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HomeMy WebLinkAbout10/01/1980 Meeting > M I NUT E S EUGENE CITY COUNCIL . October 1, 1980 Adjourned meeting of the City Ceuncil of the City of Eugene, Oregon, was called to order at 11:30 a.m., Octeber 1, 1980, in the City Council Chamber by His Honer Mayor Gus Keller, with the following councilers present: Betty Smith, Scett Lieuallen, Brian Obie, Jack Delay, D. W. Hamel, Gretchen Miller, and Emily Schue. Councilor Eric Haws was absent. I. ITEMS FROM MAYOR AND COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS A. City Manager Selection Process--Mr. Delay stated that an executive sessien will be held enOcteber 8, regarding the interview process for selectien .of the city manager. He urged the councilors to prepare Questiens prior te this session. B. EWEB Pewer Line--West Eugene--Mr. Lieuallen stated that as this project pregresses, he would like te knew whe has the authority . te change the environment within a right-of-way such as the removal of trees. Mr. Whitlow stated that a report would be brought back. . C. Garbage Haulers' Rates--Ms. Miller stated that previeusly the council had auther;zed garbage haulers to pass along dump fees to their customers. She would like te know hew this is computed, how it is passed along to the customers, and what ratio was used. Mr. Whitlow indicated that a report weuld be brought back. D. Citizen Involvement Committee Questiennaire--Ms. Schue stated that the Citizen Involvement Committee has prepared a questionnaire to get the reactien of citizens when they attend meetings at which planning issues are discussed. This project will ccntinue for six months. People will fill .out the questionnaire, it will be tabulated, and the council will receive a report. A trial run was done and some sugges- tiens for involvement have already been made. E. Anneuncements 1. Agenda Adjustment--Mr. Whitlow stated that item VII--Censideration of Amendments to the Municipal Judge's Employment Contract--has been remeved frem the agenda and will be brought back at a later date. 2. Street Perfermers Project--Mr. Whitlow stated that the trial street performers preject en the mall began on April 15. Lane Regional Arts Council has requested that this preject be allowed to continue threugh the end of the calendar year. Council cen- sensus was te allow it to centinue. e 10/1/80--1 < 3. Agenda Adjustment--Mr. Whitlow indicated that item IV--Urban Design Assistance Team~-Staff Presentatien--would be the first . item of the agenda. 4If II. URBAN DESIGN ASSISTANCE TEAM--STAFF PRESENTATION (memo distributed) Mr. Whitlew stated that the Northwest Region of the American Institute of Architects will be holding a regienal conference in Eugene to take a loek at the waterways. Den Lutes and Den Smith are ce-cha irmen of thi s conference. Mr. Lutes stated that every 11 years, the Northwest Region hests the AlA cenference. They are having it in Eugene for the first time since 1954, and the theme is, "Where Water Flews, The City Grows." Events are scheduled througheut the entire city te expose participants to the entire city. The pregram was distributed to council. He introduced Den Smith to provide additienal information. Mr. Smith stated that in cenjunctien with the conference, the Urban Design Assistance Team will be explering oppertunities fer water use and develop- ment in Eugene. UDAT's work has been going en since January. UDAT . consists of Saul Zaik, Edgar Ross, Grant Jones, and Robert Mitcheltree. The results .of this working experience will be presented to conference attendants at the closing event as well as presented in a publication to the City. He extended an invitatien for the public te attend this event. on Wednesday, October 8, 5:30 p.m., at the Valley River Inn. Mayer Keller thanked them for their presentation and invitation. ~ III. ELECTED OFFICIALS COORDINATING COMMITTEE STATUS REPORT Mayor Keller stated that the Elected Officials Coerdinating Committee met on Thursday to begin discussing setting up the framework to study indus- trial lands in the metrepelitan area. It was agreed that the study would be conducted by a joint task ferce of 12 persons, feur frem each jurisdiction. The four members from each juriSdiction should have representation as follows: a member of the Planning Cemmissien; a member .of the Ecenomic Development Cemmittee; a representative from the business interest or Chamber of Commerce; and a citizen represen- tative. He said these appeintments do net need to be made today and requested that councilers contact him or Ms. Miller with recemmendations fer appeintments. He stated that not much prcgress .occurred at yesterday's meeting. Ms. Miller agreed that little, if any, progress was made at yesterday's meeting. They need to determine what will be studied, the number of people invclved, who they will be, how much it will cost, who it would be paid by, as well as answers te other questiens befere they can proceed. Ms. Smith asked if other jurisdictions are appointing task force members. Mayer Keller responded that this is not yet happening so there is no need