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HomeMy WebLinkAboutItem 2D: Res.Ltd.Neighbrhd Rec.EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Adoption of Resolution 4839 Authorizing An Exception to the Public Information Funding Limitations of the Limited Neighborhood Recognition Policy for Organizations in the River Road and Santa Clara Areas Established by Resolution No. 4705 for the Fiscal Year 2005/06 Meeting Date: June 13, 2005 Agenda Item Number: 2D Department: Planning and Development Staff Contact: Beth Bridges www. cl. eugene, or. us Contact Telephone Number: 682-5272 ISSUE STATEMENT Consistent with the proposed FY06 Budget adopted by the Budget Committee on May 18, 2005, the Council is being asked to approve a resolution for a one-time exception to the Limited Neighborhood Recognition Policy to allow City funds to be spent for newsletter/public information funding for non- City addresses within the River Road and Santa Clara community organizations. BACKGROUND The Limited Neighborhood Recognition Policy, Resolution No. 4705 subsection (4) states: "The City shall not provide to organizations with limited recognition any of the following: staff support for neighborhood organizing, and outreach efforts; newsletter/public information funding for the proportion of the neighborhood not within the city limits; or funding for any materials or supplies not available to neighborhood associations with full recognition." Resolution No. 4705, adopted February 25, 2002, is Attachment B. During Budget Committee deliberations, a motion was passed to fund, for one year, public information efforts for River Road and Santa Clara community organizations at the same level as those associations with full recognition. RELATED CITY POLICIES Expanding the ability of the River Road and Santa Clara community organizations to reach all the potential members in their areas is supported by the Council Goal: EFFECTIVE, ACCOUNTABLE MUNICIPAL GOVERNMENT -- local government that works openly and respectfully with and for everyone in the community. COUNCIL OPTIONS The council may choose to amend the Limited Neighborhood Recognition Policy, thus enabling adoption in the FY06 Budget of the one-time expenditure from the River Road/Santa Clara Sewer L:\CMO\2005 Council Agendas\M050613\S0506132D.doc Assessment Bond Fund for use for the community organizations' public information to non-City addresses. The council may choose to not amend the Limited Neighborhood Recognition Policy, in which case the proposed FY06 Budget would need to be adjusted to eliminate the authorized expenditure from the River Road/Santa Clara Sewer Assessment Bond Fund for this public information purposes. CITY MANAGER'S RECOMMENDATION The City Manager recommends adoption of the proposed resolution authorizing an exception to the public information funding limitations of the Limited Neighborhood Recognition Policy. SUGGESTED MOTION Move to adopt Resolution 4839 authorizing an exception to the public information funding limitations of the limited neighborhood recognition policy for organizations in the River Road and Santa Clara areas established by Resolution No. 4705 for the Fiscal Year 2005/06. ATTACHMENTS A. Proposed Resolution B. Resolution 4705: Resolution Adopting a Limited Neighborhood Recognition Policy for Organizations in the River Road and Santa Clara Areas. FOR MORE INFORMATION Staff Contact: Beth Bridges Telephone: 682-5272 Staff E-Mail: beth.b.bridges~ci.eugene.or.us L:\CMO\2005 Council Agendas\M050613\S0506132D.doc ATTACHMENT A RESOLUTION NO. A RESOLUTION AUTHORIZING AN EXCEPTION TO THE PUBLIC INFORMATION FUNDING LIMITATIONS OF THE LIMITED NEIGHBORHOOD RECOGNITION POLICY FOR ORGANIZATIONS IN THE RIVER ROAD AND SANTA CLARA AREAS ESTABLISHED BY RESOLUTION NO. 4705 FOR THE FISCAL YEAR 2005/06. The City Council of the City of Eugene finds that: A. On February 25, 2002 the City Council adopted a Limited Neighborhood Recognition Policy for Organizations in the River Road and Santa Clara Areas (the "Policy") as set forth in Section 1 of Resolution No. 4705. B. Under Subsection (3) of the Policy organizations are entitled to receive funds from the City for public information efforts, pro-rated by the number of addresses within the City limits. Subsection (4) of the Policy reiterates that the City will not provide newsletter/public information funding for the portion of the neighborhood not within the City limits. C. A motion was passed during a City Budget Committee meeting to allocate funds for public information efforts for non-City addresses within the River Road/Santa Clara area. This was a one-time proposal, and the funds would be made available during the 2005/06 fiscal year from the River Road/Santa Clara Sewer Assessment Bond Fund, not the City's General Fund. D. The Council finds it would be in the public interest to authorize an exception to the public information funding limitations of Subsections (3) and (4) of the Policy for the fiscal year 2005/06. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Based on the above findings, which are adopted herein, an exception to the public funding limitations of Subsections (3) and (4) of the Limited Neighborhood Recognition Policy is authorized, and public information may be provided to non-City addresses within the River Road/Santa Clara area during the fiscal year 2005/06. This exception is limited to the 2005/06 fiscal year, and is contingent upon, and limited to, the funds allocated from the River Road/Santa Clara Sewer Assessment Bond Fund under the City's adopted budget for the 2005/06 fiscal year. Resolution- 1 Section 2. The City Recorder is requested to append a copy of this Resolution to Resolution No. 4705, and to forward copies of this Resolution to the River Road Community Organization and the Santa Clara Community Organization. