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Home My WebLink About06/23/1980 Meeting L I M I NUT E S Eugene City Council . June 23, 1980 Adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller, in the Council Chamber, at 7:30 p.m., June 23, 1980, with the following councilors present: Betty Smith, Scott Lieuallen, Brian Obie, D. W. Hamel, Gretchen Miller, and Emily Schue. Councilors Eric Haws and Jack Delay were absent. . I. PUBLIC HEARINGS A. Consideration of Permanent Street Closure of 14th Avenue Between Hayes and Garfield Streets (memo distributed) Mr. Henry stated that the initial request for closure of 14th Avenue was received in August 1975, but it was denied based on low-traffic volumes and because it was the only street in the local area exiting to the west. In August 1978, area residents requested that the Public Works Department reconsider the closure of 14th Avenue between Hayes and Garfield. There was a traffic study done which indicated little change from 1975 and the request was again denied. However, this decision was appealed by residents and the Public Works Department agreed to a trial closure which was installed on May 3, 1979. A majority of the residents are in favor of permanent closure. He indicated Joe Hessler, Public - Works Department, was available for questions. Public hearing was opened. Speaking in favor: John Wesley, 2027 Garfield, stated he is chairperson of the Far West Neighbor- hood Group. The executive committee of the Far West Neighbors, as well as other residents of the area, are in favor and have noted great improvements since the barricade was installed. The street is not paved and dust has been a problem. The street is safer now and they would recommend that the closure be made permanent. There being no further testimony, public hearing was closed. Ms. Smith moved, seconded by Mr. Lieuallen, to recommend permanent street closure of 14th Avenue between Hayes and Garfield Streets. Roll call vote; motion carried unanimously. B. Request for Historic Landmark Designation Mr. Henry noted that four historic landmark designation requests will be con- sidered and public hearing will be held on all of them together. He introduced Judith Rees, HCC, to provide background informati9n. - 6/23/80--1 I I I ! . ~ Ms. Rees stated that the four landmark designation requests were for: the Tiffany Building, the former Alpha Tau Omega House, the Eugene Mill and Elevator Building, and the Hayse Blacksmithing Shop. . Ms. Rees stated the Tiffany Building request has been initiated by the owner and has met five criteria in their application. She presented slides showing the various stages of the building's development. The owner, Mrs. Ada Lee, is interested in restoring the building's lower level. This building was once a major department store and is an important example of commercial architecture in the City of Eugene. Ms. Rees stated that the Alpha Tau Omega House request was initiated by the Histqric Review Board for the West University Neighborhood Association since they felt it would be more likely to be renovated if it were designated a historic landmark. It has met three criteria for designation. This designa- tion request is based on its unusual use of materials since it is constructed primarily of concrete blocks. It was also one of the first fraternities in Eugene. Ms. Rees stated that the Eugene Mill and Elevator is located on the east end of Fifth Avenue, just across High Street. This request was initiated by the Historic Review Board at the request of the Whiteaker Neighborhood and is based on four criteria. This building has been associated with many important people and is the last of the Millrace industries. The style of construction is called crib construction and it is unusual. Ms. Rees stated that the Hayse Blacksmithing Shop, located at 357 Van Buren, was requested by NEDCO in concurrence with the owner. Originally, the request for landmark designation for this building was denied, but staff and board have - reconsidered due to subsequent material submitted. This request is based on five criteria. No ex parte contacts or conflicts of interest were noted. Staff notes and minutes,were entered into the record. Publi~ hearing was opened. Speaking in favor of the designation for the Tiffany Building: Ken Nagao, 1545 Bond Lane, stated this building is listed on the Statewide Register of Historical Buildings. It is a simple building designed in the Chicago commercial style, and was a department store at one time. Speaking in favor of the designation for Eugene Mill and Elevator: Allan Boner, 245 Pearl, showed slides of the building. He noted this building was important due to its position in the city along the Millrace, which was the source of power at that time for industries. It is the only remaining industry there. This is a symbol of the east Skinner Butte neighborhood. The building has been neglected, but it has' served as a buffer next to the freeway. , - 6/23/80--2 -- , William Lenart, 1876 Pierce, said his interest for this building came as a result of an architecture class at the University. He walked through the e building and noted its unique construction which required a great deal of energy. He feels that EWEB's analysis does not take into account the uses, past and present, of the building. The building has potential for reuse and is an important landmark. James Meyer, 2105 16th Court, stated agreement with the previous speakers. He indicated the building has structural integrity and also seems to have a solid historical background. Carol Glazer, 47 Adams Street, stated that Whiteaker Community Council supports the designation and voted to request that no demolition of the building occur for six months until a study is completed regarding the feasibility of preser- vat i on. Speaking against designation for the Eugene Mill and Elevator Building: James Brown, EWEB Engineering Supervisor, distributed reports and showed slides. He stated that in March 1980, EWES purchased properties bounded by High Street, 4th Avenue, the Ferry Street Overpass, and the Southern Pacific Transportation Company railroad tracks. The properties were commonly known as Midg1ey's and Steel Structures. The Steel Structures property included the Eugene Mill and