Loading...
HomeMy WebLinkAbout02/22/1984 Meeting e e - \ M I NUT E S Eugene City Council City Council Chamber February 22, 1984 11:55 a.m. COUNCILORS PRESENT: Brian Obie, Cynthia Wooten, John Ball, Dick Hansen, Freeman Holmer, Emily Schue, and Betty Smith. Adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller. I. ITEMS FROM MAYOR AND COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AND AGENDA ADJUSTMENTS A. Salute to Maurie Jacobs Councilor Obie announced that' the Performing Arts Commission has voted to name a Hult Center room after Maurie Jacobs. He stated that the room will be dedicated on April 9, 1984. He asked that the council meeting scheduled for that evening be rescheduled to allow the councilors the opportunity to attend the dedication ceremonies. B. Community School Luncheon Councilor Wooten stated that the Community School Coordinating Council will be hosting a luncheon at Monroe Middle School on February 24, 1984. She encouraged the other councilors to attend the luncheon to observe the work of the Community School program and the impact of city budget money on the joint 4-J District program. C. Announcements City Manager Micheal Gleason suggested that March 14, 1984, would be an appro- priate date for the City Council to hold a dinner/work session to discuss revenues. He asked the councilors to set this tentative meeting date. Mr. Gleason stated that he has received the Executive Summary of the Hult Center Management Report and would distribute copies of the summary to the councilors at the end of the meeting. Mr. Gleason recommended that the City Council have a dinner/work session with the Performing Arts Commission at 5:30 p.m. on February 27, 1984, in the Sousa Room of the Conference Center. He explained that this meeting would take the place of the regular City Council meeting. MINUTES--Eugene City Council February 22, 1984 Page 1 e Mr. Gleason also noted that the City Council will hold a joint meeting with the Eugene Private Industry Council at 11:30 a.m. on February 29, 1984, in the Hellman Room of the Conference Center. II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Call for Public Hearings 1. Withdrawal of Properties from the River Road Water District (memo distributed) Res. No. 3832--A resolution calling a public hearing for March 14, 1984, re: withdrawal from the River Road Water District of property located south of Corliss Lane, east of River Road (Beall/Walker) (A/Z 83-8). Res. No. 3833--A resolution calling a public hearing for March 14, 1984, re: withdrawal from the River Road Water District of property located west of the Willamette River and south of Stults Street (R. P. Clemens) (A/Z 83-7). e Mr. Obie moved, seconded by Ms. Wooten, to adopt the resolutions. Roll call vote; the motion carried unanimously, 7:0. 2. Abatement of Nuisance and Unsafe Buildings (memos distributed) Res. No. 3834--A resolution calling a public hearing for March 12, 1984, re: abatement of a nuisance and unsafe building located at 1329 Rutledge Street. Mr. Gleason said that staff would like to delete Resolution No. 3834 from council consideration at this time. Mr. Gleason read Resolution 3835 only. Res. No. 3835--A resolution calling a public hearing for March 12, 1984, re: abatement of nuisance and unsafe buildings at 2051 and 2053 City View Street (units 1, 2,4, 5,6, 7, 9, 10, 11, and 13). Mr. Obie moved, seconded by Ms. Wooten, to adopt Resolution No. 3835. Roll call vote; the motion carried unanimously, 7:0. B. Amendment to Federal Aviation Administration Grant (memo distributed) Res. No. 3836--A resolution authorizing execution of amendment No. 1 to contract No. DOT-FA83NM-0029 between the Federal Aviation Administration and the City of Eugene for improvements at Mahlon Sweet Field. Mr. Obie moved, seconded by Ms. Wooten, to adopt the resolution. Roll call vote; the motion carried unanimously, 7:0. - MINUTES--Eugene City Council February 22, 1984 Page 2 , e III. PUBLIC HEARING: SUPPLEMENTAL BUDGET #5 (memo, background information di stri buted) . City Manager Micheal Gleason introduced the agenda item. Financial Services Director Warren Wong presented the staff report, stating that the Budget Commit- tee had approved Supplemental Budget #5 after its review the previous evening. He stated that the budget includes audit adjustments based on the FY83 Audit, recognition of grant money received for Park development at Skinner Butte, and revenue from the Bonneville Power Administration for additional street lighting. He added that the Business License function will be moved from Finance to the Eugene Development Department. The public hearing was opened. There being no testimony presented, the public hearing was