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HomeMy WebLinkAbout12/12/1984 Meeting ^ '.- ~ , MINUTES - Eugene City Council Council Chamber--City Hall December 12, 1984 11:50 a.m. COUNCILORS PRESENT: Brian Obie, Cynthia Wooten, Ruth Bascom, Debra Ehrman, Richard Hansen, Freeman Holmer, Emily Schue The adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller. I. ITEMS FROM MAYOR AND COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS A. Reports from Councilors Councilors Schue, Ehrman, and Holmer each stated that they wished to present brief reports on their involvement at the National League of Cities confe- rence in Indianapolis. Ms. Ehrman said she had already distributed material on strategic planning to the council. Councilor Bascom stated that she would also like to present information on her trip to Brazil to the council. Councilor Obie suggested that time for these reports be scheduled prior - to the meeting established for interviewing applicants for the vacant coun- cil position. B. Farewell Remarks to the Mayor Councilors Hansen, Obie, and Holmer expressed their appreciation of Mayor Keller for his work on the council. They both said that the council will miss his participation in the council activities. C. Spraying for Gypsy Moths Councilor Wooten stated that the City Council had received a presentation on the Gypsy moth several weeks ago. She reported that the State Department of Agriculture committee addressing the problem was currently deciding on which method would be used in the spring. Ms. Wooten requested the council to forward a letter to the committee encouraging the use of the non-chemical method if sprays were necessary. Councilor Holmer questioned whether suf- ficient information was available on which to base that recommendation. He suggested that the decision be left to the experts. Ms. Wooten responded that the Lane County Extension agent had presented the necessary information and that additional information was available through the State Department of Agriculture. She suggested that the City Manager contact that office and have the necessary information distributed to those councilors who wished it. She added that the experts felt the organic method was at least as effective as the chemical method. Councilor Ehrman urged the council to ~e become involved based on the possible impact on the city. Mayor Kell er directed the City Manager to keep the council informed. He added that Councilor-Elect Rutan should also be kept informed. Minutes--Eugene City Council December 12, 1984 Page 1 - Councilor Wooten said she assumed that the council would support her position if it was in turn supported by the information from the State. Councilor Hansen said he wanted to review the data before making any decision. He commented that the extension agent had mentioned that the bacterial method may not be feasible due to the large area and Quantity of moths involved. Ms. Wooten said she was concerned because the State com- mittee would be making a decision within the next 10 days. Mayor Keller suggested that a phone call vote could be obtained after the information was reviewed by the council. D. Season's Greetings Councilor Ehrman wished the council and the citizens of Eugene a happy holiday season. E. Appointments Mr. Obie moved, seconded by Ms. Wooten, to approve the fol- lowing nominations to the Budget Committee as presented by Councilors Hansen and Holmer: Ward 4: Gary Pape, 1520 Prospect Drive Term to expire 12/31/87 Ward 5: Michael Hartwig (reappoint), 2260 Elysium Street Term to expire 12/31/87 - Roll call vote; the motion passed unanimously, 7:0. II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Mayor's Proclamation of November 6, 1984, Election Results Mayor Keller read and signed the following proclamation regarding the results of the November 6, 1984, general election: I hereby proclaim and declare as follows: That Ballot Measure #51, Stop Military Aid to Central America, was passed; That Ballot Measure #52, the charter amendment requiring a vote to remove street trees, was passed; That Brian B. Obie was elected mayor of the City of Eugene; That Ruth Bascom, Debra Ehrman, Cynthia Wooten, and Roger Rutan were elected as City Councilors representing Wards 2, 3, 7, and 8, respectively; That James E. Weinmuth was elected as a member of the Eugene Water and Electric Board representing Wards 1 and 8; That Camilla Pratt was elected as a member of the Eugene Water and Electric Board representing Wards 2 and 3; e And that Sarah Hendrickson was elected as a member of the Eugene Water and Electric Board representing Wards 6 and 7. Dated the 12th day of December, 1984. Minutes--Eugene City Council December 12, 1984 