Elevator Building. Mr. Brown stated the purpose of the purchase was to acquire additional open and covered spaces to permit EWES to continue to perform utility functions. EWEB e has expanded to meet community growth and to comply with increased State and Federal regulated functions. During purchase negotiations, EWEB engineers made a cursory inspect ion of the Eugene Mill and Elevator structure and were of the opinion it would cost more to rehabilitate than to build comparable new facili- ties. The engineers recommended removal or demolition. At that point, EWEB was informed that the structure was being considered as a historic landmark. He said' that the building has been unattended. The foundations are rotting. The perimeter foundation columns provide little support since the wood has deteriorated and some columns are completely missing, which has caused differ- ential settlement. Vibrations from by trains passing by have caused horizontal ground movement, forcing the columns on the south end off their foundations. Visible areas in the elevator area on the floor appear to be fairly solid, but the milling area floor is generally in poor condition. The interior walls appear to be solid, but the exterior walls are generally in very poor condition. Almost all of the original wooden shake roof has rotted and is now gone and covered with a sheet metal roof. With the lack of maintenance and the extensive decay, the existing roof, roof trusses, exterior siding, milling area walls and floor, all perimeter columns and stringers, and any other decayed parts would have to be removed if the building is to be saved, leaving only the interior wa 11 s . A new structure would then be built around the interior walls that would look like an old building. Estimated costs to rehabilitate the structure were " - 6/23/80--3 'i 'i 'i compa~ed with new construction costs. At this time it would cost an extra $79,000 to rehabilitate this structure for office space as compared with constructing a new office. It would cost $59s000 to build a comparable new warehouse. To concludes it is possible to rebuild the structure to look like e an old building but it is not economically feasible and it is recommended that the structure be removed from EWEB property. He questioned whether the preservation of the mill and elevator building would remind the public of the Millrace as the association is more between the Millrace and the University of Oregon. He wondered whether its removal would significantly diminish the character of the area. EWEB would like to know how its preservation would affect plans for the widening of the Ferry Street Bridge and overpass and other transportation plans and if its designation would limit the options for development of the site. They would like to know the cost of preservation and who should pay those costss and whether there is a less expensive method of preserving the community's history. EWEB wonders if a land owner should be forced to spend his own money on rehabilitation or be denied use of his own land to preserve a structure. Mr. Brown noted that EWEB does not have answers to thos~ questionss but they are of the opinion that the designation of landmark statu~ is not in the best interest of EWEB and its rate-paying customers and would request that this building not be given a landmark designation. EWEB would pay $8s500 to have someone move the building. Speak.ing in favor of designating the Hayse Bl acksmithing Shop as a historical 1 andm'ar k : Caro r Gl azer s 47 Adams Street s said she had worked in the Bl air area for a few years and the barn had been a focal point during that time. Business peoples residentss and students are all supportive of the designation for this e bui 1 ding s as is NEDCO. There being no further testimonys public hearing was closed. Ms. Rees noted that there has been a great deal of discussion about the Mill and Elevator Building. There is rot in about one fourth of the perimeter foundations but there is more than just perimeter-foundation support. There is no other rot apparent. The Historic Review Board would like to apply for a Consultant Service Grant including a structural analysis and a study of alter- nati~e uses from the National Trust to determine feasibility of restoration. A class at the University of Oregon will be studying alternative uses for the buil ding. Ms. Schue asked what this designation would mean to EWEB. Ms. Rees responded that the designation would not affect the allowed uses but moving or destroying the building would not be permitted without prior approval. Mr. Obie asked what other funds would be available. Ms. Rees responded that perhaps it would be accepted for listing on the National Register which would make it eligible for other funding programs. Ms. Miller asked if EWEB has taken a formal stand. Ms. Rees responded that the board has taken no action; howevers the comments ., e 6/23/80--4 . were from Keith Parks, the General Manager. Mr. Brown noted that although no formal action has been taken, it was not their intent to save the building. Ms. . Smith asked if, in regard to grants, there could be a cooperative effort between the City of Eugene and EWEB if it was designated as a historic landmark. She would like to see them participate together to save the structure. Mr. Brown responded that as of this time there have been no plans to rehabilitate the structure into an office or warehouse, but that they might change their minds. Mayor Keller noted that the exterior of the building seems to be decaying rapidly. Ms. Rees noted that deterioration is only on the exterior perimeter foundation. Mr. Hamel noted the interior and the roof looked like they will not last long. He stated the building has been idle many years and the corrugated roof and some walls are not the original ones. He feels giving it the designation would be a mistake. Mr. Obie noted that he supports all four of the proposed designations and thanked Mrs. lee for her desire to move in the direction of restoration. There is a lot of interest in the east Skinner Butte area and perhaps the Mill and Elevator Building could be a museum. He feels there is a need to understand the industrial heritage of the area. Since this is a publicly owned utility, they should be