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HomeMy WebLinkAbout01/25/1984 Meeting - e . M I N UTE-S Eugene City Council City Council Chamber January 25, 1984 11:45 a.m. COUNClLORS PRESENT: Brian Obie, Cynthia Wooten, John Ball, Richard Hansen, Freeman Holmer, Emily Schue, Betty Smith. Adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller. I. ITEMS FROM MAYOR AND COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AND AGENDA ADJUSTMENTS A. Police Hotsheets Ms. Wooten asked Assistant City Manager David Whitlow why the Eugene police officers on patrol in vehicles do not carry hotsheets on stolen vehicles, boats, or trailers. She said some concern has been raised with the officers not having a current listing of stolen vehicles to facilitate their recovery. B. Appointment to the Budget Committee Mr. Obie moved, seconded by Ms. Smith, to appoint Ruth Bascom, 2114 University Street, to the Budget Committee to fill the unexpired term of Akin Blitz ending December 31, 1985. Roll call vote; the motion carried unanimously, 7:0. C. Announcements City Manager Micheal Gleason stated that the deadline for the council appoint- ment process was approaching and that there were presently two applicants for the position vacated by Mark Lindberg. Mayor Keller stated that the deadline for appl ications is January 31, 1984. II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. City Council Joint Meeting minutes of December 12, 1983, Regular Meeting minutes of December 14, 1983, and Special Meeting minutes of January 11, 1984 (minutes distributed) - Mr. Obie moved, seconded by Ms. Wooten, to approve the City Council minutes of December 12, 1983, December 14, 1983, and January 11, 1984. Roll call vote; the motion carried unanimously, 7:0. MINUTES--Eugene City Council January 25, 1984 P ag e 1 e e e ) B. Safe Deposit Box Authorization (memo, resolution-distributed) Res. No. 3825--A resolution authorizing safe deposit box rental ~ agreement and repealing Resolution No. 3575. Mr. Obie moved, seconded by Ms. Wooten, to adopt the resolution. Roll call vote; the motion carried unanimously, 7:0. III. STATUS REPORT ON DEVELOPMENT ASSlSTANCE CENTER (memo, background information distributed) City Manager Micheal Gleason introduced the agenda item. Terri Vanderpool of the Eugene Development Department presented the staff report, reviewing the purpose of the Development Assistance Center in consolidating customer assis- tance with information and permit processes. She stated that Phase II of the DAC development has been completed and that land use applications and general community information are currently available in the DAC. She said that business and liquor licenses and parking permits were also added to the DAC function as part of Phase III. She said staff has attempted to make the transfer of the permit sales to the DAC as convenient as possible to the public. She reviewed the EDD memorandum of January 3, 1984, which outlined the incentives authorized to boost the sales of permits and to encourage familiarization of commuters with the downtown parking program. She said the addition of the Phase II functions has doubled the activity level of the DAC. Ms. Vanderpool said that Phase IV of the program, scheduled for the fall, will add building and sign permits and engineering assistance to the DAC activities. She said the DAC is presently receiving 70 personal contacts and 150 telephone contacts per day with the addition. She said staff expects the number of contacts within the DAC to double with the addition of the Phase IV activities. Ms. Vanderpool then summarized the tour which she and Jim Carlson of Lane Council of Governments had recently made of six western and mid-western development assistance centers. She compared Eugene's planning and building processes with those of the cities visited. She said that Eugene's planning processes compared very well--other processes being much longer and placing more burden on the applicant. She added that staff will attempt to incorporate some process expediters into the City's building permit process. She commented that Eugene is the only community building a center specifically for the purpose of customer-oriented assistance and probably has the best technology system of those studied. Ms. Vanderpool said staff also visited the City of Portland facility, stating that it is customer-friendly but lacks the technology of Eugene's facility. She invited the council to visit the DAC after the meeting. She reviewed the process streamlining already accomplished by staff, stating that the processing time for land use applications has been cut by 30 percent due to the revised regulations approved by the council. She said guidelines for revisions to the business license process are currently in draft form and that staff is now reviewing the building permit process. MINUTES--Eugene City Council January 25, 1984 Page 2 - e - In response to questions on the building permit process, Ms. Vanderpool stated that the current turnaround for the permit process is approximately 10 days for residential appl ications and 15 days for commerci al appl ications. She said these times are standard as compared with the processing