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HomeMy WebLinkAbout08/10/1977 Meeting - -- M I NUT E S . EUGENE CITY COUNCIL August 10, 1977 Adjourned meeting from July 27,1977 of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller at 11:30 a.m. on August 10, 1977, at the King's Table, Oakway Mall, with the following Council members present: Eric Haws, D. W. Hamel, Jack Delay, Scott Lieuallen, Brian Obie, and Betty Smith. Councilors Tom Williams and Ray Bradley were absent. I. Items from Mayor and Council A. Budget Levy Election--Mayor Keller commended City Council and other community citizens for their effort in the budget election Tuesday, August 9. He also was proud of the decision by the Budget Committee for the use of one-half million dollars of Revenue Sharing funds to offset the levy. Mr. Obie expressed his thanks to the many people involved in the recent election, and requested Mayor Keller write letters on behalf of the City Council expressing thanks and appreciation for their efforts. e B. Update of Tax Base--Mr. Obie requested staff to study the possibility of updating the tax base, noting it might be in the community's best interest to avoid the thousands of dollars spent on special elections on budget levies. Manager replied staff would start by exploring the experience of other cities and bring report back to Council for further consideration. C. Tree Cutting--Mr. Obie noted his request to the Planning Department for a proposed amendment regarding tree cutting. Manager replied Ed Smith, Parks and Recreation, had contacted the developer in the South Hills, regarding the tree cutting incident which had generated the community's interest. The developer stated he would not be cut- ting any more trees in the area except those necessary for a public right-of-way. He noted Mr. Saul was working on a proposal for a subdivision regulation amendments. Jim Saul, Planning Department, said staff was looking at a number of options, which would include a revision of the subdivision regu- lations and the tree-cutting ordinance. He noted it would be reviewed by Planning Commission before coming to City Council. However, he cautioned Council it would not be easy, noting Council needed tv apprise the existing situation and whether it warrants additional expense. He said the possible amendment could entail major private and public costs, requiring a serious look at whether the need warrants that kind of expenditure. e 8/10/77--1 "01 . Mr. Obie said he had been told two things by John Porter of the Planning Department: 1) There would be a report for him today at Council meeting; and 2) Subdivisions in the process of approval would be held pending a solution. He noted the first statement had been incorrect and questioned whether the second one was. Mr. Saul replied there were four or five subdivisions in the South Hills area in one stage of approval or another. In discussions with John Porter, he said staff would have to proceed with the normal processing of those subdivision applications because of current ordinance requirements setting deadlines in processing time. Mr. Obie noted that was an opposite statement of what he had been told, and felt this was a very critical problem. He questioned whether the City could rely on this particular developer's integrity to do what he proposed to do. He spoke as a very concerned individual and on behalf of the concerned citizenry in the South Hills Area. He noted the loss of a good portion of the ridge line, an irreplace- able resource which makes Eugene more livable. He urged Council to consider a moratorium on subdivisions in the South Hills, pending revised regulations for tree cutting, saying this was too high a price to pay for expediency. Mayor Keller questioned Mr. Saul as to the time frame schedule. Mr. Saul responded an initial draft for review by City Council and Planning Commission might be ready in two weeks. He said this e draft would outline the options and costs, and would address the types of considerations the staff looked at in making its decisions in this particular subdivision. He noted other subdivisions in stages of approval in that area were located on land which was uniformly covered by trees. He cautioned Council faced an option of either the City buying the property or seeing the trees removed. Ms. Smith asked for a point of clarification regarding whether final approval of these subdivisions could be held until the draft of an ordinance. Mr. Saul said that would involve a legal problem. Preliminary approval had been given to one developer prior to this question coming up. Under provisions of the law, once a subdivider has been given preliminary approval, City does not have legal authority to withhold final approval. Mr. Saul said Council would have to hold a public hearing and adopt a specific ordinance to change that law. Mr. Haws questioned whether the moratorium would be on subdivisions in this particular area or would apply to the entire city. Mr. Saul replied legal counsel would have to give an opinion. He said one concern of staff regarding moratorium on subdivisions, was that once a subdivision had been submitted for approval, staff had a limited amount of time to act. Joyce Benjamin, City Attorney.s Office, said legal counsel would prepare a report for August 17 meeting, noting