particularly sensitive to these issues. He is strongly in favor and requested that EWEB work with the City and perhaps include lane County. Mr. lieuallen noted agreement with Mr. Obie and stated that the Alpha Tau Omega House had recently had a fire and asked if that affected the status of the building. Ms. Rees said it was a fire in the basement with only about $1,000 worth of damage to the structure and is easily reparable. Mr. lieuallen stated that he supports NEDCO.s application for the Blacksmithing Shop and is glad to e see that something will be done with the Tiffany Building. Ms. Miller stated that she is most pleased about the Tiffany Building but supports all of them. She stated the Mill and Elevator Building is the hardest decision to make. She would prefer that EWEB take a position. She thinks it is an important structure. If it becomes too difficult for EWEB to restore this building, then they could request permission for demolition. Mr. lieuallen noted agreement with Ms. Miller and said that there is flexibility in the process. He stated if it is not financially feasible, council could reconsider their decision. Mayor Keller noted he felt that would be appropriate. EWEB is also dealing with a limited budget and he recognizes the sensitivity of this issue. He suggested that a cooperative working arrangement would be appreciated but if it becomes a hardship then the council should expect to hear from EWEB. 1. Tiffany Building located on the northeast corner of 8th Avenue and Willamette Street, 795 Willamette Street (H 80-1) (map distributed) CB 2156--An ordinance designating the Tiffany Building as a historic landmark within the City of Eugene, Oregon. I . 6/23/80--5 Ms. Smith moved, seconded by Mr. Lieuallen, that findings ~up- porting the historic designation as set forth in Historic Review Bo ard staff notes and minutes of May 29, 1980, be adopted by e reference thereto; that the bill be read the second time by council bill number only, with unanimous consent of the council; and that enactment be considered at this time. Rollcall vote; motion carried unamiously. Counc;il Bi 11 2156 was read the second time by counc i 1 bill number only. Ms. Smith moved, seconded by Mr. Lieuallen, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18656. 2. Alpha Tau Omega House, located on Oak Street, between 11th and 12th Avenues, 1143 Oak Street (H 80-3) (map distributed) CB 2157--An ordinance designating the Alpha Tau Omega House as a historic landmark within the City of Eugene, Oregon. Ms. Smith moved, seconded by Mr. Lieua11en, that findings sup- porting the historic designation as set forth in Historic Review Board staff notes and minutes of May 29, 1980, be adopted by reference thereto; that the bill be read the second time by council bill number only, with unanimous consent of the council; and that enactment be considered at this time. Roll call vote; motion carried unanimously., - Council Bill 2157 was read the second time by council bill number only. Ms. Smith moved, seconded by Mr. Lieua11en, that the bill be approved and given final passage. Roll call vote; all councilors , present voting aye, the bill was declared passed and numbered 18657. 3. Eugene Mill and Elevator located on the east end of 5th Avenue (H 80-2) (map distributed) I CB 2158--An ordinance designating the Eugene Mill and Elevator as a historic landmark within the City of Eugene, Oregon. Ms. Smith moved, seconded by Mr. Lieua11en, that findings sup- porting the historic designation as set forth in Historic Review Board staff notes and minutes of May 29, 1980, be adopted by reference thereto; that the bill be read the second time by council bill number only, with unanimous consent of the council; and that enactment be considered at this time. Roll call vote; motion carried un?nimous1y. " . 6/23/80--6 ~- ---~ Council Bill 2158 was read the second time by council bill number only. Ms. Smith moved, seconded by Mr. Lieua11en, that the bill be e approved and given final passage. Roll call vote; motion carried 5-1, with Mr. Hamel voting no; the bill was declared passed and. numbered 18658. 4. Hayse Blacksmithing Shop located southeast of the intersection of Van Buren Street and Blair Bou1~vard, 357 Van Buren Street (H 75-3) (map distributed) CB 2159--An ordinance designating the Hayse B1acksmithing Shop as a historic landmark within the City of Eugene, Oregon. Ms. Smith moved, seconded by Mr. Lieua11en, that findings sup- porting the historic designation as set forth in Historic Review Board staff notes and minutes of May 29, 1980, be adopted by reference thereto; that the bill be read the second time by council bill number only, with unanimous consent of the council; and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2159 was read the second time by council bill number only. Ms. Smith moved, seconded by Mr. Lieua11en, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18659. e A. Eugene Citizen Involvement Committee (memo distributed) Mr. Henry stated this is a two-part item, the first part being a presentation of , the annual report and the second part the proposed update of the Eugene Citizen Involve~ent Committee program. He introdu~ed Terri Vanderpool, Planning Depart- ment, to summarize the annual report and stated that councilors Schue and Miller would aid with presentation of the update proposals. Ms. Vanderpool stated that Emily Schue has been chairperson of this committee for the past year. The Citizen Involvement Committee was established in February 1979. It was charged with several functions which included a regular review of Eugene1s Citizen Involvement Program and annual reports to the Planning Commis- sion and the City Council on committee activities. Some of the major projects which have been undertaken by the committee are continuous monitoring of the citizen involvement processes in conjunction with the Metropolitan Plan update, and a review of the procedures used in the zone change process. Several of the procedures used in this change application process have been improved, one of which is a brilliantly colored posting notice for public hearings. She stated this committee has been verb enthusiastic. There is one question which has been raised by one committee mem er several times and is directed