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HomeMy WebLinkAbout08/15/1984 Meeting M I NUT E S - Eugene City Council City Council Chamber August 15, 1984 11:50 a.m. COUNCILORS PRESENT: Brian Obie, Cynthia Wooten, John Ball (from 12:05 p.m.), Ruth Bascom, Debra Ehrman, Dick Hansen, Freeman Holmer, and Emily Schue. Adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller. I. ITEMS FROM MAYOR & COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS A. Memorandum Regarding the Portland Public Golf Course Councilor Hansen hoped that the other councilors had read the memorandum regarding Portland's municipal golf course and the resulting positive cash flow. He felt the City was missing the opportunity of an additional resource for funds by not developing a public golf course. e B. Announcements 1. Amended Agenda Assistant City Manager David Whitlow stated that the council will be operating under an amended agenda. He stated that Item IV regarding the Downtown Development District code amendment was a carryover from the August 13, 1984, meeting. He stated that Items VI (Ordinance for River Road/Santa Clara Sewer Easements) and VII (Park Willamette Building) had also been added to the agenda. 2. Sister City Visitation Referring to the August 10, 1984, Public Information memorandum to the City Council, Mr. Whitlow stated that the seventh delegation from Eugene's Sister City of Kakegawa, Japan, will visit Eugene from August 17 to 20. He said the City Council was invited to the reception for the delegation at 9 a.m. on August 20 in the Council Chamber. 3. Interviews for Downtown Commission Mr. Whitlow stated that the five interviews for the Downtown Commission position will begin at 12:25 p.m. in the McNutt Room. e MINUTES--Eugene City Council August 15, 1984 Page 1 4. City Council Vacation - Mr. Whitlow stated that the next meeting of the City Council was scheduled for September 10, 1984. C. Farewell to Bebe Krause Councilor Wooten announced that Bebe Krause of KEZI-TV had been hired as a commentary writer for Dan Rather and would be leaving Eugene. Mayor Keller commented that Ms. Krause was a good reporter and had been a good citizen for Eugene. II. ROUTINE ITEM FOR COUNCIL APPROVAL: City Council Work Session Minutes of July 10, 1984 (minutes di~tributed) Mr. Obie moved, seconded by Ms. Wooten, to approve the City Council minutes of July 10, 1984. Roll call vote; the motion carried unanimously, 8:0. III. PUBLIC HEARING: ALLEY VACATION LOCATED BETWEEN EAST 22ND AVENUE AND EAST 23RD AVENUE FROM PATTERSON STREET EAST 160 FEET TO ALLEY (Gilland/Peting) (AV84-1) (memo, map, background information distributed) Assistant City Manager David Whitlow introduced the agenda item. Bill French of the Planning Department presented the staff report, stating that the e proposal was to vacate a 14-foot wide public alley located from Patterson Street east 160 feet to the boundary of the north/south alley. He said the item was part of a proposed clinic that will encompass the west half block between 22nd and 23rd Avenues east of Patterson Street. Mr. French said the referrals were distributed to the various utility agencies. He said EWEB had responded that a public utility easement was needed on the eastern 25 feet to allow for utility maintenance and a guy wire from an overhead electrical system in the north/south alley. EWEB also stated that the guy wire would not be needed if the utilities were placed underground but that no agreement had been reached on that issue. He stated that staff was recommending approval of the vacation. In response to a question by Councilor Obie, Mr. French stated that it was appropriate to move ahead based on the easement issue. He said that staff had discussed with the applicant the issue of some assessments which could be performed under the Eugene Code. City Attorney Tim Sercombe stated that staff was recommending that consideration of the vacation be postponed in order to work out any assessment issues with the applicant. He suggested that the public hearing be postponed until September 12, 1984. Mr. Obie moved, seconded by Ms. Wooten, that the agenda item be postponed until September 12, 1984. Roll call vote; the motion carried unanimously, 7:0. Donald Peting, 4935 West Hillside Drive, stated that he was an architect working in behalf of a client who had a September 1 deadline; therefore, he wished the council to take action on the vacation at that meeting. - MINUTES--Eugene City Council August 15, 1984 Page 2 Mr. Whitlow suggested that Mr. Sercombe and Mr. French meet to develop an e appropriate course of action. Mr. Sercombe explained that the City Council had changed the vacation procedures to allow for a different process for unimproved alley and street vacations. He stated that the seven-day notice of the assessment as required by the new ordinance had not been performed. In addition, he stated that no agreement on the assessment had been reached by the City and the applicant. Mr. Sercombe stated that the suggestion to postpone the item was based on that failure to notify and the lack of any agreement on the assessment. With regard to the constuction schedule of the applicant, he recommended that the City Manager issue a temporary occupancy permit under Chapter 5 of the Eugene Code for the property to be vacated effective from September 1 through 15. He said the permit could be issued if the City and the applicant were able to agree on an assessment amount and that amount was paid by the applicant. He said staff hoped that this process will allow the vacation