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HomeMy WebLinkAbout12/04/1985 Meeting (2) M I NUT E S - Eugene City Council City Council Chamber December 4, 1985 12:20 p.m. COUNCILORS PRESENT: Cynthia Wooten, Richard Hansen, Emily Schue, Freeman Holmer, Ruth Bascom, Debra Ehrman, Jeff Miller. COUNCILORS ABSENT: Roger Rutan. The adjourned meeting from November 25, 1985, of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Brian B. Obie. I. ITEMS FROM MAYOR, COUNCIL, AND CITY MANAGER, APPOINTMENTS, ANNOUNCE- MENTS, AGENDA ADJUSTMENTS A. Interview with Eugene Development Director Councilor Wooten asked the staff to arrange a meeting for her with Abe Farkas, the new Eugene Development Director. B. Customs Station at Mahlon Sweet Field e Ms. Wooten announced that Congressman Weaver received word from the US Customs Service this morning that the request for a temporary customs station at Mahlon Sweet Field was approved. This service at the airport can begin illlllediately. A decision about permanent service will be made by the Customs Service after the level of activity at the airport is reviewed in six months. Ms. Wooten said a customs station is the first step toward an application for a foreign trade zone designation. The Port of Coos Bay may cooperate with Eugene in requesting the foreign trade zone designation. Ms. Wooten said the customs station will provide new opportunities for service. Mayor Obie said the announcement was very good news. He thanked Ms. Wooten for her work on the project. Answering a question from Councilor Holmer, Ms. Wooten said the customs station will be paid for by users' fees and the Department of the Treasury. C. Mahlon Sweet Field Ms. Wooten asked for information about snow removal equipment at Mahlon Sweet Fi e 1 d. She said it took her 28 hours to get from Los Angeles to Eugene during the recent snow storm. - - MINUTES--Eugene City Council December 4, 1985 Page 1 Mr. Gleason said the Eugene airport never closed during the storm. The - runways were plowed and sanded, but some airlines officials decided not to land planes. D. Presentation by Lane County Home Builders Association (memo distributed) John Bennett, Executive Officer of the Home Builders Association of Lane County, presented an award from the National Association of Home Builders to Mayor Obie. The award was given to Eugene for efforts in streamlining the permit processing procedures, reducing development costs, and promoting housing affordability. Mr. Bennett said the award was announced at a meeting of 1,500 people in Los Angeles. Eugene received good publicity at the meeting. E. Future Council Work Session Responding to a question from Mr. Gleason, Mayor Obie agreed, on behalf of the council, to change a council work session with the Airport Commission from December 12 to mid-January. Mr. Gleason said a work session to develop a budget plan will also occur in January. F. Mayor's Nomination to Southern Willamette Private Industry Council (memo distributed) Ms. Wooten moved, seconded by Mr. Hansen, to reappoint the e following individual to the Southern Willamette Private Industry Council: James N. Stephenson, 58 Fairway Loop.........term to expire 12/31/88 Roll call vote; the motion carried unanimously, 7:0. II. PUBLIC HEARING: STATE FUNDING APPLICATION FOR AIRPORT IMPROVEMENTS (memo, background material distributed) City Manager Micheal Gleason introduced the agenda item. Glen Potter of the Intergovernmental Relations Division and Bob Shelby of the Mahlon Sweet Field gave the staff report. Mr. Potter said the application requests funds from the Public Works Infrastructure Program for expansion of the parking facilities and installation of a new sanitary sewer line at Mahlon Sweet Field. The Public Works Infrastructure Program is financed from State lottery revenue. The application requests $225,000 in grants and $495,000 in loans for expansion of the parking lot and $180,000 in grants and $90,000 in loans for the sanitary sewer. The total request will be for $990,000. Mr. Shelby said the City is sUbmitting the application because the expansion of the parking lot and the sanitary sewer project do not qualify for Federal Aviation Administration (FAA) or Environmental Protection Agency grants. He said a commitment to seek lottery funds again was made during the Eugene e Agenda public meetings. MINUTES--Eugene City