to the council at the end of the report: II In its charge to the cornmi ttee, did the council intend for the commtttee to assume that a Lcontinued next page) . - , 6/23/80--7 high level-of citizen attendance at all land-use forums is equivalent to citizen involvement in the formation of land-use policy, or does the council intend for the committee to review citizen participation and land-use policy evolution . without an assumed positive 1 inkage between meeting attendance and involvement in policy formation?" The City of Eugene adopted the Citizen Involvement Program in August 1975 as respo.nse to a requirement by the State Land Conservation and Development Com- mission which requires each city and county in Oregon to develop and maintain a program for citizen involvement in the planning process. Since then, the program has been reviewed and revised twice by the Eugene City Council, most recently in February 1979. Recommendations from the Eugene Citizen Involvement Committee were distributed to the council. The revisions contained in the draft generally reflect the following changes: modifications made to the Citizen Involvement Program by the City Council in February 1979; recent changes to the Metropolitan Area Planning Advisory Committee bylaws; recommended expansion of Citizen Involvement Committee memberShip from seven to nine members; and clari- fication of neighborhood functions as related to refinement plans. They would 1 ike to expand the committee to incl ude one representative from the Eugene neighborhood leaders and one more citizen-at-large. She called the council's attention to a letter submitted by Steve Wood. chairman of MAPAC. The Plannin~ Commission reviewed the annual report and the Citizen Involvement Program at t eir meeting today. Two citizen-at-large members, Dan Anderson and Darcy Marentette, are present at the council meeting tonight, Ms. Vanderpool said. , Ms. Schue stated this has been a good year for the committee. They have made a lot of progress. The committee wants the council to resolve to the question on page 4 as to what their charge is--the meaning of citizen involvement. She noted there has been disagreement among the committee as to what the committee's tit charge is. They have tried to determine whether the physical presence of large numbers of people who seem to be interested is enough or whether there should be an effect on the outcome of the issue under discussion and whether they should try to determine if it makes a difference if the citizens are there. . Mr. Lieuallen noted he is still not clear what the question is and asked Dan Anderson for clarification. Dan Anderson, 2522 Van Ness, stated there are two ways of looking at the issue of citizen involvement. The first is to assume that large numbers of people attending land-use forums is evidence of citizen involvement. The second is to not assume that there is a direct linkage between public attendance and policy decisions, which calls into question whether people attending really have any input into the policy decisions. He questioned whether the public attending a land-use forum are spectators watching policy development or are players. Mr. tieuallen stated that one would generally assume that large numbers of people in attendance would be a good thing. He views the committee as moni- toring the process and seeing that the issues are brought to the people. He was in favor of expanding the ~umber of committee members. Ms. Schue noted ~. -- 6/23/80--8 . - ..- ..- that if promoting public participation is all that is required, that is what they are doing now. If the question is whether those participants are helping e to create policy, then that is a different issue and much more difficult to measure. Mayor Keller noted that the public hearing could be held prior to discussion of those issues. Ms. Vanderpool stated that if Mr. Thwing had been present at this meeting he would have stated that the two Planning Commission members who sit on this committee, although supportive of the action the committee has taken to date, feel that this question is not reflecting the majority view of the Citizen ~ Involvement Committee. Public hearing was opened. Darcy Marentette, 1513 Fairmount, stated that this question has been very time- consuming. If the council would like the committee to look at the extent to which the public comments are taken into consideration for decision-making, then she would hope that the council could tell them how this could be accom- plished. She said it is difficult to analyze what goes on in a planning commis- sioner I shead. When the Planning Commission makes decisions that are contrary to expressed public opinion, it is difficult to explain to the citizens that their input has value. One suggestion that had been made was that when the Planning Commission developed staff notes a minority opinion could be published, but she feels this would create bedlam in the planning process. If the council desires this kind of community involvement then they would appreciate guidelines. There being no further testimony, public hearing was closed. e Ms. Smith noted she is pleased to see the committee's progress but feels the question that has been raised would be better dealt with in a work session. Elected officials have been responsible for setting policies. She would like to accept the report of the committee and schedule a work session to deal with the question that has been raised. Ms. Miller noted agreement that the issue could not be settled at this meeting. She feels that getting people out to meetings is not necessarily all there is to citizen involvement. There are more ways to be involved than just attending only the final hearing. She is not certain a citizen involvement committee can solve the question. In the letter from Steve Wood, he suggested that MAPAC have a representative on the Citizen Involvement Committee since MAPAC is the regional involvement committee for citizens. She feels that that two councilors may be too many. It would make sense to her have one councilor and one representative from MAPAC instead of two councilors. Mr. Lieuallen asked Ms. Miller for clarification as to whether she was supportive of the proposed expansion of the committee. Ms. Miller replied that