times for other communities. She said the delay in moving the Building and Engineering staff into the DAC is due to the lack of space. Ms. Smith.encouraged staff to make the move as soon as possible. . In response to a question on the incentives as outlined in the January 3, 1984, EDD memorandum, Ms. Vanderpool stated that the two-for-one parking permit will be a one-time offer to give a permit for March for those individuals who purchase a permit for February. She said staff hopes this will help people learn of the permit sales relocation and become more familiar with the downtown parking program. Councilor Holmer commented that he was satisfied that the Planning regulations revi si ons hav-e resulted OJ n reduced appl icati on processi ng time, bllt he questi oned if the 30-percent reduction is in the regulation time intervals or in applica- tion to authorization. Ms. Vanderpool stated that the 30-percent figure repre- sents a consolidation of all types of applications and a reduction of the gross processing time. She said that some of the application processing times have been reduced by more than 30 percent while others have been reduced less. She said the new regul ations have been in pl ace only since January I, 1984, and therefore no figures have been tabulated for the time reduction in individual applications. Mr. Holmer stressed that he wanted the DAC to get the full recognition of the reduced application processing times. Mr. Gleason commented that there may be more dramatic time cuts since some of the application processes will be run in parallel. In response to Ms. Smith's comments, Mr. Gleason said that staff could move faster in relocating the Building and Engineering sections to the DAC but that staff is moving slowly in an attempt to keep the cost down. He said that the Finance Department is the likely candidate for relocation. He said the relocation involves costs for remodeling as well as relocation and that the issue will come before the City Council and the Budget Committee. Mr. Obie commented that stopping the process now will achieve less than what is desired. He suggested that staff move rapidly in performing the relocation. Ms. Smith encouraged the City Manager to bring details on the relocation to the City Council and the Budget Committee. She said she wants the City to be ready to facilitate the process when the building industry begins to increase. Ms. Schue agreed with the other councilors, stating that the process should be completed now that it has begun. She also stated her desire to see the relo- cation details. Mr. Gleason explained that the Building Division requires 2,000 square feet while the Finance Department needs 10,000 square feet in which to relocate. He said one option is to relocate the City Manager's Office from City Hall I but added that it does not appear practical. Mr. Obie commented that the City Manager's complex needs to present a better image to the public and that a relocation could facilitate that change. Mr. Gleason said he understood the council's desire for the relocation to be achieved quickly. He said he will present details on the relocation to the council as soon as possible. MINUTES--Eugene City Council January 25, 1984 Page 3 e e ~ lV. PROCESS FOR CONVERTING TO FLOW-DEPENDENT RESIDENTIAL SEWER RATES (memo distributed) City Manager Micheal Gleason introduced the agenda item. Bill Guenzler of the Public Works Maintenance Division presented the staff report. He stated that he attended the Springfield City Council meeting with Ms. Wooten at which the council reaffirmed its former position of not converting to flow-depen- dent rates. He said some members of the Springrfeld City Council showed some agreement for the conversion but had some reservation in regard to the timing. He said his sense of the situation is that there is some interest in the conver- sion in both Springfield and Eugene. He referred to the chart included in the January 19, 1984, memorandum from the City Manager which illustrated the conver- sion schedule to flow-dependent residential sewer rates. He felt that the conversion could be accomplished by spring of 1985. He stated that the Mayor and the City Council will have to discuss the issue with the Springfield City Council. He added that the Springfield staff is in favor of the conversion. Ms. Smith said she appreciated the chart, stating that it addresses the concerns raised earlier by both councils. She felt that the task force would probably concur with her statements. She believed that moving toward conversion to flow-based rates is appropriate, with provisions being given for the time necessary for implementation and additional information. She encouraged the council to proceed in that direction and to make a final determination on the issue in the spring of 1985 or to initiate any required steps prior to that time. She said she would participate in conveying that message to the Spring- field City Council with the concurrence of the council. Ms. Wooten thanked Mr. Guenzler for his assistance at the Springfield City Council meeting. She said she is willing to support a date certain for conver- sion to flow-based rates as presented by staff. She said