Page 2 B. City Council Minutes of October 22, 1984, October 31, 1984, and e special meetings of November 15, 1984, and December 3, 1984 (minutes distributed) Mr. Obie moved, seconded by Ms. Wooten, to approve the minutes of October 22, 1984, October 31, 1984, November 15, 1984, and December 3, 1984. Roll call vote; the motion was tied, 3:3; Councilors Obie, Schue, and Ehrman voting aye; Councilors Wooten, Bascom, and Holmer voting nay. Mayor Keller cast his vote in favor of the motion; the motion carried, 4:3. C. Finance Resolutions City Manager Michea1 Gleason introduced the agenda item. Finance Director Warren Wong presented a brief staff report reviewing his December 6, 1984, memorandum to the City Council which described the three resolutions included as part of Supplemental Budget #2. He reported that the Budget Committee had unanimously approved Supplemental Budget #2 the previous evening. 1. Resolution re: Supplemental Budget #2 (memo, resolution distributed) Res. No. 3889--A resolution authorizing a loan from the Risk Management Fund to the Medical Emergency Services Fund. e Res. No. 3890--A resolution establishing a 911 Public Safety Answering Point (PSAP) Fund. Mr. Obie moved, seconded by Ms. Wooten, to adopt the reso- lutions. Roll call vote; the motion tied, 3:3; Councilors Wooten, Bascom, and Holmer voting aye; Councilors Ehrman, Hansen, and Schue voting nay; and Councilor Obie abstaining. Mayor Keller cast his vote in favor of the motion; the motion carried, 4:3. 2. Resolution re: Reserve for Encumbrances (memo, resolution distributed) Res. No. 3891--A resolution authorizing the transfer of funds from the Reserve for Encumbrances to depart- ments. Mr. Obie moved, seconded by Ms. Wooten, to adopt the reso- lution. Roll call vote; the motion carried, 4:2; Councilors Obie, Wooten, Hansen, Holmer and Schue voting aye; and Councilors Bascom and Ehrman voting nay. e Minutes--Eugene City Council December 12, 1984 Page 3 II! . PUBLIC HEAR! NGS e A. Supplemental Budget #2 (memo distributed) City Manager Micheal Gleason introduced the agenda item. He stated that Finance Director Warren Wong was present to answer any questions of the council. The public hearing was opened. There being no testimony presented, the pUblic hearing was closed. CB 2797--An ordinance adopting a supplemental budget; making appropriations for the City of Eugene for the fiscal year beginning July 1, 1984, and ending June 30, 1985; and declaring an emergency. Mr. Obie moved, seconded by Ms. Wooten, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; the motion carried unanimously, 7:0. Council Bill 2797 was read the second time by council bill number only. Mr. Obie moved, seconded by Ms. Wooten, that the bill be e approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed (and became Ordinance No. 19299). Mayor Keller adjourned the meeting of the Eugene City Council to a meeting of the Eugene Urban Renewal Agency at 12:10 p.m. B. Eugene Renewal Agency Supplemental Budget #1 (memo distributed) City Manager Micheal Gleason introduced the agenda item. He stated that Finance Director Warren Wong was present to answer any questions of the council. Res. 908--A resolution adopting a supplemental budget; making appropriations for the Eugene Renewal Agency for the fiscal year beginning July 1, 1984, and ending June 30, 1985. Mr. Obie moved, seconded by Ms. Wooten, to adopt, as the Eugene Renewal Agency, the resolution. Roll call vote; the motion carried unanimously, 7:0. Mayor Keller adjourned the meeting of the Eugene Urban Renewal Agency at 12:12 p.m. and reconvened the meeting of the Eugene City Council. e Minutes--Eugene City Council December 12, 1984 Page 4 IV. DETERMINE INTERVIEWEES FOR CITY COUNCIL VACANCY IN WARD 6 AND e ESTABLISH INTERVIEW TIME (memo, applications distributed) City Manager Micheal Gleason introduced the agenda item. Councilor Schue stated that she was ready to formalize the interview process, stating that the deadline for applications had passed. She suggested that the council interview each of the four applicants for 30 minutes. Councilor Wooten concurred with her suggestion. Councilor Hansen questioned whether Jess Bosteter of 375 Adams Street was a resident of Ward 6. Ms. Wooten stated that 4th Avenue and Adams Street was in Ward 7. After some discussion, Mayor Keller directed staff to schedule the interviews for Decmeber 19 starting at 11 a.m. In response to a question by Councilor Schue, Mayor Keller stated that it would be appropriate to make the nomination on the interview date in order to clarify the council position and to allow staff to begin the orientation of the new councilor. Councilor Ehrman suggested that several of the councilors