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HomeMy WebLinkAbout08/07/1985 Meeting '- M I NUT E S e Eugene City Council City Council Chamber August 7, 1985 12:03 p.m. COUNCILORS PRESENT: Cynthia Wooten, Richard Hansen, Ruth Bascom, Debra Ehrman, Freeman Holmer, Jeff Miller, Roger Rutan. COUNCILORS ABSENT: Emily Schue. The adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Brian B. Obie. 1. ITEMS FROM MAYOR AND COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS A. Town Hall Meetings Councilor Miller commended the staff for their support in conducting the Town '. Hall Meetings, specifically the slide shows and staff presentations. B. Wading Pool s Councilor Ehrman asked staff to respond to the issue of why some City wading pools had not been filled. C. Commendation of Mayor Obie Councilor Rutan commended Mayor Obie for his work in attracting the Van Duyn Chocolate Company to Eugene. He acknowl edged the coopera ti on of Ca thy Sri ner, Doug Eveleth, and other staff, but he stressed Mayor Obie1s leadership in the effort. Councilors Hansen and Holmer also voiced their appreciation of Mayor Obi e' s efforts. D. Request for Sta ff Study Councilor Hansen stated that Lane County Commissioner Ivey had asked the City to study whether a woman living on Beacon Drive who has an unusable well could be serviced by the City. He sa i d tha t a Ci ty wa ter 1 i ne is 1 oca ted on Beacon Drive. City Manager Micheal Gleason responded that staff would study the pro- blem. E. Complaint Regarding Median Strip Councilor Bascom said she had received a complaint regarding the median strip e at the intersection of Coburg and Willakenz;e roads. She said some developers MINUTES--Eugene City Council August 7, 1985 Pa ge 1 in the area were informed that the strip could not be reduced in size due to e the trees planted; however, the trees were later removed when found to be in poor hea 1 th . She asked staff to study the issue to determine how similar pro- blems can be avoided in the future. F. Comment from Councilor Wooten Councilor Wooten apologized for her absence from the events celebrating the decision of Van Duyn Chocolate Company to locate in Eugene. G. Request for Information on Arson Fires Councilor Wooten asked staff to provide her with information on the status of the seven arson fires which had occurred in her ward. She stated she would like the information in an effort to allay some of the concerns of the resi- de n ts . H. Eugene Celebration News Conference Councilor Wooten invited the other councilors to attend the news conference scheduled for noon on August 8, 1985, at the Eugene Mall to announce the events of the Eugene Celebration. She said that entertainment was also sche- duled for the event. 1. Comments on 6th/7th Widening Project .. Councilor Wooten commended the Public Works Department and the contractors for their timely work on the widening project. However, she state d tha t she ha s begun to receive complaints regarding the construction and traffic spillover into neighborhood streets. She said she has requested the Traffic Division to study the possibility of signalization timing changes or other measures to alleviate those problems. J. Response to Councilor Ehrman Concerning Wading Pools Councilor Wooten stated that the neighborhoods would have to fund the supervi- sion of children in the wading pools. City Manager Micheal Gleason stated that the funding for lifeguards at the wading pools was cut from the budget three years before. He said that staff would prepare a report for Ms. Ehrman. K. Appreciation for City Council Support Mayor Obie said he appreciated the support of the City Council during the efforts to attract Van Duyn to Eugene, stating that their trust was a tremen- dous confidence-builder. He said the council took a leadership position in the development of the Metropolitan Partnership. He also complimented the work of the councilors in the Town Hall Meetings. L. Resolution Recognizing Eldon G. Schafer Mayor Obie proposed that the City Council adopt a resolution recognizing Eldon G. Shafer, former president of Lane Community College, for his work in the e community. Mr. Obie read the proposed resolution for the record. MINUTES--Eugene City Council August 7, 1985 Pa ge 2 Res. No. 3936--A resolution recognizing Eldon G. Shafer. e Ms. Wooten moved, seconded by Mr. Hansen, to adopt the resolu- tion. Roll call vote; the motion carried unanimously, 7:0. Mayor Obie said the resolution will be forwarded to the Schafer family and to Lane Community College. In addition, the City flags will be flown at half mast. M. Announcements 1. Notification of Union Settlement Mayor Obie announced that the City had signed labor agreements with the Inter- national Association of Fire Fighters and the International Alliance of Thea- trical Stage Employees and Motion Picture Operators. He said he appreciated the cooperation of the two AFL-CIO unions with the efforts of the City in pro- viding services. Frank Jackson, representing the IAFF, thanked the City Coun- cil for its concern and consideration. He said the contract negotiations had taken a year, with the next contract negotiations to begin in November. City Manager Micheal Gleason said he felt the employees demonstrated great concern in providing quality service to the community. 