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HomeMy WebLinkAbout09/14/1983 Meeting . - /- .- M I NUT E S Joint City Council/4-J Board Meeting Studio A--Hilton Hotel e September 14, 1983 7:00 p.m. PRESENT: Cynthia Wooten, Freeman Holmer~ Richard Hanson, John Ball, Mark Lindberg City Councilors; Jack Billings, Michael Williams, Paul Harrison, Judy Mosley, James Jeppesen, Steve Robinson, Donna Kernutt, District 4-J School Board; Patrick Lynch, Ernie Drapela, City staff; Gay Campbell, Margaret Nichols, District 4-J staff; Micheal Gleason, City Manager; Terry Lindquist, Superintendent. I. I NTRODUCTI ONS Ms. Wooten, taking the place of Mayor Keller, said the purpose of the meeting was for the members and staff to become better acquainted, to examine ways in which they could cooperate on programs and resources, and to explore ways in which they can do those things more efficiently. She introduced the members of the City Council and staff. Mr. Gleason said he and Dr. Lindquist have worked together on zoning and leasing matters. The City has enjoyed the benefits of cooperation on Lincoln School. Mr. Gleason added that he and Dr. Lindquist were in a similiar tax situation. They are taking the same property tax. They have a list of problems and e suggestions that could be explored together. Mr. Billings, chair of the school board, introduced the school board members, staff, and Dr. Lindquist. Dr. Lindquist thanked the City for inviting the school board for a mutual problem-solving session. He said their financial problems will continue, and it will take creativity and cooperation to overcome those problems. The institu- tions are supported by the same tax dollar from the same people. Dr. Li ndqui st supported discussion of issues such as: the future use of properties (Lincoln, Dunn, Monroe Street); community school program merged with the neighborhood program; use of a common grounds crew (parks and school yards often join); development of a common phone system; cooperation in purchasing; cooperation in future planning and acquisition. Dr. Lindquist urged members to put together a joint task force to report back to the board and council. II. CITY AND SCHOOL STAFF PRESENTATION Mr. Drapela showed slides of examples of city/school cooperation and shared resources. He gave out a draft copy of the Parks Plan and referred to pages 29 and 92. He said the schools now serve 25% of Eugene households. If the schools served leisure interests that figure could be 100%. Some of the cooperative achievements were: Sheldon, Monroe Middle, Patterson Elementary, Westmoreland, Jefferson, Laurel Hill Park and School, Parker, and South Eugene e Hi gh School. MINUTES--Joint Ci ty Council / 4-J Board Meeti ng September 14, 1983 Page 1 , r,; · . ~. Mr. Drapela said in the State Park Comprehensive Plan the number two need of city y' park and recreation agencies was better school/community cooperation. The Metro Plan, the Community Goals, and Public Land Zoning are additional examples of cooperation between the City and 4-J. e Ms. Campbell introduced a slide show about the schools made for people who have not been in the school s recently. It described current activi ties in the school room. Councilor Lindberg arrived. III. SUMMARY AND DISCUSSION OF COOPERATION After discussion members decided to form a joint policy level task force made up of two board members and two councilorst staff, Mr. Gleason, and Dr. Lindquist. It was suggested the first meeting be scheduled in February. Members discussed what issues the task force should consider. Some suggestion s were: technology (phones and computers); excess property (land close to closed schools); criteria for city/school bidding on city/school-owned property; joint Community SChools/neighborhood programs; management of public lands; cost sharing of shared facilities; tax reform strategies; sister city program; job training/school cooperation; cost sharing of personnel and equipment. After Mr. Holmer noted that Lane Community College and the Lane Transit District also had equipment and personnel, members discussed including other jurisdictions. Mr. Gl eason cautioned the members to take "baby steps" to get thi ngs done. Other jurisdictions might be drawn in by the success of the first steps. Mr. Hanson e said they should pick a few important issues. Mr. Jeppeson asked that the task force consider the cost-saving item first. Mr. Harri son asked that the task force evaluate the issues and pick items that could give the greatest benefit for the least risk. Ms. t1>sley said the "baby step" should give the public confidence and save money. Dr. Lindquist said such a project would be joint development of soccer fields. One thousand two hundred students play soccer. The project could be done with the cooperation of private as well as public groups. tlembers agreed the athl etic fields in the city were over-used. Mr. Gleason urged better management and scheduling of the public lands and joint use of the facilities. He sa i d they have the computer capacity to make more efficient use of sport fields by better schedul i ng. Ms. Wooten concluded the meeting by saying the members had agreed that there be a task force made up of two members of the School Board and two members of the City Council with appropriate staff. The members had favored a commitment to work together. Pat Radostsky, member of District 4-J Budget Committee, urged members to make a high priority the joint maintenance of public lands and anything that would save money. ~~~. 8:45 p.m. ~' ;..c. i' Bet Conan', e BC:pv/CM56a20 MINUTES--Joint City council/4-J Board Meeting September 14, 1983 Page 2