Council December 4, 1985 Page 2 Answering questions from Mr. Holmer, Mr. Shelby said the airport runways are - long enough to accommodate present flights. The Airport Master Plan contains a provision for adding 1,100 feet to the main runway if additional length is needed. The expanded parking lot and the sanitary sewer will be adequate for the airport if the runway is extended. Responding to a question from Councilor Ehrman, Mr. Gleason said no other City departments are applying for lottery funds. The infrastructure improvements in the Riverfront Research Park will be funded by other kinds of loans. Mayor Obie said applications for lottery funds are accepted quarterly and the City may apply for other loans and grants later. Responding to a question from Ms. Wooten, Mr. Shelby said consideration was given to applying to the Public Works Division of the Oregon Economic Development Administration for the parking lot and sanitary sewer improvements and substituting lottery funds for other airport needs. Mr. Gleason said the City is working with L-COG on an application for Economic Development funds for other infrastructure improvements at the airport. Answering a question from Councilor Miller, Mr. Shelby said most of the entryways to the airport can be funded through the FAA. Mayor Obie opened the public hearing. Orlando Hollis, 1908 Hilyard, is chairman of the Aviation Committee of the e Eugene Area Chamber of Commerce. After reading the City's application and Chapter 776 of the laws of 1985 and discussing the matter with City officials, he decided the City's application complies with the objectives and meets the requirements of the 1985 legislation. He said the application should be considered favorably by the Intergovernmental Relations Division of the Executive Department of the State of Oregon. He said the parking lot expansion and the sewer improvement are vital to the improvement of the airport. He noted that the parking lots produce income. Mr. Hollis said the need for the airport improvement was evidenced by the first priority it was given in the Eugene Agenda pUblic meetings. He said the airport serves six counties and is important for the retention of existing industries and the recruitment of new industries in the six counties. He reviewed the airlines which serve the airport and said it is embarrassing to note that American and PSA airlines must use temporary, detached structures. Mr. Hollis said the importance of the Eugene airport was recognized by the FAA when it approved a grant of $1,350,000 for the new aircraft ramp and the new national prototype 6,200-square-foot building to be connected with the new 93-foot control tower. He said approval of the City's application would be effective use of the funds provided by the legislature for promoting the economic development of the state. - MINUTES--Eugene City Council December 4, 1985 Page 3 Representative Carl Hosticka, 870 Fox Glen, said the airport is very important - for the area's economic diversification. He will indicate his opinion in a letter which can be attached to the application. Representative Ron Eachus, 1250 Sunny Drive, commended the council on the process which established the Eugene Agenda and resulted in the Eugene airport receiving the highest priority. He opposed the City income tax earlier this fall, but he said that position had nothing to do with the value of the Eugene Agenda or the importance of the Eugene airport. He supports economic development in the city and the development of the airport. Mr. Eachus said the City's application complies with the intent of the legislation which created the Oregon Public Works Infrastructure Fund. He said the airport serves about one quarter of the state's population in six counties and the projects will have an economic impact on all that area. He said the projects will provide for the future, which was what the legislators intended when they created the fund. Mr. Eachus became especially aware of the importance of the Eugene airport when he attended a meeting of the Southern Willamette Research Cooridor and became active in seeking funds for site studies necessary to pursue the Superconducting Super Col1ider project. He wished to support the City's application and will indicate that support in a letter which can be attached to the application. William Bruce Chase, 3 Chevy Chase, is chairman