HomeMy WebLinkAbout12/04/1985 Meeting (2)
M I NUT E S
- Eugene City Council
City Council Chamber
December 4, 1985
12:20 p.m.
COUNCILORS PRESENT: Cynthia Wooten, Richard Hansen, Emily Schue, Freeman
Holmer, Ruth Bascom, Debra Ehrman, Jeff Miller.
COUNCILORS ABSENT: Roger Rutan.
The adjourned meeting from November 25, 1985, of the City Council of the City
of Eugene, Oregon, was called to order by His Honor Mayor Brian B. Obie.
I. ITEMS FROM MAYOR, COUNCIL, AND CITY MANAGER, APPOINTMENTS, ANNOUNCE-
MENTS, AGENDA ADJUSTMENTS
A. Interview with Eugene Development Director
Councilor Wooten asked the staff to arrange a meeting for her with Abe Farkas,
the new Eugene Development Director.
B. Customs Station at Mahlon Sweet Field
e Ms. Wooten announced that Congressman Weaver received word from the US Customs
Service this morning that the request for a temporary customs station at
Mahlon Sweet Field was approved. This service at the airport can begin
illlllediately. A decision about permanent service will be made by the Customs
Service after the level of activity at the airport is reviewed in six months.
Ms. Wooten said a customs station is the first step toward an application for
a foreign trade zone designation. The Port of Coos Bay may cooperate with
Eugene in requesting the foreign trade zone designation. Ms. Wooten said the
customs station will provide new opportunities for service.
Mayor Obie said the announcement was very good news. He thanked Ms. Wooten
for her work on the project.
Answering a question from Councilor Holmer, Ms. Wooten said the customs
station will be paid for by users' fees and the Department of the Treasury.
C. Mahlon Sweet Field
Ms. Wooten asked for information about snow removal equipment at Mahlon Sweet
Fi e 1 d. She said it took her 28 hours to get from Los Angeles to Eugene during
the recent snow storm.
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MINUTES--Eugene City Council December 4, 1985 Page 1
Mr. Gleason said the Eugene airport never closed during the storm. The
- runways were plowed and sanded, but some airlines officials decided not to
land planes.
D. Presentation by Lane County Home Builders Association (memo
distributed)
John Bennett, Executive Officer of the Home Builders Association of Lane
County, presented an award from the National Association of Home Builders to
Mayor Obie. The award was given to Eugene for efforts in streamlining the
permit processing procedures, reducing development costs, and promoting
housing affordability. Mr. Bennett said the award was announced at a meeting
of 1,500 people in Los Angeles. Eugene received good publicity at the
meeting.
E. Future Council Work Session
Responding to a question from Mr. Gleason, Mayor Obie agreed, on behalf of the
council, to change a council work session with the Airport Commission from
December 12 to mid-January. Mr. Gleason said a work session to develop a
budget plan will also occur in January.
F. Mayor's Nomination to Southern Willamette Private Industry Council
(memo distributed)
Ms. Wooten moved, seconded by Mr. Hansen, to reappoint the
e following individual to the Southern Willamette Private Industry
Council:
James N. Stephenson, 58 Fairway Loop.........term to expire
12/31/88
Roll call vote; the motion carried unanimously, 7:0.
II. PUBLIC HEARING: STATE FUNDING APPLICATION FOR AIRPORT IMPROVEMENTS
(memo, background material distributed)
City Manager Micheal Gleason introduced the agenda item. Glen Potter of the
Intergovernmental Relations Division and Bob Shelby of the Mahlon Sweet Field
gave the staff report. Mr. Potter said the application requests funds from
the Public Works Infrastructure Program for expansion of the parking
facilities and installation of a new sanitary sewer line at Mahlon Sweet
Field. The Public Works Infrastructure Program is financed from State lottery
revenue. The application requests $225,000 in grants and $495,000 in loans
for expansion of the parking lot and $180,000 in grants and $90,000 in loans
for the sanitary sewer. The total request will be for $990,000.
Mr. Shelby said the City is sUbmitting the application because the expansion
of the parking lot and the sanitary sewer project do not qualify for Federal
Aviation Administration (FAA) or Environmental Protection Agency grants. He
said a commitment to seek lottery funds again was made during the Eugene
e Agenda public meetings.