2. Agenda Change City Manager Micheal Gleason stated that staff wished to delete Item II-B, e concerning the Nuisance Abatement for 938 Jefferson Street. He sa i d the item will be considered as a decision by the council on August 12, 1985. In response to a question from the public, City Attorney Tim Sercombe said the item will be a council motion to direct staff to abate the nuisance. He sa i d a public hearing would not be held because the abatement notice had not been appea 1 ed. Councilor Ehrman reported that one of her clients had apparently been hired to assist the property owner in removing material from the pro- perty. Mayor Obie agreed to delete the item from the agenda. 3. Cancellation of August 14, 1985, Council Meeting City Manager Micheal Gleason suggested canceling the City Council meeting of August 14, 1985, stating that the agenda items could be shifted to other meet- ings. The council agreed to cancel the meeting. N. Appoi ntments 1. Metropolitan Area Plannin9 Advisory Committee The following individual was nominated by Mayor Obie to the MAPAC vacancy for the term specified: Sandy Kribs, 2890 A1ta Vista Court, Eugene--term to expire: 6/30/85 2. Community Development Committee e The following individuals were nominated by Mayor Obie to the s~ecified posi- tions on the Community Development Committee for the terms speclfied: MINUTES--Eugene City Council August 7, 1985 Pa ge 3 Term e Position Name Address Expi ra ti on - Low Income Rep. Yahoe Kurami tsu 1010 Polk, Eugene, 97402 6/30/88 Tena nt Advoca te John Van Landingham 1172 W. 5th, Eugene, 97402 6/30/88 SWPIC Debra Giblan 1808 Cal Young, #67, 97401 6/30/88 Housing Industry John Bennett 3960 Hilyard, Eugene, 97405 6/30/87 Neighborhood Rep. Ki tty Murdoch 1040 W. 16th, Eugene, 97402 6/30/87 Minority Commission Ruben Scholander 2236 Floral Hill Dr., 97403 6/30/87 Business Community Christine Sullivan 3205 Portland, Eugene, 97405 6/30/86 Disabled Commission Ma rsha 11 Peter 2722 Kismet, Eugene, 97405 6/30/86 Ci ty Counci 1 Jeff Miller 1512 Juhl, Eugene, 97402 Indef. Planning Commission Rob Bennett 250 Palomino, Eugene, 97401 Indef. Downtown Commission Stepha ni e Pea rl 1190 Washington, Eugene, 97401 Indef. 3. Loan Advisory Committee The following individual was nominated by Mayor Obie to the large business representative position of the Loan Advisory Committee for the term specified: Steven L. Mays, 3184 MYrna Avenue, Eugene 97404--term to expire: 1 /1 /87 Ms. Wooten moved, seconded by Mr. Hansen, to approve the appointments as nominated by Mayor Obie. Roll call vote; the motion carried unanimously, 7:0. e II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Ci ty Counci 1 Mi nutes of May 13, 1985, May 15, 1985, June 10, 1985, June 19, 1985, and July 8, 1985 (minutes distributed) Ms. Wooten moved, seconded by Mr. Hansen, to approve the City Council minutes of May 13, 1985, May 15, 1985, June 10, 1985, June 19,1985, and July 8,1985. Roll call vote; the motion carried unanimously, 7:0. Mayor Obie recessed the meeting of the Eugene City Council at 12:22 p.m. and convened a meeting of the Eugene Urban Renewal Agency. III. RIVERFRONT RESEARCH PARK MASTER DEVELOPER SELECTION (memo, resolution, background information distributed) City Manager Micheal Gleason introduced the agenda item. El a i ne Stewa rt of the Eugene Development Department presented the staff report, stating that the Riverfront Research Park, Inc., had selected the Carley Capital Group as the master developer for the Riverfront Research Park. She said it was necessary for the Urban Renewal Agency, in its partnership with RRP, to approve the master developer for the project. Briefly reviewing the EDD memorandum of August 2, 1985, she reported that interviews and background research of Carley e Capital Group were positive. Ms. Stewart said staff was recommending that the MINUTES--Eugene City Council August 7, 1985 Pa ge 4 agency approve the Carley Capital Group and authorize the City Manager to e negotiate an Exclusive Negotiating Agreement with the developer and a Joint Venture Agreement with RRP for agency review and approval. In response to a question by Councilor Rutan, Ms. Stewart said there was lit- tle possibility