the possible impli- e cations of a moratorium on subdivisions. bOZ 8/10/77--2 e It was consensus of the Council to have such a report presented August 17. Mr. Obie requested Planning Department define the geographic area of concern so Council would be able to move ahead with the moratorium. D. Deer Poachers in Hawkins Heights Area--Mr. Obie brought to Council's attention deer poaching occurring in the Hawkins Hills Park area, with extended activity over the last week. He requested assistance from the news media in alerting people to the dangers involved in poaching, hoping that perhaps by realizing the dangers, they would either quit or move further out of the city. E. Tree Cutting in South Hills--Mr. Obie noted Ray Wiley had entered the meeting and would like to present some remarks on behalf of the citizens in the South Hills area. Ray Wiley, 2100 Shields, said people who had purchased homes in that area had done so because of the environment, noting specifi- cally the trees and wooded forest in the area. They thought they were being protected by the tree-cutting ordinance, the South Hills Study, and commitment of City Council that it wanted to maintain the rim of trees around the city. The problem first came to the citizens' attention when 28th and 29th avenues were developed and all marketable trees were cut out of the area. However, when the citizens saw in Staff Notes of the Planning Department regarding e the 3rd Addition to Panorama a stipulation requiring prior approval for cutting of trees outside of the right-of-way, they felt they were protected from a major logging operation. They were very sur- prised to find those trees being logged off recently. It was then they found that after the lots were developed and houses sold that this particular stipulation applied--after all the trees were gone. He felt the City needed to encourage responsible development in the treed areas of Eugene. He noted that in some developments where trees had been left, property was more valuable. He suggested Council look toward that kind of development in the South Hills in the future. Mr. Lieuallen questioned whether the trees removed in this develop- ment had been done just to sell the timber. Mr. Obie replied yes. He said the philosophical question involved whether an individual would be a developer or a logger. F. Budget Election--Ms. Smith asked for special recognition and thanks to Rosalie Lemert, chairman of the Better Eugene Committee, who worked very hard on promoting the budget levy election. G. Proclamation of Budget Election--Mayor Keller proclaimed the outcome of the budget election held August 9, 1977, on Measure No. 51 authorizing $5,488,294 general tax outside limitation. Total vote yes for Measure No. 51 was 4,702; total vote no against the measure, 2,104. e bm 8/10/77--3 Mr. Haws moved, seconded by Mr. Hamel, to approve the proclamation. Motion carried unanimously. e Council Bill 1527--Amending Ordinance No. 18017; determining and levying annual tax for fiscal year beginning July 1, 1977, and ending July 30, 1978; and declaring an emergency was read by number and title only, there being no Council member present requesting it be read in full. Manager reported that the levy figure in this ordinance reduced by $500,000 the amount actually authorized by the election. Mr. Haws moved, seconded by Mr. Hamel, that the bill be read the second time by council bill number only, with unanimous consent of the Council, and that enactment be considered at thi s time. Motion carried unanimously, and the bill was read the second time by council bill number only. Mr. Haws moved, seconded by Mr. Hamel, that the bill be approved and given final passage. Roll call vote. All Council members present voting aye, the bill was declared passed and numbered 18040. - H. National League of Cities Conference--San Francisco, December 3-7, 1977 Manager said the Oregon delegation wished to organize and have all Oregonians lodged in the same hotel to facilitate group meetings. He requested City Councilors notify the Manager1s office regarding their intentions to attend. A show of hands indicated all Councilors present were planning to attend. e I. Joint Housing Committee Resignation--Letter from William Korns, dated July 18, 1977, resigning from the Joint Housing Committee had been received. Manager said this did not create a vacancy on the Committee and a letter of thanks would be sent to Mr. Korns. J. Lane County Economic Improvement Commission--Letter and proposed County resolution distributed to Council. Manager said it was not known if this group would be formed, but it if were, Council may want to designate a representative. Mr. Haws indicated at a recent L-COG meeting he had made a motion to delay decision to September. He felt the presentation was not adequate and requested City staff to research the matter regarding what the exact proposal was and other options that might be available. He wished City Council to discuss and provide some direction for him prior to the next L-COG meeting in September. Mr. Hamel expressed agreement for postponement and reviewed the past one and a half year1s history of a group attempting to form such an economic commission. He noted recently the Chamber of Commerce had been working very hard at dealing with this issue and suggested perhaps the