urban Services Policy Committee has adopted several policy papers and is working out the details of the transfer of services for parks. Mr. Carlson said the intergovernmental agreement involves a formula which is based on road miles and population and can be applied to all the cities in the county. The agreement covers the cost of added responsibilities, recognizes the IIpurchase of servicesll from Lane County by the cities, recognizes that more services probably will be transferred in the future, and transfers responsibility for certain roads within the City and eliminates the lIassis- e tance to cities" program for those roads. He said, at a minimum, principal arterials are not included in the initial agreement. Mr. Carlson said responsibility for about 22 road miles are included in the agreement which provides for the transfer of Lane County road funds to the City and some City General Fund moneys to Lane County. Most of the roads to be transferred are in the Willakenzie and River Road areas. They are not improved to City standards. He said the County road funds must be used for roads and the council will consider adjustments to the Eugene budget for planning, building, and other services assumed from the County. Mr. Carlson said the proposed three-year agreement initially involves a $826,000 transfer from the Lane County Road Fund and a $246,000 transfer from the City to the County. The agreement must be reviewed in the third year and can be cancelled if an l8-month notice is given. He said the agreement is meant to be a continuing one. Mr. Gleason said the transition issues involve the City's relationship to the Lane County Road Fund and a decision about which jurisdictions should provide urban services. He said the issues will be clearer after the initial steps in the transfer. Answering a question from Ms. Bascom, Mr. Gleason said Lane County has funds which can be spent only on roads and needs funds for other expenses. The transition process enables the City to spend County Road Fund moneys on roads . MINUTES--Eugene City Council June 25, 1986 Page 7 I in the city and transfer some City funds to the County to be used for other e things. He emphasized that neither jurisdiction is taking advantage of the other. Mr. Gleason discussed the 20 percent discount the City has received for the use of the Regional Information System (RIS) since its creation. He said the discount amounts to about $250~000 annually and was cancelled by the Regional Executive Group when it approved the RIS budget for next year. Ms. Schue is on the Urban Services Policy Committee. She said all city residents are also county residents and they gain the most from the proposed agreement. She said the agreements will ensure the maintenance of Alton Baker Park. Mr. Holmer commended the staff for the development of the transfer process. Replying to his questions, Mr. Gleason said the "purchase of services" from Lane County is for such things as assessment and taxation collection. He and Ms. Anderson discussed how the price for services was figured. Mr. Carlson said the $210,000 increase in the City's obligations for services it will take over from Lane County will not add more than that amount to the City's budget. Mr. Holmer said the undertaking is very significant and the council should review the final agreement. Answering questions from Ms. Wooten, Public Works Director Chris Andersen said . the transfer of moneys from the County Road Fund for the road system within the urban growth boundary is complex and is still being negotiated. There is no agreement now about the transfer of moneys for new annexations. Mr. Gleason said Springfield supports the transfer concept but is not as concerned as Eugene because issues such as maintenance of parks and the RIS discount do not apply to Springfield. Replying to questions from Ms. Ehrman and Mr. Miller, Ms. Andersen said the agreement indicates the City accepts responsibility for the maintenance and upgrading of 22 miles of roads but the City is already maintaining some of them. Mr. Carlson said a final agreement will probably be developed within three or four weeks. Mr. Miller suggested a City-wide policy be developed for upgrading City roads. Replying to questions from Mr. Holmer, Ms. Andersen said the transfer of responsibility for all roads within the urban growth boundary has been discussed. The initial agreement will give the City and the County experience in transferring services. Mr. Gleason discussed the County Road Fund and said 80 percent of County residents live within cities. Ms. Andersen said the City will not initiate an accelerated improvement program for the 22 road miles for which the City is accepting responsibility. They will be treated the same way other city roads are treated. . MINUTES--Eugene City Council June 25, 1986 Page 8 _...-...-._.-. ,-- ~ --. -".- ~ Ms. Bascom pointed out that the Chambers Connector was financed from the County Road Fund. \.. ~ ~ Ms. Ehrman and Ms. Wooten said they would like a list of the services the City , will purchase. In addition, Ms.Wooten would like an indication of per capita property tax contributions of Eugene citizens to Lane County now and an indication of the contributions in the future. She would like to know what services Eugene citizens buy. Ms. Ehrman adjourned the meeting at 1 :05 p.m. to July 9, 1986. ....' / (Recorded by Betty Lou Rarick) BLR:pv/MINS32 ~ . ') ! .~ r-- .- , MINUTES--Eugene City Council --,,/ JU,ne 2~, 1986 Page 9 -'/ \ -~