may wish to attend the neighborhood meeting to hear the candi- dates. She said she would prefer to vote on December 19. In response to a question by Councilor Hansen, City Attorney Tim Sercombe said he did not believe that attendance at the neighborhood meeting would present any conflict of interest for those councilors. Mayor Keller stated that the council will make an appointment to the vacant position on December 19. With regard to the neighborhood meeting, Mayor Keller said that each councilor knew the opportunity to attend was present. Councilor Schue e explained that the Active Bethel Citizens were asking the candidates to make a presentation, after which the group would conduct a straw poll and forward the results to the City Council. V. EUGENE-SPRINGFIELD METROPOLITAN PARTNERSHIP (memo, background information distributed) City Manager Micheal Gleason introduced the agenda item. He noted that Business Assistance Manager Cathy Briner was present to answer any questions of the council. Councilor Obie commented that the item had been well covered at the meeting the previous evening when the City Council had suggested some improvements. He stated that he had directed the City Attorney.s Office to draft a motion which incorporated the concerns raised; however, he said the council should not hesitate to make additional changes. In response to a question by Councilor Ehrman, City Attorney Tim Sercombe explained that the prepared motion would provide the City Manager the authority to enter into a ORS 190 agreement and to take the necessary measures to implement the agreement. Ms. Ehrman said she wanted the council to discuss the merger, particularly any effect of the assets and liabilities of the merging corporation. Mr. Sercombe explained that the new partnership would assume any assets and liabilities of the merging corporation, but that e a proviso was included prohibiting any public money to be used to payoff liabilities. Minutes--Eugene City Council December 12, 1984 Page 5 e He added that it would be appropriate for separate accounts to be maintained to clarify funding sources. In response to another question by Ms. Ehrman, Councilor Obie stated that any evaluation of the assets of the merging corporation at the present time would be subjective. He stated that he was comfortable that the private-side commitment to the partnership would eradicate any liabilities. Councilor Schue commented that she wanted more information on the goals of the organization and what groups would be included in the partnership. Ms. Briner explained that the Interim Executive Committee had suggested appointing three representative from each of the partner organizations to allow representation from other groups. She stated that having repre- sentatives from all involved groups would have created an unwieldy organization. Regarding the mission of the organization, she said the committee had chosen marketing and recruitment as its main focus because it felt those two areas needed additional funding and human resources. She said the marketing process will be determined by the new board. Mr. Gleason said the City will sign a contract with the partnership organization to perform marketing functions for the City. He explained that, as an addendum to the contract, the City will ask for a marketing plan. He stressed that the board could use public money only as specified in the contract. Councilor Wooten, referring to the intergovernmental agreement, stated that she wanted the agreement to specify a reporting process of the public members to the public to ensure accountability. Mr. Sercombe stated that staff had discussed reporting measures both for the 190 agreement and for e the service contract. Mr. Obie stated that appropriate language requiring a reporting process could be added to the motion. In response to a question by Ms. Wooten regarding staffing, Mr. Obie stated that the organization staff will be employees of the five partner organizations on contract to the partnership. Ms. Briner explained that the staff will be contracted from the cities, Lane County, and the chambers of commerce. She added that the board will determine the marketing plan and the level of staffing required to implement that plan. Mr. Obie commented that the organization would provide for a smaller workload on the City; he did not feel that the new organization would be distracting from the City staff. Mr. Gleason said the City staff will focus on assisting local businesses while the organization will focus on marketing and recruitment. He said the new organization will reduce duplication of efforts. In response to a related question by Councilor Schue, Mr. Gleason said a different staff