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HomeMy WebLinkAbout06/04/1980 Meeting e M I NUT E S EUGENE CITY COUNCIL June 4, 1980 Adjourned meeting from May 28, 1980, of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller at 11:30 a.m., June 4, 1980, in the City Council Chamber, Eugene, Oregon, with the following councilors present: Betty Smith, Brian Obie, Eric Haws, Jack Delay, D. W. Hamel, Gretchen Miller, and Emily Schue. Councilor Scott Lieuallen was absent. I. ITEMS FROM MAYOR & COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS e A. Bancrofting Rates--Ms. Smith stated she had participated in the June 2, 1980, Assessment Panel Hearing and there was discussion on the seven-percent vs. ten-percent interest rate on Bancrofting. She would like the council to pay particular attention to those concerns when reviewing the minutes of that hearing. B. Condominium Conversion Ordinance--Councilor Delay stated that accord- 1ng to his understanding discussion had been held over on the condo- minium conversion ordinance until today. He asked why it was not on the agenda. He noted he would like to add it to the end of the agenda as Tim Sercombe is present from the City Attorney's office and ques- tions should be directed to him at this time. C. Eu ene Urban Renewal A encY--City Manager stated that an additional reso utlon as een lstrlbuted to the council concerning the member- ship of the Eugene Urban Renewal Agency Board which would be increased from seven to nine members, with two of the members to be City Coun- cilors who would serve for four years unless earlier terminated by reason of the expiration of the councilor's term of office. This would also change the name from Eugene Renewal Agency to Urban Renewal Agency of the City of Eugene. CB 2139--An ordinance concerning the Urban Renewal Agency, the City of Eugene, Oregon; amending Res. No. 1433; amending Section 2.013 of the Eugene Code, 1971; and declaring an emergency. Ms. Smith moved, seconded by Mr. Hamel, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. CB 2139 was read the second time by council bill n~mber only. e 6/4/80--1 Ms. Smith moved, seconded by Mr. Hamel, that the bill be approved and given final passage. All councilors present voting aye, the bill was declared passed and numbered 18639. Emergency Medical Services Subcommittee--Mayor Keller stated that Mr. bie and Mr. Delay have volunteered to serve on this committee. e- D. Mr. Obie stated in regard to Attachment B.1. which was distributed to the council, that the councilors' time is a resource and he thinks two members would be adequate rather than the three proposed in the attachment. This would mean there would be two members from the City Council of Eugene, two City Councilors from the City of Springfield, one Lane County Commissioner, two city managers, one County administrator, and one representative of the medical com- munity. Mr. Henry noted that Shirley Swenson, Bill McGuire, and he have been working on this matter. The initial role of the sub- committee would be to determine how to approach this issue. Mr. Delay agreed with Mr. Obie that it would be constructive to have City Council members added to the task force. He added there is no need to create both a subcommittee and a task force. In other juris- dictions, however, it would be up to those jurisdictions how many people they would like to have on this task force. He would like to continue on the task force and would like to broaden the scope of this task force's study. Ms. Smith moved, seconded by Mr. Hamel, to add Councilor Obie to the Emergency Medical Services Task Force, joining Councilor Delay. Roll call vote; motion carried unanimously. ~ Mr. Henry stated he would invite Springfield, Lane County, and the medical community to add members if they wish. E. Citizen Involvement Committee--Mr. Henry stated that on June 9, at 7 p.m., Darcy Marentette would be interviewed for the Citizen Involvement Committee. F. Budget Committee Meeting--Mr. Henry stated there would be a IS-minute Budget Committee meeting at 7:15 p.m. on June 9, with approval of the councilors. Consensus was to schedule this meeting. G. Meetin~s--Lane Economic Improvement Committee is meeting tonight, accordlng to Mr. Henry, in the Commissioners' Conference Room of the Lane County Public Service Building. They will be acting on pri- orities for EDA funding for the conference center, and the hope is that they will include the conference center. The Eugene Economic Development Committee will be meeting on Tuesday, June 10, in the McNutt Room. e 6/4/80--2 e H. Boundary Commission Funding--Mr. Obie asked for council reaction to the letter recelved from State Senate President Jason Boe regarding funding for the Boundary Commission. Mr. Henry stated that the letter is a request for support to continue the local boundary change process in an unimpeded manner. The legislature of 1979 had provided funds for one year of operation of boundary commissions with the understanding that local governments within the commissions' jurisdic- tions would provide funds for the second year. RecentlYt the Emergency Board ratified this position by refusing to approve a boundary commis- sion request for second-year funding from the Emergency Fund andt at the April meetingt the Emergency Board allocated funds for the boundary commissions to operate only until July 1980t