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HomeMy WebLinkAbout04/21/1982 Meeting t e e e M I NUT E S Eugene City Council City Council Chamber April 21, 1982 11:45 a.m. COUNCILORS PRESENT: Brian Obie, Betty Smith, Mark Lindberg, D. W. Hamel, Cynthia Wooten, Gretchen Miller, and Emily Schue. COUNCILOR ABSENT: Eric Haws. Adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller. I. ITEMS FROM MAYOR AND COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS A. Possibility of Outdoor City Council Meeting Mayor Keller noted it might be nice to hold the City Council meetings outdoors while the weather is good. B. Nuclear Weapons Freeze Ms. Miller stated that a resolution had been prepared calling for a bilateral nuclear weapon freeze. She knows that such a resolution is procedurally diffi- cult for the council to consider. She has, however, been working with citizens concerned about this problem. She feels this resolution is in a different category than other issues such as the resumption of the draft. Many groups, including the Oregon Legislature and the Lane County Commissioners, who do not usually take positions on such issues, have passed resolutions along this line. This issue affects people of all walks of life. This is a widespread movement diverting substantial resources from other local needs. Many town meetings in New England considered this type of a resolution last spring. The citizens in Bellows Falls, Vermont, felt this was the first time they had been threatened by an outside power. She described what would happen if Eugene, which is a target, would be hit by a bomb. This is a local problem. If there is no city left, then there are no other problems left to deal with. She noted that she does not want to set a precedence by adopting this particular resolution, however. She suggests that the council coordinate its efforts to encourage and accept letters from citizens for a two-week period which could be forwarded to the White House. Ms. Wooten agreed and added that other cities in Oregon have also taken a stand on this issue. Ashland and Bandon were the first to do so. She does not feel the council is in a position to discuss technical aspects, but the possi- bility of nuclear war has grave consequences for the citizens. She noted that Archbishop Powers, Ecumenical Ministries, and 65 statewide organizations who are not serving any special interest group have also taken a stand. This resolution is in the public interest. MINUTES--Eugene City Council April 21, 1982 Page 1 e Ms. Smith stated that in the past, she has felt that the council has had enough local issues to deal with and should, therefore, not spend time on issues which do not have direct local impact. This, however, is an overwhelming issue. She will support the resolution and asked that the council and the City Manager's Office staff serve as the vehicle for forwarding correspondence. By supporting this resolution, she noted that this should not be taken as a directive for the council to take on other such issues. Ms. Schue thanked Ms. Miller for bringing this item to the councills attention. She agrees that the council should not ordinarily get involved in issues outside their jurisdiction, but this bears directly on the community. She hopes the media would come back in two weeks to see the council mail the letters. Ms. Miller requested that the fifth full paragraph of the resolution be deleted as that information does not seem appropriate or necessary. Consensus was to delete the fifth paragraph in the resolution. Mayor Keller suggested posting a copy of the resolution so that people could walk by and sign it. Ms. Wooten stated that was a good idea. There are petitions in other parts of the state. Res. No. 3652--A resolution calling for a bilaterial nuclear weapons freeze. Ms. Miller moved, seconded by Mr. Obie, to adopt the resolution. Roll call vote; motion carried unanimously. e C. Appointments to Eugene Commission on the Rights of Women and Eugene Commission on the Rights of Minorities Mr. Obie moved, seconded by Ms. Schue, to appoint Gail Wiemann, 751 West 12th Avenue, to fill the unexpired term of Page Phillips, expiring January 1, 1983, on the Eugene Commission for the Rights of Women; and to appoint Michelle Nickerson, 939 West 4th Avenue, to fill the unexpired term of Abe Brooks, expiring January 1, 1983, on the Eugene Commission on the Rights of Minorities. Roll call vote; motion carried unanimously. II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Approval of City Council Minutes of December 14, 1981 (distributed) Mr. Obie moved, seconded by Ms. Schue, to approve the City Council minutes of December 14, 1981. Roll call vote; motion carried unanimously. B. Payment of Bills and