more citizens or more planning commissioners could be added which would be fine with her. She does not feel there would be any prOblem with having two planning commissioners on the committee. She will no longer be able to serve on the committee. Mr. Lieuallen said he had been supportive of expanding the committee but after listening to Ms. Miller's concerns he is not certain now. He noted agreement ~. e 6/23/80--9 with Ms. Smith regarding schedul ing a work session. During that work session, he wo~ld like to see the question raised as to whether as a general practice staff should present more than one opinion to the council on difficult issues. e Ms. $ehue said she would be glad to have the entire council go over the issues since she has been struggling for months. She also stated that she felt it would;be good to accept .Ms. Miller's ,suggestion of replacing a councilor with a representative from MAPAC. She would also like to see a representative from the neighborhoods added. She does not feel that additional planning commis- sioners should be added to the committee. Councilor Obie suggested that a report from the two councilors on this committee stating the issues and their recommendations might be helpful. Ms. Smith moved, seconded by Mr. Lieuallen, to accept the report and Citizen Involvement Program revision~ and to schedule a work session after a Wednesday council meeting with the City Council and Citizen Involvement Committee to discuss the committee.s role and membership at that time. Roll Call vote; motion carried unanimously. Recess was called. D. Consideration of 1980-81 Annual Budget , Mr. Henry stated there have been many public hearings on the budget but tonight there is a requirement to have this meeting although action will not be taken until Wednesday, June 25. One of the items, the County Museum Commission, will be brought back to council on June 25. Several items (corrections, adjustments, and updates) have been distributed to the council. In the general fund/revenue .- sharing, there is a net increase of $10,814, consisting of an $18,702 reduction in community schools in the executive department, a $576 reduction in the Fire Department, a $31,350 increase in reappropriation for professional service contracts for projects not completed by June 30 in the Planning Department, an $11,668 increase to cover the LEIC dues for 1980-81 which is a shift from contingency funds in the Planning Department, an $11,668 reduction in general contingency to cover the increase in the LEIC dues in Planning which is non- departmental, and a $1,258 reduction in minor corrections to appropriations. There is a net increase in the Downtown Development District fund of $5,100, which is an increase in reap~ropriation of capital outlay for purchase of a new cash register syste~ not purchased in 1979-80 and is covered by increased net working capital, a net increase of $71,848 in the Eugene Renewal Agency early close-out fund to assist in development and booking of the new Conference Center, a net increase of $2,240,000 in street and sewer capital project funds in the Public Works Department, which is the loan repayment to this fund for the 1979-80 loan to the Park5 and Recreation Department's acquisition fund--they may not be doing this again this year; it depends upon the sale of the Park bonds--a decrease of $14,298 in CETA fund due to refinement in staff-time allocations, a net increase of $2,500 in the sewage disposal fund in the Public Works Department ~. e 6/23/80--10 to cover outstanding purchase orders, a net increase in the Performing Arts Center of $75,000 for the joint program with HCC to assist in development and e booking of the Conference Center, and a net increase of $165,922 in .the Public Works Department for reappropriation to cover purchase orders outstanding on June 30, 1980. The ordinance adopted in the 1980-81 budget as listed included Tier 2 and will be acted upon Wednesday, June 25. The ordinance will need to be adopted regardless of the outcome of the Tuesday ele~tion. If the levy fails on Tuesday, any modifications will ,be included in a later ordinance amending the original adopting ordinance. It leaves the option open to the council to consider submitting another proposal on the September 16 ballot. If it is not the intent of the council to hold another election, this ordinance can be amended in July. Public hearing was opened; there being no testimony, public hearing was closed. E. Public Works Bid Award (tabulation attached) Mr. Henry said that these awards consist of several items and awarding of Item 2 is not being recommended because the bids came in too high. He introduced Bert Teitzel, Public Works, to provide information. Mr. Teitzel stated they would like to recommend Item 2 since they have found additional funds and could take advantage of the State Highway Funds Matching Grant. On three of the paving projects, Pattison, Fuller, and Dove Lane, correspondence has been received indicating that Carl Petersen would like to withdraw his name from the petition. Staff would recommend this not be allowed since approval of the subdivision development requires the developer to assume e these costs. In regard to the tabulation for the sidewalk on City View Street, there is an error in the tabulation; the cost to abutting property for the sidewalk would be $11/front foot and cost to the City would be $2,500. St aff recommends these all be approved and awarded to the low bidders as listed. Mr. Lieuallen asked if Mr. Petersen is the owner of this property. Mr. Teitzel responded that he is the developer and owner of the lots. Mr. Li eua 11 en asked if his signature on this petition was a condition for approval of the development. Mr. Teitzel responded that it was. Public hearing was opened. Anne Maggs, 2535 Nixon, testifying in favor of the widening of 24th Avenue from west of Hilyard Street to Agate Street, stated she is a member of the Amazon Neighbors. Both South University Neighborhood Association and Amazon Neighbors are supportive of this widening for the bike lane due to the amount of bike traffic. Mrs. Don Hensen, 2375 City View, spoke regarding the proposed sidewalk on the east and west side of City View Street from Corinthian Court north to the existing sidewalk and on the west side of Garfield Street from 28th Avenue to 100 feet north. She feels this- proposal would make the street more hazardous. She would not favor putting a sidewalk on the east side of the street. 