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HomeMy WebLinkAbout10/08/1980 Meeting . . M I NUT E S Eugene City Council City Council Chamber October 8, 1980 11 : 30 a. m. COUNCILORS PRESENT: Brian Obie, Eric Haws, Jack Delay, Betty Smith, Scott Lieuallen, D. W. Hamel, Gretchen Miller, and Emily Schue. Adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller. I. ITEMS FROM MAYOR AND COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS A. Garbage Haulers' Rate Mr. Delay stated that in reviewing staff's response to Ms. Miller's earlier questions regarding the garbage haulers' rate, it looks like they are charging the uncompacted rate for garbage cans, not just recovering costs. The intent was recovery of costs on a true-cost basis. Ms. Miller stated that it appears the County uses a 2.1:1 ratio when computing for charges for the haulers, but the haulers are charging the uncompacted rate; therefore, people are being e charged more than they should. Mr. Henry stated that the County and the garbage haulers are reconsidering rates. The Garbage Board should be asked to review this item since they must approve the rate structure. Mayor Keller requested that this item be sent to the Garbage Board for review and that a report be brought back this month. Mr. Henry noted that he and Wally Swanson had dis- cussed this a few months ago. Ms. Miller, while noting compaction ratios vary with companies, suggested developing a rate structure which would be closer to the true costs. Mr. Henry stated that a report would be brought back. B. Urban Design Assistance Team Ms. Smith reminded the council about the Urban Design Assistance Team report that would be presented tonight from 5:30-6:30 p.m. C. Announcement Councilor Hamel indicated that he would be unable to attend the council meetings of October 13 and 15. D. Industrial Land Study Task Force Ms. Miller stated that discussion for appointments to this committee had been postponed from a previous meeting. This morning a decision seems to have been e reached to resolve the problem of the Industrial Land Study and approval of the Urban Growth Boundary. Springfield would not approve the study until the Urban MINUTES--Eugene City Council October 8, 1980 Page 1 -- .. Growth Boundary had been approved by all three jurisdictions; the County would not approve the Urban Growth Boundary unt i1 the question of the study was . resolved. On October 14, the County Commissioners have indicated they will adopt the cities' version of the Urban Growth Boundary. Springfield City Council will place consideration of the study on their October 20 agenda. A draft resolution and work program was reviewed during the last meeting. Gene Hulett, Springfield City Council, voted no on the study but stated that he would reconsider his vote after the County acts. Mayor Keller said that the hope is for council to take formal action on this resolution on October 15, 1980. Ms. Miller stated that staffing will come from the L-COG Metro Plan Team. It will take about six months to complete the study which will result in delay on other projects. Mr. Lieuallen asked if the plan will be approved and submitted to LCDC. He asked how the situation got ,resolved when it has been such a problem. Mayor Keller responded that a lot of time and energy were invo~ved. The issue of concern is the Urban Growth Boundary. If an error were made in calculating needs, it will surface soon. Mayor Keller requested that the councilors submit names for recommendations to the Industrial Land Study Task Force either to himself or to Ms. Miller. ~E. Meeting Announcements Mr. Henry stated that a meeting will be held Thursday at 7:30 p.m. in Municipal Court Room No.1 regarding Ballot Measure 6. It will be convened by a represen- tative from the League of Oregon Cities. He asked which councilors would be e attending. Mayor Keller responded that he would probably attend. Ms. Smith and Mr. Delay stated that they would try to attend. Mr. Delay stated he would like additional information as to how Ballot Measure 6 would impact Eugene. Mr. Henry stated that the information would be provided. Mr. Henry said the Animal Control Study Committee will meet Thursday at 10 a.m. Councilors Miller and Schue will attend. F. Council Staff Conference Mr. Henry stated that Pat Lynch's report on the Council Staff Conference would be in the councilors' packets this weekend. II. ROUTINE ITEMS FOR tOUNCIL APPROVAL A. Approval of Council Minutes of September 10, 1980, and September 22, 1980 . Ms. Smith,moved, seconded by Mr. Lieuallen, to approve council minutes of September 10, 1980, and September 22, 1980. Roll call vote; motion carried unanimously. -~ MINUTES--Eugene City Council October 8, 1980 Page 2 B. Improvement Petitions . 