MINUTES--Eugene City Council December 4, 1985 Page 2
Answering questions from Mr. Holmer, Mr. Shelby said the airport runways are
- long enough to accommodate present flights. The Airport Master Plan contains
a provision for adding 1,100 feet to the main runway if additional length is
needed. The expanded parking lot and the sanitary sewer will be adequate for
the airport if the runway is extended.
Responding to a question from Councilor Ehrman, Mr. Gleason said no other City
departments are applying for lottery funds. The infrastructure improvements
in the Riverfront Research Park will be funded by other kinds of loans.
Mayor Obie said applications for lottery funds are accepted quarterly and the
City may apply for other loans and grants later.
Responding to a question from Ms. Wooten, Mr. Shelby said consideration was
given to applying to the Public Works Division of the Oregon Economic
Development Administration for the parking lot and sanitary sewer improvements
and substituting lottery funds for other airport needs. Mr. Gleason said the
City is working with L-COG on an application for Economic Development funds
for other infrastructure improvements at the airport.
Answering a question from Councilor Miller, Mr. Shelby said most of the
entryways to the airport can be funded through the FAA.
Mayor Obie opened the public hearing.
Orlando Hollis, 1908 Hilyard, is chairman of the Aviation Committee of the
e Eugene Area Chamber of Commerce. After reading the City's application and
Chapter 776 of the laws of 1985 and discussing the matter with City officials,
he decided the City's application complies with the objectives and meets the
requirements of the 1985 legislation. He said the application should be
considered favorably by the Intergovernmental Relations Division of the
Executive Department of the State of Oregon. He said the parking lot
expansion and the sewer improvement are vital to the improvement of the
airport. He noted that the parking lots produce income.
Mr. Hollis said the need for the airport improvement was evidenced by the
first priority it was given in the Eugene Agenda pUblic meetings. He said the
airport serves six counties and is important for the retention of existing
industries and the recruitment of new industries in the six counties. He
reviewed the airlines which serve the airport and said it is embarrassing to
note that American and PSA airlines must use temporary, detached structures.
Mr. Hollis said the importance of the Eugene airport was recognized by the FAA
when it approved a grant of $1,350,000 for the new aircraft ramp and the new
national prototype 6,200-square-foot building to be connected with the new
93-foot control tower. He said approval of the City's application would be
effective use of the funds provided by the legislature for promoting the
economic development of the state.
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MINUTES--Eugene City Council December 4, 1985 Page 3
Representative Carl Hosticka, 870 Fox Glen, said the airport is very important
- for the area's economic diversification. He will indicate his opinion in a
letter which can be attached to the application.
Representative Ron Eachus, 1250 Sunny Drive, commended the council on the
process which established the Eugene Agenda and resulted in the Eugene airport
receiving the highest priority. He opposed the City income tax earlier this
fall, but he said that position had nothing to do with the value of the Eugene
Agenda or the importance of the Eugene airport. He supports economic
development in the city and the development of the airport.
Mr. Eachus said the City's application complies with the intent of the
legislation which created the Oregon Public Works Infrastructure Fund. He
said the airport serves about one quarter of the state's population in six
counties and the projects will have an economic impact on all that area. He
said the projects will provide for the future, which was what the legislators
intended when they created the fund.
Mr. Eachus became especially aware of the importance of the Eugene airport
when he attended a meeting of the Southern Willamette Research Cooridor and
became active in seeking funds for site studies necessary to pursue the
Superconducting Super Col1ider project. He wished to support the City's
application and will indicate that support in a letter which can be attached
to the application.
William Bruce Chase, 3 Chevy Chase, is chairman of the Eugene Airport
e Commission and president of Chase Gardens, Inc. He said the expansion of the
airport is extremely important to the southern Wil1amette Valley and the rest
of the state. He said much planning, land acquisition, engineering design,
and architectural work have been done at the airport. Major investments have
been made in drainage which makes runways and taxiways meet or exceed industry
standards. Excellent fire protection is provided. He said public support for
expanding the terminal was evidenced during the Eugene Agenda public meetings.
He emphasized the need for approval of the application because the projects
cannot be funded by the FAA.
Mr. Chase said Chase Gardens is Oregon's second largest air freight user. It
needs a good terminal for air freight to the nation's major markets to
maintain its position and grow. The recent changes in service to the east
have made it possible for Chase Gardens to send from Eugene about half of the
freight it formerly sent from Portland. He said other companies and the
University of Oregon also need expanded freight and passenger service. Good
airports and air service build economic strength and growth. Approval of the
application is the best way to invest the money the legislature earmarked for
economic growth.