configuration will result from the pooled funding. He said the number of staff may be the same or fewer as at the present time. Ms. Briner said she did not anticipate any additional Eugene staff. She noted that any additional staff will be funded from the pooled money. She also said that three Oregon Pacific employees will be part of the organization staffing. In response to a question by Councilor Hansen regarding the coodination of staffing, Mr. Obie explained that the organization director will coordinate the marketing efforts. e Minutes--Eugene City Council December 12, 1984 Page 6 ~ e In response to a Question by Councilor Wooten regarding the level of public contribution to the organization, Mr. Obie said he assumed the public funding would remain at its current level. He said the City may wish to recommend alternate funding sources to the organization in a year or two. Councilor Holmer said he felt that Mr. Obie had performed a good job thus far in his negotiation with the chambers of commerce, but he believed that many uncertainties still existed. He said the City must become involved in the private-side areas if the organization is to be successful and that many of the Questions raised cannot be answered until after the organization is formed. He said it would be appropriate to proceed with the agreement if a commitment was made to carefully monitor the City's position. Mr. Obie felt that the City will have sufficient representation in the organization with the Mayor and Council President as members of the organization and the Mayor on the Interim Executive Committee. In addition, the City Council would have the opportunity to appoint three representatives to the partnership. He suggested that Ms. Briner provide monthly reports on the marketing plan to the City Council for the first six months, with a full report to the council at the end of the first Quarter. Mr. Hansen said he was more con- cerned with having set goals, stating that the council must be aware of the organization goals in order to evaluate its progress. Referring to the December 12, 1984, letter from the League of Women Voters, Councilor Bascom stressed that it was important for the council to answer legitimate Questions in order to ensure the success of the program. Mr. Obie commented that some of the Questions were unanswerable at the e present time. In response to item #2 in the letter, he said that $160,000 allocated for the organization was currently in the City budget and was unspent and available. In response to item #9 regarding at-large members, Ms. Briner said the Interim Executive Committee has suggested that members from the Oregon Pacific board fill the at-large positions and one position on the Executive Committee for the first year because of the merger. She said the appointees from the governmental agencies will follow the normal application procedures. Mr. Obie said the regional at-large positions will be filled with individuals having a regional influence. In response to a Question by Ms. Wooten, Mr. Obie explained that the private at-large posi- tions were non-institutional. He said that the council could provide direction to clarify the application procedure after the first year. In response to item #6 in the League of Women Voters letter, Mr. Sercombe stated that legal restraints were present, explaining that the City could not grant public money without receiving some goods or services in exchange. He said that the City must have a contract for any services provided. Mr. Gleason stressed that any contract by the City was based on expressed public policy. Councilor Bascom suggested that the League of Women Voters should send an observer to the organization meetings to provide additional feedback to the City Council. Councilor Schue said she recognized the difficulty in the development of the organization, but she was concerned with how the council was keeping the public informed of its involvement in the organization. She suggested that e the public should have the opportunity to comment on the process. Mr. Obie Minutes--Eugene City Council December 12, 1984 Page 7 e responded that the organization must be publicly run and public partici- pation allowed, especially during the first quarter of its operation. Councilor Ehrman suggested that action on the item be deferred and that a work session be held for further discussion. She also suggested that a representative from Oregon Pacific be present at the work session. Mayor Keller said he felt the documents before the council were great statements of fact and recognized the difficulty in developing a new organization. Although he acknowledged that the pUblic/private partnership was a different entity, he