1. Kincaid Street (affected property on petition: assessable costs; sewers, total square footage, and square footage petitioned 38,950 feet, 100 percent; City costs, none). Mr. Henry stated that all is in order and the petitioners strongly support this petition. He said that Don Allen, Public Works, could answer questions. Res. No. 3427--A resolution authorizing sanitary sewer construction in Kincaid Street from 19th Avenue to 300 feet north (1893). Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolu- tion. Roll call vote; motion carried unanimously. 2. Cross Street (affected property on petition: assessable costs; sewers, total square footage 480,000 feet, square footage peti- tioned 444,500 feet, 92.6 percent; City costs; none). Mr. Henry stated that all is in order on this improvement petition and that it is strongly supported by the petitioners. Res. No. 3428--A resolution authorizing sanitary sewer construction in Cross Street from Cleveland Street to 1,100 feet west and in Foch Street from 360 feet south to 800 feet south of Roosevelt Boulevard (769). e Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolu- tion. Roll call vote; motion carried unanimously. C. Finance Resolution (memo distributed) Res. No. 3429--A resolution authorizing the transfer of non-contingency appropriations within a given fund between official budget categories. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolu- tion. Roll call vote; motion carried unanimously. D. Ordinance Increasing Citizen Involvement Committee Membership (ordinance distributed) Mr. Henry stated that the ordinance attached to the agenda has been corrected to specify that the ordinance would increase the number of committee members by three citizen members, one of which must, be a neighborhood leader. CB 2201--An ordinance concerning the Citizen Involvement Committee; amending Section 2.013 of the Eugene Code, 1971; and declaring an emergency. Ms. Smith moved, seconded by Mr. Lieuallen, that the bill be read - the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. MINUTES--Eugene City Council October 8, 1980 Page 3 Council Bill 2201 was read the second time by council bill number only. Ms. Smith moved, seconded by Mr. Lieuallen, that the bill be e approved and given final pass~~e. Roll call vote; all councilors presentvot ing aye; the bill was decl ared passed, and numbered 18710. I I I. PUBLIC HEARINGS A. Consideration' of Eugene/Springfield Are~ 2000 Tr~nsportatfon Pl an Annual Review (FY 1979-80) (memo and additional information distributed) Mr. Henry stated that two amendments are being proposed: 1) an ~endment to include a central area transit station and to implement contra-flow bus lanes and related transit, traffic, and pedestrian improvement on 8th and 10th avenues as recommended by the Downtown Transportation Study, and 2) an amendment which provides a second alternative for consideration in implementing Project 9, the North Delta Extension, which would help relieve congestion on Beltline. He introduced Kirk McKinley and Pat Decker, Planning, and Dan Herbert, LTD, to provide additional information. Mr. McKinley stated that when the Eugene/Springfield 2000 Transportation Plan was adopted, the need was recognized to monitor the plan and keep it up to date and pertinent. An annual review of the plan, projects, assumptions, goals, and policies is necessary to ensure that the plan is consistent with direction within the community. Also, in order for the area to maintain eligibility for Federal Transportat ion Funds, local el ected offici al s are required to revi ew and e endorse the plan annually. The Planning Commission endorsed the amendment regarding twin transit stations but would like to review the Urban Initiatives grant design before the project is constructed. In regard to the second amend- ment, the North Delta Extension, this would not eliminate the possibility of extending Delta northward on the east side of the Willamette but it would provide the option to extend west of the Willamette River. This would widen Beltline Bridge over the river, and allow the possibility of constructing a new interchange ramp for traffic westbound entering Beltline. Improvements will not extend beyond the urban service boundary. It was indicated that these amend- ments would not detract from the City's air quality plans. Dan Herbert, LTD Board of Directors, stated that they have unanimously endorsed the amendment regarding transit for the 8th/10th contra-flow and the twin transit stations. Public hearing was opened; there being no testimony, public hearing was closed. Ms. Smith moved, seconded by Mr. Lieuallen, to recommend adoption to the Metropolitan Area Transportation Committee of the FY 1979-80 Eugene/Springfield Area 2000 Transportation Plan Annual Review. . Mr. Lieuallen asked if this would be transferring the Urban Initiatives Grant language into the plan specifying the two downtown sites. Mr. McKinley responded that that was correct. Mr. Lieuallen asked how the County would be involved in - MINUTES--Eugene City Council October 8, 1980 Page 4 r the second amendment. Mr. McKinley stated