of the Eugene Airport e Commission and president of Chase Gardens, Inc. He said the expansion of the airport is extremely important to the southern Wil1amette Valley and the rest of the state. He said much planning, land acquisition, engineering design, and architectural work have been done at the airport. Major investments have been made in drainage which makes runways and taxiways meet or exceed industry standards. Excellent fire protection is provided. He said public support for expanding the terminal was evidenced during the Eugene Agenda public meetings. He emphasized the need for approval of the application because the projects cannot be funded by the FAA. Mr. Chase said Chase Gardens is Oregon's second largest air freight user. It needs a good terminal for air freight to the nation's major markets to maintain its position and grow. The recent changes in service to the east have made it possible for Chase Gardens to send from Eugene about half of the freight it formerly sent from Portland. He said other companies and the University of Oregon also need expanded freight and passenger service. Good airports and air service build economic strength and growth. Approval of the application is the best way to invest the money the legislature earmarked for economic growth. Mayor Obie said he received a letter supporting the application from Senator Ed Fadeley. Senator Fadeley suggested the letter be attached to the application. e MINUTES--Eugene City Council December 4, 1985 Page 4 There being no more requests to testify, Mayor Obie closed the public - hearing. Answering a question from Coucilor Schue, Mr. Shelby said the loans requested for the parking lot will be paid off with parking revenues. Les Lyle of the Public Works Department said the loans for the sanitary sewer loans will be paid off with sewer user fees. Mr. Gleason said the interest on the loans is five percent. Councilor Bascom suggested the City staff request support for the application from the State legislators from the six counties served by the airport. Ms. Schue said the Mayor of Corvallis supports the projects and probably would respond to an invitation to endorse it. Responding to a question from Ms. Ehrman, Mr. Potter said the applications will be reviewed by an evaluation committee composed of members of the State Intergovernmental Relations Division. The committee will make recommendations to the division administrators. There will be no public hearing in Salem. Mr. Gleason said the procedures are new and being developed. Ms. Wooten moved, seconded by Mr. Hansen, to authorize the City Manager to execute the application for funding under the Oregon Public Works Infrastructure Program. Answering a question from Mr. Hansen, Mr. Gleason said the Mayor's signature e on the application will be obtained if it is needed. Roll call vote; the motion carried unanimously, 7:0. III. 10TH AND OAK ASSESSMENT DISTRICT--ADJUSTMENT OF ASSESSMENTS (memo, background information distributed) City Manager Micheal Gleason introduced the agenda item. He said a judge ruled the order will stand. CB 2863--An ordinance adjusting 10th and Oak Overpark special benefit assessments and declaring an emergency. Ms. Wooten moved, seconded by Mr. Hansen, that the bill be approved and given final passage. Ms. Ehrman said the efforts of Carol James of the Finance Department and David Jewett of Thorp, Dennett, Purdy, Golden, & Jewett, PC should be recognized because they solved a complicated problem. Answering a question from Ms. Wooten, Mr. Gleason said the bill had been read the first time at a previous meeting. Roll call vote; all councilors present voting aye, the bill was declared passed (and became Ordinance No. 19368). e MINUTES--Eugene City Council December 4, 1985 Page 5 IV. EUGENE/SPRINGFIELD METROPOLITAN PARTNERSHIP'S QUARTERLY REPORT (report e distributed) City Manager Micheal Gleason introduced the agenda item. Vicki Dietmeyer, Manager of the Eugene/Springfield Metropolitan Partnership, reviewed the quarterly report of the partnership. She said the partnership is laying a foundation for economic development. She would like comments from the council and the public about what is wanted for the area's future economy. Ms. Dietmeyer discussed economic conditions in the San Francisco area and the Wescon Electronics Trade Show which the staff attended recently. She said the