of the Carley Capital Group not entering into an agreement with the agency or RRP. She said the agreement will identify the timelines and expectations of the three parties concerned. She said the master develo- per will perform preliminary marketing work and a master site plan. She added that a financial agreement will be developed during the next phase of the development project. She said the Carley Group will enter a financial agree- ment after it has performed a financial analysis, market feasibility, and a site plan approved by the agency and RRP. Mr. Gleason added that the group would also post a performance bond of $100,000 as part of the agreement. In response to a question by Councilor Hansen concerning the development expectations of the agreement, Ms. Stewart said a six-month time1ine would exist in which Carley Group would complete the work, with the possibility of the timeline being extended for another six months. She said the City will ask the developer to deposit additional funds for any time extension. Mr. Hansen asked if the agreement had any kick-out clause. Ms. Stewa rt sa i d the next agreement will include stipulations calling for a certain build-out ra te . The City Council will review the infrastructure improvements through the budget process. Councilor Wooten asked staff to develop a report on the number of projects e from which the Carley Group had withdrawn after the pre-development stage. She said the $100,000 deposit was not a strong commitment. Ms. Stewa rt sa i d staff will gather additional information. Ms. Wooten said her question did not affect her enthusiasm for the Carley Capital Group as the master developer. Res. No. 9l6--A resolution of the Eugene Renewal Agency to approve a master developer for the Riverfront Research Park and authorizing execution of doc- uments. Ms. Wooten moved, seconded by Mr. Hansen, to adopt the reso- lution. Councilor Ehrman stated that comments from the Town Hall meetings had stressed that the public wished some direct employment to result from the development. She said the City Council should stress to the Carley Group that local residents should be employed if possible. Counci lor Sa scom asked that staff provide her with the development timelines for use in the Town Hall meetings. Roll call vote; the motion carried unanimously, 7:0. Mayor Obie adjourned the meeting of the Eugene Urban Renewal Agency at 12:31 p.m. and reconvened the meeting of the Eugene City Council. e MINUTES--Eugene City Council August 7, 1985 Pa ge 5 IV. FEDERAL LIAISON PROGRAM (memo attached; background information . distributed) City Manager Micheal Gleason introduced the agenda item. Elizabeth Cherry of Intergovernmental Relations presented the staff report, stating that the report was requested by the Legislative Subcommittee. She said the minutes of the last subcommittee meeting and the additional information as requested were included in the council packets. Ms. Cherry said the propo- sal was at the request of the Mayor and other members of the subcommittee who have visited Washington, D.C., and who wished to improve the relation- ship between Eugene and its Federal representatives. She said it was nec- essary to search for General Fund relief due to the demands being placed on the City by the Eugene Agenda and that a Federal lobbyist would be a more sophisticated approach to the Federal grant process. Ms. Cherry said she believed that material distributed addressed the issues to be discussed. She provided several brief descriptions of situations where lobbyists were able to influence funding requests. Based on a survey of other cities, she said the cost of a lobbyist could be expected to be less than one-half of one percent of the return. Referring to a chart, Ms. Cherry reviewed the advantages and disadvantages of the various types of applications received by the Ci ty . She said staff felt that an investment of $35,000-40,000 would enable the City to initiate the program on a trial basis. Mayor Obie stated that he had discussed the issue with other councilors and individuals outside the City. He fel t tha t Eugene shoul d have its own representative in Washington, D.C., so that the city will be viewed as a e major city in the country. He said that a lobbyist for Eugene would be able to focus efforts on the projects proposed for Eugene such as the air- port expansion, the high-energy accelerator for the University, the River- front Research Project, and several transportation projects. Councilor Holmer said he recognized the good intentions of those supporting the lobbyist proposal, but he did not feel the proposal was a realistic appraisal of Washington activities. Drawing on his own experiences, he did not believe that a part-time person could