Chamber would have more resources than City staff and could present their research and information to Council. Manager indicated Mr. Robert Wood, Lane County Commissioner, e 8/10/77 --4 bOLf and Don Mason, Chamber of Commerce Executive Secretary, would be invited to attend the meeting when the economic development would e be discussed by Council, possibly on September 21. II. Revisions in Schedule for Council Goals Discussion--memo distributed to Council Manager reviewed the revised schedule. He noted Item 1, Economic Development, was the highest priority set by Council. It was determined an exchange of dates would be in order, economic development to be dis- cussed September 14; and transportation to be discussed September 21. Item No.4, Council Assistance, to be discussed August 17 and 31. Manager said that on Friday, Councilors would receive paper work on proposals. In the meantime, Paget Engen would like to talk individually with Councilors as to their ideas. For Item No.5, Civic Center, Manager said Dean Baumgartner was developing a detailed chart for distribution to Council. He said appointment by City Council of a consultant would be recommended next week. Mr. Lieuallen had attended the Civic Center Commission meeting earlier Wednesday, and noted the City Council's desire to see ground breaking take place in 18 months. Plans for such a center had been in progress for 15 years, being fairly complex, with many issues to be resolved. He felt a higher priority was to complete the project, rather than to do it within a certain time frame. He requested Council's response as to whether they wanted to do it right or do it within a certain time frame. Mr. Obie said he hoped the two were not mutally exclusive. Mr. lieuallen e said he did not want to delay the project. More discussion would be held at the August 17 meeting. Manager completed review of the revised schedule, noting the various department heads involved had agreed to the time frame. III. Improvement Resolutions Res. No. 2728--Authorizing sanitary sewer construction on Orr Lane from 19th Avenue to 1,000 feet south was read by number and title. Mr. Haws moved, seconded by Mr. Hamel, to adopt the resolution. Res. No. 2729--Authorizing sidewalk construction on Bertlesen Road from 11th Avenue to Royal Avenue was read by number and title. Mr. Haws moved, seconded by Mr. Hamel, to adopt the resolution. Mr. Obie questioned on Res. 2728 that 32.4 percent of the property owners affected had signed the petition and the other property owners were opposed. He thought City policy was that at least 50 percent of property owners affected had to approve the petition. Don Allen, Public Works Director, said with a sanitary sewer, anyone property owner could petition. e 8/10/77--5 b~ ~ L : Mr. Obie had had calls from property owners on Orr Lane, saying the majority of the property owners did not want the improvement. He spoke against the motion and said he would vote against it. e Mr. Allen clarified for Mr. Obie that Council was initiating the process for authorization to set up a public hearing at which time the people affected would be allowed to present their arguments for or against. He said staff was requesting Council allow that procedure to be set in motion. Mr. Delay requested Staff Notes on the background of that policy by Public Works Department for the next request for improvement items. Mr. Haws said he would like staff to address the question as to what would happen if Council did not extend the sewers, whether that meant the property could not be developed. Vote was taken on the motions, with both carrying unanimously. IV. Public Works Contract Awards for 100 Percent Petition Improvements-- Opened August 2, 1977 (tabulation attached) A. Paving, sanitary sewer, and storm sewer within Oak Crest Subdivision and sanitary sewer within 160 feet of the north boundary of Oak Crest Subdivision B. Paving, sanitary sewer, and storm sewer within W. C. Fields Sub- division and sanitary sewer from south boundary of W. C. Fields Subdivision to the southeast 650 feet C. Paving, sanitary sewer, and storm sewer within 3rd Addition to Firland Heights; paving Spring Boulevard from south boundary of e 3rd Addition to Firland Heights to 250 feet south; and sanitary sewer to serve the area 160 feet south of the south boundary of 3rd Addition to Firland Heights D. Paving, sanitary sewer, and storm sewer within Humboldt Subdivision; paving within 160 feet south of Humboldt Subdivision E. Paving and sanitary sewer within Riggs Subdivision F. Sanitary sewer to serve Tax Lot 18-03-16-30-2100 adjacent to Skyline Drive G. Storm sewer within Annamidaz Subdivision H. Bicycle path 12th Avenue from Willamette Street to Oak Street 1. Paving overlays, various streets Don Allen distributed a corrected list of tablulation to Council. He noted two people wished to speak to two of the improvement assessments. The first assessment with a request for testimony was Item 5 (Job 1375) paving and sanitary sewer within Riggs Subdivision. Mr. A 11 en sa i d this had been petitioned by 84 percent of the property owners with the remainder being paid by the developer. He reviewed the cost to the abutting property owners and said Wildish Construction Company was low bidder. The project is to start within ten days of award of the contract. He said