Mayor Obie said he received a letter supporting the application from Senator
Ed Fadeley. Senator Fadeley suggested the letter be attached to the
application.
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MINUTES--Eugene City Council December 4, 1985 Page 4
There being no more requests to testify, Mayor Obie closed the public
- hearing.
Answering a question from Coucilor Schue, Mr. Shelby said the loans requested
for the parking lot will be paid off with parking revenues. Les Lyle of the
Public Works Department said the loans for the sanitary sewer loans will be
paid off with sewer user fees. Mr. Gleason said the interest on the loans is
five percent.
Councilor Bascom suggested the City staff request support for the application
from the State legislators from the six counties served by the airport.
Ms. Schue said the Mayor of Corvallis supports the projects and probably would
respond to an invitation to endorse it.
Responding to a question from Ms. Ehrman, Mr. Potter said the applications
will be reviewed by an evaluation committee composed of members of the State
Intergovernmental Relations Division. The committee will make recommendations
to the division administrators. There will be no public hearing in Salem.
Mr. Gleason said the procedures are new and being developed.
Ms. Wooten moved, seconded by Mr. Hansen, to authorize the City
Manager to execute the application for funding under the Oregon
Public Works Infrastructure Program.
Answering a question from Mr. Hansen, Mr. Gleason said the Mayor's signature
e on the application will be obtained if it is needed.
Roll call vote; the motion carried unanimously, 7:0.
III. 10TH AND OAK ASSESSMENT DISTRICT--ADJUSTMENT OF ASSESSMENTS (memo,
background information distributed)
City Manager Micheal Gleason introduced the agenda item. He said a judge
ruled the order will stand.
CB 2863--An ordinance adjusting 10th and Oak Overpark special
benefit assessments and declaring an emergency.
Ms. Wooten moved, seconded by Mr. Hansen, that the bill be
approved and given final passage.
Ms. Ehrman said the efforts of Carol James of the Finance Department and David
Jewett of Thorp, Dennett, Purdy, Golden, & Jewett, PC should be recognized
because they solved a complicated problem.
Answering a question from Ms. Wooten, Mr. Gleason said the bill had been read
the first time at a previous meeting.
Roll call vote; all councilors present voting aye, the bill was
declared passed (and became Ordinance No. 19368).
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MINUTES--Eugene City Council December 4, 1985 Page 5
IV. EUGENE/SPRINGFIELD METROPOLITAN PARTNERSHIP'S QUARTERLY REPORT (report
e distributed)
City Manager Micheal Gleason introduced the agenda item. Vicki Dietmeyer,
Manager of the Eugene/Springfield Metropolitan Partnership, reviewed the
quarterly report of the partnership. She said the partnership is laying a
foundation for economic development. She would like comments from the council
and the public about what is wanted for the area's future economy.
Ms. Dietmeyer discussed economic conditions in the San Francisco area and the
Wescon Electronics Trade Show which the staff attended recently. She said the
staff will attend trade shows in the future at which targeted industries, such
as plastics and food industries, are represented. The staff will work closely
with realtors. She said it is important to have industrial sites developed
and ready for construction. She said the partnership will apply for State
lottery funds for Development Expo next fall.
Ms. Ehrman said she would like comments from the counci1's appointees to the
Partnership Board of Directors. Answering questions from Ms. Ehrman,
Ms. Dietmeyer said Board members need to be more involved in partnership
activities. She is instituting a monthly newsletter and breakfast meetings
with board members to increase communication.
Mayor Obie said board members have been asked on what committees they would
like to serve.
e Ms. Bascom said the Quarterly Business Profiles sponsored by the partnership
and the BATeam have been helpful to her.
Mayor Obie said he hoped Ms. Dietmeyer will take part in the review of all the
City's economic development activities which the council requested.
V. ROUTINE ITEMS FOR COUNCIL APPROVAL
A. City Council Minutes of November 13, 1985, and Special Meeting of
November 18, 1985 (minutes distributed)
Ms. Wooten moved, seconded by Mr. Hansen, to approve the City
Council minutes of November 13, 1985, and November 18, 1985.
Roll call vote; the motion carried unanimously, 7:0.