dramatically affect Federal fund- ing of Eugene projects. He stressed that any presence in Washington must define the specific needs of Eugene. He said the staff and department man- agers should be aware of any funding sources and Washington activities through their membership in national associations. He said that staff or councilors would have to travel to Washington to get the most benefit from a lobbyist; he suggested that funds be allocated for their travel rather than for a lobbyist. He also felt that the initial allocation of $35,000-40,000 would be only a down payment for any lobbying effort. Councilor Ehrman said the Legislative Subcommittee had discussed the propo- sal, which was opposed by a minority vote. However, she said the remaining three members had reached consensus supporting Option 3 for municipal rep- resenta ti on. She suggested that the City suppport a two-year experimental program which could be evaluated after that period, stating that some pro- gress should be seen during the second year. Recognizing Mr. Holmer's com- ments, she suggested that the City Manager could study the City's represen- e MINUTES--Eugene City Council August 7, 1985 Pa ge 6 tation in lobbyist organizations with the idea of reducing expenditures in . those areas to support the lobbyist proposal. She hoped that the lobbyist would be beneficial, stating that she did not want Eugene to fall behind by not having a lobbyist. She also commented that Eugene's Congressional representatives had approved the proposal. Ms. Ehrma n sta ted tha t she di d not want to abuse the council's link to the 4th Congressional District. Councilor Hansen said he had at first supported the proposal but now felt that most of the work could be performed by staff. Before committing to a lobbyist, he suggested that staff study the effects of funding more fre- quent City contacts in Washington, using City personnel in their own areas of expertise. Councilor Bascom said she supported the lobbyist proposal on a trial basis, stating that the staff material suggested that such a person would be use- ful in identifying grants for the city. She stated that funding sources for the library and development of the riverfront should also be identi- fi ed. She felt that a lobbyist would be an addition to, rather than a sub- stitute for, the contacts of City personnel. Councilor Wooten said she appreciated Mr. Holmer's comments. She acknow- ledged that Congressional representatives did not have the time to be per- sonal advocates for cities in seeking grants. She said the proposal should be approved on a trial basis, with a cap to be placed on funding, and that a list of priorities be developed for the lobbyist. Ms. Wooten also sug- gested that the City conduct an ongoing visitation program to Washington. e Councilor Holmer said that it was questionable whether the City increaSing its presence in Washington would be effective in increasing grants based on the foreseen decrease in Federal grants. He said the proposed funding should be placed into the Intergovernmental Relations Division to assess the opportunities at the Federal level rather than paying overhead costs for a 1 obbyi st. Ms. Wooten moved, seconded by Mr. Hansen, that the City of Eugene, in line with the recommendation of the Legislative Subcommittee, proceed with contracting for a Federal liaison in Washington, D.C., on behalf of the City of Eugene, with the caveat that the City, prior to approving any contract, establish stipulations as expressed by the City Council in the plan for the use of that lObbyist. In response to a question by Councilor Hansen regarding program funding, Mr. Gleason stated that staff will provide a report on funding of the 1 obbyi st. Mr. Hansen said he would oppose the motion, stating that he felt it would be more appropriate for the staff to be involved than a lObbyist. Roll call vote; the motion carried, 5:2; Councilors Wooten, Bascom, Ehrman, Miller, and Rutan voting aye, and Councilors Hansen and Holmer voting nay. Mayor Obie commented that he wished to have the Legislative Subcommittee or e some council representation involved in the contracting process. MINUTES--Eugene City Council August 7, 1985 Pa ge 7 v. CITIZEN PARTICIPATION REVIEW TEAM FINAL REPORT (memo, entire report - distributed) City Manager Micheal Gleason introduced the agenda item. Ci ti zen Pa rti ci- pation Review Team Chairperson Carol Cogswell presented the report, stating that the Review Team had been created in September 1984 to review the City's public information services and to study citizen participation in City services. Ms. Cogswell said the team heard presentations from each City department and received reports from other City projects such as the Hult Center, Business