fer the City to appoint members at this time. Ms. Smith stated that she theught there was to have been agreement for cenducting the study and she ~ 10/1/80--2 . though there weuld be a more positive outlook. She felt that the task e force members should be appointed in the near future, no later than next week. Ms. Miller indicated that if the appeintments were made next week, they would be timely., Mr. Delay stated that he would like te be brought up to date en what the task force will de or study. He stated there seem te be twe questions which would require much energy te deal with: 1) what represents a sufficient level of industrial land inventory; and 2) if industrial land inventery will not be sufficient as indicated in the Metre Update, where one will get more. The time frame must be established. He asked if the study will take a leng time, whether the plan could be amended later so as not te tie up the entire process now. He asked if the study could be done after cencurrence on the plan is reached. Mayer Keller stated that the majer concern seems te be regarding the mechanism used in arriving at a figure for an industrial land inventery needed within the urban growth boundary. The request is to study the mechanism used to develop the criteria, making sure what types of acreage are available and indicating where the sites will be. Rating of the sites has been discussed. The request was for a six-menth study which would mean that it weuld not be very cemprehensive. Perhaps this ceuld be done within that time frame if one focuses only on industrial lands. Ms. Miller indicated that the lack .of cemmunication stems from talking about twe different kinds of studies. Either it could be a quick study to review what has already been assembled .or it could be a long-term study e similar te the refinement plan process which could be productive and accomplish better cemmunicatien and cempromises, but it is not possible to wa it that long. Springfield is anxieus that acknowledgment of the plan net be held up. There must be agreement on the kind of study. Mayer Keller stated that on October 14, the County Commissicners may adopt the City's urban growth boundary. Mr. Lieuallen stated that prepenents for expanded allecations of indus- trial land are concerned about the precess used for projecting data. He asked if it would be feasible for staff to review and report back to the council the process used. If staff feels cenfident abeut that process, then Mayer Keller and Ceunciler Miller need te knew that. Mr. Delay stated that he shares the concerns .of Mayor Keller and Counciler Miller. Agreement should be reached en how cemprehensive a study this would be but it will take time. This is a 20-year plan which is updated ten years inte it. Due to this disagreement, develepment in the metro- politan area would be stopped--a result that ne one wants. It is time peeple realized this and he hepes they will take the message back te the next meeting. Perhaps the next meeting can bring some agreement. Mayor Keller requested that recommendations to the task force be given te either him .or Councilor Miller prier to action at next Wednesday's council meeting. e 10/1/80--3 - ~ IV. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Appreve Council Minutes of September 17, 1980 e - Ms. Smith moved, seconded by Mr. Lieuallen, to approve council minutes of September 17, 1980. Rell call vote; motien carried unanimously. B; Segregatien of Assessments Located at the northwest corner of Clinton and Peever streets; applicant: John Teising, atterney fer Michael J. Rau (SE 80-8) Ms. Smith meved, seconded by Mr. Lieuallen, to approve segregation of assessments as noted. Roll call vete; motien carried unanimeusly. C. Mayer's Proclamatien of September 16, 1980, Election Results Mayer Keller read the preclamatien. "At a special election duly and regularly held within the territorial beundaries and limits of the City of Eugene, cenducted by the Lane Ceunty Electien Department on Tuesday, September 16, 1980, the following measure was submitted to the electers of the City .of Eugene, to-wit: MEASURE NO. 51 AUTHORIZING GENERAL PROPERTY TAX LEVY OF $1,233,820 OVER CHARTER LIMIT PURPOSE: Measure authorizes $1,233,820 preperty tax outside e 1980-81 Charter limit for general city .operations during the tax year July 1, 1980-June 30, 1981, with tax to be financed partly by State .of Oregen. The City Council of the City of Eugene, Oregon, and I, on the 1st day .of Octeber, 1980, have canvassed the election returns for said special electien conducted by the Lane County Election Department submitted in the abstract of votes of said electien, the date of the abstract being September 18, 1980, and certified by D. M. Penfold, Directer of the Department of General Services of Lane County, Oregon, and the abstract shews the results .of the city election as follows: TOTAL VOTE YES FOR MEASURE NO. 51 AUTHORIZING GENERAL PROPERTY TAX LEVY OF $1,233,820 OVER CHARTER LIMIT 8,954 TOTAL VOTE NO AGAINST MEASURE NO. 51 AUTHORIZING GENERAL PROPERTY TAX LEVY OF $1,233,820 OVER CHARTER LIMIT 6,493 Overvetes 34 Undervotes 302 10/1/80--4~ . 