B. Resolutions Concerning the Reserves for Encumbrances (memo,
resolutions, background information distributed)
City Manager Micheal Gleason introduced the agenda item. Finance Director
Warren Wong gave the staff report. He said the Reserve for Encumbrances
provides for purchases made, but not paid for, before the end of the fiscal
year.
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MINUTES--Eugene City Council December 4, 1985 Page 6
Res. No. 3950--A resolution authorizing the transfer of funds
- from the Reserve for Encumbrances to departments.
Res. No. 395l--A resolution authorizing the transfer of the
balance of the Reserve for Encumbrances to
reserves, contingency, and balance available.
Ms. Wooten moved, seconded by Mr. Hansen, to adopt the
resolutions. Roll call vote; the motion carried unanimously,
7: o.
c. Mayor's Proclamation of November 5, 1985, Election Results
Mayor Obie read the following proclamation:
"At a special City election duly and regular held within the territorial
limits and boundaries of the City of Eugene concurrently with the
special election conducted by the Lane County Election Department on
November 5, 1985, the electors of the City of Eugene voted on the
following City Measure:
MEASURE NO. 51 "CHARTER AMENDMENT CREATING INCOME TAX, LIMITING RATES
AND DEDICATING REVENUES."
TOTAL VOTE YES FOR MEASURE NO. 51,
CHARTER AMENDMENT CREATING INCOME
e TAX, LIMITING RATES AND DEDICATING
REVENUES 4,620
TOTAL VOTE NO AGAINST MEASURE NO. 51,
CHARTER AMENDMENT CREATING INCOME
TAX, LIMITING RATES AND DEDICATING
REVENUES 19,764
Overvotes 20
Undervotes 109
I hereby proclaim and declare as follows:
That Measure No. 51, Charter Amendment Creating Income Tax, Limiting
Rates and Dedicating Revenues was defeated."
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MINUTES--Eugene City Council December 4, 1985 Page 7
VI. PLANNING COMMISSION AND DOWNTOWN COMMISSION APPOINTMENTS (memo, ballots
di stributed)
e Ms. Wooten reported the following results of the balloting (ballots are
attached) :
Downtown Commission (one at-large position)
Julie Aspinwall-Lambert..........7 votes
Steven Caffery...................l vote
Planning Commission (two positions)
Dorothy Anderson.................. 8 votes
Randy Thwing......................6 votes
Sally Weston......................2 votes
Ms. Wooten moved, seconded by Mr. Hansen, to approve the
following appointments and a three-month leave of absence for
Ms. Anderson:
Downtown Commission
Julie Aspinwall-Lambert, 1286 Piper Lane..Term to expire:
12/30/89
Planning Commission
e Dorothy Anderson, 939 East 2lst...........Term to expire: 1/1/90
Randy Thwi ng, 979 Oak..................... Term to expi re: 1/1/90
Roll call vote; the motion carried unanimously, 7:0.
The meeting was adjourned at 1:25 p.m.
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Mic eal Gl eason
City Manager
(Recorded by Betty Lou Rarick)
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e HOME BUILDERS ASSOCIATION OF LANE COUNTY
1686 Pearl Street
Eugene, Oregon 97401
(503) 484-5020
November 8, 1985
TO: Eugene City Council
FROM: John Bennett, Home Builders Association of Lane County-
SUBJECT: City of Eugene Honored by National Association of Home
Builders in National Competition
The National Association of Home Builders recently recognized the
City of Eugene for its efforts to reduce development costs and
thus promote housing affordability in the Eugene area.
Eugene received a Certificate of Achievement for its involvement
in recognizing problems with its permit processing procedures,
e analyzing the strengths and weaknesses of the system, developing
new implementation procedures, and providing a completely new
facility to serve as a one-stop processing station.
Eugene won its award in the Non-Builder Associations Division of
the contest. The Home Builders Association of Lane County was
recognized for its work with the city in the Small Associations
Division of the same nationwide competition, for its cooperation
with the City of Eugene and other local jurisdictions and
agencies.
The judging for the awards was conducted by an independent panel
of members of the national Association of Real Estate Editors:
Penelope Lemov, of BUILDER Magazine; Barry Jacobs, or Housing
and Development Reporter; and Ken Eskey, of the Scripps-Howard
News Service.
