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HomeMy WebLinkAbout12/03/1980 Meeting ,. . M I NUT E S . Eugene City Council City Council Chamber December 3, 1980 11 : 30 a. m. COUNCILORS PRESENT: Betty Smith, Scott Lieuallen, Brian Obie, Eric Haws, Jack Delay, D. W. Hamel, Gretchen Miller, and Emily Schue. Adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller. 1. ITEMS FROM MAYOR & COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS A. Announcements. 1. Commendation of Alma Nelson Res. No. 3450--A resolution commending Alma Nelson and extending sympathy to her family. . Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolution. Ro 11 c a 11 vote; motion carried unanimously. 2. Meetings Mr. Henry stated that at 1 p.m., an Executive Session of the council would be held to discuss possible land acquisition. At 1:30 p.m., interviews for the Planning Commission, Joint Housing Committee, and ERA will be held. Interviews will continue next Wednesday, December 10, for the Community Development Commit- tee and Citizen Involvement Committee. December 10, at 4 p.m., a Room Tax Subcommittee meeting will be held. II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Approval of Council Minutes of November 5, 1980, and November 21, 1980 Ms. Smith moved, seconded by Mr. Lieuallen, to approve council minutes of November 5, 1980, and November 21, 1980. Ro 11 c a 11 vote; motion carried unanimously. . MINUTES--~ugene City Council December 3, 1980 Page 1 ~ . B. Awarding of Construction Warrants (memo distributed) Mr. Henry stated that these bids are not very satisfying because the interest . rate is so high. On all four blocks of warrants, First National Bank of Oregon was the low bidder. Staff recommends proceeding at these interest rates. Other possibilities have been considered for this work that has already been done. The warrants can be approved at these rates and if interest rates lower, the warrants could be resold at a lower rate. He introduced Bill McGuire, Finance Director, to provide additional information. Mr. McGuire stated that staff will be looking at refunding these warrants if the interest rate improves. Also, staff will be coming to the council with a resolution on December 17 to adjust the overhead rate which the City charges. This rate is now 18 percent and staff will be asking that it be increased. ~. Delay asked how much percentage difference would be needed to make refunding the warrants worthwhile. Mr. McGuire stated that he is not certain, but these are two-year warrants and this will be researched. Res. No. 3445--A resolution awarding sale of Block #1 of Limited General Obligation Improvement Warrants to First National Bank of Oregon in the amount of $1,033,000. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolu- tion. Roll call vote; motion carried unanimously. Res. No. 3446--A resolution awarding sale of Block #2 of Limited General Obligation Improvement Warrants to First National Bank of . Oregon in the amount of $1,100,000. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolu- tion. Roll call vote; motion carried unanimously. Res. No. 3447--A resolution awarding sale of Block #3 of Limited General Obligation Improvement Warrants to First National Bank of Oregon in the amount of $1,088,000. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolu- tion. Roll call vote; motion carried unanimously. Res. No. 3448--A resolution awarding sale of Block #4 of Limited General Obligation Improvement Warrants to First National Bank of Oregon in the amount of $1,558,000. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolu- tion. Roll call vote; motion carried unanimously. C. Proclamation of November 4, 1980, Election Results Mayor Keller stated, "I hereby proclaim and declare as follows: . MINUTES--Eugene City Council December 3, 1980 Page 2 - That R. A. 'Gus' Keller received a majority of the votes cast for . Mayor, and is hereby elected as Mayor. That Betty Smith, Mark Lindberg, Cynthia Wooten, and Brian Obie received a majority of the votes cast for council positions in Wards 2, 3, 7, and 8, respectively, and are hereby elected to the City Council. That John A. Tiffany received a majority of the votes cast for Eugene Water & Electric Board Wards 1 and 8 and is hereby elected as a member of the Eugene Water & Electric Board for Wards 1 and 8. That Camilla P. Pratt received a majority of the votes cast for Eugene Water & Electric Board Wards 2 and 3 and is hereby elected as a member of the Eugene Water & Electric Board for Wards 2 and 3. That Sarah Hendrickson received a majority of the votes cast for Eugene Water & Electric Board Wards 6 and 7 and is hereby elected as a member of the Eugene Water & Electric Board for Wards 6 and 7.11 III. PUBLIC HEARINGS A. Easement Vacation for Roger Bird (EV 80-4) (map distributed) Mr. Henry stated that this easement request includes the northerly 16 feet of a 30-foot storm drainage easement. It was approved by the Planning Commission . with a 5:0 vote on September 22, 1980. He introduced Pat Decker, Planning, to provide additional information. Ms. Decker stated that this is a portion of the Birdnest Subdivision and would leave a 14~foot public utility easement. Public hearing was opened; there being no testimony, public hearing was