4 I hereby proclaim and declare as fellows: That Measure No. 51 author- . izing general preperty tax levy of $1~233~820 over Charter limit was passed.1I V. IICITIZEN PARTICIPATION MONTH" ACTIVITIES--PRESENTATION Mr. Whitlew stated that October is traditionally Citizen Participation Menth. He introduced Carol Baker, Community Relatiens Director, City Manager's Office, to previde additional informatien. Ms. Baker stated that at this time, vacancies for boards and commissions occur for positions beginning in January. In Nevember and December, interviewing is done and appointments are made. However, there are many ways in which citizens can be involved besides beards and cemmissions. They can be involved in neighborheod greups, testifying before the council, centacting their councilors, participating in City pregrams, or by being informed citizens. In the past, there has not been an everwhe lmi ng respense in serving on beards/cemmissions and there will be 40 to 50 vacancies to be filled this year. Ms. Baker said that she is suggesting that an open heuse be held at City Hall on Octeber 27, 6 te 8 p.m., if ceuncil consensus is to allow the council meeting to begin at 8 p.m. City Hall would be open and informa- tion frem departments would be placed on tables under the breezeway, or in case of inclement weather, in conference areas. Tables also will be available so boards and commissions can set .out materials. She hopes that e commission members, council members, and staff will be present to provide informaticn abeut ways in which citizens can be invelved with Eugene's government. Also, members of boards and cemmissiens, as well as the general public, will be invited to stay for the council meeting. At this time, these whe serve could be recegnized. Ms. Baker stated that among the purposes to be served are to: promete citizen participation; increase applications fcr beards and commissions; present other avenues .of involvement; create an .opportunity to shew citizens what they receive for their tax dollars; previde infermation abeut the reorganization of the Blue and Gold Cemmittee which might sponsor .open houses in the future; and provide an oppertunity for citizens to talk with councilers. Suggestien boxes ceuld be placed and there will be an opportunity to attend the City Ceuncil meetings, recognize active citizens, involve empleyees from .outlying facilities, and enceurage positive public relations for new programs and services provided by the City. This ceuld be an exciting time. She weuld like, if the ceuncil appreves, to have them notify her .of sp~cial groups or organizations who could receive special invitations. She has speken with the League of Women Voters, and Terri Vanderpool of the Planning Department has distri- buted information te the Citizen Invelvement Committee. Infermation could also be distributed to school civi~s cl~sses. She would like for the ceuncilors to put this date fer the open heuse on their calendars and plan to attend. She suggested that the council discuss their goals publicly in that council meeting. - 10/1/80--5 Ms. Smith said that she feels this is an excellent idea. She feels that publicity is the key and infermation should be distributed to neighborheod groups threugh their newsletters. Ms. Baker responded that that had already been done. Mr. Delay stated he also felt it was an excellent e idea. Fer the future, he suggested a staff and boards and cemmissions picnic which would give people a chance to get together infermally. Mr. Obie stated this is an opportunity to recognize those whe have given assistance to the ceuncil. He suggested that Ms. Smith act as liaisen for the' council te work with Ms. Baker. Ms. Miller stated that the open heuse is a goed idea. She alse asked if during this process .of appointments there might be a chance te eliminate committees where no interest is shewn in participation. Council ccnsensus was for Ms. Baker to preceed with her plans. v. INTERGOVERNMENTAL PERSONNEL ACT GRANT DEVELOPMENTAL ASSESSMENT CENTER (meme distributed) Mr. Whitlew stated that the purpose of this preposal is te determine training needs fer City and Ceunty employees and to help these personnel departments to better serve employees in thehepe of reducing turnever. This training will result in better morale and improved werk on the job. John O'Cenner, Persennel, is available te answer questiens. Mr. Lieuallen stated that he has spent time loeking at assessment centers. His main cencern is hew the program will affect Persennel's budget after the grant meneys are gene and the program is developed. Eventually, this e will save the City money but it is also going to cest meney initially. He asked for the approximate cest within a year or so. Mr. O'Cenner respended that there is a cest in staff time but these cests will be offset by the elimination .of seme present training activities. This will result in better training and will give better data. Mr. Lieuallen asked what it will cost on a percentage basis or in dellar figures. Mr. O'Cenner stated that it will take more staff time but the