Assistance Team, and the Human Rights Program. The Review Team, as part of its process, reviewed the 1983 Neighborhood Survey and the accompanying document of citizen comments. She complimented the involved City staff for their work on the review process. Referring to the June 27, 1985, Final Report, Ms. Cogswell highlighted the major recommenda- tions developed by the team, which stressed the need for the City to place more effort in communicating information to the public and in supporting the neighborhood groups. Mayor Obie thanked those involved for their efforts in the review process. Councilor Holmer stressed that the Review Team had reconvnended that the Citizen Involvement Committee have a broader range of responsibilities. He said he hoped this would be implemented. Counci lor Ehrma n sta ted tha t the Town Hall meetings be instituted as part of the report, suggesting that such meetings be held every three or four months. Councilor Wooten also thanked the Review Team for its work, stating that most of the issues dis- cussed had been resolved in a positive manner. e Ms. Wooten moved, seconded by Mr. Hansen, to accept the Citi- zen Participation Review Team Final Report and forward it-.for comment -and review to the Perfanning- Arts Commission, the Eugene Planning Commission, the Citizen Involvement Committee, the Neighborhood Leaders, and other interested parties. Roll call vote; the motion carried unanimously, 7:0. The meeting was adjourned at 1 :08 p.m. Respectfully submitted, ??~. Mi chea 1 Gl ea so City Manager (Recorded by Thom Strunk) TS:vr/1821C e MINUTES--Eugene City Council August 7, 1985 Pa ge 8 : ~~ M E M 0 RAN DUM e August 2, 1985 TO: Mayor and City Council FROM: Marsha Miller, Environmental Analyst, PW Building Division RE: NUISANCE ABATEMENT FOR 938 JEFFERSON STREET On July 15, 1985 the Gordon Elliott house was destroyed by fire. On July 17, 1985, the Building Division posted the above-mentioned property with a Notice to Abate a Nuisance in accordance with Eugene Code Section 6.080 (copy attached). Mr. Gordon Elliott, the owner, has not abated the nuisance within the time specified. This matter is, therefore, before the Council pursuant to Eugene Code Section 6.080. ACTION REQUESTED: call a public hearing for September 9 to consider ordering that the property be cleaned up and authorizing the staff to do so in the event Mr. Elliott fails to comply with the Council order. e e , . . - e M E M 0 RAN DUM August 2, 1985 TO: Mayor and City Council FROM: Eugene Development Department SUBJECT: RIVERFRONT RESEARCH PARK MASTER DEVELOPER SELECTION The selection of a Master Developer will allow the Council as the Eugene Renewal Agency (ERA) to act in partnership with Riverfront Research Park, Inc. (RRP) representing the University of Oregon, to negotiate the terms of an Exclusive Negotiating Agreement for development of Riverfront Research Park. e Following interviews with representatives of the Carley Capital Group and extensive professional, technical, and financial background research of the group RRP unanimously selected David Carley as the Master Developer. Inter- views and reference checks by both the Development Department and University staff focused on the Developer1s skill in assembling projects similar to the Riverfront Park, financial strength, quality of staffing and relationships with the community, including willingness to receive public input. Contacts were made with cities, universities and financial institutions. Represen- tatives in Evanston, Illinois; Madison, Wisconsin; Charlotte, North Carolina; and Milwaukie, Wisconsin, where the Carley Capital Group has completed or is working on projects, provided information on specific development projects. Representatives associated with Carley projects at the the Univerity of Maryland, Yale, and the Univerity of Wisconsin were also interviewed. In summary, the Carley Capital Group received consistently positive reviews from those they have worked with. They were repeatedly described as an ex- ceptional and skilled developer, who met timelines and financial commitments. They are nationally acclaimed for their public process skills and sensitivity to community politics. Contacts with Chemical Bank confirm Carley.s financial capacity and ability to make substantial and long-term financial commitments. Bank officers gave assurance that financial statements submitted for analysis accurately reflected the company.s assets. - ~ - The selection of the Master Developer will be followed by negotiations for an Exclusive Negotiating Agreement. This preliminary development agreement will grant the Developer exclusive right to assess the feasibilty of developing a e project on the site. It is anticipated that the Developer will conduct