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HomeMy WebLinkAbout03/02/1983 Meeting e e e M I NUT E S Eugene City Council City Council Chamber March 2, 1983 11:45 a.m. COUNCILORS PRESENT: John Ball, Richard Hansen, Freeman Holmer, Mark Lindberg, Brian Obie, Emily Schue, Betty Smith (11:55 to adjournment), Cynthia Wooten. Adjourned meeting of the City Council of the City of Eugene, Oregon, was c~led to order by His Honor Mayor Gus Keller. I. APPOINTMENTS A. Mayor's Announcement of Sister City Committee Chair Announcement was postponed for a future council meeting. II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Consideration of City Council Minutes of January 26, 1983, and February 9, 1983, and Legislative Subcommittee Minutes of February 17, 1983. (minutes distributed) Ms. Schue moved, seconded by Mr. Obie, to approve the City Council minutes of January 26, 1983, February 9, 1983, and the Legislative Subcommittee minutes of February 17, 1983. Roll call vote; motion carried unanimously. B. Improvement Petition for Paving, Sanitary Sewer, and Storm Sewer in Harem Subdivision (accessible costs: paving, total front footage and front footage petitioned--855.01 feet, 100 percent; sanitary sewer, total square footage--45,700, square footage petitioned-- 43,700 feet, 97 percent; storm sewer, 100 percent; City costs, none) City Manager Micheal Gleason said staff recommended adoption of the resolution. Res. No. 3753--A resolution authorizing street paving, sanitary sewer, and storm sewer construction in Harem Sub- division (1920). Ms. Schue moved, seconded by Mr. Obie, to adopt the resolution. Roll call vote; motion carried unanimously. Councilor Smith arrived at the meeting. MINUTES--Eugene City Council March 2, 1983 Page 1 C. Call for Public Hearing: withdrawal from Junction City Water Control District (resolution distributed) e Mr. Gleason said that staff recommended adopting the resolution to call a public heari ng. Res. No. 3754--A resolution calling for a public hearing for March 16, 1983, to consider withdrawal of property located on the east side of Prairie Road south of Beltline from the Junction City Water Control Di strict. Ms. Schue moved, seconded by Mr. Obie, to adopt the resolution. Roll call vote; motion carried unanimously. O. Ordinance re: Withdrawal from Junction City Water Control ~istrict (Great Western Steel Fabricators) (ordinance distributed) Mr. Gleason said that adoption of the ordinance was required for withdrawal from the Junction City Water District. CB 2605--An ordinance authorizing withdrawal from the Junction City Water Control District. e Ms. Schue moved, seconded by Mr. Obie, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2605 was read the second time by council bill number only. Ms. Schue moved, seconded by Mr. Obie, that the bill be approved and given final passage. Roll call vote. All councilors present voting aye, the bill was declared passed and numbered 19106. III. ORDINANCE CONCERNING BONDING REQUIREMENTS FOR ALARM EQUIPMENT SUPPLIER AND ALARM MONITORING SERVICES (memo, ordinance distributed) e Mr. Gleason introduced Finance Director Warren Wong. Mr. Wong said that the ordi nance before the council woul d change the surety bond requi rement for al arm equipment suppliers and alarm monitoring services. He said that no claims had been filed since the City had adopted the original ordinance and that, even in the event that a claim were filed, the liability would not be likely to exceed $5,000. He noted that the $5,000 figure was used by other municipalities in Oregon. Councilor Hansen suggested that the City review other bonding requirements to see if other reductions coul d be made which woul d allow more businesses to be able to participate. Mr. Wong responded that staff was engaged in such a review. fvlr. Gleason noted that the review of internal processes of the City, such as business licensing and bonding requirements, was a part of the work plan of the Coordinated Permit Counter Task Team. MINUTES--Eugene City Council March 2, 1983 Page 2 e CB 2606--An ordinance concerning bonding requirements for alarm equipment suppliers and alarm monitoring services; amending Section 3.010 of the Eugene Code, 1971; and declaring an emergency. Ms. Schue moved, seconded by Mr. Obie, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2606 was read the second time by council bill number only. Ms. Schue moved, seconded by Mr. Obie, that the bill be approved and given final passage. Roll call vote. All councilors present voting aye, the bill was declared passed and numbered 19107. IV. REQUEST OF CIVIC EMERGENCY FUNDS FOR 1983 NORTHWEST SENIOR SPORTS FESTIVAL (memo distributed) e Mr. Gleason said that a motion of the council was necessary to prepare a supple- mental budget to grant the use of Civic Emergency funds. Mayor Keller said that the Senior Sports Festival was planned as a ten-day event and that it was hoped this would become an annual event. He urged support of the event as a destination-point activity and felt the $3,500 would be good seed money to help the event get under way. Mayor Keller introduced Doug Post, Assistant Recreation Superintendent, Parks and Recreation Department. Mr. Post said that private sector groups were working with representatives of the University of Oregon and Lane Community College in organizing the event. Councilor Holmer agreed that the City should support the event. He requested information on the amount of the Civic Emergency Fund and on previous expendi- tures from the fund for this year. He questioned the propriety of making an outright grant to an undertaking which it was hoped would become self-sustaining and suggested that the funds be made as a loan to be repaid by registration fees collected at the event. Finance Director Warren Wong said that there was currently $8,000 in the fund, with $2,500 in revenues budgeted for this year, and that no funds had been expended from the fund this year. Councilor Wooten noted that a grant had been made in a previous year to a local organization to provide Thanksgiving dinners for those who would not otherwise be able to have them. e Councilor Obie noted that portions of the Civic Emergency Fund were dedicated to specific groups. He asked why 60 percent was dedicated to use by Veterans' organizations. Mr. Wong responded that the fund was established by State statutes, which required that 60 percent of the proceeds go to Veterans' organiza- tions and 40 percent to charitable organizations. Responding to a question from Ms. Schue, Mayor Keller said that the 40-percent charitable