the interested party at the meeting today would not be a paying member for the cost of this project. Regarding the dust e 8/10/77 --6 ~ bOb situation during construction, he said both the City and DEQ would be monitoring the problem, although they could not guarantee there would e not be a problem. He said the City would not be watering the streets, but they would attempt to monitor and control the dust problem as much as possible. Gertrude Petersen, 2761 Bailey Lane, said Mr. Allen had answered many of the questions she had regarding this assessment project. She under- stood unless access was cut from her property onto the street, she would not have to pay; Mr. Allen assured her that was correct. She noted having a respiratory problem aggravated by the dust, and said she was going to have to move out of her home for her health1s sake. She did not feel a person should have to move from his or her home because of city construction. The second item with persons in the audience wishing to testify was Item 7 (Job 1390), storm sewer within Annamidaz Subdivision. Mr. Allen said this was being paid 100 percent by the developer for installation of the storm sewer and recommended awarding to the low builder, Wildish Construction Company. Spence Alpert, Attorney representing Mr. and Mrs. Robert Conrad, owners of Lot 2, said his clients had been informed Tuesday, by word of mouth, that they would be paying $5,200 for this assessment. He requested delay with proceeding until all property owners could be notified. He said they would like to contest the letting of bid at this time. Mr. Allen said that records showed that at the time of petition, notifi- e cation went to the title owner who was the developer. He said if the property had changed hands, it would still be subject to the lien, unless the developer agreed to pay the assessment. He said the City requires subdividers to make improvements and would recommend Council to comply with the subdivision ordinance. Mr. Alpert replied the City would not be making the subdivider comply, but would be attaching a lien where the present owner would be required to comply. Mr. Allen said that was a legitimate objection. Mayor Keller wondered if there were any way the two could work the problem out. Mr. Allen said he saw no way except the whole process could be started over again, which would delay the improvement project. He said the problem seemed to be the City records showed the developer owning 100 percent of the property. Mr. Lieuallen wondered if the developer were required to notify the property owner of the lien. Ms. Benjamin replied she did not really know, but the question involved whether the City had followed provisions of the Code. It appeared the City had not violated those provisions if they gave notice to the title owner. Mr. Delay said it seemed to be a purely civil matter outside of City operations. Mr. Allen noted April 12 the City had contacted the owner I who, at that time, was the developer. He said the problem might be resolved by sending letters to the current property owners and delaying e 8/10/77--7 ~O7 awarding the contract until the August 22 meeting, but he noted the City had followed procedures. e Mr. Alpert said that other property owners in the area were also objecting as they had not received a notification of the assessment and had not had the opportunity to voice their objections. He said they did not want to hold up the process, but questioned whether there was a way to delay awarding of the bids to allow these persons the opportunity to object. Mr. Allen said the bid would be kept active for 30 to 45 days. He sug- gested the bid be withdrawn at this time, that notification of current property owners be done, with a hearing set for the August 22 Council meeting. This would give the other property owners the right to testify. Mr. Delay noted a problem could ensue wherein the property might change hands before August 22, and wondered if that group of property owners might come back requesting a further delay. Mayor Keller noted that was a good point, citing it to be a civil matter between the developer and those people buying the lots. Mr. Obie wondered if the notification to the property owner on April 12 until awarding of contracts August 10 was within the ordinance time limits. Mr. Allen said there might be some question later on, noting the reason for his preference for renotifying the property owners and holding a hearing August 22. Item 8 (Job 1319), Bicycle Path 12th Avenue from Willamette Street to Oak Street was withdrawn, as the bid request failed to include some federal regulations. e Staff recommended awarding to low bidders on all other items. Mr. Haws moved, seconded by Mr. Hamel, to award low bids as recommended by staff for improvement petitions A, B. C, 0, E, F, and I. Motion carried unanimously. V. Authorization to sign agreement with State Highway Department re: Traffic Signal Installation on Pacific Highway West (ORE 99) at 5th Avenue (McKinley Street)--Agreement distributed to Council Manager said the State would pay for installations and the City would undertake maintenance costs. Res. No. 2730--Authorizing entering into agreement with State Highway Department for traffic signalization on Pacific Highway West (ORE 99) at 5th Avenue (McKinley) was read by number and