and directed the commis- sions to seek local support in the form of monetary or in-kind contri- butions. The letter received is a request for that support. Spring- fieldt Cottage Grovet and other cities are favorable but Lane County is not. He stated that someone would need to approach the County to see if their position could be changed. Mr. Obie stated the other alternative would be to not involve Lane County. Mr. Henry stated there could be legal/political implications with this. Mr. Obie stated we need to express our willingness to pay our own share. Ms. Schue stated agreement with Mr. Obie and noted this would be approximately $4t500 and the City of Eugene should pay regardless of what the County does. Ms. Miller said that the council could ask the other jurisdictions to also request that lane County participate or the other jurisdictions could split up the County share. Mr. Obie asked that this item be placed on the agenda for next week with a breakdown of the cost and who was willing to contribute how much. July 1 is the deadline. Mayor Keller stated that a letter could be sent to the CountYt stating that the City would finance its fair share. Mr. Obie stated he feels it would be good to encour- age other cities to encourage the County's participation. Liability of People who Irresponsibly Set Fires--Mr. Henry noted a memo had been recelved by the council from Martha Walterst Assistant City AttorneYt regarding this question. 1. tit J. Mount St. Helens Emergency Plan and Task Force--Mr. Henry stated an emergency plan had been devised by the Mount St. Helens Emergency Task Force and it had been distributed to the councilors. K. Mount St. Helens Temporary Housing--Mayor Keller stated that com- munication has been received from Shirley Whitehead expressing con- cern for those uprooted from their homes due to the eruption of Mount St. Helens. She is asking that the City of Eugene provide temporary housing for those in need. He asked that people let him know this week if they are interested. e. 6/4/80--3 L. Annotated Priority List--Mr. Henry stated an annotated priority list for the second-tier items of the budget had been distributed to the council and would be added for discussion at the end of today's agenda. , I I I e II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Approval of Council Minutes for May 12, 1980 Ms. Smi th moved, seconded by Mr. Hame 1, to approve the counc i 1 minutes of May 12, 1980. Roll call vote; motion carried unan- imously. B. Call for Public Hearing--Mr. Henry stated this would be a call for a publlC hearing on June 23 for council consideration of recommenda- tion of street closure of 14th Avenue between Hayes and Garfield streets. Ms. Smith moved, seconded by Mr. Hamel, to call a public hearing for June 23, 1980, to consider street closure of 14th Avenue between Hayes and Garfield streets. Roll call vote; motion carried unanimously. C. Acorn Park Bridge Agreements (memo distributed)--Mr. Henry indicated thlS relates to some of the funding for this project, the bulk of which has been already received. This particular resolution focuses on bike path improvement monies available for this part of the project. Res. No. 3382--A resolution authorizing the City Manager to execute an agreement with the State of Oregon Department of Transportation for the construction of a new bridge at Acorn Park Street. e Ms. Smith moved, seconded by Mr. Hamel, to adopt the resolution. Roll call vote; motion carried unanimously. D. Acceptance of Federal Aviation Administration Grant (memo distrib- uted)--Mr. Henry stated thlS is a 90/10 Spllt wlth FAA provlding the bulk of the funding. This includes a new fire station and security lighting in the aircraft area. It also includes 62 tie- down areas for aircraft parking and police radio equipment. Larry Schoelerman, Airport, is available for background information. Res. No. 3383--A resolution accepting a grant from the Federal Aviation . Administration in the amount of $635,490 for a new fire station, security lighting, and aircraft parking. Ms. Smith moved, seconded by Mr. Hamel, to adopt the resolution. Roll call vote; motion carried unanimously. e 6/4/80--4 e e e I I I. PUBLIC HEARING A. Airport Construction Bid Award (tabulation attached)--Mr. Henry noted thlS relates only to the 62 tle-down areas WhlCh are a part of the FAA grant. The tabulation under Schedule "A" shows 40 spaces that would be provided, and on Schedule "A and B," an additional 22, for a total of 62 spaces provided. Since the lowest bid is $50,000 under the en~ineering estimates, they would be able to do both Sched- ule "A and B '. Mr. Henry distributed pictures showing the area. Public hearing was opened; there being no testimony, public hearing was closed. Ms. Smith moved, seconded by Mr. Hamel, to award the contract to the low bidder for airport construction. Roll call vote; motion carried unanimously. IV. ESTABLISHMENT OF CETA ADVISORY COUNCILS (memo distributed) Mr. Henry noted that under the law, various advisory councils have to be constituted and this would establish three of them. Mr. Henry intro- duced Gary Long, Personnel, to provide background information. Mr. long stated that CETA rules and regulations require that a Prime Sponsor establish advisory councils to assist in program planning and provide program oversight. This ordinance establishes those advisory councils and