that clarification was needed to state that the conversion will be made in the spring of 1985 and not just a final determination at that time. She said she would support a motion for adopting that position. She added that the Springfield City Council would like to meet with the Eugene City Council. She said the suggestion is that Mayor Keller will meet with Mayor Lively of Springfield. Ms. Schue questioned how the City could set a date certain for conversion when Springfield has not yet accepted the idea. Ms. Wooten responded that the issue would be negotiated by jurisdiction. She said the council has taken one action and the Springfield council has taken another. She said she has indicated,to the Springfield council the desire of the Eugene council to work together in good faith. She felt that it is the council IS position to adopt the next process level and for Mayor Keller to present it to Mayor Lively for adoption. She said that further negotiation might be necessary. Ms. Wooten said the situation is unique but she did not see any alternatives. Mayor Keller stated that he would not meet with Mayor Lively without guidelines from the council. He said he will present the guidelines to Mayor Lively for presentation to the Springfield council. Ms. Smith said she understood the memorandum to request MINUTES--Eugene City Council January 25, 1984 Page 4 - a review of the rate structure in February 1985 and a final determination at that point. Mr. Guenzler responded that a statutory review of the rate magni- tude will occur in February 1985 and the memorandum suggests using that date to study the magnitude and to commit the restructuring of the rate at that time. Ms. Smith said the council was anticipating an earlier rate change. She sug- gested that Mayor Keller convey that date to Mayor Lively as a compromise. Mr. Hansen opposed the last suggestion of a date certain for the conversion to flow-based rate, stating that he would rather look at the flow-based rate after more information was available. Ms. Schue said she had voted for the flow-based rate and that it was her percep- tion that the negotiation would take some time. She said she is comfortable with the early 1985 date but would also be willing to wait another six months after that date to accommodate the City of Springfield. Mr. Ball said he was not sure what else could be considered but the time frame would allow consideration of any other option. He felt that enough facts are al ready available. e Mr. Hansen said the council should restudy the issue as long as it has the opportunity to gather additional data. He felt the issue is not certain that the flow-based rate is the proper method. Mr. Obie said the flow chart and the City Manager1s memorandum both show June 1985 as the conversion date. He asked if these dates were changed to February 1985. Mr. Ball said the conversion would start in February and be completed in June. Mr. Obie moved, seconded by Ms. Wooten, that the City Council ask Mayor Keller to confer with Mayor Lively to offer the compromise position and prepare a common policy resolution with the conversion for sewer rate in June 1985. Ms. Wooten said she agreed that the council must be generous and cooperative to maintain the integrity of its position, but she asked that Mayor Keller confer back with the council before negotiations reach any impasse. Roll call vote; the motion carried unanimously, 7:0. Mr. Gleason stated that he will schedule the meeting between Mayor Keller and Mayor Lively. v. FY83 FINANCIAL REPORT, AUDIT, AND CORRECTING RESOLUTION FOR THE URBAN RENEWAL AGENCY (memo, resolution, background information distributed) City Manager Micheal Gleason introduced the agenda item. Warren Wong of the Finance Division presented the staff report on this and the subsequent agenda item. He stated that the two reports provided to the council were for the Urban Renewal Agency and for the City of Eugene. He reviewed his January 5, 1984, e MINUTES--Eugene City Council January 25, 1984 P ag e 5 e memorandums on the FY83 Financial Reports for the Urban Renewal Agency and the City of Eugene which outlined the discrepancies noted by the auditors. He then reviewed the specific deficiencies of both agencies and the proposed resolutions to correct those deficiencies. Mayor Keller adjourned the meeting of the Eugene City Council and called the meeting of the Urban Renewal Agency to order at 12:43 p.m. Res. No. gOO" --A resolution accepting measures taken to correct deficiencies disclosed in the General Purpose Financial Statements for the Urban Renewal Agency of the City of Eugene for the fiscal year ending June 30, 1983. Mr. Obie moved, seconded by Ms. Wooten, that the Council, acting in its capacity as the Urban Renewal Agency, adopt the resolution. Roll call vote; the motion carried unanimously, 7:0. The meeting of the Urban Renewal Agency was adjourned and the meeting of the Eugene City Council was reconvened at 12:44 p.m. e VI. FY83 FINANCIAL REPORT, AUDlT, AND CORRECTING RESOLUTION FOR THE CITY OF EUGENE (memo, resolution, background information distributed) Res. No. 3826--A resolution accepting measures taken to correct deficiencies disclosed in The Comprehensive