said that all those involved must realize that the process will take longer and will be performed publicly. He stressed that the agreement must more strongly state that no free-standing staff will be used. He added that he felt that any failure in the organization will occur in the private sector from a lack of commitment. He said he could support the proposal as submitted even with the imperfections noted. Councilor Wooten said she was prepared to proceed with the approval of the proposal with the conditions that staff prepare a full response to the League of Women Voters letter, that a work session be scheduled to further discuss the agreement and organization, and that a public hearing be sche- duled in January prior to the development of the organization work plan. She stated that she was giving Mr. Obie her vote of good faith to provide a successful organization for the City. Mayor Keller explained that the council was taking a great deal of time in discussing the agreement and partnership because it was the first oppor- e tunity that the council had to review the materials and have Mr. Obie respond to questions. Mr. Obie moved, seconded by Ms. Wooten, to authorize the City Manager to enter into an intergovernmental agreement with affected jurisdictions and to take necessary implementation measures to carry out that agreement. That agreement would allow the joint policies and funding of a metropolitan busi- ness marketing and recruitment program to be implemented through contracts with a non-profit corporation. That corpo- ration as contemplated in the intergovernmental agreement would be separate from the affected jurisdictions, would be governed by public and private representatives, would contract for staff with affected governmental jurisdictions, and would accomplish by contract the business marketing and recruitment program of the City of Eugene. In addition, to direct staff to develop an application process for the at-large positions, to establish a quarterly reporting process, and to schedule a work session and public hearing in early 1985. In response to a question by Councilor Bascom, Mayor Keller stated that staff would be directed to prepare a response to the letter from the League of Women Voters. Roll call vote; the motion carried, 6:1; Councilors Obie, e Wooten, Bascom, Hansen, Holmer, and Schue voting aye, and Councilor Ehrman voting nay. Minutes--Eugene City Council December 12, 1984 Page 8 e Councilor Obie said he appreciated Ms. Ehrman's feelings regarding the assets and liablities of the organization. He said he also appreciated the support and trust of the council in the development of the organization; he said the council's action will allow the organization to proceed. Ms. Ehrman said her vote was not in opposition to the concept of the organization but that she did not feel comfortable with the evaluation of the assets and liabilities. VI. UPDATE OF THE SIX-POINT ECONOMIC DIVERSIFICATION PROGRAM (memo, background information distributed) City Manager Micheal Gleason introduced the agenda item. Planning Director Susan Brody presented the staff report, briefly reviewing the Planning Department memorandum of December 10, 1984, which described the incorporated changes to the draft document as suggested by the various groups involved. In response to a question by Councilor Ehrman, Ms. Brody said the document will be printed with double-sided copy on regular size paper with a suitable cover and some graphics. She said a brochure may be printed to outline the key points of the program. She said that the regular document may be suffi- cient for public distribution if the cover and graphics were adequately done. Res. No. 3892--A resolution adopting the Six-Point Economic Diversification Program for FY1984-85 and repealing Resolution No. 3819. - Mr. Obie moved, seconded by Ms. Wooten, to adopt the reso- lution. Roll call vote; the motion carried unanimously, 7:0. VII. HISTORIC PRESERVATION PROGRAM CODE AMENDMENTS (memo, background information distributed) City Manager Micheal Gleason introduced the agenda item. He stated that Jerry Jacobson of the Planning Department was present to answer any ques- tions of the council. CB 2798--An ordinance concerning historic landmarks; amending Sections 2.403, 2.404, 2.405, 2.406, 2.407, 2.408, 2.409,2.410,2.411,2.412,9.488,9.489,9.490, and 9.608 of the Eugene Code, 1971; and declaring an emergency. Mr. Obie moved, seconded by Ms. Wooten, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Councilor Hansen, while he had previously supported the council's efforts to streamline the preservation process, said he was concerned with the removal of the City Council from the appeals process and