closed. CB 2726--An ordinance adopting a supplemental budget; making appropri ations for the City of Eugene for the fi scal year beginning July 1, 1983, and ending June 30, 1984; and decl ari ng an emergency. Mr. Obie moved, seconded by Ms. Wooten, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. e Councilor Ball stated that Supplemental Budget #5 includes funds from the unallocated construction trust fund at the Conference Center, indicating a deficit at that center. He explained that supplemental budget is an interim two-year solution to the deficit problem. Councilor Wooten stated that Hult Center Executive Director Dicks Reynolds has indicated that negotiations on replacement and maintenance items discussed previously by Mr. Hansen and her may be possible with the new Eugene Hilton owners. Roll call vote; the motion carried unanimously, 7:0. Council Bill 2726 was read the second time by council bill number only. Mr. Obie moved, seconded by Ms. Wooten, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed (and became Ordinance No. 19230). IV. AX BILLY OPTION AGREEMENT (memo, resolution distributed) City Manager Micheal Gleason introduced the agenda item. James McCoy, President of the Downtown Commission, presented the staff report, briefly reviewing the February 15, 1984, Downtown Commission memorandum which outlined the following conditions for the extension of the existing option agreement: -- MINUTES--Eugene City Council February 22, 1984 Page 3 Condition 1. A six-month extension of the option, expiring August 31, 1984. e Condition 2. A one-year extension of the performance deadline. The current deadline for performance is December 1, 1984. Condition 3. A restructure of the current $10,000 deposit, limiting the refund to the developer to $5,000. Councilor Wooten stated that the extension has created concern with some people who wish to know the capital commitment of the City in the Ax Billy Project. Greg Byrne, Eugene Development Department, responded that the finance figures are within ranges of options within the City's existing loan programs. Approxi- mately $50,000 to $100,000 would come from the Commercial Revitalization Loan Program, $200,000 from the Business Development Loan Program, and $400,000 to $500,000 from an Urban Development Action Grant (UDAG). In response to a question regarding the City's position in the event of a default on the loan, City Attorney Tim Sercombe stated that his office has not reviewed the arrange- ments of the business loans. With regard to the break-even point of the ath- letic facility, she stated that other athletic facility owners are concerned with the City lending money to a private, for-profit company which will create competition with existing non-profit or Parks and Recreation programs. Ms. Wooten felt this was not enough of a concern to vote against the extension, but felt the council should consider this issue when studying other projects. Mayor called the meeting of the Urban Renewal Agency to order. e Res. No. 901--A resolution of the Urban Renewal Agency of the City of Eugene authorizing execution of second modifica- tion to option agreement. Mr. Obie moved, seconded by Ms. Wooten, to adopt, as the Urban Renewal Agency, the resolution. Roll call vote; the motion passed unanimously, 7:0. Mayor adjourned the meeting of the Urban Renewal Agency and reconvened the City Council meeting. v. APPOINTMENT TO WARD 3 CITY COUNCILOR SEAT (memo, ballot distributed) e City Manager Micheal Gleason introduced the agenda item. The councilors sub- mitted their ballots to the Assistant City Manager. Councilor Wooten said she appreciated the candidates who had applied, stating that a different process might have been appropriate. She suggested that a permanent policy for filling council vacancies be developed. She hoped that the councilors will support the candidate who best fills the tradition of Ward 3 and takes note of the letter regarding the ward tradition from Mark Lindberg. In response to a question regarding the selection process, Ms. Wooten questioned whether the council should be concerned with creating an incumbent candidate when the election is less than three months away. She said a clean race in May might have been a consideration. In addition, she felt that more ward residents should have been consulted. MINUTES--Eugene City Council February 22, 1984 Page 4 e Councilor Obie, speaking as President of the council, thanked the candidates for their interest. He felt the three individuals interviewed were well-prepared and were aware of the problems involved in the community. Councilor Schue said she also appreciated the interest of the public and the Ward 3 residents in the issue. She