title. Mr. Haws moved, seconded by Mr. Hamel, to adopt the resolution. Roll call vote. Motion carried unanimously. Mayor Keller left the meeting and President Haws presided for the remainder. e 8/1077--8 bOg VI. Amendment to Res. 2684 Re: FAA Grant for Airport Development Manager noted the amendment to the grant was for a minor technicality, with Federal regulations requiring parking provisions. e Res. No. 2731--Authorizing approval and acceptance of grant offer for airport development project, and repealing Res. No. 2684 was read by number and title. Mr. Hamel moved, seconded by Mr. Delay, to adopt the resolution. Roll call vote. Motion carried unanimously. VII. Liquor License Application A. The Depot, 453 Willamette Street (RMB), adding partner: Murdock Evan McIntyre Mr. Hamel moved, seconded by Mr. Delay, to approve and forward to OLCC. Motion carried unanimously. VIII. Public Hearings: Street and Alley Vacations--Called July 6, 1977 A. Street Vacation, Brawner Boulevard, located adjacent to Blocks 1 and 2 of Magladry's Subdivision of College Crest Addition (Braemen) (SV 77-1) Recommended by Planning Commission June 7, 1977 with a unanimous vote. Jim Saul said the street in question was dedicated a number of years ago and is an unimproved street. The property immediately south is the Braemen Village development, and property to the north is a subdivision proposal. There is no need for this street to provide right-of-way or utility easements, and the vacation would e allow better access to the property. Public hearing was held with no testimony presented. C.B. 1522--Vacating portion of Brawner Boulevard located adjacent to Blocks 1 and 2 of Magladry's Subdivision of College Crest Addition was read by council bill number and title only, there being no Council member present requesting it be read in full. Mr. Hamel moved, seconded by Mr. Delay, that the bill be read the second time by council bill number only, with unanimous consent of the Council, and that enactment be considered at this time. Motion carried unanimously, and the bill was read the second time by council bill number only. Mr. Hamel moved, seconded by Mr. Delay, that the bill be approved and given final passage. Roll call vote. All Council members present voting aye, the bill was declared passed and numbered 18036. --------------- e 8/10/77--9 bOq B. Alley Vacation-East/west alley located between Broadway Street and West 10th Avenue from Monroe Street to Adams Street (City of Eugene) (AV 77-1) e (Recommended by Planning Commission May 23, 1977 with a unanimous vote) Mr. Saul said the vacation was requested by the Parks Department in order to facilitate the development of Monroe Park. A public utility easement would be retained through the alley as there was a sanitary sewer located there. C.B. 1523--Vacating alley east/west located between Broadway Street and West 10th Avenue from Monroe Street to Adams Street and retaining public utility easement was read by number and title only, there being no Council member present requesting it be read in full. Mr. Hamel moved, seconded by Mr. Delay, that the bill be read the second time by council bill number only, with unanimous consent of the Council, and that enactment be considered at this time. Motion carried unanimously, and the bill was read the second time by council bill number only. Mr. Hamel moved, seconded by Mr. Delay, that the bill be approved and given final passage. Roll call vote. All Council members present voting aye, the bill was declared passed and numbered 18037. --------------- IX. Public Hearing: Change of Sign District, located southeast of corner e of 5th Avenue West and Washin ton Street (Lew Williams Inc.)(SDBC 77-1) Recommended by Planning Commission July 11, 19 with unanimous vote. Mr. Saul said when the Sign District was signed in 1968, the area in question had retained a residential sign district because it was resi- dentially developed. Since that time, development has changed con- siderably and it is now developed in accordance with M-2 zoning. The Planning Commission recommended the change in sign district to conform to the zoning. In calling for ex parte contacts or conflicts of interest, Mr. Obie noted he had a conflict of interest and would be abstaining. No other Councilors declared ex parte contacts or conflicts of interest. Planning Commission Staff Notes and Minutes of July 5, 1977 were received as part of the record by reference thereto. Public hearing was opened. Bob Moren, representative of Lew Williams, was available for questions. Public hearing was closed, there being no further testimony presented. e 8/10/77--10 biD - -- C.B. 1524--Authorizing change in sign district from residential to industrial, property located southeast of corner of 5th Avenue West and Washington Street was read by number and e title only, there being no Council member present requesting it be read in full. Mr. Hamel moved, seconded by Mr. Delay, that the bill be read the second time by council bill number only, with unanimous consent of the Council, and that enactment be considered at thi s time. Motion carried unanimously, and the bill was read the second time by council bill number only. Mr. Hamel moved, seconded by Mr. Delay, that the bill be approved and given final passage. Roll call vote. All council members present voting