Annual Financial Report for the fiscal year ending J un e 30, 1983. Mr. Obie moved, seconded by Ms. Wooten, to adopt the resolution. Roll call vote; the motion carried unanimously, 7:0. Ms. Smith temporarily left the meeting at this time. VlI. CODE AMENDMENT re: TRANSFER OF COUNTY ROADS TO CITY JURISDICTION (memo, ordinance distributed) City Manager Micheal Gleason introduced the agenda item. Acting Public Works Director Don Gilman presented the staff report, stating that the amendment is a request to the Lane County Commissioners to transfer nine sections of county roads to the City's jurisdiction. He explained that the nine road projects were constructed during the last four years and have been handled by the council through the regul ar improvement project process with the fi nanci al support of Lane County. He said the county assistance on the projects has been approxi- mately $2.5 million. He said it was important that the program be given con- tinued support by the council. - MINUTES--Eugene City Council January 25, 1984 Page 6 e CB 2715--An ordinance requesting that jurisdiction over certain county roads now located within the corporate limits of the City of Eugene, a municipal corporation of the State of Oregon, be transferred to the City of Eugene, Oregon. Mr. Obie moved, seconded by Ms. Wooten, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Mr. Ball voiced his appreciation of Mr. Gilman's pointing out the importance of the process as one that could be extremely important in the issues related to the River Road/Santa Clara area. Roll call vote; the motion carried unanimously, 6:0. Council Bill 2715 was read the second time by council bill number only. Mr. Obie moved, seconded by Ms. Wooten, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed (and became Ordinance No. 19218). Mr. Hansen said he understood that Mr. Gilman wanted the council to recognize the support of Lane County. Mayor Keller stated that he would write a letter to Lane County expressing the City's appreciation for that support. e VIII. RESOLUTION re: REPUBLIC AIRLINES FUEL LEASE (memo, map, resolutions distributed City Manager Micheal Gleason introduced the agenda item. Director of Aviation Bob Shelby presented the staff report, stating that staff was proposing that the occupancy of the Republic Airlines fuel farm be changed from a year-to-year basis to month-to-month to allow the Airport to realign the road system in the cargo area during the terminal expansion project. He said Republic Airlines is not being evicted from the site, but the airline will be offered the month-to- month tenancy when the City gives them their 60-day notice of the termination of the lease. He said the City Attorney's Office has prepared a resolution to address the issue and that staff was recommending approval. Ms. ~1ith returned to the meeting at this time. Res. No. 3827--A resolution authorizing termination of a lease agreement with Republic Airlines. Mr. Obie moved, seconded by Ms. Wooten, to adopt the resolution. Role call vote; the motion carried unanimously, 7:0. e MINUTES--Eugene City Council January 25, 1984 Page 7 - e e IX. RESOLUTION re: ADVANCED REFUNDING OF CERTIFICATES OF PARTICIPATION (memo, resolution distributed) City Manager Micheal Gleason introduced the agenda item. Warren Wong of Finance presented the staff report, reviewing his January 20, 1984, memorandum to the City Council. He stated that five proposals were received for the RFP and that an underwriter has been selected. He said staff is asking permission of the council to attempt the refinancing, the refinancing to take place only if the market condition is such to realize savings and if it is in conformity with ORS and Internal Revenue code provisions. Ms. Wooten said she had questions about the program when she first joined the council in 1981. She said she found a letter from the City Attorney's Office on the issue and she continues to be concerned with that type of finan- cial relationship. In response to a question, Mr. Wong stated that the City's original underwriter was E. F. Hutton and the underwriters selected for this project are a consortium of Kidder/Peabody, Foster & Marshall/American Express, and Seattle Northwest. He explained that the original funding came from the Urban Renewal Agency from the tax increment revenues, those funds being paid to the City and then in turn to the trustee, First Interstate Bank. He explained that the trustee is responsible for paying any interest or principal due to the certificate holders. He said the relationship between the City and the trustee is a lease arrangement which, in theory, can be broken at any time, which is why the full faith and credit of the City is not behind it and why it does not count toward the City's bond indebtedness ceiling. Mr. Holmer temporarily left the meeting at this time. Ms. Wooten believed, at the time the financing was made, that the relationship would have to be re-examined if the City was unable to make payments for the Conference Center through operating income. Mr. Wong said the Renewal Agency pays the City approximately $900,000 each year for debt service. The income from the Conference Center is within the City system