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HomeMy WebLinkAbout01/22/1992 Meeting e M I NUT E S Eugene City Council McNutt Room--City Hall January 22, 1992 5:30 p.m. COUNCILORS PRESENT: Shawn Boles, Bobby Green, Debra Ehrman, Randy MacDonald, Ruth Bascom, Kaye Robinette, Roger Rutan. COUNCILORS ABSENT: Paul Nicholson. The special meeting of January 22, 1992, of the Eugene City Council was called to order by Mayor Jeff Miller. I. STRATEGY DEVELOPMENT Mr. MacDonald commended the Council Committee on Eugene Decisions and staff for establishing a process for strategy development. Tony Mounts of the Eugene Decisions Office served as meeting facilitator. He reminded the committee of the ground rules for the process. Each councilor e offering a strategy would indicate the answers to the following questions: 1. What do we want to do? (Desired service level) 2. Why do we want to do it? (Policy rationale) 3. How should the desired service level be achieved? (Reduction, elimination, do differently, user fees, consolidation, volunteers, privatization, etc.) Mr. Mounts said that during the process the council would refrain from debating the proposals and request clarification about the nature of the proposals as necessary. Councilors offered strategies for each identified service area. Staff captured the council's strategies on cards that were fixed to the wall of the McNutt Room under the appropriate service categories (text attached). The council agreed to resume the strategy development exercise on Monday, January 27, prior to the scheduled public hearing at 7:30 p.m. e MINUTES--Eugene City Council January 22, 1992 Page 1 e e e The meeting adjourned at 7:55 p.m. Attachment (Recorded by Kimberly Young) mncc 012292-530 MINUTES--Eugene City Council January 22, 1992 Page 2 e BRAINSTORMING STRATEGY DEVELOPMENT WHAT PARK SERVICES Downtown Mall Maintenance 1. Maintain current service level (BG) 2. Eliminate City service level (JM) 3. Reduce to sweeping only (RR) ~ Planning and Property Management 1. Maintain current service level (SB) Building and Park Amenities Turf and Grounds 1. Maintain current service 1 evel (RM) 2. Reduce level of mainte- nance (SB) e WHY 1. Aesthetic, economic reasons (BG) 2. Stimulate economic interest in downtown (JM) 3. Save $ (RR) 1. Maintain land use regulations--allocate cost to beneficiary (DE) 1. Adequate maintenance of assets 1. Valuable community asset (RM) 2. Expending limited resources; greater return to natural state (S8) MINUTES--Eugene City Council January 22, 1992 HOW la. Privatize; contract for services; use other than G.F. $ (BG) b. Tax incentives to property owners to maintain (SB) 2. Sell public parkland to private ownership (JM) 3. Sweep only, no flowers, fountain, etc.; contract with sweeping service 1. 50% cost recovery (DE) 1. Consolidate areas with other agencies--contract maintenance services as one bid (RM) 2. 50% reduction (SB) Page 3 ~ 3. Maintain current service .level (JM) 3. Valuable community asset (JM) Landscaping/Park Trees/Hendricks Park 1. Maintain current service level (DE) 1. Maintain quality asset/ reduce cost to G.F. (RM) 3a. Consolidation of effort with school districts b. look at use of community corrections--labor c. Consolidate with other public agencies (sell surplus equipment) 1. Pay-to-attend facility Privatization--IOO% turnover 2. Somewhat reduced service 2a. Consistent with public 2. Volunteers: garden clubs level comment e Riverside Parks/Owens Rose Garden 1. Maintain current service level (RM) b. Safety c. Valued community asset d. City needs to maintain some involvement, but we have fiscal constraints e. Asset will still be in decent shape--make up differ- ence with volunteers 1. Maintain quality asset/ reduce cost to G.F. (RM) 2. Somewhat reduced service 2a. Consistent with public level (RM) comment b. Safety e c. Valued community asset d. City needs to maintain some involvement, but we have fiscal constraints e. Asset will still be in decent shape--make up differ- ence with volunteers MINUTES--Eugene City Council January 22, 1992 1. Pay-to-attend facility Privatization--IOO% turnover (RM) 2. Volunteers: garden clubs Page 4 ~DEVELOPMENT SERVICES 1. Maintain (5B) Citizen Involvement/Neighborhood Groups Transportation: Street Trees 1. Reduce current service level at least 50% (DE) 2. Maintain ~3. Reduce to that which .., can be funded through existing gas tax (JM) 4. Maintain current service level--our current asset base (RM) e 1. 