was not sure if a policy could be developed to address all situations. She stressed that the councilors are engaged in a political process and represent differences in philosophy on the government of the city. She felt the system is working and that the interim period for the appointed councilor will be short. She said the real choice will be with the voters of Ward 3 in May. Councilor Holmer echoed the other comments, adding that the candidates indicated that a body of citizens exist who are vitally interested in the city. He was not certain that it is the council's responsibility to deal directly with ward organizations in making its selection. He felt the council followed an open process and that it would be appropriate for future appointments. Councilor Ball agreed with Ms. Wooten that the full council should have some deliberation on a permanent process. He said certain criteria on the selection of a successor should be developed, and he hoped the council will engage in that discussion. Councilor Smith said the appointment will be providing representation to the people of Ward 3 and to have delayed that process would have been unfair. She said the council should consider the importance of the representation of the ward residents and not delay any appointment according to election schedules. 4It Mayor Keller thanked the applicants for their interest and thanked the subcommit- tee for developing the appointment process. He said the process was done to perform what the council thought was best. He believed that the process used was appropriate. The ballots were submitted as follows: Brian Obie--Joyce Nichols John Ball--Joyce Nichols Freeman Holmer--Joyce Nichols Betty Smith--Joyce Nichols Richard Hansen--Joyce Nichols Cynthia Wooten--Debra Ehrman Emily Schue--Debra Ehrman The Mayor announced that the voting indicates Joyce Nichols was selected to fill the vacant Ward 3 council position by a vote of 5 to 2, Debra Ehrman receiving the other 2 votes. Mr. Gleason said Ms. Nichols will be sworn in at the February 27 council meeting. Mr. Obie moved, seconded by Ms. Wooten, that the City Council appoint Joyce Nichols, 322 West Broadway, to fill the Ward 3 position of the Eugene City Council; term to expire January 7, 1985. Roll call vote; the motion carried 6:1, Ms. Schue voting nay. e MINUTES--Eugene City Council February 22, 1984 Page 5 e e - VI. DOWNTOWN DEVELOPMENT DISTRICT AD VALOREM PROPERTY TAX MEASURE (memo distributed) City Manager Micheal Gleason introduced the agenda item. Financial Services Director Warren Wong presented the staff report, stating that the Free Parking Program and other activities in the Downtown District are supported by a Gross Receipts Tax on retailers, a Professional Tax, and an Ad Valorum Tax on the right to own property in the district. He said the City Attorney's Office has advised staff that the Ad Valorum Tax be put to a vote each year. He said the resolution will place the measure on the primary election ballot in May. Mr. Wong explained that the measure will not cost the City any money if it is placed on the May ballot. Res. No. 3837--A resolution referring measure No. 51 to the legal voters of the City of Eugene, authorizing the City to tax owners of property within the Downtown Development District $190,000 outside the consti- tutional six-percent limitation for 1984-85. Mr. Obie moved, seconded by Ms. Wooten, to adopt the resolution. Roll call vote; the motion carried unanimously, 7:0. CB 2727--An ordinance ordering an election to be conducted by the Lane County Elections Department on the 15th day of May, 1984, for the purpose of submitting to the legal electors of the City of Eugene a measure authorizing $190,000 tax on ownership of real property in Downtown Development District; adopting polling places and providing for all acts necessary for the carrying on of said election; and declaring an emergency. Mr. Obie moved, seconded by Ms. Wooten, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; the motion carried unanimously 7:0. Council Bill 2727 was read the second time by council bill number only. Mr. Obie moved, seconded and given final passage. voting aye, the bill was No. 19231). by Ms. Wooten, that the bill be approved Roll call vote; all councilors present declared passed (and became Ordinance VII. FINANCIAL MANAGEMENT POLICIES (memo, background information distributed) City Manager Micheal Gleason introduced the agenda item. Finance Director Warren Wong presented the staff report, reviewing his February 13, 1984, memo- randum to the City Council which listed the Budget Committee concerns on the policies. Mr. Wong stated that the Budget Committee did not recommend any specific