to be used to pay main- tenance expenses and is not being used to payoff the debt. Mr. Holmer returned to the meeting. ln response to a question on a sale/lease-back option, Mr. Wong said the feasibility of this option has been discussed with financial consultants and underwriters. He stated that everything is on hold until the Dole/Pickle Bill in Congress has been decided. He said the bill would remove any tax incentive for private investors to use that method. In response to another question, Mr. Wong stated that the tax increment financing flows through the City at the rate of $900,000 per year. He clarified that at a point when the revenue stream does not continue, the City can make the decision whether to pay the lease payments to the trustee or not and either come up with the money at that time or lose the use of the Confernce Center. Mr. Ball said the only way for the City not to be obligated would be to break the lease--an unacceptable alternative. In response to another question, Mr. Wong stated that he was not sure of the conditions of the lease agreement. Mr. Gleason said the City is MINUTES-Eugene City Council January 25, 1984 Page 8 e- e .e required as part of the trust agreement to set aside two years' worth of pay- ments. Mr. Wong said the 20th year payment has been put into reserve earning approximately 14-percent interest, adding that a substantial part of that reserve could serve as two years of debt. Mr. Gleason explained that part of that reserve had to be pledged to the trustee as part of the agreement. Technically, if the City is in default, the trustee owns the building. Mr. Gleason said the certificate of participation is marketable because of the 20th year payment and the building itself. He said the agreement does not fall within the legal definition of debt in the State of Oregon and the bond houses do not consider it part of the City's debt. He explained that revenue bonds are backed by full faith and credit of the City while leases are not. In response to a comment by Mr. Ball on 1I0ff-sheet financing,1I Mr. Wong said that Moody's is aware of the certificates and do not count the certificate toward the City's debt coverage. Mr. Ball explained that this type of financing is used when a municipality wants to circumvent overly restrictive bonding requirements, similar to what the City did with the parking structure. Mr. Gleason said there was no legal requirement within the State of Oregon that requires a vote for a debt. He said that revenue debt within the State is full faith and credit and that there is no way to circumvent that relationship. He said the City chose this project because it had made a commitment as part of its agreements in the development of the hotel and conference center. He said the City waited before issuing a debt, expecting the market to improve, but finally had to issue the debt. He said staff felt that this method is the best way to issue that debt. Mr. Ball stressed that the City at this time has $900,000 of tax increment financing being transferred to that lease and that General Fund money will be committed to make up the difference if the revenue stream is not present. Mayor Keller responded that it would take other action by the council. In response to a question, Mayor Keller stated that the revenues to the partici- pants will be tax-free in this arrangement. Mr. Wong stated that he expects to negotiate an interest rate of 9.5 to 10 percent for a 10-year period. Mr. Holmer stated his general agreement with the concerns raised by Mr. Ball and indicated his reluctance with the tax increment funding arrangements as a financing tool. He said he could be persuaded under certain circumstances. Mayor Keller commented that all economically viable jurisdictions in Oregon use this system of financing because it creates no hardship on the community. He said he does not feel uneasy with the system. Mr. Ball responded that one hardship would be the reduction of the effective tax base. Mr. Gleason felt the system of financing does not reduce the tax base; the condition of a tax incre- ment district is that the increment gained helps to create a base. He said the Hilton Hotel project could not have been realized without the Conference Center; therefore the City is serving the interests of the public. He said the income stream from the hotel will start accruing to the increment district next year, an important addition to the increment base. He said the system is virtually the one method of making those projects occur. Mr. Holmer said he did not come prepared to debate. He acknowledged that it is an important issue but would rather debate the issue in terms of a new project. MINUTES-Eugene City Council January 25, 1984 Page 9 .." . / . I / . "--,~ , e fI, Mr. Obie commented that with any reward there is a risk. He said the issue was analyzed when the council decided to proceed with the Conference Center several years ago. He said it is his personal opinion that the financing method must be done to solve the economic woes of the community. Res. No. 3828--A resolution authorizing the advanced refunding of certificates of participation. Mr. Obie moved, seconded by Ms. Wooten, to adopt the