aye, the bill was declared passed and numbered 18038. - X. Public Hearing: Annexation and Concurrent Rezoning: Property located west of Fox Hollow Road south of 46th Avenue (Schiewe, Everett, Peckham, et al) (A/Z 77-6) Recommended by Planning Commission July 11, 1977 with unanimous vote. Mr. Saul said the annexation had been initiated by owners of property in the southern portion of the area. He said because the area had been a problem, noting an illogical city boundary, other property owners were contacted. In response, a number of property owners asked to be incuded in the annexation. Two letters of objection had been received. He said this was a triple majority annexation: a majority of the owners - representing a majority of the property had formally petitioned for annexation. Planning Commission accepted staff's recommendation to annex the entire area. He said a bulk of the area is surrounded by existing city limits, and is essentially developed at the present time. He said the area is within the projected urban services boundary and a full range of city services could be provided. Mr. Haws asked for an indication on the map of those in favor and those opposed to the annexation. Mr. Saul replied the owners of Tax Lot 300, and 3601 had objected; no response had been received from owners of Tax Lots 200 and 100, so those were counted as objectors. Mr. Lieuallen noted it seemed odd to include the small group of owners at the end of the road if they were opposed to the annexation. Mr. Saul said the reason for that was the road right-of-way, noting there were 1,000 feet of city limits on either side. Mr. Lieuallen asked if there were any large buildable lots in the area. Mr. Saul said the property was relatively wooded, but most parcels were large enough and probably would be further developed at some future date. Mr. Delay said minutes from the Planning Commission indicated Mr. Saul had been contacted by the Boundary Commission, with their strong encouragement for the annexation. He was questioning the functioning of the Boundary Commission, noting he assumed it reviewed action by the City and didn't e 8/10/77 --11 - bll advise the City. Mr. Saul replied the Boundary Commission does serve primarily in a review function. However, in receiving petitions for annexation, copies of those petitions are forwarded to the Boundary e Commission. In this particular instance, the Boundary Commission made suggestions for the City to follow its own policies of annexation. If the entire area were not addressed at this time, the Boundary Commission could request the City to review the annexation once again, and require the City to act on it one more time. No ex parte contacts or conflicts of interest were declared by Council members. Planning Commission Staff Notes and Minutes of July 11, 1977 were received as part of the record by reference thereto. Public hearing was opened. Jack Watson, representative of property owners (Brunos) noted they were in favor of the annexation. Oscar Michael, representative of Schwiewe, favored the annexation. Public hearing was closed, there being no further testimony presented. Res. 2732--Recommending to Boundary Commission annexation of property located west of Fox Hollow Road, south of 46th Avenue, was read by number and title. e Mr. Hamel moved, seconded by Mr. Delay, to adopt the resolution. Roll call vote. Motion carried unanimously. C.B. 1525--Rezoning property located west of Fox Hollow Road, south of 46th Avenue from County AGT and RA to City R-1 was read by council bill number only, there being no Council member present requesting it be read in full. Mr. Hamel moved, seconded by Mr. Delay, that the bill be read the second time by council bill number only, with unanimous consent of the Council, and that enactment be considered at this time. Motion carried unanimously, and the bill was read the second time by council bill number only. Mr. Hamel moved, seconded by Mr. Delay, that the bill be approved and given final passage. Roll call vote. All council members present voting aye, the bill was declared passed and numbered 18039. --------------- XI. Code Amendment: Section 4.990(2), Revision Penalty for Human Rights Ordinance Violations Manager said this was one of the recommendations to the City Council from the Human Rights Commission and it had been developed in ordinance form. Andy Clement was present to answer questions. e 8/10/77--12 bIZ Mr. Obie requested, seconded by Mr. Delay, the item be held over to the August 22 meeting, as there were people who wanted to testify. e XII. Community Schools Policy Proposals A. Approval of revised composition of Community Schools Coordinating Committee--letter and memo distributed to Council. Manager reviewed background of the composition of the Committee and noted School Board agreed to having one School Board and one City Council representative on the Committee. Scott Shaw and Ruth Miller were available to answer questions. Ms. Smith felt the revised composition addressed the concerns of the Council, clarifying both the composition and voting membership of the Committee. Mr. Lieuallen indicated satisfaction in the composition and said it clarified that staff people would not be voting members. Mr. Hamel moved, seconded by Mr. Delay, to adopt and approve the revised composition. Motion carried