Claims (distributed) Res. No. 3646--A resolution authorizing the payment of bills and claims for the period April 14, 1982, through April 21, 1982. e Mr. Obie moved, seconded by Ms. Schue, to adopt the resolution. Roll call vote; motion carried unanimously. MINUTES--Eugene City Council April 21, 1982 Page 2 e c. Improvement Petition (affected property on petition--assessable cost: paving, total front footage--810.98 feet, front footage peti- tioned--424.58 feet, 52.4 percent; sewers, total square footage-- 100,500 square feet, square footage petitioned--39,700 square feet, 39.5 percent; City cost: storm sewer, $15,000) Res. No. 3647--A resolution authorizing street paving, storm sewer, and sanitary sewer construction in Maple Street from Roosevelt Boulevard to Cross Street (2013). Mr. Obie moved, seconded by Ms. Schue, to adopt the resolution. Roll call vote; motion carried unanimously. D. Finance Resolutions (memo distributed) Mike Gleason, City Manager, stated that Resolution No. 3648 is a reconciliation between official budget categories and that Resolution No. 3649 is an extension of a loan from the Sewer Fund to the Emergency Medical Services Fund. They have already received an authorized loan for $500,000. If a 75-percent collection rate is realized, then those receipts will cover the cost of operations, but the loans could not be paid off in one year. Dave Whitlow, Assistant City Manager, stated that staff will deliver a comprehensive report on ambulance services in May. That report will cover both operations and the financial operations, including the loan repayment. e Mr. Lindberg stated that a citizen had asked about the Risk Management fund, and he wondered if there was any chance of endangering the insurance situation. Gary Long, Director of Administrative Services, stated that money will be returned to that fund so it is not a problem. Res. No. 3648--A resolution authorizing the transfer of non- contingency appropriations within a given fund between official budget categories. Mr. Obie moved, seconded by Ms. Schue, to adopt the resolution. Roll call vote; motion carried unanimously. Res. No. 3649--A resolution authorizing a loan from the Sewer Fund and the Risk Management Fund to Medical Emergency Service Fund. Mr. Obie moved, seconded by Ms. Schue, to adopt the resolution. Roll call vote; motion carried unanimously. E. EPAC Unearned Income Fund (memo, ordinance distributed) Mr. Gleason introduced Angus Anderson, Performing Arts Center. e MINUTES--Eugene City Council April 21, 1982 Page 3 ~ . Mr. Anderson stated that the Eugene Performing Arts Center has requested this ordinance to allow performers and vendors to be paid on the night of the event and to also allow patrons to use bank cards for purchases. Advance income would be placed in savings and that would offset the discount to the bankcard users at no cost to the patrons for the center. CB 2450--An ordinance establishing a Performing Arts Unearned Income Fund; amending Section 2.525 of the Eugene Code, 1971; adding a new Section 2.529 to that code; and declaring an emergency. Mr. Obie moved, seconded by Ms. Schue, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2450 was read the second time by council bill number only. Mr. Obie moved, seconded by Ms. Schue, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18954 III. PUBLIC HEARINGS A. City-County Tax Base Election (resolution distributed) 4It Mr. Gleason introduced Gary Long, Administrative Services. Mr. Long stated that he had distributed copies of the summary memo describing the Countyls circumstances if their tax base measure does not pass in the election. The Lane County Commissioners passed, in concept, the intergovern- mental agreement yesterday. The criteria for the process are: any agreement must be mutual, there must be time deadlines, and the commissioners would honor contractual agreements within their limited resources. He also requested a report back on how the road funds are being used. Commissioner Rust is con- cerned about the overcrowding at the jail and that is to be addressed. Staff recommends that the council read and study the information before taking final action. Public hearing was opened; there being no testimony, public hearing was closed. Ms. Wooten asked for a point of clarification. Mr. Long responded that the commissioners want to separate their tax base issue from the proposed inter- governmental agreement. Ms. Miller agreed that this item should be held over. She would like to see a Lane County government that is able to function and a proposal that the City can support. She also wants to see that citizens receive equity with their tax payments. Ms. Schue noted agreement. She would like to have the City be able to support