that the projected volumes in T-2000 . for Beltline have already been exceeded. Mr. Lieuallen stated that this is an important and massive construction project. He asked what impact there would be on traffic patterns. Ms. Decker stated that the TIP which the council approved called for widening the Willamette Bridge based on current conditions. This amendment provides for that but there is no provision at this time for Delta construction. Mr. Delay asked if it is correct that the project allows only for improvement of the bridge, not for putting in the interchange. Ms. Decker responded that that is correct. Mr. Delay asked about the footnote which states that impact on land use would be considered. He asked who would be responsible for that study. Ms. Decker stated this would occur before implementation. It would have to be in the Tr ansportat ion Improvement progr am and the counc il and MATe woul d have to approve it. Mr. Delay asked if it would have to be in the plan. Ms. Decker responded that it would have to be in the TIP. Mr. Delay asked if they are approaching the service level toward the east now. Ms. Decker responded that they are at that po i nt. North-south traffic flow on Delta is a safety problem. Ms. Miller noted that in regard to Project 9, this looks like an alternative way to solve the problem. She asked if it puts construction into effect at this time. Ms. Decker responded that that is correct because it is in the transpor- tation plan. Ms. Miller asked if alternative modes would be considered when widening is discussed. Ms. Decker responded that if the council is interested in that, that they should direct the MATC representative to pursue the item. Ms. Miller noted that this may depend upon whether the sewer bridge is built. Widening of Beltl ii1e Bridge is probably not the most important transportation e problem which the City has, but this is a County bridge and County m~ney. In regard to impact on land use, Mr. Lieuallen asked if the extension on the west side of the river will be considered in a study designed by the council. Ms. Decker responded that that would be correct if and when the Delta extension is on the TIP. The council will receive a good deal of information about that. Mr. Lieual1en stated that he agrees with Ms~ Miller regarding consideration for alternative modes. He feels that people are assuming that that will happen. This apparently is not the case but the council should give direction to Ms. Miller to take this direction back to MATC on October 30. Mr. Lieuallen asked what the City or the County are doing with LTD or Paratransit to reduce the volume of traffic on the bridge. Ms. Decker responded that staff is working with LTD and Paratransit and more will be heard about Park and Ride in the near future. Mr. Lieuallen asked if staff feels the bridge will have to be w~dened. Ms. Decker responded that they do. Mr. Lieuallen asked how much this would cost, since in the report it states $1.7 million, but would cost $2.6 million for the interchange ramp for westbound traffic. Ms. Decker noted that north- bound traffic going west into Beltline will be accommodated by the $2.6 million interchange ramp. Mr. Lieuallen'stated that he understands the bulk of the money is from the County road fund. He asked what the City's share is. Mr. Henry responded that the City does not have to pay anything. Mr. Delay stated that the metropolitan area gets,a fair share of the County road fund. He feels the Ferry Street Bridge and Coburg Road area are worse problems than Be lt 1 i ne. e MINUTES--Eugene City Council October 8" 1980 ' Page 5 .' Roll call vote on the motion with emphasis being placed on bicycle and pedestri an facil ity development; motion carrie,d unanimously. . B. New Liquor License Outlets ~ 1. Taylor's Tavern (retail malt beverage); located at 894 East 13th Avenue; applicant: H. R. Taylor Family, Inc. Mr. Henry stated that the application from Taylor's received extensive review by OLCC and approval is recommended. It is recommended for approval by City staff. Public hearing was opened; there being no testimony, public hearing was clo~ed. Ms. Smith moved, seconded by Mr. Lieuallen, to forward to OLCC with recommendation for approval, subject to conditions, if any. Roll call vote; motion carried unanimously. 