resolution. Roll call vote; the motion carried unanimously, 7:0. x. URBANIZATION REPORT (memo, background information distributed) City Manager Micheal Gleason introduced the agenda item. Jim Farah of the Planning Department presented the staff report, reviewing the Planning Department memorandum of January 17,1984. He said the report provides a series of policies on urbanization and that staff will be presenting further information on this issue to the council in the future. He said that the council directed the staff of the three jurisdictions at the intergovernmental dinner in the fall to proceed in intergovermental policies dealing with urbanization; he said a memorandum will be sent to the council from the ASD providing the status of that work. Responding to the December 15, 1983, MAPAC letter included in the council packet, Mr. Farah said MAPAC suggests giving the subject of urban/rural transi- tion a high priority. He said staff is prepared to take that position if so directed by the Planning Commission and the City Council. He noted that the transition issue is not currently a high priority item. He said MAPAC also suggested that differential levels of system development be charged. He responded that the City is already performing that function, stating that annexed land that is already developed does not pay the same systems development charge as does raw land. MAPAC suggested that too many high priorities exist for annexation. Mr. Farah, referring to the paper, stated that the West and Southwest Eugene areas are shown as having a high priority for annexation because of the developable land for the City. MAPAC suggested that the City should add a policy which would assist in the identification and protection of historic and prehistoric archaeological resources which may be harmed by devel- opment following annexation. He said staff is not in the position to perform that function due to the lack of area expertise and funding. He stated that Jim Carlson of L-COG was present to answer any questions on the issue. Mr. Ball stated that some differential charges already existed. He asked if staff felt the differential should be increased. Mr. Farah said he felt it would be an error to do it at this time; he felt the City should study how the development processes work and what income occurs from the systems development charges over the next few years. He said a slight increase in land use credits was already being observed. Mr. Holmer stated that Policy B.7 addresses the question of Phased Annexation. He asked if the document is adequately respons1ve to the discussion held in Santa Clara the previous evening. Mr. Farah said staff understands that the MINUTES-Eugene City Council January 25, 1984 Page 10 -- /- --~- 1/ - council and the Metropolitan Plan suggest that phased annexation be used. He said conversations with individuals from River Road and Santa Clara suggest a different tack and that changes in area pOlicies may be brought to the council to deal with the urbanization issue. He said the City must be able to discuss other options with those individuals. Mr. Gleason said that one key element in phased annexation is that the City does not want to be trapped into providing immediate service to an area of that size. He said part of that process will be coming to some agreement on service phasing. Mr. Holmer asked if the adoption of the document provides staff with sufficient City policy. Mr. Farah responded that he thinks it does. He said staff will return to the council and the Planning Commission for more discussion to refine the policy basis. Ms. Wooten suggested that the high priority for urban/rural transition be incorporated into the Urbanization Report, stating that this has been previously requested by Randy Thwing of the Planning Commission. She also said that it would be worthwhile to undertake a review of concentric circle development charges in the future. Mr. Farah said that these items would be incorporated into the document. Res. No. 3829--A resolution approving and adopting the Urbanization Report. Mr. Obie moved, seconded by Ms. Wooten, to adopt the resolution. In response to a question, City Attorney Tim Sercombe said that a copy of the Urbanization Report will be attached to the resolution and that any changes suggested by the council could be incoporated into that document. tit The motion carried unanimously, 7:0. e XI. INTERIM COMMUNITY DEVELOPMENT COMMITTEE (memo, background information distributed) City Manager Micheal Gleason introduced the agenda item. Elaine Stewart of EDD presented the staff report, stating that the council adoption of the Community Development Block Grant Three-Year Plan and reduced resources for housing activities has limited the work program of the Community Development and Joint Housing Committees. Therefore, the two committees have been studying their mission and the mission of Community Development in the community for the last year. She said the staff recommended establishing an interim CDC and eliminating the existing CDC and JHC. She said the mission of this committee would be to continue the work necessary for the application of the Block Grant and, during the next eight