is presented for council review and approval. The Prime Sponsor Advisory Council assists in the formation of the compre- hensive employment and training plan which governs the use of $3.5 million in CETA funds. It would assist in evaluating public service employment proposals and make recommendations to the council regarding funding priorities. They would periodically review CETA program operations and results in order to evaluate planned versus actual performance. They must be in operation by early August since a report is due by the 15th of August. The Youth Advisory Council would be a subcommittee of the Prime Sponsor Advisory Council to provide specific technical expertise in the planning and operations of youth programs and to assist the Prime Sponsor in developing plans to serve eligible youth, assist in evaluating and prior- itizing Youth Community Conservation Improvement Program projects, and to periodically review prime sponsor planned versus actual performance in serving youth. The anticipated funding level will be near $600,000 for fiscal year 1980-81. 6/4/80--5 e The Private Industry Council is to increase the involvement of the busi- ness community in the planning and operation of CETA programs in general and Title VII, the Private Sector Initiative Program. The majority of the members must represent business. The PIC assists the prime sponsor . in developing cooperative approaches to jOb training with the business community and will evaluate proposals for employment-generating activi- ties (economic development) and research. The anticipated funding level will be $70,000 for fiscal year 1980-81. He stated the ordinance describes tne proposed membership of each advisory council and the regulations prescribe which sections of the community must be represented on the council. A few additional members have been proposed to assure that coordination between the three advisory councils occurs and that the Human Rights Council and the Eugene Economic Develop- ment Committee are directly involved in the CETA planning process. An attempt has been made to keep the councils as small as possible and still meet the CETA requirements. All of these advisory councils should be in operation by October 1 with the exception of the PIC which must be in operation in August. CB 2138--An ordinance establishing a Comprehensive Employment and Training Act (CETA) Prime Sponsor Advisory Council; a CETA Youth Advisory Council; and a CETA Private Industry Council; adding Sections 2.125, 2.127, 2.129, 2.131, 2.133, 2.135, 2.137, 2.139, and ~ 2.141 to the Eugene Code, 1971; amending Section 2.013 of that ~ code; and declaring an emergency. Ms. Smith moved, seconded by Mr. Hamel, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. CB 2138 was read the second time by council bill number only. Ms. Smith moved, seconded by Mr. Hamel, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18638. V. ANNOTATED PRIORITY LIST Mr. Henry stated a memo had been distributed to the council from Loren Stubbert, Budget Officer, in regard to Tier 2, the June 24 budget elec- tion. Mr. Obie stated he appreciated the way the annotated priority list was broken down. Twenty-three items were listed and they were easy to understand as well as being well outlined. He also received an updated priority spread sheet (a summary) and a memo from Carol Baker, Community Relations Director. In addition, he would like to have what the effective e 6/4/80--6 e costs for the average Eugene home would be as a result of the Tier 2 budget. He wondered how to notify people of exactly what they are voting for on June 24. Mr. Henry responded that passing the Tier 2 budget in June would cost the average June homeowner about $23 more. Mr. Obie asked if that is taking the State refund portion, the 30 percent, into account. Mr. Henry responded that that was correct. Mr. Obie noted the City has an obligation to inform voters what they are voting on, but City staff is not allowed to solicit passage of the budget. Mr. Henry noted that they could publish an official notice in the newspaper enumerating the items approved by the Budget Committee for the second tier. Mr. Haws stated he would like to see this information also appear in the neighborhood news- letters, but added it may be too late. He wondered if the City could legally place an official notice like this. Mr. Sercombe responded that he would check on this. e Ms. Schue stated that this information could be made interesting for the reader. Mr. Delay stated he feels it is a good idea. The restrictions are to not promote the budget, but they can present information. Addi- tional factual information and a synopsis of this process would be very valuable to the public. Mr. Obie noted he would appreciate a report back on what is to happen. Ms. Smith asked if this would be beyond what the Better Eugene Committee would be doing. Mary Hudzikiewicz stated that that committee has been able to raise additional funds and the June 15 edition of the Register-Guard will carry the first ads. Mayor Keller asked Mr. Sercombe if council could receive a ruling on the legality of such a notice by Monday night's meeting. Mr. Sercombe responded "yes." Mr. Haws left the meeting. VII. CONDOMINIUM CONVERSION UPDATE Mr. Delay stated that everyone has had an opportunity to prepare to discuss this item and he would like to discuss this issue prior to