staff will attend trade shows in the future at which targeted industries, such as plastics and food industries, are represented. The staff will work closely with realtors. She said it is important to have industrial sites developed and ready for construction. She said the partnership will apply for State lottery funds for Development Expo next fall. Ms. Ehrman said she would like comments from the counci1's appointees to the Partnership Board of Directors. Answering questions from Ms. Ehrman, Ms. Dietmeyer said Board members need to be more involved in partnership activities. She is instituting a monthly newsletter and breakfast meetings with board members to increase communication. Mayor Obie said board members have been asked on what committees they would like to serve. e Ms. Bascom said the Quarterly Business Profiles sponsored by the partnership and the BATeam have been helpful to her. Mayor Obie said he hoped Ms. Dietmeyer will take part in the review of all the City's economic development activities which the council requested. V. ROUTINE ITEMS FOR COUNCIL APPROVAL A. City Council Minutes of November 13, 1985, and Special Meeting of November 18, 1985 (minutes distributed) Ms. Wooten moved, seconded by Mr. Hansen, to approve the City Council minutes of November 13, 1985, and November 18, 1985. Roll call vote; the motion carried unanimously, 7:0. B. Resolutions Concerning the Reserves for Encumbrances (memo, resolutions, background information distributed) City Manager Micheal Gleason introduced the agenda item. Finance Director Warren Wong gave the staff report. He said the Reserve for Encumbrances provides for purchases made, but not paid for, before the end of the fiscal year. - MINUTES--Eugene City Council December 4, 1985 Page 6 Res. No. 3950--A resolution authorizing the transfer of funds - from the Reserve for Encumbrances to departments. Res. No. 395l--A resolution authorizing the transfer of the balance of the Reserve for Encumbrances to reserves, contingency, and balance available. Ms. Wooten moved, seconded by Mr. Hansen, to adopt the resolutions. Roll call vote; the motion carried unanimously, 7: o. c. Mayor's Proclamation of November 5, 1985, Election Results Mayor Obie read the following proclamation: "At a special City election duly and regular held within the territorial limits and boundaries of the City of Eugene concurrently with the special election conducted by the Lane County Election Department on November 5, 1985, the electors of the City of Eugene voted on the following City Measure: MEASURE NO. 51 "CHARTER AMENDMENT CREATING INCOME TAX, LIMITING RATES AND DEDICATING REVENUES." TOTAL VOTE YES FOR MEASURE NO. 51, CHARTER AMENDMENT CREATING INCOME e TAX, LIMITING RATES AND DEDICATING REVENUES 4,620 TOTAL VOTE NO AGAINST MEASURE NO. 51, CHARTER AMENDMENT CREATING INCOME TAX, LIMITING RATES AND DEDICATING REVENUES 19,764 Overvotes 20 Undervotes 109 I hereby proclaim and declare as follows: That Measure No. 51, Charter Amendment Creating Income Tax, Limiting Rates and Dedicating Revenues was defeated." - MINUTES--Eugene City Council December 4, 1985 Page 7 VI. PLANNING COMMISSION AND DOWNTOWN COMMISSION APPOINTMENTS (memo, ballots di stributed) e Ms. Wooten reported the following results of the balloting (ballots are attached) : Downtown Commission (one at-large position) Julie Aspinwall-Lambert..........7 votes Steven Caffery...................l vote Planning Commission (two positions) Dorothy Anderson.................. 8 votes Randy Thwing......................6 votes Sally Weston......................2 votes Ms. Wooten moved, seconded by Mr. Hansen, to approve the following appointments and a three-month leave of absence for Ms. Anderson: Downtown Commission Julie Aspinwall-Lambert, 1286 Piper Lane..Term to expire: 12/30/89 Planning Commission e Dorothy Anderson, 939 East 2lst...........Term to expire: 1/1/90 Randy Thwi ng, 979 Oak..................... Term to expi re: 1/1/90 Roll call vote; the motion carried unanimously, 7:0. The meeting was adjourned at 1:25 p.m. ~#-,. ." , Mic eal Gl eason City Manager (Recorded by Betty Lou Rarick) BLR:pv/1920C e MINUTES--Eugene City Council December 4, 1985 Page 8 . B ALL 0 T -- PLANNING COMMISSION -- 2 Positions, with terms expiring 1/01/90 .l. J)~Mu,~ 2. ~{\ ~Ah~ I e Submitted by: ~ v1: ~d.d~ ~ I~/tl Pi""- Councilor Date .. e-- - " . BALLOT - -- PLANNING COMMISSION -- 2 Positions, with terms expiring 1/01/90 l. 4 VlJ. e. t'Sb Y\ I . 