months, to develop a recommendation for a permanent COCo She said the joint CDC/JHC has met and refined the staff recommendation which would be reviewed by Councilor Schue. Ms. Schue stated that Mr. Holmer has also been involved in the process but was unable to participate in the last meeting of the CDC/JHC. She said the issue of community development raises other issues and this situation presents an MINUTES-Eugene City Council January 25, 1984 Page 11 e e e opportunity for a City committee to study those issues. She said the CDC/JHC has made some modifications to the composition of the interim CDC--to have two members from each of the JHC and the CDC and to eliminate the representative from the Joint Parks Committee. The other members of the committee would be as reflected in the January 11, 1984, EDD memorandum. The committee suggested that members of the CDC or JHC fi 11 any vac'anci es that cannot be fi 11 ed from the other committees. She said one additional recommendation was that the committee should report to the council within eight months on their recommendations for the new CDC, allowing another four months for the committee to rework the report if necessary. Mr. Obie said he feels that the outcome of the interim committee will be important to the City Council and will set the role of the new CDC and the impact of those funds on the community. Therefore, he proposed that the interim committee be composed of two members of the City Council, one member from the Planning Commission, two members each from the CDC and the JHC, one member from the Downtown Commission, and one member from the Neighborhood Leaders Committee. He said the other position could be used as an ex officio or advisory member. Ms. Schue said the composition of the committee was left flexible because there might be some overlap in committee representation. She said she has no problem with Mr. Obie's suggestion. Mr. Obie said he felt it is important to have representation from the DTC and the Neighborhood Leaders. In response to a question, Mr. Obie said that any additional members would be at the discretion of the interim committee. Ms. Schue said it was her understanding that the CDC/JHC would not meet again and that the new committee would be constituted by the council. Mr. Holmer said he had sat in on some of the initial discussions of the CDC/JHC as an alternate member of the CDC. He said he was not a party to the detailed discussion on the interim committee composition due to his participation in the Community Goals Conference. He agreed with the recommendation by Mr. Obie. He said the interim committee will, in effect, be the CDC and the JHC as stipulated in Article II of the bylaws if they are approved by the council. Ms. Schue said the document suggests appointment by the Mayor but added that interested individuals will make recommendations to the Mayor. Mr. Obie moved, seconded by Ms. Wooten, to adopt the recommenda- tions relative to the merging of the Community Development and Joint Housing Committees with the membership to be composed as follows: two City Councilors; one Planning Commissioner; one Neighborhood Leader; two Community Development Committee members; two Joint Housing Committee members; and one Downtown Commissioner. Roll call vote; the motion carried unanimously, 7:0. XII. EUGENE CELEBRATION (memo distributed) City Manager Micheal Gleason introduced the agenda item. Councilor Cynthia Wooten presented the report, reviewing her January 19, 1984, memorandum as a member of the Celebration Steering Committee. She stated that there were no significant changes to the structure of the steering committee beyond some MINUTES-Eugene City Council January 25, 1984 Page 12 e - e additional members. She said the committee hopes to be more structured on a day-to-day operational basis. She stated that the committee had a broad cross section of community participation last year but stressed that organizational support was also needed. She stated that Hugh and Sue Pritchard will be the co-chairpersons for the 1984 Celebration. Mr. Obie moved, seconded by Ms. Wooten, to approve the request concerning the Steering Committee structure as presented. In response to a question, Ms. Wooten said the City budget for the Celebration has not yet been detennined. She said the EDD budget estimate was approximately $70,000. Elaine Stewart of EDD said the Budget Committee will be reviewing the allocation of $20,000 for the Celebration, following the recommendation from the council goal-setting session. She said this amount does not include any funding that the Downtown Commission may choose to provide to the Celebration. She said the DTC funded $2,000 plus staff support for the 1983 Celebration. Mr. Gleason said the remainder of the $70,000 will be donations from the private sector and revenues generated by the Celebration. Roll call vote; the motion carried unanimously, 7:0. Mr. Gleason said the council in its Goals Session of the previous year made a determination on the Celebration only 45 days before the Celebration date. He said this year the committee will begin its work much earlier. XIII. FOLLOW-UP REPORT ON SPAY/NEUTER CLINIC (memo, background information