the Countyls tax base. - Mr. Long stated that the Countyls endorsement of the concept is some progress. It is a very complex issue, and the commissioners I agenda is very overwhelming. MINUTES--Eugene City Council April 21, 1982 Page 4 e Ms. Schue stated that she is curious about the general attitude regarding double taxation. Mr. Lindberg noted that this seems to be tied together as a package, and he is mystified since everyone had seemed so supportive. Mayor Keller stated that everyone may be disappointed that an agreement was not reached, but it was positive that discussions are to continue. It is a very frustrating situation for the County Commissioners. They would like to continue discussion, but time is short. The City should encourage further discussion. Mr. Lindberg asked if anyone has thought of using an incremental approach so that they can start small and build from there. Mr. Long stated that was part of yesterday's discussion, but it may have to be done in a three- to five-year period, not three to five weeks. He has more detailed information and will provide it to the council. Mr. Gleason added that a monumental distance has been traveled. It would be a big leap of faith for the County to enter into an agreement at this time. He feels the council is taking the right attitude. Ms. Wooten suggested initiating another dinner like the one that was held last spring. Considering current financial situations, perhaps it could be a pot- luck. She requested a staff report back on this. Mr. Long stated that last yearls dinner had occurred around the end of May. Res. No. 3645--A resolution declaring the City of Eugenels support for Lane Countyls new tax base proposal and author- izing execution of intergovernmental cooperative finance and service agreement. e Mr. Obie moved, seconded by Ms. Schue, to postpone consideration of this resolution indefinitely. Roll call vote; motion carried unanimously. Regular Review and Update of Eugenels Citizen Involvement Program (memo and background information distributed) Mr. Gleason introduced Mary Hudzikiewicz. B. Ms. Hudzikiewicz stated that the last review of the Citizen Involvement Program occurred in August 1980. She noted that comments on the program had been solicited from the Planning Commission, neighborhoods, the State CIAC, MAPAC, and others and that a public hearing had been held on the proposed revisions to the program. The following revisions are being recommended: 1) revision of the time frame requiring program review every two years rather than annually, 2) update of financial and geographical information relating to neighborhood groups, 3) update of information regarding communication mechanisms, 4) addition of a statement regarding non-City-affiliated citizen bodies which are also notified and involved in the land-use planning process, and 5) addition of a statement regarding MAPACls newest responsibility--as a citizen involvement and citizen advisory body for metropolitan transportation planning matters. Public hearing was opened; there being no testimony, public hearing was closed. Mr. Obie moved, seconded by Ms. Schue, to adopt the program revision as presented. Roll call vote; motion carried unanimously. e MINUTES--Eugene City Council April 21, 1982 Page 5 e Ms. Wooten noted appreciation for the work this committee does. Mr. Lindberg noted agreement with the program revisions, but he questioned the accuracy of financial information on page 7 (financial support for neighborhoods in view of proposed budget reductions in fiscal year 1983). Ms. Vanderpool responded that the information contained was from January 1982. Ms. Schue stated that she is pleased with the activities of this group, and is awaiting the pamphlet series on planning information, phrased so that the average person can understand it. C. Supplemental Budget No.5 (memo, listing distributed) Mr. Gleason noted that this was adopted by the Budget Committee recently and includes the Airport funding from the Federal grant. Public hearing was opened; there being no testimony, public hearing was closed. CB 2451--An ordinance adopting a supplemental budget; making appropriations for the City of Eugene for the fiscal year beginning July 1, 1981, and ending June 30, 1982; and declaring an emergency. Mr. Obie moved, seconded by Ms. Schue, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. ~ Council Bill 2451 was read the second time by council bill number only. Mr. Obie moved, seconded by Ms. Schue, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18955 IV. RESOLUTION AUTHORIZING VARIOUS SIDEWALK CONSTRUCTION PROJECTS (memo distributed) Mr. Gleason introduced Don Allen, Public Works. Mr. Allen stated that this is the last of the projects staff has asked the