that the final decision for e funding has been delegated away from the council. In response to a question Minutes--Eugene City Council December 12, 1984 Page 9 by Mr. Hansen, Mr. Gleason said that the City Council has ultimate control - of the program funding through the budget process. He said the council could also review the preservation program. He questioned whether it would be legal for the council to become involved in the grant process. Mr. Jacobson commented that the council had already fixed the maximum amount that could be allocated to any restoration project at $20,000. He said that any proposed increase would be brought before the council. Councilor Bascom said that some residents may be concerned that they would not have recourse to bring appeals to the City Council. She said she felt that the council should retain its authority to hear appeals within the program. Councilor Schue commented that the proposed change in the appeals process was based on the desire of the council to reduce its workload. She noted that other City processes existed which allocated funds without coun- cil approval, explaining that the council allocated funds to the individual departments. Ms. Schue stated that an appeal process was present; she urged the council to give the process a chance. Mayor Keller agreed, stating that the attempt to streamline the process was an attempt to clarify the process for the public. He did not feel that the proposed change would affect the effectiveness of the process. Councilor Obie also agreed, stating that any desire of the council to change its positions should be addressed in a work session. Councilor Holmer said the council must be careful in delegating authority to its associated boards and commissions. He said he would support the motion. Councilor Hansen suggested that the process needed a structure that would allow an applicant to petition the council for an appeal. Councilor Bascom said she would support that suggestion. e Roll call vote; the motion carried unanimously, 7:0. Council Bill 2798 was read the second time by council bill number only. Mr. Obie moved, seconded by Ms. Wooten, that the bill be approved and given final passage. Roll call vote; motion passed 6:1,wit:l.Councilor Bascom voting nay, T;':e bill was declared passed (and became Ordinance No. 19300), The meeting was recessed at 1:28 p.m. and reconvened at 1:35 p.m. VIII. ENERGY CONSERVATION BONDS (memo, ordinance, background information distributed) City Manager Michea1 Gleason introduced the agenda item. Assistant City Manager David Whitlow presented the staff report, briefly reviewing the history of the energy conservation bond issue. He stated that the issue first came before the council in August 1983, when the Eugene Water and Electric Board requested authorization to participate in a Bonneville Power Authority pilot project. In the project, the City and EWEB would issue revenue bonds, the proceeds to be used to accelerate the weatherization program. The voters authorized the bond project in September 1983, and the council approved the BPA and EWEB agreement in December 1983. The project e Minutes--Eugene City Council December 12, 1984 Page 10 was delayed awaiting related Federal legislation regarding the authorization - of this type of borrowing program. Mr. Whitlow stated that EWEB was now requesting approval of the bond ordinance as prepared by the City Attorney's Office, with a projected issue date of March or April 1985. He stated that EWEB Treasurer Don Vanderzanden and Martha Walters of the City Attorney's Office were present to answer any questions of the council. CB 2799--An ordinance providing for the issuance and sale from time to time by the City of Eugene, acting by and through the Eugene Water & Electric Board, of not exceeding $30,000,000 aggregrate principal amount of revenue bonds or other evidences of indebtedness of said City, payable solely from net revenues or any portion thereof of the electric utility system of said City, or from any other moneys lawfully available therefore, for the purpose of financing energy conservation measures and undertakings on behalf of customers of said system; providing for certain other matters in connection there- with and declaring an emergency. Mr. Obie moved, seconded by Ms. Wooten, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at e this time. Roll call vote; the motion carried unanimously, 7:0. Council Bill 2799 was read the second time by council bill number only. Mr. Obie moved, seconded by Ms. Wooten, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed (and became Ordinance No. 19301). IX. ELECTION ON RECONSTRUCTION AND WIDENING OF 6TH/7TH AVENUES (memo distributed) City