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M E M 0 RAN 0 U M
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November 26, 1985 ,
TO: Micheal D. Gleason, City Manager
FROM: Warren G. Wong, Finance Director
SUBJECT: RESOLUTIONS - RESERVE FOR ENCUMBRANCES
Outstanding purchase orders as of June 30, 1985 are carried forward into
FY86 and funding is required to increase the department1s appropriation to
cover these purchase orders; the purchase orders are for goods and services
ordered but not recieved in FY85. In May, 1985, the Reserve for Encumbrance
account was set up in funds based on the amount of purchase orders anticipated
to be outstanding as of June 30, 1985. It is now time to reconcile this
process.
Two resolutions are required to complete the Reserve for Encumbrance process.
The first is a resolution to transfer funds from the Reserve for Encumbrance
account in each fund to the operating departments with outstanding purchase
orders in that fund. The second resolution is to transfer the excess in the
Reserve to one of the non-departmental IIholding" accounts.
cc: G. Long
Attachments: 2 .
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M E M 0 RAN DUM
November 25, 1985
TO: Mayor and City Council
FROM: Micheal D. Gleason, City Manager
SUBJECT: PUBLIC HEARING--STATE FUNDING APPLICATION FOR AIRPORT IMPROVEMENTS
BACKGROUND:
Earlier this year, the Oregon Legislature passed House Bill 2938, creating
the Oregon Public Works Infrastructure Fund from statewide lottery revenue.
The purpose of the fund is for loans and grants to local jurisdictions to
help fund infrastructure projects with economic development potential.
Staff has prepared an application to the administering agency, the State
Intergovernmental Relations Division, for $990,000 in funding under this
new program. This request would be for $585,000 in loans (20-year term at
- 5 percent interest) and $405,000 in grants, and the funding would be used
to pay for two elements of the Mahlon Sweet Airport expansion project:
construction of expanded parking facilities and installation of a new
sanitary sewer line to serve the airport site.
A draft of the City.s proposed application has been forwarded to you ~nder
separate cover. One of the requirements in the application process is that
the applying jurisdiction hold a public hearing on the proposed application,
attaching the minutes of that hearing, along with any written testimony
presented, to the application materials.
ACTION:
Pursuant to the regulations, staff has scheduled a public hearing during
your December 4 meeting. Following the hearing, Council action is requested
authorizing the Mayor to execute the application.
Applications for funding in the first round are due on December 13, and
the State expects to make funding awards by February 14. Another round, if
necessary, will begin in the summer.
Should you have any questions about the City's application or the public
hearing, please contact Glen Potter, Intergovernmental Relations, 687-5177.
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M E M 0 RAN DUM
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November 27, 1985
TO: Mayor and City Council
FROM: City Manager's Office
RE: PLANNING COMMISSION AND DOWNTOWN COMMISSION APPOINTMENTS
On November 18, the City Council held a special City Council meeting to
conduct interviews to fill the openings on the Planning Commission and
Downtown Commission. At that time, they interviewed five applicants for the
two positions on the Planning Commission. Council had also received a written
response from an additional applicant who was unable to attend the interviews.
The Council then interviewed three applicants for the one at-large position
on the Downtown Commission.
Since that time, Councilor Holmer, who was unable to attend the interviews,
has had an opportunity to listen to the tape recordings of those interviews.
COUNCIL ACTION REQUESTED: to proceed with the appointments to the Planning
Commission and Downtown Commission. -
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. M E M 0 RAN DUM
November 27, 1985
TO: Mayor and City Council
FROM: Warren G. Wong, Finance Director
Carol A. James, Audit Supervisor
SUBJECT: 10TH AND OAK ASSESSMENT DISTRICT -- ADJUSTMENT OF ASSESSMENTS
On Monday, November 25, 1985, Council heard public testimony and approved, on
first reading, CB 2863, which authorizes the reduction of the original 10th
and Oak assessments by $652,869.38. As discussed in that meeting, this
assessment adjustment is required as part of the tentative settlement of the
litigation related to the rebate of net operating revenues from the 10th and
Oak Overpark. Council did not take final action on this proposed adjustment
of the 10th and Oak assessment pending Court approval of the settlement.
On November 26, 1985, the Court approved the proposed settlement subject
to final approval by the City Council of the assessment adjustment. The
Court also ordered that the signed settlement agreements be filed with the
Court ana that, upon filing of the signed agreements, final judgment, in the
form previously provided by the City, would be entered. -
. Staff therefore recommends final approval of the proposed ordinance to
adjust the original 10th and Oak Overpark assessments. This will complete the
Council action necessary to allow for the processing and distribution of
checks related to the settlement.
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