to proceed while still allowing the applicant to meet his construction schedule. He said Public Works and Planning Department staff will meet with the applicant after the council meeting. In response to a queston by Mr. Peting regarding the approval of the vacation, Mr. Sercombe stated that the council has not yet approved the vacation. He said his proposal was for an administrative permit which would allow the applicant to occupy the property prior to the council's consideration of the issue. He stated that there was usually no impediment to council approval of the vacation if the assessment issue was resolved. Councilor Ball entered the meeting at this time. e ORDINANCE FOR SECOND READING: IV. DOWNTOWN DEVELOPMENT DISTRICT CODE AMENDMENT Assistant City Manager David Whitlow introduced the agenda item. He explained that no staff report would be made since full discussion was held at the August 13 council meeting. He stated that staff was available to answer any questions of council. CB 2768--An ordinance concerning the Downtown Development District user fees; amending Sections 3.700, 3.705, 3.750, 3.755, and 3.760 of the Eugene Code, 1971; renumbering Section 3.745 of that code; adding new Sections 3.742, 3.743, 3.744, 3.745, 3.746, and 3.765 to that code; and providing an effective date. Mr. Obie moved, seconded by Ms. Wooten, that the bill be approved and given final passage. Roll call vote; the motion carried, 5:2; Councilors Obie, Wooten, Bascom, Holmer, and Schue voting aye; Councilors Ball and Hansen voting nay; and Councilor Ehrman abstaining. The bill was declared passed (and became Ordinance No. 19276). e MINUTES--Eugene City Council August 15, 1984 Page 3 - v. JOB TRAINING MERGER (memo, resolution, Exhibit A distributed) e Assistant City Manager David Whitlow introduced the agenda item. Lee Beyer of the Eugene Development Department presented the staff report. Referri ng to the recommended intergovernmental agreement and resolution distributed to the council, Mr. Beyer stated that the agreement had been recommended by Councilors Ball and Obie in their positions on the Elected Officials Policy Committee. He explained that the merger will create a new private industry council (PIC) to be a partnership among Eugene, Springfield, Lane County and the new PIC. He said the agreement was the first step in the merger by creating the PIC; the next step will be for the PIC to propose a working agreement with the three jurisdictions. Councilor Ball stated that the progress spoke well for the increased intergovern- mental cooperation, stating that the issue had been resolved in a fair and rational manner. He added that the interim period for the Job Training staff had been difficult for the staff which continued to operate a good program. Councilor Obie stated that Mr. Ball's efforts in the process were a good indication of his future ability as a county commissioner. In response to a question by Councilor Wooten regarding potential layoffs, Mr. Beyer stated that any decision would be up to the new PIC members. With regard to areas of duplication, he said that some reduction would possibly occur in administrative areas with the merger. In response to another question, Mr. Beyer stated that the hiring of the agency director will be part of the agreement between the new PIC and the three juriSdictions as specified by e Federal law. He added that the basis for payment by the three jurisdictions would also be part of that agreement. He stated that the Elected Officials Policy Committee discussed this issue and Eugene representatives made it clear that no new agencies would be created. In response to a question by Councilor Wooten regarding the accountability of the PIC, Mr. Beyer said he was not sure how accountability would fit into the process. He stated that law provided that an annual operating plan and budget be developed, with progress reports being made at least on a quarterly basis. Ms. Wooten, while stating that she supported the merger, felt that the information provided was insufficient on which to base a final decision. She stated that she was concerned with the issues raised and requested that any thoughts or proposals be presented to the council for review after the merger was approved. Councilor Ball stated that elected officials from each of the three jurisdictions will serve on the new PIC, thus the City Council will have direct input and monitoring of any deci si ons. He said the final working agreement between the bodies will incorporate the priorities of the Job Training and Metropolitan Economic Development Programs. Mr. Whitlow stated that this resolution was not the final decision on the issue. He said the final agreement will be presented to the council. Councilor Bascom questioned the efficiency of a 22-member council. Mr. Beyer stated that it was probably too large but it was the smallest council possible under the constraints of Federal law in representing all constituency groups. Ms. Bascom suggested that the number of private sector representatives from each jurisdiction be reduced. e MINUTES--Eugene City Council August 15, 1984 Page 4 Councilor Wooten also requested that information on the projected combined e budget of the PIC be provided to the council. Mr. Beyer stated that the budget would be approximately $4 million. Res. No. 3876--A resolution authorizing execution and endorsement of agreement with Lane County and the City of Springfield for Joint Authority for the area's Job Training Program. Mr. Obie moved, seconded by Ms. Wooten, to adopt the resolution. Roll