5BI00 1. Non-essential service for City government (DE) 2. Prevent future costs 3. Other priorities for funding 4. Necessary, important to community (RM) MINUTES--Eugene City Council January 22, 1992 la. Use community mediation services at U of 0; Imbed citizen involvement system in new library's information system (5B) b. Try to find volunteers to contribute printing newsletters pro bono and to deliver (BG) 1. Reduce maintenance level, lengthen out; reduce number of new trees planted (DE) 2. Provide early pruning and tree selection to reduce later costs 3a. Life and safety are highest priorities; voluntary adopt-a-tree program (JM) b. Contract out service (BG) 4a. Charge on nursery stock, fund increases through SDC, Levying a local gas tax to replace G.F. $ (RM) b. Charge abutting property owners for street tree main- tenance--care for street trees like sidewalks (RB) c. Involve volunteers in street tree maintenance d. Contract out the inspection services e. Contract out--will it reduce costs Page 5 ~ Metro Partnership Contract 1. Maintain current level (JM) 2. Eliminate service Downtown Development 1. Eliminate G.F. services except parking (KR) 2. Replace G.F. contribu- tion (SB) 3. Explore possibility of incubating new business (BG) 4. Eliminate G.F. contribution (SB) ~ 5. Reduce service to staffing Downtown Commission Metro Area Planning 1. Reduce to mandated level (RR) 2. Maintain current service level (S8) e 1. Create and sustain jobs (JM) 1. Targeted metro area revenue stream--savings to G.F. (JM) 2. Questionable effective- 2. Eliminate City contribution ness 1. Limited success in present economy (KR) 2. Compact urban growth; vital downtown, RTF #4 (S8) 3. Uniqueness to downtown (8G) 4. Limited success in present economy (S8) 5. Value doesn't justify cost, function isn't one for City to perform 1. That's all that's needed (RR) 2. Vitally important for compact urban growth (S8) MINUTES--Eugene City Council January 22, 1992 1. Parking become self-support- ing and no other charge on G.F. (KR) 2. Differential tax structure on outlying properties (SB) 3. New revenue sources, target S80 loans to this (BG) 4a. A new urban renewal district for "real downtownll to facilitate parking only (JM) b. Spin off C.C. responsibil- ity for urban renewal authority for a downtown development renewal agency c. Sell off property; shut down district (PN) d. Attempt to facilitate the development of a private corp. take over responsibilities currently done by City. 5. Place City URA properties on market with deed restric- tions, eliminate all but park- ing program 1. As needed to get to #1 (RR) 2. Maintain current funding level, expect 60% support from Page 6 e 3. Reduce current level (RB) 3. Use resources effec- tively (RB) Building Permits/Plan Checking 1. Lower service level (KR) 1. Present service level is less important economi- cally than the proposed increase in cost (KR) 2. Reduce services to critical life safety issues ("red issuesll) and only aesthetic quality (SB, RB) 3. Enhanced service level-- no G.F. revenue, 10-days residential, 3 weeks commer- cial. Create development and planning committee to oversee implementation of PIC (JM) 4. Retain service level, _ coordinate Planning and ~ other departments essential activities 5. Retain current service level (RR) 6. Retain current service level with no public support (RR) 7. Enhance service level at lower cost (PN) e 2. We've become over- codified (SB) 3. High standard of quality (JM) 4. Significant to economic development 5. Coordination with Plan- ning is essential; timeli- ness has significant economic impact (RR) 6. High quality service at a decrease in public costs (RR) 7. Current system ineffective, widely evaded (PN) MINUTES--Eugene City Council January 22, 1992 State Government--Reduce City's expenditures by 60% (SB) 3. Work with Springfield and Lane County--coordination (RB) 1. Contract--privatize; relin- quish to County/State (KR) 2. Establish a set of Eugene standards using BCAC for guidance (SB) 3. Support with revenues and fees of business community (JM) 4. Increase fees to offset G.F. costs; allow lower service level acknowledge lower service level is acceptable, service level less important than cost, lower fee increase (but increase to 100% recovery); contract with another agency; get City out of service provision 5. Adopt council policy of total cost recovery in 5 years-- 20% step, cost recovery in 3 years (RR) 6. Offer variable pricing based on turnaround time and whether prepared by architect/engineer; only accept complete set of plans prepared by architect/ engineer (RR) 7. Minor permitting automated with random inspections, reduce permit granting function--by phone (PN) Page 7 e Commun ity Pl ann i ng 1. Maintain service level while reducing cost by 15% (SB) Land Use Permits 1. Maintain service 1 eve 1 Business Assistance Team 1. Maintain current level (SB) 2. Reduce service level to: loan program, site services, enterprise zone information (DE) _3. Reduce service e 1. Higher quality product for less $. (58) 1. Maintain land use regu- lations; allocate cost to beneficiary (DE) 1. Create and sust~in jobs (58) 2. Retained aspects still address local economic development (DE) 3. Value doesn't justify cost MINUTES--Eugene City Council January 22, 1992 la. Adopt community planning strategy used at U of 0 (5B) b. Decrease frequency of up- dates, especially for refinement p1 ans (DE) 1. 50% cost recovery (DE) 1. Consolidate with Metro Partnership or 100% fee support (58) 2. Refer counseling to Lee and Chamber of Commerce-- Reduce by $300,000 (DE) 3. Eliminate except information function at PIC Page 8