council to initiate. Staff recommends approval. Res. No. 3650--A resolution authorizing sidewalk construction on Goodpasture Island Road, from Norkenzie Road to Tabor Street; Echo Hollow Road at Boston Lane; East 46th Avenue at Fox Hollow Road and on north side of Kimberly Drive east of Spring Boulevard. Mr. Obie moved, seconded by Ms. Schue, to adopt the resolution. e MINUTES--Eugene City Council April 21, 1982 Page 6 . e Mr. Obie asked if any of these projects are more controversial than others. Mr. Allen responded that there are ten projects. No controversy is anticipated. Ms. Schue asked which side of 46th Avenue this project was on. Mr. Allen stated that he would provide the information to Ms. Schue at a later time. Roll call vote; motion carried unanimously. V. PLANNING COMMISSION AND CITIZEN INVOLVEMENT COMMITTEE REFERRAL RE: MEMBERSHIP AND VOTING PROVISIONS OF NEIGHBORHOOD ORGANIZATIONS AS ADDRESSED IN THE NEIGHBORHOOD ORGANIZATION RECOGNITION POLICY (memo and background information distributed) Mr. Gleason introduced Mary Hudzikiewicz. e Ms. Hudzikiewicz stated that CIC is requesting authorization from the council to review the Neighborhood Organization Recognition Policy provisions regarding membership and voting. By way of background, she noted that the issue ~as first raised by the Planning Commission in late 1981. The Planning Commission requested that the Citizen Involvement Committee review this issue due to comments commissioners had received about the inability of nonresident property owners to vote in the West University Neighborhood. The Citizen Involvement Committee's response to the Planning Commission at that time was that the council had specifically voted to leave the matter of membership and voting to the discretion of individual neighborhoods when the council adopted the Neigh- borhood Organization Recognition Policy. That being the case, the Citizen Involvement Committee felt it should first receive specific direction from the council before addressing the issue. On December 7, 1981, the Planning Commission received this report and voted to recommend to the City Council that the Citizen Involvement Committee be directed to review the matter but that the issue not be presented to the City Council until such time as the West University Neighborhood Refinement Plan and the accompanying R-3 and R-4 code amendment issues had been completed. The same issue was raised again in February in front of the Citizen Involvement Committee by both MAPAC and a representative of the Neighborhood Leaders I organization. Mr. Lindberg stated that he would encourage the CIC to look into this matter and to review it with the staff of the City Manager's Office, as well as himself. Mayor Keller noted that he would appreciate it if CIC would look into it also. Mr. Obie moved, seconded by Ms. Schue, to request CIC to review membership and voting provisions of the Neighborhood Organization Recognition Policy and to provide the council with a recommenda- tion. Roll call vote; motion carried unanimously. e MINUTES--Eugene City Council April 21, 1982 Page 7 e i' VI. ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 1981 (memo, resolution, and background information distributed) Mr. Gleason introduced Greg Klimko, Finance. Mr. Klimko stated that he and Bob Henarie of Peat, Marwick, and Mitchell could answer questions. The overexpenditures were very small. Item C is the result of the continuing problems with reimbursement of the FAA grants. The City's funds must be spent before being reimbursed by the FAA, and there is often a substantial time delay. Res. No. 3651--A resolution setting forth measures to correct deficiencies disclosed in the 1981 audit report and stating the period of time estimated for completion thereof. Mr. Obie moved, seconded by Ms. Schue, to adopt the resolution. Mr. Obie noted several differences indicated on the management letter. He asked if a report would be received back on the correction of those differences. Mr. Gleason responded that the council would receive that information, perhaps in the quarterly report. Mr. Lindberg asked if the councilor's name being omitted means that he is not liable for the document. Mr. Gleason indicated that he would correct the omission of Mr. Lindberg's name. 4It Roll call vote; motion carried unanimously. e VII. EMERALD CANAL UPDATE Councilor Lindberg stated that as a representative of the Emerald Canal Study Task Force, he wished to inform the council that they had completed their review, and it has been distributed. The meeting was adjourned to April 26, 1982. Respectfully submitted, 4:.., ~ Micheal D. Gleason City Manager (Recorded by Lynda Nelson) MDG:LN:db/CM27a10 MINUTES--Eugene City Council April 21, 1982 Page 8