distributed) City Manager Micheal Gleason introduced the agenda item. City Recorder Karen Goldman presented the staff report, reviewing her January 18, 1984, report to the City Council. In addition to those statistics listed in the report, she stated the number of animals handled by the Lane County Animal Regulation Authority has decreased over the last three years of the Eugene Clinic program from 7,230 in 1980 to approximately 4,630 in 1982. In addition, the number of animals euthanized has decreased over the same period from approximately 4,400 to 2,350. In the area of licensing, Ms. Goldman stated that LCARA figures for the first quarter of FY83 show that 1,012 of the 1,487 licenses issued were for neutered dogs; figures for the first quarter of FY84 are 1,306 of the 1,892 licenses issued. She stated that although she does not have any specific statistics for the number of complaints prior to 1980, staff has determined that the greatest percentage of the complaints reaching the City were for animal problems. She said only three complaints on animals were received by the City Manager's Office during the last six months. Mr. Ball stated that a mobile veterinarian clinic had been operating within the city limits. He understands that measures have been taken and that the clinic is now operating in the Santa Clara and Springfield areas. He voiced his con- cern with those operators having the advantage of obtaining the business and not MINUTES-Eugene City Council January 25, 1984 Page 13 e e e paying any type of tax. He suggested that this issue be addressed to Springfield and Lane County. The other members of the council indicated their support for this suggestion. Mr. Ball asked how integral the vaccination program is to the success of the Spay/Neuter Program. He felt that the vaccinations were only providing income for the other program. He questioned the need for vaccination for distemper and parvo because of the little danger to human health. He also stated that leptospirosis was also not clearly related to dog-human relationships. He cited figures from the State Health Division which indicate that none of the reported leptospirosis cases can be attributed to canines. He said that these vaccinations should be studied. Mr. Hansen stated that he has been encouraging a review of this issue. He said other veterinarians have indicated their willingness to provide a low-cost spay/neuter clinic rather than having the City provide the service. He said they are also concerned with the City being in the vaccination 'business and he recognized that the 37,000 vaccinations administered does have an economic impact on those veterinarians. He suggested that a committee be formed to: ensure that low-cost spay/neuter fees through the veterinarians are provided, set up a program to ensure that animals are licensed) and set up a vaccination program. Mr. Hansen said the City should get out of the spay/neuter and vac- cination business if it can be shown that the veterinarians can provide the same services at a reasonable cost. Ms. Wooten said she agreed with Mr. Ball to study the vaccination program; she disagreed with ~Ir. Hansen's first two points. She said she is satisfied with the present system, stressing that it is cost-effective and providing a public service. In addition, she said that no determination has been made of the real impact on the private veterinary clinics. Ms. Schue stated that she is willing to study the issue. She said the Spay/Neuter Clinic was initiated because community needs were not being met by the private veterinarians. She said that no private veterinarian can be expected to operate only to cover costs as the City is doing. She said it would be short-sighted to eliminate the program after it has proven so successful. She asked staff to forward a copy of the report to Jack Delay, the person most responsible for the program. Mr. Hansen agreed that it was Mr. Delay's program and commented it was sold on an emotional basis. He stressed that if the private veterinarians can assure low-cost spay/neuter surgery, then the City should not be in that business. He acknowledged that the City should stay in the business if no controls can be provided. He said it is time to restudy the program. Ms. Smith said that Mr. Hansen's suggestion should be studied and be brought back to the council at a later date. Ms. Smith moved, seconded by Mr. Obie, that the Mayor appoint two councilors to reassess the approach on the Spay/Neuter Clinic program and to present the result of that study to the council. MINUTES-Eugene City Council January 25, 1984 Page 14 e e ,- Mayor Keller asked Mr. Hansen for clarification of his desires for the study. Mr. Hansen said he would personally discuss the issue with Mayor Keller. He said he wanted to reach a conclusion to either go forward with the program or to turn it over to the private veterinarians. Roll call vote; the motion carried unanimously, 7:0. The meeting was adjourned. Respectfully submitted, . ~~'. -. ~l!.~~'."~~ /' /:. ,.,;,' ,;' ~;//r.:... C:/ .6;.:~-':;-7;,?P . Micheal D. Glea on City Manager , ~''''';'..~ (Recorded by Thom Strunk) TS :db/CM32a1 MINUTES-Eugene City Council January 25, 1984 Page 15