call vote; the motion carried unanimously, 8:0. VI. ORDINANCE FOR RIVER ROAD/SANTA CLARA SEWER EASEMENTS Assistant City Manager David Whitlow introduced the agenda item. Don Gilman of Public Works presented the staff report. He explained that the council had previously authorized staff to acquire easements for the River Road/Santa Clara Sewer Project. He stated that staff subsequently found two short street sections which were never dedicated to the public. Mr. Gilman said easements through those streets were necessary to complete the major trunkline system. Referring to the letter from Project Manager Les Lyle, dated August 13, 1984, Councilor Holmer asked if the City of Eugene will maintain the roads once they , are dedicated. Mr. Gilman responded that these roads would be maintained to a minimal level since the roads will be resurfaced once the sewers are installed. e He said Lane County will participate in the resurfacing project. Afterwards the City will perform minimal maintainance on the roads. Mr. Holmer said he was concerned that people believed that the City will maintain roads after being annexed. He urged the City not to imply that roads not meeting City standards will be maintained by the City after annexation. In response to a question by Councilor Wooten, Mr. Gilman stated that staff was obtaining appraisals on the assessments. He added that staff was negoti- ating with Lane County and the property owners in an attempt to have Lane County accept dedication of the road. He estimated that the right-of-way acquisition cost will be less than $5,000. CB 2774--An ordinance authorizing the institution of proceedings in eminent domain for the acquisition by condemnation of property interests on Fairway Drive from Horn Lane to West Hilliard and on Park Terrace from Sunnyside Drive to Park Avenue; amending Ordinance No. 19249; and declaring an emergency. Mr. Obie moved, seconded by Ms. Wooten, that the bill be read the second time by council bill number only, with unanimous consent of the Council, and that enactment be considered at this time. Roll call vote; the motion carried unanimously, 8:0. Council Bill 2774 was read the second time by council bill number only. e MINUTES--Eugene City Council August 15, 1984 Page 5 e Mr. Obie moved, seconded by Ms. Wooten, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed (and became Ordinance No. 19277). VII. PARK WILLAMETTE BUILDING Assistant City Manager David Whitlow introduced the agenda item. Jim McCoy, Chair of the Downtown Commission, presented the staff report. Briefly reviewing the August 10, 1984, EDD memorandum, .Mr. McCoy stated that the commission was recommending approval of the modifications to the roof structure of the Park Willamette Building as visualized in the photographs distributed to the City Council. He stated that Don Lutes, the City Architectural Consultant, was present to answer any questions of the council. Mr. McCoy said the commission felt the modifications will make the building more attractive and marketable. Mayor Keller stated that two individuals had requested time to provide testimony. He explained that the item was not listed as a public hearing, but he said time could be allotted if the council desired. Councilor Obie said the council should approve the modifications based on the photographs and program distributed to the council. He added that the council had a time constraint due to the interviews scheduled after the council meeting. Mr. Obie moved, seconded by Ms. Wooten, to approve the recommen- dations of the Downtown Commission concerning the Park Willamette e Building and to authorize staff to take the appropriate actions to implement the design changes. Councilor Holmer felt that the subject deserved some discussion and expression of appreciation for the design modifications. He said he admired the work of First Interstate Bank in making the improvements and the ingenuity of the private sector in locating funding sources for such activities. While he acknowledged that the modifications would improve the building, he commented that the ballustrade on the marquis on the west side of the building should be removed even though it supposedly had some historical significance. Referring to the assistance given by the City to the restoration of the ATO House and the apparent relocation of another business from the area between 10th and 11th Avenues on the mall, he said the City should be careful in mixing historic preservation and commercial development, stating that it did not alway produce desirable results. Mr. Holmer stated that he would vote in favor of the motion. Roll call vote; the motion carried unanimously, 8:0. VIII. RESEARCH CORRIDOR CATALOG (memo attached) Assistant City Manager introduced the agenda item. Business Assistance Manager Cathy Briner presented the staff report, urging the City Council to e MINUTES--Eugene City Council August 15, 1984 Page 6 e review the catalog of research, facilities, and services available within the Southern Willamette Research Corridor. Referring to the T-shirt being worn by Councilor Schue, Ms. Briner stated that the Metropolitan Team had presented the shirts to the City Council and would later be presenting shirts to the Springfield Mayor and City Council. The meeting was adjourned at 12:26 to a special meeting of the Eugene City Council in the McNutt Room to conduct interviews of Downtown Commission finalists. Respectfully submitted, z~~ Ci ty Manager (Recorded by Thom Strunk) TS:ts/CM8al e e MINUTES--Eugene City Council August 15, 1984 Page 7