the public hearing. Mr. Henry stated he had just received communication from the Eugene Area Chamber of Commerce, which he distributed to the council, in which they request a three-week deferral of council action on the ordinance to permit further review by the Chamber of this subject. Mr. Obie stated he has not yet had the opportunity to read the ordi- nance but plans to do so by June 9. Ms. Smith noted that most councilors e F./4/Q('\__7 e did not realize it would be discussed today because it was not listed on the agenda. Mr. Sercombe stated the staff has been working on the ordinance and is now drafting administrative rules indicating how the condominium conversion process will operate. They hope to have both items adopted at the same time, preferably June 23. Mr. Delay noted the subcommittee has highlighted the major points. These meetings have all been open to any interested parties, and they have dealt with the issues put before them. He does not want to begin the process allover again by redrafting the ordinance now that they have developed a workable framework. He felt the life tenancy issue was too strong. Ms. Miller stated she also was unprepared, due to the Metropolitan Plan Update, but she has tried to follow the process and does not know of any major problems. She feels that they know the major concerns, and noted they are operating under time constraints. Ms. Schue stated she felt that since the moratorium will soon expire, it would be difficult to allow one group more time to study this ordinance. Tim Sercombe added that they could perhaps extend the moratorium for one additional week but any longer would be difficult to defend. e Ms. Smith noted that there is a difference in opinion regarding the $SOO-per-unit tax which she opposes. Many aspects of this ordinance are very good, but she thinks this tax would be a detriment. Mr. Henry apologized for not placing the item on the agenda. Staff had felt that no consensus had been reached by the council to have it placed on this agenda. He said Mr. Sercombe could present a summary of the ordinance or they could wait until June 9. Mr. Obie noted he still has problems with the timing. He said it's coming down to a vote on the ordinance rather than dealing with the implications of the ordinance. He feels the Chamber of Commerce should be involved, and requested that a letter be sent to them to encourage their involve- ment. He is uncomfortable with the June 9 date and suggested they could listen to testimony and not make a decision at that time. Mr. Delay responded that on June 9, they could extend the moratorium if needed. If the principal problem is the tax or the exemptions to the tax, then that will be fairly easy to deal with. Mayor Keller stated his only objection relates to page 37, Section F, the tax. He is also concerned about the life tenancy problem. e k/~/Qn__Q .- The meeting was recessed to the McNutt Room for the last agenda item. . VIII. METRO PLAN UPDATE PRESENTATION/DISCUSSION e Jim Croteau, Planning Department, stated that the Elected Officials Coordinating Committee had compromised on wording for the North Spring- field Pl an issue. The suggested wording would read: II In cases of con- flict, the MetropOlitan Area General Plan will prevail. The North Springfield Community Plan (Part I) and the Gateway Park Development Plan standards are completed superseded by this plan for lands inside the City limits of Springfield and for lands annexed to the City of Springfield. The North Springfield Community Plan will remain in effect for lands outside the City of Springfield, and will be promptly updated to conform to the policies and land use designations of this plan." He noted the vote to approve this was 6-0. Mr. Delay stated he agrees with this language in terms of the status quo but is concerned where the statement says that the North Springfield Community Plan will be promptly updated to conform to the policies and land use designations of this plan. Mayor Keller stated that in essence, the plan is first and we must conform to that general plan. Mr. Croteau stated the plan is the overall guide and this wording indicates there are some conflicts that will have to be dealt with as soon as they arise. Mr. Delay stated that his concerns are that this implies that the County should be doing the refinement plans, which may be all right outside the city limits, but not if those areas are to be annexed to the cities. Mayor Keller noted he thinks this item is a trade-off. Mr. Croteau stated the second item for compromise was the Glenwood jur- isdiction item and the recommended policy will be: "Upon adoption of the plan, Eugene, Springfield, and Lane County shall appoint a joint elected official task force to study and determine which city or cities shall have ultimate responsibility for providing key urban services through annexation to the Glenwood area." Mr. Delay asked what effect this would have and if the task force would have the final say. Mayor Keller noted that they would have a recommen- dation that would go back to the elected board bodies. This will be two elected officials from Eugene, two elected officials from Spring- field, and one from lane County. He noted the need for involvement of Glenwood residents. It is a giant step that Springfield felt the residents of Glenwood should be involved. Mr. Croteau noted there is a movement