2. ThUr~ -- ~aZ~ ~ I~)I Counc,lor . - Da te . e . B ALL 0 T -- PLANNING COMMISSION -- 2 Positions, with terms expiring 1/01/90 l. ~ --tI ""~~ 2. ~6~60 Av ckJrrl e . ; . . e ~.:. P: ~;t... 'j(' ~- 'j - ~:d'1 \ ~{ ~ svv ~~ 0' V ~ ~l . W e ----- - ~ -- . ~ B ALL 0 T -- PLANNING COMMISSION -- 2 Positions, with terms expiring 1/01/90 l. !A!Jj tWkI 4dr;f~_ 2. B;t~ i . Submitted by: . UIW./ft/ /t/41.~ Council or .< u . - . B ALL 0 T -- PLANNING COMMISSION -- . -2 Positions, with terms expiring 1/01/90 l. () 0 (00 TlIt 17 ,1/ () N2. s cYV 2. {2/J ('II (j Y rlf tAl /111 &- e Submitted by: coM 1JJL I 2- - 7-- &-r Date u - -- ~- , B ALL 0 T -- PLANNING COMMISSION -- 2 Positions, with terms expiring 1/01/90 l. t/lJ ~ 2-. ~ ~S~ e /W~~ Date . -' -- I B ALL 0 T -- PLANNING COMMISSION -- 2 Positions, with terms expiring 1/01/90 l. 7X~:u; 2. ~ I Submi tted by: ~u ~~ 12/~/t~ Councilor Date u' , e B ALL 0 T --PLANNING COMMISSION -- 2 Positions, with terms expiring 1/01/90 l. ~~~ 2. ~ ~~O'Y\ e Submi tted by: C. UJ~ Councilor Date .; e e B ALL 0 T -- DOWNTOWN COMMISSION -- I position with term to exire 12/30/89 l. J'~ ~.Lt~ e Submitted by: (E;;(~ Y. e~ J~/~/tPJ- Councilor Date ; e - B ALL 0 T -- DOWNTOWN COMMISSION -- I positinn with term to exire 12/30/89 l. Aqr; Y) W'ITJ}- L q I'Vlbf>jf'6 e Submitted by: !~i (pJL Councilor ; -- - e B ALL 0 T -- DOWNTOWK COMMISSION -- I position with term to exire 12/30/89 ..--. Ikr~~-lAw.ke- 1. JVlL-~ e Cou ; e . BALLOT -- DOWNTOWN COMMISSION -- I position with term to exire 12/30/89 1. ~Q~/ ~ . Submit ted by: f){/IJtI/W /z/'/J! Councilor ; ~ . . B ALL 0 T -- DOWNTOWN COMMISSION -- I position with term to exire 12/30/89 l. ,j() L( It 11 Sf',1J11 ~'Vl1-1.- ~ {,~ )U~ . \ e- SUb;ji: ~ Cau il Date ; . -' B ALL 0 T -- DOWNTOWN COMMISSION -- I position with term to exire 12/30/89 l.l~ ~. tf e / ~M{r Date ; - . B ALL 0 T -- DOWNTOWN COMMISSION -- I position with term to exire 12/30/89 C\. ' ( l.~.~~~ e - Submi t ted by: G,~ - Councilor Date ; . -',.~- - '.-- , BALL 0 T -- DOWNTOWN COMMISSION -- I position with term to exire 12/30/89 l. StW~ 1- Submi t ted by: ~/t/~ ~tU/t /.L-/tf/Rd Councilor Date . , ",., e HOME BUILDERS ASSOCIATION OF LANE COUNTY 1686 Pearl Street Eugene, Oregon 97401 (503) 484-5020 November 8, 1985 TO: Eugene City Council FROM: John Bennett, Home Builders Association of Lane County- SUBJECT: City of Eugene Honored by National Association of Home Builders in National Competition The National Association of Home Builders recently recognized the City of Eugene for its efforts to reduce development costs and thus promote housing affordability in the Eugene area. Eugene received a Certificate of Achievement for its involvement in recognizing problems with its permit processing procedures, e analyzing the strengths and weaknesses of the system, developing new implementation procedures, and providing a completely new facility to serve as a one-stop processing station. Eugene won its award in the Non-Builder Associations Division of the contest. The Home Builders Association of Lane County was recognized for its work with the city in the Small Associations Division of the same nationwide competition, for its cooperation with the City of Eugene and other local jurisdictions and agencies. The judging for the awards was conducted by an independent panel of members of the national Association of Real Estate Editors: Penelope Lemov, of BUILDER Magazine; Barry Jacobs, or Housing and Development Reporter; and Ken Eskey, of the Scripps-Howard News Service. e ',. ,. .. M E M 0 RAN 0 U M e November 26, 1985 , TO: Micheal D. Gleason, City Manager FROM: Warren G. Wong, Finance Director SUBJECT: RESOLUTIONS - RESERVE FOR ENCUMBRANCES Outstanding purchase orders as of June 30, 1985 are carried forward into FY86 and funding is required to increase the department1s appropriation to cover these purchase orders; the purchase orders are for goods and services ordered but not recieved in FY85. In May, 1985, the Reserve for Encumbrance account was set up in funds based on the amount of purchase orders anticipated to be outstanding as of June 30, 1985. It is now time to reconcile this process. Two resolutions are required to complete the Reserve for Encumbrance process. The first is a resolution to transfer funds from the Reserve