28th Avenue has many children that come down the street-very fast and some have been i nj ur eel . She is afraid this will make the street too narrow. -- 6/23/80--11 'I 'I " Jim Lavan, 615 Palomino Drive, stated that the five feet of sidewalk on City View would be placed on what is now the street and this would make the street narrower. He would hate to see accidents caused. He is not against sidewalks . but f~els it is a dangerous situation. He feels Traffic Engineering should take a better look at this. , There: being no further testimony, public hearing was closed. Mr. T~itzel stated that in regard to City View, with the volume of traffic, they feel a sidewalk should be on both sides of the street. This would be using the same concept as was first used on Willamette Street where it has worked very we ll. The total pavement will still be in excess of 32 feet. He would recom- mend they proceed with the sidewalk. Mr. Obie asked if there was a reason that the sidewalk could not go back further. Mr. Teitzel responded that the terrain is too steep and it ",!ould req~ire , the property owner to construct a retaining wall.. Mr. Oble asked lf a blke path was planned. Mr. Teitzel responded that a bike route was not planned. Mr. Obieasked if this would include striping. Mr. Teitzel responded that he did not think it would and Jim Hanks, Traffic Engineering, indicated agreement with Mr. Teitzel. Ms. Miller asked what a sidewalk in the street looked like. Mr. TeHzel responded that a person would have to look very closely to notice it. It woul d be poured ri ght on top of the street. They would be creating a new curb four-and-one-half feet out into the street. There would be no gutter. Ms. Miller asked, in regard to Dove Lane, if this involved the subdivision similar tu Pattison. Mr. Teitzel responded that no objections have been noted on Dove Lane, and there are no major petitions taking pl ace there, only a minor one involving three lots. Mr. Obie asked, in regard to City View, if Public Works would be creating a bike - path. Mr. Teitzel responded that there were no plans for striping or any bike path; the only striping would be the center stripe. Mr. Lavan stated he has a city ,map that was put o~t by City Engineering showing a proposed bike path for City View. Mr. Teitzel stated that a bike path is not now planned and if one is proposed in the future, it would have to come before the council. Mr. Obie noted he has walked up and down the area himself, and there are places where it would not be best to cross the street so he is in favor of the side- walks due to poor visibility. Ms. Smith moved, seconded by Mr. Lieuallen, to award these projects to the low bids. Roll call vote; motion carried unanimously. II. ORDINANCES FOR SECOND READING A. Approval of Hearings Panel Minutes of June 16, 1980 Mr. Henry noted that Council Bill 2147 has an error and is being held over. The interest rate will be determined by bond sales in the fall. Consideration will be given to having them less than ten percent. He noted the councilors have re~eived a memo and chart showing the process that was used by the Public Works Department in prioritizing various projects. " e 6/23/80--12 , 'I Ms. Smith moved, seconded by Mr. Lieuallen, to approve the Hearings Panel minutes of June 16, 1980. Roll call vote; motion carried e un an imous 1 y. B. Levy Assessments Mr. Henry stated that these council bills were read the first time on June 9, 1980; they were referred to the Hearings Panel for hearing June 16, 1980, and are being brought back for council consideration to levy assessments as proposed. CB 2141--An ordinance levying assessments for paving, sanitary sewer, storm sewer, and pedestrian way within Clarey Plat First Addition (78-127) . Ms. Smith moved, seconded by Mr. Lieuallen, that the bills be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18660. CB 2142--An ordinance levying assessments for paving, sanitary sewer, and storm sewer within and adjacent to Canyon View Estates sub- division (79-07). Ms. Smith moved, seconded by Mr. Lieuallen, that the bills be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18661. e CB 2143--An ordinance levying assessments for paving, sanitary sewer, and sidewalk on Fox Hollow Road from 43rd Avenue to Donald Street (79-28). Ms. Smith moved, seconded by Mr. Lieuallen, that the bills be , approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18662. CB 2144--An ordinance levying assessments for paving, sanitary sewer, storm sewer and pedestrian way within Judkins Heights subdivision; and sanitary sewer to serve the area within 160 feet of the east, north, and west boundaries (79-29). Ms. Smith moved, seconded by Mr. Lieuallen, that the bills be approved and g'iven final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18663. CB 2145--An ordinance levying assessments for paving, sanitary sewer, and storm sewer to serve Flatbush First Addition (79-34). '. " 6/23/80--13 Ms. Smith moved, seconded by Mr. Lieuallen, that the bills be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered e 18664. : CB 2146--An ordinance levying assessments for paving and sanitary sewer on .' Lassen Street from Haig Street to Roosevelt Soul evard (79-35). Ms. Smith moved, seconded by Mr. Lieuallen, that the bills be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18665. CB 2148--An ordinance levying assessments for storm sewer approximately 120 feet north of Vernon Way from Calvin Street to approximately 120 west of President Street (79-44). Ms. Smith moved, seconded by Mr. Lieuallen, that the bills be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18666. CB 2149--An ordinance levying assessments for sanitary sewer on Arcadia Street from 400 feet north of Harlow Road to 1500 feet north of Harlow Road (79-53). " Ms. Smith moved, seconded by Mr. Lieuallen, that the bills be approved and given final passage. Roll call vote; all councilors e present voting aye, the bill was declared passed and numbered 18667. The following council bill was read the first time on June 9, 1980; referred