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HomeMy WebLinkAbout06/08/1992 Meeting e M I NUT E S Eugene City Council Council Chamber--City Hall June 8, 1992 7:30 p.m. PRESENT: Shawn Boles, Bobby Green, Ruth Bascom, Debra Ehrman, Randy MacDonald, Paul Nicholson, Kaye Robinette, Roger Rutan. The regular meeting of June 8, 1992, of the Eugene City Council was called to order by His Honor Mayor Jeff Miller. I. PUBLIC FORUM Gary Sorg, 285 Crest Drive, summarized a letter he submitted to the City Manager's Office on Wednesday, June 3, expressing concern regarding the dog- off-leash designation for the east pasture of the Wayne Morse Park. He felt it was time the council address concerns regarding the designation. Responding to a question from Mr. MacDonald, Mr. Sorg said he understood that the council would not have received copies of his letter by tonight and said e he provided extra copies to staff this evening. II. CONSENT CALENDAR A. Approval of City Council Minutes of April 8, 1992, lunch Work Session and April 13, 1992, Meeting B. Resolution Concerning Disadvantaged Business Enterprise Program Res. No. 4331--A resolution establishing an affirmative action policy for disadvantaged business enterprise participation and repealing Resolution 3425. Mr. Boles moved, seconded by Mr. Green, to approve the items on the City Council consent calendar. Mr. Green commented that he was satisfied with Resolution 4331's provision requiring an annual review of the disadvantaged business enterprise program. Roll call vote; the motion passed unanimously, 8:0. e MINUTfS--fugene City Council 7:30 p.m. June 8, 1992 ..--------- Page 1 ~ III. PUBLIC HEARING: ORDINANCE CONCERNING A STREET VACATION REQUEST FOR THE NORTH END OF ELIZABETH STREET, LOCATED SOUTH OF BELTlINE ROAD City Manager Mike Gleason introduced the topic. Rodney Jennings, Planning and Development Department, presented the staff report. The area of the vacation is located at the north end of Elizabeth Street where it abuts Beltline Road and is not needed for street access to the lots in the abutting Jessen Park and Elizabeth Park subdivisions. This portion of Elizabeth Street is not presently, nor will it in the future, be needed for public services, facilities, or utilities, and continuation of the street northward is not possible due to the presence of Beltline Road. At this time, the street vacation assessment fee has not been paid by the applicant, who is negotiating the cost with an abutting property owner. The applicant has requested that the written record for tonight's public hearing be kept open until July 20, 1992, to allow additional time for negotiations. This would allow the council to take action on the street vacation at its July 27, 1992, public hearing. Staff supports the applicant's request. Responding to a question from Mr. MacDonald, Mr. Jennings said the proposed use of the vacated street could include extending the abutting residential lots into the area of the vacation. Responding to a follow-up question from Ms. Ehrman, he said he did not think installing a gate at the end of Eliza- beth Street would be necessary to deter traffic, as it is clearly a dead end street. e Mayor Miller opened the public hearing. There being no requests to speak, the public hearing was closed. The written record was kept open until July 20, 1992. IV. WILLAKENZIE AREA PLAN ORDINANCES City Manager Mike Gleason introduced the topic. Allen lowe, Planning and Development Department, said copies of a motion to amend the Willakenzie Area Refinement Plan agreed upon at the council's work session earlier this eve- ning were distributed to councilors. Mr. Boles moved, seconded by Mr. Green, to amend the Willakenzie Area Refinement Plan as follows: 1) to include a height limitation exception for the Aaron Jones property on Gillespie Butte of 588 feet and continue the Planning Commis- sion exception of 595 feet for Tax Lot 200 and 585 feet for the remaining property on Gillespie Butte; 2) to amend the refinement plan diagram and change the designation of the Guistina property on Country Club Road from medium density to high density; and 3) to include a notation on the refinement plan recommendation for the improvement of North Delta Highway that the design proposal will be returned to the City Council for review and approval. e MINUTES--Eugene City Council 7:30 p.m. June 8, 1992 Page 2 . e e Responding to a question from Ms. Ehrman, Mr. Gleason said if there is any disagreement regarding the above motion among the elected bodies of Eugene, Springfield, and Lane County, the disagreement would be referred to the Met- ropolitan Policy Committee (MPC). Roll call vote; the motion passed unanimously, 8:0. CB 4389--An ordinance adopting the Willakenzie Area Plan; repealing Resolutions 3555 and 2440; and adopting a severability clause. Mr. Boles moved, seconded by Mr. Green, that the bill, with unanimous consent of the council, be read the second time by council bill number only, and that enactment be considered at this time. Roll call vote; the motion passed unanimously, 8:0. Council Bill 4389 was read the second time by number only. Mr. Boles moved, seconded by Mr. Green, that the bill be ap- proved and given final passage; Roll call vote; all councilors present voting aye, the bill was declared passed and became Ordinance No. 19855. CB 4390--An ordinance amending the Eugene-Springfield Metro- politan Area General Plan Diagram and adopting a severability clause. Mr. Boles moved, seconded by Mr. Green, that the bill, with unanimous consent of the council, be read the second time by council bill number only, and that enactment be considered at this time. Roll call vote; the motion passed unanimously, 8:0. Council Bill 4390 was read the second time by number only. Mr. Boles moved, seconded by Mr. Green, that the bill be ap- proved and given final passage; Roll call vote; all councilors present voting aye, the bill was declared passed and became Ordinance No. 19856. CB 4391--An ordinance adopting amendments to the Eugene- Springfield Metropolitan Area General Transportation Plan. Mr. Boles moved, seconded by Mr. Green, that the bill, with unanimous consent of the council, be read the second time by council bill number only, and that enactment be