toward resolving the juriSdictional boundary dispute over Mount Pisgah. Information will be presented to the Elected Officials Coordinating Committee on June 5. e 6/4/80--9 : Steve Gordon, L-COG, stated that they had looked at ownership, existing . zoning, park development, and other natural resources. The land north of the park is private, and the focus was on plan designation. LCDC ~ Goal 4 requires forest designation. There should be a green buffer ~ strip on the map to indicate this is all within the Greenway Boundary. Mr. Obie asked about the sand and gravel people. Mr. Gordon responded that the concern was not so much concern about the sand and gravel resources as it was about the upland area. A representative from Wildish Sand and Gravel stated this proposal does not affect their sand and gravel operation. Mr. Gordon stated that if we can agree on a private land use designation, then people would be willing to include Mount Pisgah within the jurisdictional boundary of the plan. There was a counterproposal of possibly drawing a line east from Seavey Loop Road. This is not as logical as including the entire park. Ms. Miller asked how large the Greenway section is. Mr. Gordon responded that it is 80-100 acres. Mr. Obie asked how they are dealing with unacquired Greenway land, and Mr. Gordon responded that the definition of park and open space designation does not have to be public ownership. Development of property within the Greenway is not prohibited and some intensification of use is permissible. Ms. Miller stated that part of the problem might be that they think development will be prohibited. Mr. Croteau said that the third compromise area they were working on was the white spaces on the diagram. He stated this is not a land use or ~ a zoning map. The distinct wording is not included but perhaps should . be in the plan update. Jim Farah, Planning, said that LCDC representatives said it did not make any difference if there were white spaces or black lines as long as the intent was clear. Some people would have to go through the zoning process anyway. Springfield does not want any white spaces on the map; they want everything to be very clear. Mr. Croteau stated the Eugene Planning Commission thought the white spaces allowed a little more flexibility. Ms. Smith asked if there would be much area included in this situation. Mayor Keller asked if we could keep in our white spaces and have them do away with theirs. Mr. Croteau responded that that would be possible. Mr. Obie said he tended to agree with Springfield and thinks that white spaces could create frustration or problems. Mr. Delay noted that several adjustments in the refinement plans have been made and there have been buffering areas; it will depend on site, terrain, etc. He asked how the areas where there is no refinement plan will be dealt with. Mr. Farah responded that the diagram is only a graphic descrip- tion of the plan. Mr. Delay suggested including a statement that there could not be specific interpretation from the diagram and that should be obtained from the local jurisdiction. Consensus was to include this suggestion. . 6/4/80--10 - e e Mayor Keller asked when council would be recelvlng information from the public hearings that were held. Mr. Gordon responded that that information should be coming out on Friday. The Metro team will summarize testimony from the public hearings as well as written testimony regarding general concerns, data base concerns, diagram concerns with a key, and comments regarding concerns in the text. Mr. Delay stated he would like a synopsis of the testimony. The Eugene City Council, Springfield City Council, and Lane County will all go through this process and then make a recommendation to the coordinating committee. Mr. Delay stated he also would like to know who had dealt with these issues previously. Mr. Croteau noted that the council would receive an entire record as well as the summary, plus what changes are desired and where those changes would be. The River Road/Santa Clara situation was discussed and proposed amend- ments regarding this area from Lane County Commissioner Jerry Rust were distributed. Mr. Gordon stated that there will always be a six- to ten-year supply of urbanizable land available for land annexation and that will always be beyond the rate of annexation. Ms. Miller stated that EWES is concerned about the direction of urban growth and wants to make certain that, in regard to the Willow Creek area mentioned by Mr. Allen, they know the general direction of annexation so they know where to use their resources. The meeting was adjourned. Respectfully submitted, ~)~ Charles T. Henry City Manager (Recorded by lynda Nelson) CTH:LN:slb/CM7bl 6/4/80--11 11 AWARD e- DEPARTMENT OF PUBLIC WORKS Engineering Division Bid No: Informal Opened: May 20, 1980 1. Improvements to Mahlon Sweet Field in 1980 - ADAP Project No. 6-41-0018-06 Bidders: Contract Cost Schedule "A" Schedule "A" & "B" 1. Eugene Sand & Gravel, Inc. ----------$ 213,262.93 2. Morse Bros. Contractors, Inc. -------$ 218,490.80 3. Wildish Construction Co.-------------$ 219,710.61 $ 306,667.95 $ 308,566.78 $ 317,125.92 Cost to F.A.A. Cost to City $ 30,666.80 Amount Budgeted $ 30,666.80 . $ 276,001.15 COMPLETION DATE: 60 Calendar Days -------------------------------------------~-------------------------------------------------------- - Paqe 1 of 1