unanimously. B. Approval of Goals for Community Schools Coordinating Committee-- Memo distributed to Council Manager noted the reason for the adoption of goals for this committee had been that at budget time there had been a concern as to whether the Community Schools should be continued, expanded, and what their e accomplishments were. He said the next step would be to develop a system of measuring and determining whether the schools were working toward these goals. Mr. Haws asked for clarification if this applied only to the 4-J School District and not Bethel. It was determined it applied only to the 4-J Districtw Ms. Smith wondered whether it was the intent to establish measuring devices prior to the next budget-making process, by next January or February. Scott Shaw replied that was part of the consideration. He said the Committee had to start with a plan and develop a interim report, noting this establishment of goals replaced the 1974 Planning Document. Manager said this was a good starting place, and he felt the goals were adequate, saying they could be changed later, as time went along. It was noted the item would be on the School Board's agenda for its Monday night meeting. Mr. Hamel wondered whether the item should be held over for more study and for adaptation of stronger goals. Mr. Lieuallen said one of the difficulties in trying to establish goals was in cate- gorizing the function of a particular school in a particular neighborhood. He said almost by that necessity the goals would e 8/10/77--13 bl3 have to be fairly vague. In essence, the goals were indicating optimum use of the facilities in each community, and he did not feel the goals could get any more specific than that because of e the variations in neighborhoods. He was satisfied with the proposed goals, and said the goals say the advisory councils will have to be more accountable. Mr. Hamel moved, seconded by Mr. Delay, to accept the goals as written. Motion carried unanimously. XII I. Authorization to pay bills, claims, and progress payments July 25 through August 8, 1977 Res. No. 2733--Authorizing payment of bills, claims, and progress payments for period July 25 through August 8, 1977 was read by number and title only. Mr. Hamel moved, seconded by Mr. Delay, to adopt the resolution. Roll call vote. Motion carried unanimously. XIV. Approval of Minutes--July 27, 1977 Mr. Hamel noted a correction in minutes should be that Mr. Hamel, not Mr. Haws, served on the Tri-Agency Animal Control POlicy Board. Mr. Hamel moved, seconded by Mr. Delay, to approve Council minutes of July 27, 1977. Roll call vote. Motion carried unanimously. e Upon motion duly made, seconded, and passed, the meeting was adjourned to A~7j ~ Charles T. Henry Ci ty Manager CTH:DT:mljCM4a23 e 8/10/77 --14 fa/If . -, .. .-... ..'. . . .' .'. _n_ __. ~".'_ (' (- ~~ . ... . DEPARTMENT OF PUBLIC WORKS . Engineering Division Bid No. 7 Opened: August 2, 1977 1. PAVING, SANITARY SEWER & STORM SEWER within Oak Crest Subdivision and sanitary sewer within 160 feet of the north boundary of Oak Crest Subdivision (Job No. 1392) Contract ' Cost Bidders Basic Alternate 1. Dan D. Allsup Contractor, Inc.-------------------________$ $ 61,464.03 2. Morse Bros., Inc.------------------______________________ 62,795.30 3. Wildish Construction Company-------------________________$ 64,609.02 63,393.60 4. Eugene Sand & Gravel, Inc.-----------------______________ 64,434.42 5. Kenneth R. Bostick Construction Co.-----------------_____ 65,802.95 6. Shur-Way Contractor, Inc.----------------________________ 71,071.70 69,014.80 Cost to Abutting Property Cost to City Amount Budgeted 281 Paving $ 21.00/FF None None San. Lateral $ 0.086/SF San. Service $ 250.00/Each San. Levy $ 57.00/Lot e Storm Sewer $ 570.00/Lot Pede Hay $ 155.00/Lot COMPLETION DATE: October 1, 1977 -------------------------------------------------------------------------------------------- 2. PAVING, SANITARY SEWER & STORM SEWER within W. C. Fields Subdivision and sanitary sewer from south boundary of W.C. Fields Subdivision to the southeast 650 feet (Job No. 1370) Contract Cost Bidders Basic Alternate 1. Dan D. Allsup Contractor, Inc.---------------------______$ 99,968.10 $ 97,896.80 2. Eugene Sand & Gravel, Inc.-----------------------________ 101,134.60 3. Kenneth R. Bostick Construction Co.---------------------- 106,529.10 4. Wi1dish Construction Company------------------------_____ 111,927.25 110,229.50 5. Morse Bros., Inc.-------------------------------_________ 112,624.10 6. Shur-Way Contractor, Inc.--------------------------______ 116,836.35 118,034.60 Cost to Abuttin~ Property Cost to City Amount Budgeted 2BI Paving $ 20.20/FF or None None $1730.00/lot e San. Lateral $ 515.00/Lot San. Service $ lBO.OO/Lot San. levy $ 50.00/lot Storm Sewer $ 330.00/Lot COMPLETION DATE: October 1, 1977 ~15 . Page 1 of 5 C' C"- - . . 3. PAVING, SANITARY SEWER & STORM SEWER within 3rd e Addition to Firland Heights; paving Spring Boulevard from the south boundary of 3rd Addition to Firland Heights to 250 feet south; and sanitary sewer to serve the area 160 feet south of the south boundary of 3rd Addition to Firland Heights (Job No. 1384) Contract Cost Bidders Basic Alternate 1. Dan D. Allsup Contractor, lnc.------------------------__$ $ 114,128.20 2. Morse Bros., Inc.