to the Hearings Panel of June 16, 1980; and is being held . over. CB 2147--An ordinance levying assessments for paving, storm sewer, and sidewalk on 25th Avenue from 450 feet east of Cleveland Street to 800 feet east of Cleveland Street (79-38). III. AGREEMENT WITH CHAMBER OF COMMERCE (memo distributed) Mr. Henry stated this resolution is modeled after last year's; it does not allocate 25 percent of the room tax money to the Chamber of Commerce but is instead an eight-percent increase over last year. This might allow more flexibility in the use of the balance amount of approximately $15,000. If the council wants to authorize the full 25 percent that the chamber has requested, then, the figures in the resolution can be changed. Since the new Convention Bureau has been established, there may be good reason to recommend that the entire 25 percent be assigned. " - _. '_/ 6/23/80--14 Mayor Keller noted that people have indicated a desire to speak but this is not a public hearing. Concensus of the council was to allow Mr. Radcliffe of the e Convention Bureau and Mr. Miller of Eugene Summer to speak. Mr. lieuallen said that the Eugene Summer Program had received $9,000 last winter. This $9,000, coupled with the $59,110 of the room tax allocation means the chamber received closer to $68,000 last year. He also wanted clarification as to whether any of the Lane Regional Arts Council money has gone to the Convention Bureau. Mr. Henry responded that that is separate. David Radcliffe, 4510 Briars, stated that a metropolitan Eugene-Springfield convention center was formed. Their highest priority was for the City of Eugene. The funding given to them has been responsible for $5.5 million of new convention business within the Eugene-Springfield area. They have requested the full 25 percent this year. They are working with a bare-bones budget for what is needed to step into a competitive market. They feel they need to expand and they hope the council will support their efforts. Budget information from the chamber has been given previously to the council. Philip Miller, 580 West 8th, stated they have had cooperation in the last year. The arts are becoming more important. They would like a Eugene Summer Task Force to be developed. This group would work with the convention people, the arts community, and staff. They have had a good working relationship in the past and would like to see this improved by representation on the board. Ms. Smith noted she is in support of the entire 25 percent being allocated. She thinks a task force would be helpful. Mr. Lieuallen noted that Mr. Radcliffe e and co-workers should be thanked for the work that they have done and felt they have accomplished a great deal. He feels that use of the room tax monies would be a reinvestment in the cycle. He would like to see this reviewed on a continuing basis. He noted it is important that they come in with a line item budget. He would like the bureau to report back on the task force proposal. Ms. Miller stated that last year it was determined that the Convention Bureau should be separate from the Chamber of Commerce. She had two main concerns. She hopes they will continue to work with groups such as Eugene Summer, LRAC, etc., as tourist attractors and hosts and, too, she expects they will continue to broaden their funding basis as she would like to see Lane County contribute also. Mr. Obie stated he supports the 25-percent recommendation and appreciates the willingness of separate factions to work together. Ms. Schue stated she is also pleased and noted agreement with Mr. lieuallen. She stated the figure works out to 25 percent this year but there is no guarantee that it will be that percentage for next year. She would like to review it again next year. Res. No. 3388--A resolution designating the Eugene Chamber of Commerce as the supplier of specific services and authorizing the City Manager to execute an agreement for the provision of such services for fiscal year 1980-81. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolution. e 6/23/80--15 Mayor Keller stated he would have no problem in adding 25 percent to the reso- lution, since this would allow the bureau to do better planning. - Roll call vote; motion carried unanimously. IV. PAYMENT OF BILLS AND CLAIMS Res. No. 3389--A resolution authorizing payment of bills and claims for the period June 9, 1980, through June 23, 1980. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the reso- lution. Roll call vote; motion carried unanimously. The meeting was adjourned to June 25, 1980. Respectfully submitted, ~ ~~ Charles T. Henry City Manager (Recorded by Lynda Nelson) CTH:LN:pv/CM7a19 e e 6/23/80--16 .. v DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION e Bid No. 2 Opened: June 17, 1980 1. KNICKERBOCKER BIKE PATH from Franklin Boulevard to Wil1amette River (Job #1741) Bidders: Contract Cost AWARD 1. Wi1dish Construction Co. ----------------------- $ 122,622.85 2. H & J Construction - ---------------------- $ 160,902.60 3. Shur-Way Contractors, Inc. -------------- $ 163,620.59 4. Jim Hall Contractor ------------------------ $ 173,182.50 5. Eugene Sand & Gravel, Inc. ---------------- $ 182,361.50 6. Babb Construction Co./De1ta Construction Co.---- $ 181,471.44 Capital Improvement Cost to City Amount Budgeted State Highway Funds ----- $ 80,000.00 $ 55,000.00 $ 49,200.00 COMPLETION DATE: September 26, 1980 '--4Ij-~-~=~-----~-:---------------------------------------------------------------------.--------- 2. WIDENING at selected locations of 24th Avenue from West of Hilyard Street to Agate Street ,~ (Job #1884) . .;., ..~'----' ~~ - ,,~ . ;.0'- Bidders: ''-/ Contract Cost AWARD 1. Wild ish Construction Co. --------------------- $ 47,731.69 ~~ 2. Eugene Sand & Gravel, Inc. ------------------- $ 50,178.35 3. Morse Bros. Contractors, Inc. --------------- $ 68,813.50 Capital Improvement Cost to City Amount Budgeted State Highway Funds ----- $ 20,400.00 $ 32,100.00 -0- COMPLETION DATE: August 31, 1980 ._-------------------------------------------------------------------- -. e Page 1 of 1 -- --- DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION e Bid No. 3 Opened: June 17, 1980 1. PAVING, SANITARY SEWER, STORM SEWER AND SIDEWALK Hawkins Lane from Glen Mar to South City Limits. (Job, 111846) Contract Cost Bidders: Basic Alternate AWARD 1. Eugene Sand & Gravel, Inc..