2. Newman',s Fish Company (package store license); located at 1647 Coburg Road; applicants: Dwight T. Collins and Leonard E. Odegard. Mr. Henry stated that this request has been reviewed by City staff and they recommend approval. . Public hearing was opened; there being no testimony, public hearing was closed. Ms. Smith moved, seconded by Mr. Lieuallen, to forward to OLCC with recommendation for approval, subject to conditions, if any. Roll call vote; motion carried unanimously. e IV. ADMINISTRATIVE GUIDELINES FOR INITIATING AND ESTABLISHING AN lIINACTIVE" STATUS FOR NEIGHBORHOOD ORGANIZATION (memo and guidelines distributed) Mr. Henry stated the purpose of this is to establish an inactive status for neighborhood groups in order to: 1) stop the flow of information; and 2) promote the growth of new leadership to reactivate. This could not be done if the inactive status is not formally recognized. He introduced Ruth Miller and Beth Campbell, Neighborhood Liaison, City Manager's Office, to provide addi- tional information. Ms. Miller stated that Harlow Neighbors are currently inactive and they are being helped to reorganize. Notices need to be sent out to neighborhoods when the organization becomes inactive. This gives them a process to follow. It also shows the information flow is not being arbitrarily stopped. Ms. Campbell stated that there is a correlation between participation and activity within neighborhoods according to which neighborhoods are receiving monies. They are looking at possibilities for funding projects in neighborhoods ineligible for of Community Development funds. If moneys were set aside from the general fund, small projects could be accomplished. She would like to encourage the council to consider this. This would give the neighborhood something to rally around. - MINUTES--Eugene City Council October 8, 1980 Page 6 , . . Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the adminis- . trative guidelines for fnitiatingand establishing an "inactive" status for neighborhood organizations. Roll call vote; motion carried unanimously. V. CONSIDERATION OF CHARTER AMENDMENT FOR FAIRMOUNT NEIGHBORHOOD ASSOCIATION (memo and additional information distributed) Mr. Henry stated this changes the geographical boundaries slightly. The other changes are mostly for clearer language. Ms. Campbell stated that the neighborhood group, in-reviewing its charter, discovered a portion of 15th that was not included in the boundaries of this' group but whose residents had actively pi;lrticipated in this neighborhood group. This is to modify the boundaries to include this area. Res. No. 3430--A resol ut ion approvi ng and accept ing amendment to the Fairmount Neighbors Charter. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolu- tion. Roll call vote; motion carried unanimously. VI. CONSIDERATION OF PARKING RATE CHANGES IN THE DOWNTOWN AREA (memo and map distributed) e Mr. Henry stated that the memo attached to the agenda is incomplete. Thi s item was discussed in July and council requested a report back within 90 days. His suggestion was to come back with this item in two weeks with a revised ordinance and memo. Council consensus was to hold the item over for two weeks. VI!. BUDGET UPDATE ON PERFORMING ARTS DEVELOPMENT PROGRAM--STAFF PRESENTATION Mr. Henry stated that this matter was brought up because of a letter received from the Eugene Arts Foundation regarding architectural costs. The answer to that letter is dated October 2 and is included in the information distributed. The council has requested budget information and that data is also included as well as a list of project office costs, Eugene Arts Foundation financial commit- ments, and supplemental information referred to the Eugene Arts Foundation for review. He introduced Ed Smith, EPAC Development Director, to provide additional information. Mr. Smith stated that the letter of concern received from the Eugene Arts Foundation was aimed at fee negotiations with the architect and the construction manager. There is a legal obligation regarding these fees and economy has been stressed throughout. The architectural fee negotiations have been reviewed on a monthly basis. Every measure has been taken to keep fees down and the architect offered not to submit billings for three months so the City could.receive the interest on the monies. Some of the reimbursables and administrative costs have e MINUTES--Eugene City Council October 8, 1980 Page 7 I " -. 1 ,', " , , been transferred and consultant mark-ups are not included in the cost reductions. Contractors are bei ng asked to ,reduce their charges. About $3 million has been eliminated from the project and he feels he has a good handle on it. After . discussion with the construction manager, it was concluded that extra work would be based on the same projected fees. In regard to the EPAC budget, the parking structure budget has,been added in to the total cost. This information is the same that was presented to the Civic Center Commission and they have approximately $17 million under contract at this time. Mr. Smith stated that project office costs are noted in the breakdown. They have tried to economize by contracting services. Office space has been taken out of the project expenses to reduce the total construction costs. Included are professional services costs for the bond sale which,had not been anticipated. The total Eugene Arts Foundation commitment is $447,812 and the need now is to know when the money will be forthcoming. Mr. Smith stated that items are prioritized on the buy-backs and deferral