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution adopted the __ day of ., 2005. City Recorder Resolution - 2 ATTACHMENT B RESOLUTION NO. 4705 A RESOLUTION ADOPTING A LIMITED NEIGHBORHOOD RECOGNITION POLICY FOR ORGANIZATIONS IN THE RIVER ROAD AND SANTA CLARA AREAS. The City Council of the City of Eugene finds that: A. The City's adopted Neighborhood Organization Recognition Policy is applicable only to those organizations representing specific geographic areas totally within the city limits. B. In 1987 the Council adopted a Limited Neighborhood Recognition Policy for organizations in the River Road, Santa Clara and Glenwood areas, which has expired. C. Many issues in which the City is involved continue to have an impact on, and are of special interest to, residents of the River Road and Santa Clara areas. The River Road Community Organization (RRCO) and the Santa Clara Community Organization (SCCO) fulfill the role of neighborhood associations for these areas. Some neighbors within both community organizations are city residents. D. The mission for Neighborhood Associations adopted by Council on May 12, 1999, is applicable to all city residents. E. Building community at the neighborhood level is part of the City's Planning and Development Department's purpose. Neighborhoods are not defined by political boundaries. F. The RRCO and the SCCO have been working on charter revisions to indicate that their organizations are advisory to both the City and the County. The RRCO charter revision is complete and has been adopted by the membership. G. As directed by the Council, as part of the Neighborhood Redesign effort in 1999, the RRCO and the SCCO currently receive most of the staff services that are provided to Neighborhood Associations within the City limits. Funding allocated for public information is pro-rated according to the number of City properties in those organizations. H. Adoption of a formal limited neighborhood recognition policy for these community organizations would be in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Resolution- 1 Section 1. Based upon the above findings, which are adopted herein, in order to encourage the involvement of community organizations in the River Road and Santa Clara areas in decision- making processes that affect their areas, and to define the manner in which the organizations may achieve recognition by the City, the City Council adopts the following Limited Neighborhood Organization Recognition Policy for the River Road and Santa Clara areas: LIMITED NEIGHBORHOOD ORGANIZATION RECOGNITION POLICY (1) Community organizations within the River Road and Santa Clara areas desiring to be recognized by the City shall submit their charters to City Council. To the extent possible, charters for the organization shall comply with the Model Charter approved by Resolution no. 3745 and subsequent Council policy adopted for neighborhood associations. The City's Neighborhood Services staff will provide assistance to organizations in charter revisions and adoption. (2) Upon formal recognition under this policy, the organization will represent the neighborhood association's views to the Council, Planning Commission, and other City boards, commissions, and committees on matters affecting the area it represents. Formal recognition will create a clear link between the City and each of the organizations, providing an opportunity for those who live, work, or own property in the areas to become more familiar with City services and processes. (3) Organizations receiving limited recognition by the Council will be entitled to be placed on the appropriate City mailing lists to ensure receipt of all material distributed to neighborhood associations; receive the same level of staff support for General Meetings and Executive Board Meetings as neighborhood associations with full recognition; receive funds for their public information efforts, pro-rated by the number of addresses within the City limits; attend neighborhood workshops; send a representative to the Neighborhood Leaders Council; and a waiver of appeal fees for City land use decisions that the organizations wish to challenge. (4) The City shall not provide to organizations with limited recognition any of the following: staff support for neighborhood organizing or outreach efforts; newsletter/public information funding for the proportion of the neighborhood not within the city limits; or funding for any materials or supplies not available to neighborhood associations with full recognition. (5) At such time as the entire area represented by an organization granted limited recognition hereunder becomes annexed to the City, the City will consider the organization to be fully recognized and will provide services to it on the same terms as other City neighborhood organizations. Resolution - 2 Section 2. The City Recorder is requested to forward a copy of this Resolution to the River Road Community Organization and the Santa Clara Community Organization. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution adopted the 25th day of February, 2002. /s/ Kathleen A. Fieland City Recorder Resolution - 3