--------------$ 196,592.99 -0- 2. Morse Bros., Contractors, Inc. -----------$ 197,105.74 -0- 3. Wild ish Construction Co. -----~ -. ------$ 205,603.23 $ 199,856.97 Cost to Abutting Property Cost to City Amount Budgeted 28' Paving $34.50/FF Paving ----- $ 1,230.00 --- -0- Conc.Drive $ 1. 75/SF A.C. Drive $ .40/SF Storm ----- $ 22,500.00 --- $ 41,300.00 , (Lane County) COMPLETION DATE: September 12, 1980 - - -- . --------~-------------------------------------------------------------------------~- --- 2. PAVING AND PEDESTRIAN WAY: Paving on Pattison Avenue from Waite Street to 750 feet West; and pedestrian way from Pattison Avenue termination west to Taney Street. (Job f1?16) Contract Cost Bidders: Basic Alternate AWARD 1. Wildish Construction Co. ----------------$ -0- $ 54,597.99 2. ~Eugene Sand & Gravel, Inc. ------------$ -0- $ 60,035.60 3. Morse Bros. Contractors, Inc. ------$ -0- $ 62,888.15 Cost to Abutting Property Cost to City Amount Budgeted 28' Paving $29.10/FF 1/2 Ped.Wa1k $ 2,020.00 -0- 4" Concrete $ 2.25/SF San. Service $1,000.00 Each Storm $ 8,400.00 $ 8,000.00 COMPLETION DATE: August 15, 1980 ------------------------------------------------------------~------------------------------------- e Page 1 of 4 : ~. PAVING Fuller Street from Echo Hollow Road to Jay Street. (Job #1777) Contract Cost Bidders: Basic Alternate Aw_ \ 1. Wild ish Construction Co. ----------------$ -0- $ 43.114.80 2. Eugene Sand & Gravel, Inc. --------------$ -0- $ 44,006.49 3. Morse Bros. Contractors, Inc. -----------$ 45,020.70 $ -0- Cost to Abutting Property Cost to City Amount Budgeted 36' Paving $35.05/FF Extra Width -- $ 6,500.00 -0- 28' Paving $24.90/FF A.C. Drive $ 1.10/SF Storm -- $ 5,200.00 $ 6,600.00 Conc.Drive $ 3.65/SF COMPLETION DATE: August 15, 1980 ---------------------------------------------------------------~---------------------------------- 4. PAVING Dove Lane from Taney Street to 930 feet west. (Job 111793) Contract Cost Bidders: Basic Alternate AWARD 1. Wildish Construction Co. -----------------$ -0- $ 63,270.67 2. Eugene Sand & Gravel, Inc. --------------$ -0- $ 67,314.50 3. Morse Bros. Construction Co. -------------$ -0- $ 69,659.80 Cost to Abutting Property Cost to City Amount Budgeted e ---. 28' Paving $27.55/FF Storm -- $ 20,000.00 $ 11,400.00 Cone. Drive $ 2.30/SF COMPLETION DATE: August 15, 1980 - ~ ------------------------------------------------------------------------------------------- . , 5. PAVING Bell Aveue from Berntzen Road to Louis Street. (Job 111850) Contract Cost Bidders: Basic Alternate AWARD' 1. Wild ish Construction Co. ---------------$ -0- $ 39,577.65 2. Morse Bros. Contractors, Inc. --.--_----.---$ 43,019.80 $ -0- 3. Eugene Sand & Gravel, Inc. --------------$ -0- $ 43,213.66 Cost to Abutting Property Cost to City Amount Budgeted 28' Paving $32.25/FF Storm ------ $ 13,000.00 -0- Conc.Drive $ 2.50/SF A.C. Drive $ 1.00/SF COMPLETION DATE: August 15, 1980 - ~ --------------------------------------------------~---------------------------------------. e Page 2 of 4 I 'I " ii I' ~ I 6. SIDEWALK north side of Cal Young Road from Wil]akenzie Road to Gilham Road. (Job 111778) Bidders: Contract Cost tit AWARD l. David Wardell ------------------------------$ 6,757.50 2. Roger Lange1iers Const. --------------------$ 9,626.00 . 3. ,Berg-Stubbert Const. Co. -------------------$ 11,138.40 4. ~Eugene Sand & Gravel, Inc. -----------------$ 11,779.60 5. :H & J Construction ~------------------------$ 12,144.50 6. MOrse Bros. Contractors, Inc. --------------$ 13,519.50 Cost to Abutting Property Cost to City Amount Budgeted 4" Concrete $8.l0/FF -0- -0- 5" Concrete $8.65/FF COMPLETION DATE: July 31, 1980 - -----------------------------------------------------------, 7. SIDEWALK east and west side of City View Street from Corinthian Court North to existing sidewalk and on west side of Garfield Street from 28th Avenue to 100 feet north. (Job 111680) Bidders: Contract Cost AWARD - ~--~ l. Roger Lange1iers Const. --------------------$ 23.505.25 _. 2. Berg-Stubbert Const. Co.--------------$ 26,514.75 3. Eugene Sand & Gravel, Inc. --------------$ 26,420.25 4. H & J Construction -------------------------$ 31,086.00 5. Morse Bros. Contractors, Inc. --------------$ 31,590.50 Cost to Abutting Property Cost to City Amount Budgeted Sidewalk $11 .99' IFF .. $2,500.00 -O- Cone. Driveway $ 2.50/sF A.C. Driveway $ .SO/SF COMPLETION DATE: July 31, 1980 -- -- -----------------------------------------------------------------, '. e Page 3 of 4 . . 8. SANITARY SEWER to serve properties on Jefferson Street between Cheshire Avenue e and River Street. (Job #1799) Bidders: Contract Cost AWARD 1- L. D. VanOver Const., Inc.--------------------$ 9.993.00 2. Drainmaster ----------------------------------$ 11,845.60 3. Eugene Sand & Gravel, Inc.--------------------$ 13,799.50 4. Emerald Excavation ---------------------------$ 14,510.00 5. Wi1dish Construction Co. ---------------------$ 15,706.25 6. Dan D. Allsup Contractor, Inc.----------------$ 16,175.25 7. Shur-Way Contractors, Inc. -------------------$ 16,912.00 8. Kenneth R. Bostick Const. Co. ----------------$ 22,997.00 9. H & J Construction ------------~--------------$ 29,135.00 Cost to Abutting Property: Cost to City Amount Budgeted Lateral $ 0.07/SF -0- -0- Service $155.00/Each Levy $ O.OOS/SF COMPLETION DATE: July 31, 1980 --------------------------------------------------------------------------------------------------- . -~~ STREET WIDENING, STORM SEWER AND ,TRAFFIC SIGNAL Bid No. 3, 18th Avenue and Chambers Street Intersection. Opened: 6-19-80 (Job 111095) Bidders: Contract Cost AWARD 1- Motse Bros. Contractors, Inc. ---------------- $ 289,645.10 2. Eugene Sand & Gravel, Inc. ------------------- $ 338,229.31 3. Wild ish Construction Co. --------------------- $ 351,874.26 Cost to Abutting Property Cost to City Amount Budgeted -0- Paving ---- $333,150.00 --- City --- $ 308,200.00 --County --- $ 130,000.00 Storm ---- $ 14,450.00 -----City --- $ 43,100.00 COMPLETION DATE: November 1, 1980 -- Paving, Storm and Sanitary December 1, 1980 -- Traffic Signal -------------------------------------------------------------------------------~-----------------_. " e Page 4 of 4