--------------------------_____________ 124,455.75 3. Wildish Construction Company----------------------------$133,674.50 130,659.50 4. Shur-Way Contractor, Inc.-------------------------------$139,459.75 133,635.25 5. Eugene Sand & Gravel~ Inc.---------------------------___ 145,251.25 Cost to Abutting Property Cost to City Amount Budgeted 281 Paving $ 22.35/FF 36' Paving $ 29.00/FF ............ $1,050.00 None San. Lateral $1,850.00/Lot San. Service $ 290.00/lot San. Levy $ 75.00/Lot Storm Sewer $ 435.00/Lot Cm-1PLETION DATE: October 15, 1977 " -------------------------------------------------------------------------------------------- . PAVING, SANITARY SEWER & STORM SEWER within Humboldt Subdivision; paving Willamette Street adjacent to Humboldt Subdivision and sanitary sewer within 160 feet south of Humboldt Subdivision (Job No. 1259) Contract Cost Bidders Basic Alternate 1. Dan D. Allsup Contractor, Inc.--------------------------$ $ 195,263.70 2. Shur-Way Contractor, Inc.-------------------------------$210,288.18 205,885.68 3. Wildish Construction Company----------------------------$217,878.68 213.702.68 4. Morse Bros., Inc.------------------------------------___ 214,849.50 5. Kenneth R. Bostick Construction Co.--------------------- 215,910.45 6. Eugene Sand & Gravel, Inc.------------------------------ 241,465.00 Cost to Abutting Property Cost to City Amount Budgeted 281 Paving $ 27.70/FF or None $ 9,200.00 $2,850.00/Lot San. Lateral $ 0.185/SF or $2,400.00/Lot San. Service $ 350.00/lot San. Levy $ 50.00/Lot Storm Sewer $1,550.00/Lot e COMPLETION DATE: October 15, 1977 la/to Page 2 of 5 (' (~' . 5. PAVING & SANITARY SEWER within Riggs Subdivision ~ (Job No. 1375) Contract Cost Bidders . 1. Wi1dish Construction Company------------------------_______________$ 19,689.39~ 2. Dan D. Allsup Contractor, Inc.---------------------------__________ 20,450.42 3. Eugene Sand & Gravel, Inc.---------------------------______________ 21,017.16 4. Morse Bros., Inc.----------------------____________________________ 21,615.40 5. Benge Paving, Inc.-------------------------------__________________ 20,766.59 6. Shur-Way Contractor, Inc.--------------------------_________________ 22,330.95 Cost to Abutting Property Cost to City Amount Budgeted 28' Paving $ 19.90/FF or None None $ 1,450.00/Lot San. Lateral $ 0.09/SF or $ 550.00/lot San. Service $ 260.00/Lot Cor1PLETION DATE: October 1,1977 ---------------------------------------------------------------------------------------------- 6. SANITARY SEWER to serve Tax Lot 18-03~16;30-2100 adjacent to Skyline Drive (Job No. 1474) e Bi dders Contract Cost l. Kenneth R. Bostick Construction CO.-----------------------------___$ 2,717.80 2. Shur-Way Contractor, Inc.-----------------------------_____________$ 3,497.00 3. Wildish Construction CO.---------------------------------__________$ 4,180.00 4. Dan D. Allsup Contractor, Inc.----------------------------_________$ 4,654.00 Cost to Abutting Property Cost to City Amount Budgeted San. Lateral $ O.21/SF None None San. Service $50.00/lot San. Levy $l70.00/Lot COMPLET ION DATE: October 1, 1977 Page 3 of 5 - bll C" C" ..- ~ . ~ STORM SEWER within Annamidaz Subdivision (Job No. 1390) Bidder Contract Cost 1. Wi1dish Construction Company-----------------____________________$ 17,717.70vl 2. Eugene Sand & Gravel, Inc.---------------_-------________________$ 20,829.75 3. Shur-Way Contractor, Inc.------------------------________________$ 21,361.78 4. Dan D. Allsup Contractor, Inc.------------------_________________$ 22,694.60 5. Kenneth R. Bostick Construction CO.--------------------__________$ 23,119.00 Cost to Abutting Property Cost to City Amount Budgeted Stann Sewer $ 5,200.00/Lot $1,500.00 $ 3,120.00 COMPLETION DATE: September 15, 1977 , --------------------------------------------------------------------------------------------- Street to Oak Street (Job No. 1319) .~ e Bidder - Contract Cost 1. Wi1dish Construction Company-----------------____________________$ 4,211.65 2. Shur-Way Contractor, Inc.------------------------________________$ 5,183.25 Cost to Abutting Property Cost to City Amount Budgeted None $ 4,211.65 $ 17,500.00 COMPLETION DATE: September 16, 1977 --------------------------------------------------------------------------------------------- 9. PAVING OVERLAYS - 14 Various Locations Nine (9) Various Locations - Bidder Contract Cost 1. Morse Bros., Inc.-----------------------------------------___ $ 27,301. 16 2. Wi1dish Construction Company--------------------------------- 30,732.50 3. Eugene Sand & Gravel, Inc.----------------------------------- 36,287.35 Four (4) Various Locations - Bidder 1. Eugene Sand & Gravel, Inc.----------------------------------- $ 22,656.93 2. Morse Bros., Inc.-------------------------------------------- 26,054.47 3. Wi1dish Construction Company--------------------------------- 27,074.95 e Page 4 of 5 (,'8 -- - c ( .-.- ,", , / ~ 9. PAVING OVERLAYS (Continued) e One (1) Location - Low Bidder Contract Cost 1. Wildish Construction Company--------------________________________$ 13~ 133.20 2. Morse Bros.~ Inc.-----------------------__________________________$ 13~499.85 3. Eugene Sand & Gravel. Inc.-----------------------_________________$ 19~810.50 Cost to Abutting Property Cost to City Amount Budgeted None $ 63~091.29 $ 51,953.00 COMPLETION DATE: October 1 ~ 1977 e e Page 5 of 5 "/9