changes to the policies. MINUTES--Eugene City Council February 22, 1984 Page 6 e e - Councilor Holmer asked if the Financial Management Policies acted on last year by the council were dated. He stated that he would prefer not to act on any new set of policies, adding that he felt the concerns acted to obscure the policies. Mr. Wong responded that the policies adopted were not time-limited. He explained that the policies were presented to the Financial Planning Committee to obtain a reaffirmation of the direction to the City Manager for the preparation of next year' s budget. Councilor Hansen said the Budget Committee has raised some issues and that the council should accept the report without any formal vote reaffirming the previous policies. Councilor Ball felt the questions raised, especially with regard to the Municipal Service Priority System, are valid. He stated that he is still unclear of the priority system. He stated that he would not support the policies as a priority list to be submitted to the public. He said the Budget Committee has raised the question of how firm the priorities are and he feels that it deserves an answer. Councilor Schue said she is interested in the same topic as Mr. Ball. She hoped that everyone understands the priority system. Ms. Schue said she is not committed to the priority of some items but is willing to accept the report as a general planning document, subject to change by the Budget Committee and the City Council. She did not feel the issue was a basis for rejecting the entire report. In a question to Mr. Hansen, Councilor Wooten asked what difference any vote would make on the status of the policy concerns. Mr. Hansen responded that the document was submitted by the Budget Committee to reaffirm the council's previous position. He said the Budget Committee has raised some issues and he believed that a future council session on finances should address these concerns. Mr. Hansen felt the council should accept the presentation in good faith and consider the issues. Ms. Wooten said she also believes that the council should view the Financial Planning Management Policies as a guideline rather than as a strict interpretation of line item placement. Councilor Obie said the point raised by Mr. Holmer creates the question of why the council should again adopt the policies. He said that the guidelines might change in any given year and that the council can facilitate the budget process by adopting the policies. He stated that some change will probably occur within the priority system as the council goes through the process. Mr. Obie moved, seconded by Ms. Wooten, to adopt the recommenda- tion of the Financial Planning Committee relative to the Financial Management Committee. Several councilors questioned whether it was appropriate to adopt the recommen- dation. Mr. Obie said the Financial Management Policies are still intact from last year and that the Budget Committee was recommending issues to be discussed rel ative to those pol icies. The motion failed for lack of a second. Ms. Wooten moved, seconded by Mr. Holmer, to receive the report of the Budget Committee relative to their concerns regarding the Financial Management Policies. MINUTES--Eugene City Council February 22, 1984 Page 7 e e - Mr. Obie questioned what direction is being given to staff. Ms. Wooten res- ponded that the motion tells staff that the council has policies which have been adopted and are accepting and recognizing concerns of the Budget Committee, forwarding that recognition to the Budget Committee for their deliberation on the Executive Budget. She said the motion is not adopting the policies, but is asking for recognition of the concerns in the budget. She stated that the adopted policies include the priorities of the council. Councilor Ball stated that he is willing to accept the document, but he felt that it points out the confusion in the budget process. He urged the council to study the dollar situation to determine the amount of funding for each of the priority items. In response to a question, Mr. Gleason stated he would interpret the motion to state that the guidelines used last year are in place but that staff should also give consideration to those concerns raised by the Budget Committee when evalu- ating the first step in the budget process. Roll call vote; the motion carried unanimously, 7:0. VIII. FLOW-DEPENDENT RATE FOR RESIDENTIAL SEWER SERVICE (memo distributed) City Manager Micheal Gleason introduced the agenda item as having been previously requested by the council. Referring to a conversation he had with Steve Burkett, the Springfield City Manager, Mr. Gleason stated that Mr. Burkett indicated the City of Eugene