for Encumbrance account in each fund to the operating departments with outstanding purchase orders in that fund. The second resolution is to transfer the excess in the Reserve to one of the non-departmental IIholding" accounts. cc: G. Long Attachments: 2 . bdmwrfem - - ~- . M E M 0 RAN DUM November 25, 1985 TO: Mayor and City Council FROM: Micheal D. Gleason, City Manager SUBJECT: PUBLIC HEARING--STATE FUNDING APPLICATION FOR AIRPORT IMPROVEMENTS BACKGROUND: Earlier this year, the Oregon Legislature passed House Bill 2938, creating the Oregon Public Works Infrastructure Fund from statewide lottery revenue. The purpose of the fund is for loans and grants to local jurisdictions to help fund infrastructure projects with economic development potential. Staff has prepared an application to the administering agency, the State Intergovernmental Relations Division, for $990,000 in funding under this new program. This request would be for $585,000 in loans (20-year term at - 5 percent interest) and $405,000 in grants, and the funding would be used to pay for two elements of the Mahlon Sweet Airport expansion project: construction of expanded parking facilities and installation of a new sanitary sewer line to serve the airport site. A draft of the City.s proposed application has been forwarded to you ~nder separate cover. One of the requirements in the application process is that the applying jurisdiction hold a public hearing on the proposed application, attaching the minutes of that hearing, along with any written testimony presented, to the application materials. ACTION: Pursuant to the regulations, staff has scheduled a public hearing during your December 4 meeting. Following the hearing, Council action is requested authorizing the Mayor to execute the application. Applications for funding in the first round are due on December 13, and the State expects to make funding awards by February 14. Another round, if necessary, will begin in the summer. Should you have any questions about the City's application or the public hearing, please contact Glen Potter, Intergovernmental Relations, 687-5177. e ~ - M E M 0 RAN DUM . November 27, 1985 TO: Mayor and City Council FROM: City Manager's Office RE: PLANNING COMMISSION AND DOWNTOWN COMMISSION APPOINTMENTS On November 18, the City Council held a special City Council meeting to conduct interviews to fill the openings on the Planning Commission and Downtown Commission. At that time, they interviewed five applicants for the two positions on the Planning Commission. Council had also received a written response from an additional applicant who was unable to attend the interviews. The Council then interviewed three applicants for the one at-large position on the Downtown Commission. Since that time, Councilor Holmer, who was unable to attend the interviews, has had an opportunity to listen to the tape recordings of those interviews. COUNCIL ACTION REQUESTED: to proceed with the appointments to the Planning Commission and Downtown Commission. - y- . - ~, I , ~ . M E M 0 RAN DUM November 27, 1985 TO: Mayor and City Council FROM: Warren G. Wong, Finance Director Carol A. James, Audit Supervisor SUBJECT: 10TH AND OAK ASSESSMENT DISTRICT -- ADJUSTMENT OF ASSESSMENTS On Monday, November 25, 1985, Council heard public testimony and approved, on first reading, CB 2863, which authorizes the reduction of the original 10th and Oak assessments by $652,869.38. As discussed in that meeting, this assessment adjustment is required as part of the tentative settlement of the litigation related to the rebate of net operating revenues from the 10th and Oak Overpark. Council did not take final action on this proposed adjustment of the 10th and Oak assessment pending Court approval of the settlement. On November 26, 1985, the Court approved the proposed settlement subject to final approval by the City Council of the assessment adjustment. The Court also ordered that the signed settlement agreements be filed with the Court ana that, upon filing of the signed agreements, final judgment, in the form previously provided by the City, would be entered. - . Staff therefore recommends final approval of the proposed ordinance to adjust the original 10th and Oak Overpark assessments. This will complete the Council action necessary to allow for the processing and distribution of checks related to the settlement. e