considered at this time. Roll call vote; the motion passed unanimously, 8:0. MINUTES--Eugene City Council 7:30 p.m. June 8, 1992 Page 3 e Council Bill 4391 was read the second time by number only. Mr. Boles moved, seconded by Mr. Green, that the bill be ap- proved and given final passage; Roll call vote; all councilors present voting aye, the bill was declared passed and became Ordinance No. 19857. CB 4392--An ordinance adopting amendments to the Eugene- Springfield Metropolitan Area Public Facilities Plan. Mr. Boles moved, seconded by Mr. Green, that the bill, with unanimous consent of the council, be read the second time by council bill number only, and that enactment be considered at this time. Roll call vote; the motion passed unanimously, 8:0. Council Bill 4392 was read the second time by number only. Mr. Boles moved, seconded by Mr. Green, that the bill be ap- proved and given final passage. Roll call vote; all council- ors present voting aye, the bill was declared passed and be- came Ordinance No. 19858. e V. APPOINTMENTS: CONSIDERATION OF THE HUMAN RIGHTS COMMISSION'S NOMINATIONS TO THE COMMITTEE ON ACCESSIBILITY, THE COMMITTEE ON COMMUNITY EDUCATION AND OUTREACH, AND THE COMMITTEE ON DISCRIMINATION AND HARASSMENT Mr. Boles moved, seconded by Mr. Green, to appoint the Human Rights Commission's nominations to the committees on Accessi- bility, Community Education and Outreach, and Discrimination and Harassment. Roll call vote; the motion passed unanimous- ly, 8:0. VI. CITY MANAGER'S REPORT--ORGANIZATION STRUCTURE Due to the early hour of the meeting, this item, which was initially sched- uled for the work session earlier this evening but was postponed, was added to the agenda. City Manager Mike Gleason presented his report on the City's organizational structure. The City's organizational structure is designed in relationship to its customers rather than in terms of a hierarchy of employees to managers as depicted in the classic organizational model of a pyramid. Work functions are designed by pushing decisions as far out in the organization as feasible. This change has made the City more effective and more responsive to changing citizen needs, which is attributed to the City's competent employee base. He described how this change compared to the City of San Francisco Fire Depart- ment's employee involvement efforts. He explained how the City accommodates e MINUTES--Eugene City Council 7:30 p.m. June 8, 1992 Page 4 e e e this change through service teams, which work directly with the public, and management teams, which coordinate the work of various divisions in their departments. In conclusion, he said he believed the City has done a good job in reducing overhead and that, instead of further reducing the number of managers in the organization, the most likely way to achieve further efficiencies and reduce costs would be through adopting total quality management (TQM) methods. He felt that if there was a major dysfunction in the City's current management, it was around systems, many of which are superimposed by State law or past practice. He said he believed that the Eugene Decisions process was leading the City in the direction of reexamining these systems to achieve further savings. He said that given the high reliance on self-directed work activi- ties throughout the organization, more training is needed organization-wide. Responding to a question from Mr. MacDonald, Mr. Gleason said he expects assessment of customer satisfaction to become systematic as part of the or- ganization's work teams' efforts in the future. He said he believed that there are dysfunctions that need to be addressed, but felt it is not attrib- utable to incompetent staff members. He reiterated that the Eugene Decisions process was leading the City in a direction towards continually improving services by assessing what the customer is buying. Responding to questions from Mr. Boles, Mr. Gleason explained that a task team comprises staff members from different divisions and works on cross- divisional issues. For example, there is currently a task team charged with exploring cost reductions of the City's fringe benefits program. On a dif- ferent note, he said that due to job demands, most of the supervision at the work team level occurs over and above the regular work hours, for which most first-line supervisors are not compensated. Mr. Boles suggested developing a matrix that can be used to determine the cost of management in proportion to the City's total personnel budget. Mr. Robinette suggested including uncompensated time in the matrix. Mr. Gleason pointed out that managers spend a significant amount of time managing money in addition to employees. Mr. MacDonald suggested continuing discussion on the TQM concept at a future meeting and asked that the discussion include the idea of creating an inde- pendent loop in which customers can provide feedback. Mr. Robinette noted that he has completed a draft outline regarding the book, Reinventing Government, copies of which should have been provided to all councilors as requested by the Council Committee on Eugene Decisions. He said he hoped that councilors read the book before the council begins delib- erating on the strategies. Responding to a question from Mr. Green, Mr. Gleason said employee perfor- mance problems are dealt with by supervisors. MINUTES--Eugene City Council 7:30 p.m. June 8, 1992 Page 5 e e - Mr. Boles suggested informing members of the public who visit City offices when staff are in training sessions about what the training is for. Refer- ring to the organizational model, he suggested integrating the customers and City Council into the center of the model. He also suggested incorporating a system in which customer service is assessed. Ms. Bascom suggested repre- senting the size of each department in proportion to the size of the circles. Mr. Gleason said the geometric figure of the organizational model would be better represented by a geodome and emphasized that the cultural dynamics of the organization cannot be represented in the model. The meeting adjourned at 8:30 p.m. Respectfully submitted, Micheal Gleason City Manager (Recorded by David Straub) mncc 060892-730 MINUTES--Eugene City Council 7:30 p.m. June 8, 1992 Page 6