effect on the total budget will be very minor. Mr. Lieuallen stated he feels empleyee training is important and can be very beneficial, but this is a new direction. He feels the council sheuld be aware that assessment centers for training are a new field. The Budget Cemmittee and the ceuncil should try to stay en top .of this fer the first few years. The field .of assessment centers is .only abeut 15 or 20 years old and it was originally used te hire and premete empleyees but the fecus has been shifted into training, persennel skill techniques, and career develepment. This is designed fer empleyees whe want te meve up se that they can learn new skills. It is possible to go .overboard with a project like this. Seme people see it as "trendy.1I Some other jurisdictiens use assessment centers in various ways with varying results. Mr. O'Cennor stated that this grant will be used to develop a pregram. A censultant will be hired with the grant money. This is a portion of Staff Services' work plan which is submitted te the City Manager and it will be shared with the council. Mr. L ieuallen expressed additienal cencern about using assessment centers as the .only mechanism fer skill develepment. 10/1/80--6 . Res. Ne. 3416--A resolution autherizing intergevernmental agreement with e Lane Ceunty and receipt of $8,315 from the United States Office of Personnel Management. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the reselu- tio~. Roll call vete; motion carried unanimously. VI. MINORITY BUSINESS ENTERPRISES--STAFF PRESENTATION (memo distributed) Mr. Whitlow stated that the Minority Business Enterprise pregram is a regulation frem the Department of Transportation which applies to appli- cants for and recipients of Federal financial assistance from DOT and to their dealings with centractors and subcontractors. The Airport preject is funded 90 percent by FAA and must have a working MBE pregram to assure maximum participation of minority businesses. Kent Gorham and Chris Maheney, Human Rights staff, City Manager's Office, were present to previde additienal information. Mr. Whitlow said that they have been working very diligently under a tight time frame. .Mr. Gorham stated that the materials which were distributed highlight the cencerns and the City's respense to the regulations. On March 31, 1980, the Department of Transpertation issued regulations for any recipients of funding under their jurisdiction, not just FAA, but also FHA, the railroad, and UMTA to have a working MBE pregram. He noted that the plan was distributed te the councilors in their packet outlining the cemplete - program. These regulatiens require a complete program for projects costing $250,000 or more. The Airport project is in excess of $250,000. Finance, Purchasing, and the Airport, as well as the legal staff, have all werked hard on preparing this information. They have contacted other jurisdictions and submitted the draft plan September 12 to the FAA Regien X Contract Compliance Office te review. There were five areas of concern noted which they have been working on and they believe this pregram now meets all requirements. Res. Ne. 3425--A resolutien establishing an Affirmative Actien Plan for Minerity Business Enterprise participatien in Department of Transpertatien .or ether Federal agency financial assis- tance project. Ms. Smith moved, secended by Mr. Lieuallen, to adept the resolu- tion. Rell call vete; motion carried unanimeusly. VII. APPROVAL OF CETA TITLE VI PROJECT LIST (memo distributed) Mr. Whitlow stated that nonprofit agencies were asked te submit preposals for use .of CETA funds to cemplete prejects. They have been reviewed using Federally established criteria and are being recommended for council approval. He stated that Randy Miller, CETA Program Agent, could previde additienal information. e 10/1/80--7 Mr. Lieuallen stated that Title VI is an opportunity for persons cyclically unempleyed (due to a demand preblem, not a skill problem) to be re-employed. e These are short-term projects for those with work skills intended to keep them employed until the market improves. Mr. Lieuallen asked if this is to keep those peeple afloat during bad times. Mr. Miller stated that that is correct. Additional skill training is previded by the City although that is net a requirement. Mr. Lieuallen neted that only about 75 percent of the preposals will be funded and asked where the cutoff line is. Mr. Miller stated it would be somewhere between the 45th and 50th propesal neted in the memo. Mr. Lieuallen asked if the agency had to be private, nen-prefit. Mr. Miller stated they like to maintain a balance. Mr. Lieuallen asked if this is an attempt to previde other agencies with assistance as well as to keep people empleyed. Mr. Miller stated that that is cerrect. Ms. Smith moved, seconded by Mr. Lieuallen, to appreve CETA Title VI project list as recommended by the Eugene Prime Sponsor Advisory Ceuncil . Roll call vote; metion carried unanimously. The meeting was adjourned to October 8, 1980. Respectfully submitted, .e ~~ City Manager (Record~d by Lynda Nelson) LN:so/CM26b1 e 10/1/80--8