should continue along the path they are on of defining and approving the steps in the process. He said Mr. Burkett feels that this process will move the two city councils toward agreement. Mr. Gleason agreed with this suggestion. Mayor Keller, referring to a recent conversation he had with Mayor Lively of Springfield, concurred with Mr. Gleason's statements. Councilor Wooten stated that the council had passed a resolution calling for a flow-based rate system to be in place by February 1985. She asked if the City of Springfield had a similar time frame in mind. Mr. Gleason stated that the City of Springfield did not have, and therefore did not adopt, a time chart as was presented to the council. He said his conversations with the Springfield City Manager have indicated that the approach stated is reasonable. In response to a question, Mr. Gleason stated that he could not speak for the City of Springfield in stating whether they desired a flow-based rate system or not. He stated that there does not appear to be any objection by the City of Springfield to Eugene's desire to move toward a flow-based rate. He added that the City of Springfield has not been presented with the details as has the City Council. Mayor Keller stated that Mayor Lively has indicated that the City of Springfield is ready to study a work program which would bring them to a position with the City of Eugene on a given date and to develop a flow-based rate, unless some unforeseen factor develops. Councilor Smith, referring to conversations with members of the Metropolitan Wastewater Management Commission, stated that the commissioners did not have the benefit of the time chart for conversion to the flow-based rate as was presented to the council. She agreed that there does not appear to be any problem with the City of Eugene implementing flow-based rates. MINUTES--Eugene City Council February 22, 1984 Page 8 -- e - IX. URBAN TRANSITION PLAN PROGRESS REPORT/WORK PLAN (memo distributed) City Manager Micheal Gleason introduced the agenda item. Jody Miller of Inter- governmental Relations presented the staff report. She reviewed the February 7, 1984, memorandum from the Eugene and Springfield City Managers and the Lane County Administrator. Ms. Miller stated that staff was presenting a progress report and work plan for the Urban Transition Plan as agreed upon by the three jurisdictions. She said the three jurisdictions are being asked to provide conceptual approval of the work plan as outlined in the memorandum. She said staff will present more detail on the formation of the policy group to the council after approval is obtained from all three jurisdictions. She stated that Jim Farah of the Planning Department was present to answer any questions. Council or Holmer, referri ng to Item 3 of the work pl an, asked if the "formal adoption" of the plan by the three jurisdictions would preclude the council from making any changes. Ms. Miller explained that the council will receive the recommendations of the Policy Group and the planning commissions. She said the council will have the option of adopting the work plan or making changes, assuming the concurrence of the other two jurisdictions. Referring to Item 3(a) of the work plan, Mr. Holmer asked if the "first chapter" will define the issues or the policies of the Urban Transition Plan. Ms. Miller responded that the chapter will contain some agreements on annexations, tools to be used in urban- izing areas, and clarifying policies. Mr. Obie moved, seconded by Ms. Wooten, to give conceptual approval of the Urban Transition Plan Report/Work Plan as pre- sented by staff. Roll call vote; the motion carried unanimously, 7:0. X. HUMAN RIGHTS COMMISSION QUARTERLY REPORT (memo, report distributed) City Manager Micheal Gleason introduced the agenda item. Jean Names, President of the Women1s Commission and the Human Rights Presidents Council, presented the staff report. Referring to the report distributed to council, Ms. Names stated that individual members of the commissions volunteered an average of 20 hours per month on commission business, totaling 2,100 volunteer hours. Ms. Names then reviewed the work of the various human rights commissions for the previous quarter as specified in the FY 2nd Quarterly Report. Mayor Keller stated that he appreciated the report and the work of the volunteers. XI. HULT CENTER MANAGEMENT STUDY (report distributed) City Manager Micheal Gleason introduced the agenda item and presented the staff report. He stated that Alexander Grant & Company had completed its management study of the Hult Center, although only the Executive Summary was currently available. He stated that he will distribute copies of the full