contribution was further broken down for ~location to specific types of activities. Mr. Post said that the grant request before the council was in the category of cultural, recreational, and amateur sports activities. He noted that the organizers of the Senior Sports Festival hoped that after this initial start-up, the event would be totally fee-supported. MINUTES--Eugene City Council March 2, 1983 Page 3 e e Councilor Wooten suggested that, in the future, the council consider the origin and history of the fund and development of a more formal process for making and evaluating requests for fund allocations. Mayor Keller agreed that this would be appropriate. Councilor Holmer suggested that the council approve a motion to make the grant as a loan, with the expectation that if the funds cannot be repaid from the proceeds of the event, the council would consider the financial report of the event and determine after reviewing that report whether any of the amount should be considered a grant. Mayor Keller said that the intent of the grant was to allow the organizers to purchase advertising for the event. Mr. Post emphasized that this was a destination-point activity, which would bring dollars into Eugene. Mayor Keller said he felt it was inappropriate to make this a loan, since a loan might cause apprehension regarding expenditure of the funds and thus detract from purchasing of the advertising needed to make the event a success. Mr. Gleason noted that this fund must be used for outright grants but said that repayment to the General Fund was a possibility. Ms. Schue moved, seconded by Mr. Obie, to grant $3,500 from the Civic Emergency Fund for 1983 to the Northwest Senior Sports Festival and to direct the City Manager to prepare a supplemental budget authorizing this expenditure. Roll call vote; motion carried unanimously. Mayor Keller thanked Mr. Post for his work on this project and the council for its allocation of funds. V. ADOPTION OF FINANCIAL MANAGEMENT POLICIES (memo, additional information distributed) ~lr. Gleason introduced Finance Director Warren Wong. Mr. Wong noted that staff had prepared a draft statement of financial management policies for the City for consideration at the February 28, 1983, Financial Planning Committee meeting. He said these mainly reiterated existing policies previously established by the councilor the Budget Committee. Mr. Wong said that the Financial Planning Committee had recommended some changes in the draft for council consideration at this time. Councilor Holmer referred to Policy 19, Funding for Capital Projects Funds, and said he was concerned with the dedication of particular revenues for particular purposes. Mr. Wong said that General Capital Projects included City facilities, Park facilities, and street overlays and that dedication of revenues for these projects, as well as storm sewers, was proposed. Councilor Holmer asked if a single dedicated revenue source was proposed for both categories. Mr. Wong responded that this was not the case and that there would be several funding sources. Councilor Holmer agreed that this type of fund dedication, such as is already done with Airport funds, was a good idea. Councilor Holmer then referred to POlicy 20, Related Entities. He asked whether an item had to meet all five of the defined categories to be determined a related entity. Mr. Wong said that this policy directive was issued by the 4It National Council on Governmental Accounting last year and that agreement on how MINUTES--Eugene City Council March 2, 1983 Page 4 e e to use the five categories had not yet been reached. Mr. Wong said that from the advice he had received so far he felt that consideration relative to related entity status would need to be made for the Eugene Renewal Agency, the Eugene Arts Foundation, and the Eugene Water and Electric Board. Mr. Holmer said he was reluctant to adopt this policy without clarification of its full impact on the City. He acknowledged that the City might have some responsibility in this area and agreed that the City should fulfill that responsibility but said he hoped that a minimum of City effort would be devoted to pursuit of this policy. Councilor Hansen referred to page 2 of the proposed policies and asked whether there was a need to identi fy the Joint Soci al Service program speci fically as a means of preserving the City's public safety system. Mr. Gleason said that the City had a number of contracts with social service agencies to provide programs, such as alcohol detoxification, that fulfilled some of the City's public safety responsiblities. Councilor Hansen then referred to section 3 of policy 2 and asked if use of the nebulous term "qual ity of 1 ife" coul d confuse future di scussions rel ated to thi s pOlicy. Ms. Wooten said that the council and Budget Committee frequently discuss how to determine quality of life. Mayor Keller said that items such as parkland acquistion deal with the quality of life in the City in future decades. Councilor Obie said he shared Mr. Hansen's concern with specifically identifying the Joint Social Service program in the POlicy 2 listing of municipal service priorities. Mr. Gleason responded that a report prepared for the Budget Committee had found that participation in the Joint Social Service program had saved the City money. Mr. Obie asked whether, if the policy were adopted as worded in the draft, the City could make a decision to go to another source for social service programs. Mr. Gleason said it was not the intent of the language to restrict the City to use of one particular service program. Councilor Lindberg said that the Joint Social Service program is the only source available currently and that the only alternative would be for the City to become directly involved in provision of human services. Ms. Schue moved, seconded by Mr. Obie, to adopt the Financial Management policies. Roll call vote; motion carried unanimously. VI. QUESTIONS FROM COUNCILORS REGARDING ACCOUNTS PAYABLE OVER $5,000 FOR PERIOD OF FEBRUARY 1, 1983, THROUGH FEBRUARY 28, 1983 Councilor Obie asked for information regarding payments to the Eugene Ballet, James Spickerman, ECO Northwest, and the Lane Community College Classroom Training Program/CETA. Councilor Wooten asked for information regarding payments for reimbursement for construction of mall improvement and purchase of a 1983 Chevrolet from Betz Chevrolet. Mr. Gleason said staff would provide the information requested by councilors. ~ (Recorded by Darcy Marentette) MDG:DCM:pv/CM23b24 MINUTES--Eugene City Council March 2, 1983 Page 5