list. He indicated that he would answer questions. Mr. Obie stated that Mr. Smith had done a good job of outlining where the City is now and how it got where it is. He does not feel that Mr. Jacob's concerns regarding architectural fees have been directly addressed. The Arts Foundation suggested a reduction. Mr. Obie asked if there needs to be discus- sion with the architect regarding reduction. Mr. Smith responded that this has been happening monthly. When the costs increase, so do the architect's fees. The architectural fees are also based upon actions taken to extend the scope of the project. The question is whether items are extras or if they are part of - the project. That is where he tries to negotiate. Mr. Obie stated that inflation has been a big factor, but the amount of work remains the same. He asked if the City has to pay for overages. Mr. Smi th responded that the City does have to pay for overages but that is where he tries to negotiate. He used the example of the Rehearsal Hall and Green Room. Mr. Obie noted that the Eugene Arts Foundation wanted to ask the architect to forego fees caused by inflation. He asked if this had been addressed with the architect. Mr. Smith stated that he is negotiating this right now. Mr. Obie asked if the result would come back to the council. Mr. Smith stated that he would provide a status report. The City is contractually obligated to construction costs. It must be determined what is extra and what is not. Mr. Obie noted that the council would like to participate in that decision. Mr. Obie stated that in regard to the buy-backs of $1,448,000, the community does not expect to have a center without an acoustical shell. Mr. Lieuallen noted that there is no legal basis for argument with the architects regarding reduction of fees due to inflation. They are not required to respond to this. He said that the numbers can be arranged in many different ways, whether including or excluding the parking structure, but the total cost will remain the same--$24 million. .e MINUTES--Eugene City Council October 8, 1980 Page 8 . Mr. Delay indicated agreement with Mr. Lieuallen regarding inflation and interest rates. He does not think the City made a mistake in entering into the arrangement but thinks it is worth the effort to see if the architect will negotiate on this point. If he does not, then we will have done everything that we can. All buy-backs and deferrals are important elements that must be addressed soon. Individual funding should be encouraged. He asked if an opportunity had been given for the community to respond to this. Mr. Smith stated that in regard to the buy-backs and deferrals, there is a way of getting them. The Arts Foundation plays a significant role in this. The City is pursuing more of a commitment from them than has been so far received. This could answer part of the financial problem. The extent of their participation should be more evident within 30 days. Items 1 and 2, the skylights and the metal roof, should be decided upon by no later than January 1, 1981. Mr. Delay asked if the complete buy-back listed included equipment for both halls. Mr. Smith stated that the buy-backs are construction-oriented. They must be included now or they will never be included. Some deferrals were not part of the original program and some are necessary prior to opening the hall. The sound equipment could be purchased two weeks before the hall is opened since the conduits are in place. The theatrical consultant said that the City may have gone too far in placement of various theater equipment on the deferrals list since some items will be necessary in order to open. Mr. Henry stated that in regard to negoti at ions for architectural services, three months were spent in hard negotiations before a standard agreement was reached. This agreement is legally binding and is difficult to change at this time. e Mr. Obie stated that people reduce fees for various reasons and he feels that Mr. Smith shoul d pursue thi. s with the -archi,tect. The council should be aware of any "windfall" being paid to the architect. Some commitments were made to the City by the architect and they have not happened. Mr. Hamel stated that he agrees with Mr. Obie whole-heartedly. A report regarding fees should be made to the council next week. Ms. Smith stated that she would support Mr. Obie's suggest ion. Mr. Smith stated that he would pursue this item but is not certain an answer can be obtained within two weeks. He wi 11 keep the counc i 1 informed. Mayor Keller stated that if any individual councilors wished to look at additional information, an appointment can be made with Mr. Smith. The council was recessed to the McNutt Room for Item VIII--Executive Session on City Manager Recruitment Process Jpursuant to ORS 192.660 (1). Respectfully submitted, C~y)~ City Manager (Recorded by Lynda Nelson) e CTH:LN:so/CM23a1 MINUTES--Eugene City Council October 8, 1980 Page 9