report when it is received. Mr. Gleason stated that he had briefly reviewed the summary and recommended that the council have a joint meeting with the Performing Arts Commission on February 27, 1984, to discuss the report in detail. He stated that he will make a formal management decision in regard to the report at that time. Mr. Gleason stated that the report focused on the management of the MINUTES--Eugene City Council February 22, 1984 Page 9 - e Hult Center and made recommendations regarding the Performing Arts Commission, the Eugene Arts Foundation, the local arts groups, and the financing of the center. Also included in the summary were recommendations for the elimination of five positions, increased commercial use of the center, increased use of vol unteers, automati on of the box offi ce, and a di fferent operati onal structure for the Conference Center. Mr. Gleason stated that the Management Study attempted to give a positive footing to the Hult Center, stating that it is common for performing arts centers to operate at a deficit. He believed that everyone involved in the study put in a great deal of work and that the suc- cesses of the center must be noted. He stressed that it is time to assess the situation and get ready for the future. In response to a question, Mr. Gleason stated that he will be sUbmitting his recommendations in response to the study to the council on February 27, 1984. He explained that the transition between personnel and policy issues will be difficult. He stated that he will highlight the managerial responsibilities which form a platform for dealing with policy issues and will make some recommendations on how the council could proceed in both areas. He added that operational issues can be dealt with after the joint meeting with the Performing Arts Commission. He felt that there will be ample public meetings to provide opportunity for input. Councilor Obie voiced his concern with the "operational recommendations", stating that many of the operational areas fall within the responsibility of the City Manager. He stressed that creati ng any II grey 1 i nes II in the issue woul d only add to the difficulties of the situation. Mr. Obie encouraged and supported Mr. Gleason in his efforts. Mr. Gleason agreed that one component required him ,to merely report what has been done. He stated that that component directly affects the policy component and programmatical effects with which staff is powerless to deal. He said an institutional pattern of behavior must be devel- oped so that budgetary and programmatical decisions are not made independent of each other. He said the leadership responsibility rests with the City Council and the Performing Arts Commission to sort out that institutional behavior system so that the center can be managed under a known funding base. Mayor Keller encouraged the council to be ready for the discussion at the February 27 meeting. Mr. Gleason stated that he will distribute the study and work plan to the council and the Performing Arts Commission as soon as it is received by staff. Mayor Keller reminded everyone of the "Shaping Up '84" Countdown activities to be held at the Valley River Inn beginning at 6 p.m. that evening. The meeting was adjourned at 1:05 p.m. ~~~~ '/4~1'~ Mi cneal D. Gl eason City Manager (Recorded by Thorn Strunk) _ CF:db/CMBal MINUTES--Eugene City Council February 22, 1984 Page 10 --}'/ ,.~. . /~ e e e Finalists: Debra Ehrman Paul Gilbertson Joyce Nichols BALLOT City Council Seat, Ward 3 Term Expires: 1/7/85 Vote for One: / . t JDYtt AJ/I~~O s SUbmitYd by: Db ~ t; 2-~~-R<1 Council or Date '."\,.' ... e e e ~ ; Finalists: Debra Ehrman Paul Gilbertson Joyce Nichols B ALL 0 T City Council Seat, Ward 3 Term Expires: 1/7/85 )oyc:& Vote for One: JufzJL5 Submitted by: ~ Councilor z€~ .~ . - . ... B ALL 0 T City Council Seat, Ward 3 Term Expires: 1/7/85 Finalists: Debra Ehrman Paul Gilbertson Joyce Nichols Vote for One: ~BL ~eU, Submitted by: ~ ~/A Z/ f!l-- Councilor Date ", e e e "- '- . Finalists: Debra Ehrman Paul Gilbertson Joyce Nichols BALLOT City Council Seat, Ward 3 Term Expires: 1/7/85 Vote for One: cJor~.e LJJlcho/s Submitted by: ~1f~ 'U~~/'jrf Councilor Date ", e e - ~ B ALL 0 T City Council Seat, Ward 3 Term Expires: 1/7/85 Finalists: Debra Ehrman Paul Gilbertson Joyce Nichols Vote for One: ;)7 )1d-t r e e e Finalists: Debra Ehrman Paul Gilbertson Joyce Nichols B ALL 0 T City Council Seat, Ward 3 Term Expires: 1/7/85 Vote for One: ~~ Submitted by: et3 h& /9<9- I ' Date -C.~ Councilor .-:) ~ ~-~..; e e e B ALL 0 T City Council Seat, Ward 3 Term Expires: 1/7/85 Finalists: Debra Ehrman Paul Gilbertson Joyce Nichols Vote for One: ~(O.kr(.L fA V'fJ'}CP/~ 02 /'61