Manager Micheal Gleason introduced the agenda item. Public Works Director Chris Andersen presented the staff report. Referring to the Public Works and Planning staff memorandum of December 7, 1984, and the letter from Brian Bauske, chair of the Design Review Committee, which were distributed to the council, Ms. Andersen reviewed the progress of staff in addressing the issues of adequate staff time, citizen involvement, and State/Federal approval in preparation for a March 26, 1985, election on the three phases of the widening project. She briefly outlined the process for developing the preliminary design and including citizen involvement as described in the staff memorandum. Ms. Andersen said it was the recommendation of staff that the City Council direct staff to proceed with the preliminary design work e and reactivate the Design Review Committee to work with staff. Minutes--Eugene City Council December 12, 1984 Page 11 e In response to a question by Councilor Hansen, Ms. Andersen explained that staff would not be modifying the design of Unit I, adding that it had already been approved at the State and Federal levels, and that following a successful vote, Unit I will be put out for bid, with construction next summer. She said a similar design process would be followed for the second and third phases. In response to a question by Councilor Wooten, Ms. Andersen said the action before the council was only to direct staff to proceed with developing a preliminary design and was not the action neces- sary to establish an election date and prepare a ballot measure. She said the deadline for providing the necessary information to the public for the March election as required by the charter amendment was February 20, 1985. City Attorney Tim Sercombe explained that the City required 35 days in advance of the election to meet the necessary criteria for the election and that an additional 10 days may be necessary to meet the criteria of the charter amendment. Mr. Obie moved, seconded by Ms. Wooten, that the City Council direct staff to prepare preliminary design work for units 2 and 3 of the 6th/7th Avenues Widening Project and that the Design Review Committee be directed to work with staff to select the alignment of units 2 and 3 and report its findings to the council, and that staff be further directed to prepare and present to the council at a later date any materials necessary for establishment of the March 26, 1985, election on the entire 6th/7th Avenues Widening Project located within the Historic Street Tree District. e In response to a question by Mayor Keller, Ms. Andersen explained that the Historic Street Tree District was the area from High Street to Chambers Street and that the preliminary design work will be developed for that area in time for the March election. In response to a question by Councilor Ehrman, Mr. Gleason said it may be necessary to make reappointments to the Design Review Committee due to some turnovers. He said he was going to suggest that the Mayor appoint new members to the committee in order to facilitate the process. Ms. Ehrman suggested that one of the members be from the western portion of the project area. Ms. Andersen said that the committee had had representatives from the neighborhood groups involved. In response to a question by Councilor Bascom, Ms. Andersen explained that Unit 2 extended from Washington Street to Blair and Unit 3 extended from Blair Street to Garfield Street. She added that the area from Chambers Street to Garfield was not within the Historic Street Tree District and would not be included in the election. Councilor Hansen commented that as a member of the Design Review Committee he felt that the previous mixture of repre- sentation had worked well and that a similar committee should be appointed. Roll call vote; the motion carried unanimously, 7:0. Mayor Keller said he hoped that the freeway amendment would also be included in the election. Mr. Gleason said the motion will allow the council to make a decision on the election at the February date, at which time the council could also consider the freeway issue. e Minutes--Eugene City Council December 12, 1984 Page 12 X. BONNEVILLE POWER ADMINISTRATION AGREEMENT (memo, draft agreement e distributed) City Manager Michea1 Gleason introduced the agenda item. Jim Farah of the Planning Department presented the staff report. Referring to the Planning Department memorandum of December 6, 1984, Mr. Farah said the proposed agreement will provide the ability for the Bonneville Power Administration (BPA) to participate in local comprehensive planning processes to perform power line alignment. He said he appreciated the efforts of BPA in the development of