a market study and prepare a preliminary site plan within six months. The parties to the Exclusive Negotiating Agreement will be the Developer, ERA and RRP. A Joint Venture Agreement between ERA and RRP will describe the author- ity and responsibility of the City and University. Council by Eugene Renewal Agency resolution is asked to approve the Carley Capital Group as the Master Developer for the Riverfront Research Park and authorize the City Manager to enter into negotiations for a Joint Venture and Exclusive Negotiatng Agreement for Agency review and approval. eepalrrp e - .. .'" RESOLUTION NO. e A RESOLUTION OF THE EUGENE RENEWAL AGENCY APPROVING A MASTER DEVELOPER FOR THE RIVERFRON'l' RESEARCH PARK PROJECT. The Eugene Renewal Agency finds that: Df'velopment of the Riverfront Research Park necessitates that the City of Eugene, acting by and through the Eugene Renewal Agency, ~nter into agreements therefor, including, but not limited to a joint venture agreement, exclusive negotiating agreemf'nt, and a master developf'r agref'ment. Car ley Capi tal Group has signified its interest in entering into a master developer agreement, and the City Manager should be authorized to enter into negotiations on behalf of the Eugene Renewal Agency with respect thereto. e NOW, THEREFORE, BE IT RESOLVED BY THE EUGENE RENEWAL AGENCY, as follows: Section 1. The Eugene Renewal Agency approves the sf'lection of Carley Capital Group as the Master Developer for the Riverfront Resf'arch Park Projf'ct. Section 2. The City Manager is authorized to enter into negotiations on behalf of the Eugene Ren~wal Agency with respect to a joint venture agreement, exclusive negotiating agreement, master developer agreement, and such other agreemf'nts as may from time to time be necessary in connection with the Riverfront Research Park Project. Upon review and approval thereof by the Eugene Renewal Agency, the City Manager is further authorized to execute such agreements on behalf of the Agency. e The foregoing Resolution adopted the day of August, 1985. Director ~ ~ e M E M 0 RAN DUM August 2, 1985 TO: Mayor and City Council FROM: Elizabeth Cherry, Intergovernmental Relations SUBJECT: FEDERAL LIAISON PROGRAM In response to Council goals of economic development and improved intergov- ernmental relations, City staff has investigated the possibility of Eugene's entering into a federal liaison program. This program would establish a Eugene presence in Washington DC on a day-to-day basis. It could be expected to provide Council and staff with up-to-date information on Federal issues of interest to Eugene; lobby Federal elected and appointed officials on Eugene's behalf; and arrange personal contacts between City officials and Federal officials as appropriate; This concept came before the Eugene Budget Committee in April 1985. At that --- time the committee requested that further information be provided regarding e specific types of programs, costs, and the experiences of other jurisdictions. Late last month, the proposal was taken up by the Council's Legislative Subcommittee, which reached a consensus to recommend conceptual approval pending full Council discussion. Additional information regarding this matter has been forwarded under separate cover. Any questions or comments should be directed to me at 687-5177. aigdplcm e . ~, ~ M E M 0 RAN DUM e June 27, 1985 TO: Mayor and City Council FROM: Citizen Participation Review Team: Chairperson Carol Cogswell, Citizen Involvement Committee; Emily Schue and Freeman Holmer, City Councilors; Brian Bauske, Planning Commission; Marilyn Odell, Neighborhood Leader; Elizabeth Beairsto, Guy DiTorrice and Glen Purdy, Citizens, and Alternate Dorothy Anderson, Planning Commission SUBJECT: Final Report and Recommendations Included with your agenda under separate cover is our final report to you. As you will recall, the Citizen Participation Review Team was formed in September, 1984 to review and make recommendations on the City1s major public information and citizen participation services. The final report includes thirty-one recommendations developed by the team during their eight months of e study. The recommendations and the major concerns that the team identified are highlighted in the report with boldface titles for easy identification. Please refer to the attached report for a detailed discussion of the recommendations. Recommended Action The Committee asks that you accept this report as the final product of our committee, that you direct staff to distribute the report for review and comment to the groups named in the Recommendations section of the report (last paragraph, page 11), and to bring the report back to you for further discussion and action after that review process is complete. -