the agreement. He added that Robert Beraud and Linda Krugel of BPA were present to answer any questions of the council. Councilor Wooten said she was pleased that BPA will be working cooperatively with the City. Referring to the draft agreement, she asked if item 1 actually meant that BPA would work with the City to determine an alternate route for the power line alignment deferred from Spencer Butte. Mr. Farah responded that BPA will be working through the Metropolitan Plan to identify an alignment for the southern 230 kV line. Mr. Beraud said that BPA did build lines of less than 230 kV; however, he said the 230 kV level appeared to be a good point at which to distinguish the activities of BPA and the local authorities. Councilor Hansen suggested that the first paragraph on page 2 of the agree- ment should be revised to read "in the Eugene-Springfield area. . . II Mr. Farah agreed, stating that the City of Springfield will also be a signer of the contract. In response to a question by Councilor Dbie, Mr. Gleason e stated that the agenda item did not require council action. Councilor Obie said he appreciated the cooperation and willingness of BPA to work with Eugene and Springfield. XI. FINDINGS RE: ANNEXATION/ZONE CHANGE REQUEST (Emilia Coven) (AZ 84-1) City Manager Michea1 Gleason introduced the agenda item. He suggested that the council review the draft findings distributed to the council in prepa- ration of any action. Mayor Keller stated for the record that Michael Farthing, 975 Oak Street, and Albert Erickson, 1734 Sweetbriar Lane, were present to speak in oppo- sition to the adoption of the findings. Mayor Keller explained that the agenda item was not scheduled as a public hearing. Councilor Holmer questioned what process would be followed after the pro- perty was rezoned. He said he understood that the conditional use permit will be determined by the Hearings Official, with any appeal going to the Planning Commission. He requested that the council be notified of the scheduled hearing date for the CUP and that the council receive a copy of the findings by the Hearings Official. Mr. Gleason said he believed that the issue of egress and access will a be major focus of the CUP process. e Minutes--Eugene City Council December 12, 1984 ~~13 e Res. No 3888--A resolution forwarding a recommendation to the Boundary Commission for annexation of property located east of Shasta Loop Road, north of East 43rd Avenue to the City of Eugene and Lane County Metropolitan Wastewater Service District. Ms. Wooten moved, seconded by Mr. Hansen, to adopt the resolution and the final order AZ 84-1 of the zone change. Councilor Ehrman stressed to those citizens who were present at the December 10, 1984, public hearing that the findings did not approve any CUP related to the property. She said the council IS action was only on the annexation and rezoning requests. Roll call vote; the motion carried, 5:2; Councilors Wooten, Ehrman, Hansen, Holmer, and Schue voting aye; and Councilors Obie and Bascom voting nay. IV. DETERMINE INTERVIEWEES FOR CITY COUNCIL VACANCY IN WARD 6 AND ESTABLISH INTERVIEW TIME (CONTINUED) Cathy Freedman of the City Manager's Office stated that staff had determined that Jess Bosteter of 375 Adams Street was not a resident of Ward 6. She added that another application had been received at noon prior to the dead- line. She suggested the council interview the following individuals: e Arden Munkres, 2104 Dewey Street Jeffrey Miller, 1512 Juh1 Street James Ashley, 2285 Silhouette Street Jack Schick, 4072 North Clarey Street The council agreed to interview those noted. XII. EUGENE-SPRINGFIELD METROPOLITAN PARTNERSHIP POSITION VACANCIES Councilor Obie, acting with the agreement of the rest of the City Council, directed staff to initiate advertising of the three position vacancies for the Board of Directors of the Metropolitan Partnership to be appointed by the City Council. He said this action will facilitate action by the council on January 16, 1985. XIII. FAREWELL COMMENTS BY MAYOR KELLER Mayor Keller stated that he had enjoyed working with the City Council, the City staff, and the members of the Eugene community. He expressed his appreciation for the citizens of Eugene who had chosen to be involved in the City governmental process. e Minutes--Eugene City Council December 12, 1984 Page 14 e The meeting was adjourned at 2:04 p.m. Respectfully submitted, ,~.? ~::? ~ '. . _'-'" r ,.."' ~,.. ;. "-'~ /';1' . .;; .~, _'~) I y' ~..(.-!-" ~:~'/'._ t -tlf., ,,:,4'.,~,:;',/ ~<, "," '.. \"~ ~-~.~ ~"';"""t~~~ ,J ' j'." /"" . " 1" Mfchea1 D. Gleason City Manager (Recorded by Thorn Strunk) TS:jw/ts102C e - Minutes--Eugene City Council December 12, 1984 Page 15