closed. CB 2217--An ordinance authorizing the vacation of the northerly 16 feet of a 3D-foot storm drainage easement located between Cal Young Road and Sharon Way west of Coburg Road. Ms. Smith moved, seconded by Mr. Lieuallen, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Council Bill 2217 was read the second time by council bill number only. Ms. Smith moved, seconded by Mr. Lieuallen, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18725. . MINUTES--Eugene City Council December 3, 1980 Page 3 ~ ~ B. Liquor License Outlet--Vintage West (package store and retail malt beverage licenses); located at 1111 Willamette Street; applicant: . Lawrence W. Luta and Paula Ann Luta Mr. Henry stated that this application is for both a package store and retail malt beverage licenses. Everything is in order and approval is recommended. Public hearing was opened; there being no testimony, public hearing was closed. Ms. Smith moved, seconded by Mr. Lieuallen, to forward to OLCC with recommendation for approval, subject to conditions, if any. Roll call vote; motion carried unanimously. IV. EWEB FACILITY PERMIT PROCESS (memo distributed). Mr. Henry stated that this would eliminate routine processing of minor public utility easements that come before the council and would enable them to be handled administratively by the City Manager. Complex or controversial projects would still be brought before the council by the City Manager. This could allow for negotiations for fees, but this generally would not be the case. Mr. Obie asked if situations such as the bike path on West 13th would fall under this process. Mr. Henry responded that projects like that are of significance and should be brought before the council. Mr. Delay asked for clarification of the process and how much would be left to the discretion of the City Manager. Tim Sercombe, City Attorney, stated that the council could make their wishes . known to the Manager or a more formal action could be taken to have an item placed on the agenda. Mr. Lieual~en asked if approval of this process would preclude placing items on easements on the agenda. Mr. Sercombe stated that it would not. Mr. Obie stated that he recognizes the need for this type of process but stated that he would like to see the council notified of any easement request one week prior to the City Manager's decision being made. Mr. Haws arrived at the meeting. Mr. Henry stated that he would have no objection to Mr. Obie's suggestion and could notify the council when the application is received. Mr. Obie indicated that that would be satisfactory. Mr. Lieuallen and Mr. Delay indicated agree- ment with Mr. Obie. Res. No. 3449--A resolution authorizing the City Manager to execute agreements with the Eugene Water & Electric Board deemed reasonably necessary and in the public interest in order to grant to the Eugene Water & Electric Board access on and across City-owned property for the purpose of providing utility service facilities to the City or other customers. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt the resolu- tion. Roll call vote; motion carried unanimously. . MINUTES--Eugene City Council December 3, 1980 Page 4 ~ v V. PRELIMINARY RECOMMENDATIONS ON AMENDING THE MULTIPLE-UNIT PROPERTY TAX . EXEMPTION PROGRAM (memo and additional information distributed) Mr. Henry stated that this proposal is for new construction, not existing buildings or rehabilitation. Four areas should be considered for change: extension of the program to 1985, reduction of minimum size of projects from 24 to 10 units, negotiation of the length of exemption for up to ten years, and expansion of the boundaries. If approved, the changes will come back in ordinance form to the council in January or February. He introduced Robin Johnson, HCC, to provide additional information. Ms. Johnson stated that the multi-unit property tax exemption program was adopted in 1977 to encourage housing downtown. Projects had to be 24 units or larger in size and within certain boundaries. Since the beginning of this program, the City and State have made changes to the program. The State now allows cities to establish the minimum number of units to qualify for the program, and the City has redefined the requirements for public benefits and created a project advisory committee which recommends public benefits to the Joint Housing Committee on a project-by-project basis. The Joint Housing Committee has met twice regarding this program and developed amendments that serve to broaden the scope of the program and improve the program's capacity to encourage downtown housing. The committee is presenting preliminary recommen- dations for conceptual approval. If this approval is given, the committee will proceed by refining the amendments, drafting the necessary legislative language, contacting School District 4-J for input, and returning to the council for final approval after the first of the year. The recommendation to extend the program . to 1985 would be necessary to keep the old program operational even if the other three recommendations are not approved. In regard to reducing the number of units, even smaller projects than ten units could be considered in some instances. The recommendation allowing negotiation of up to ten years for the length of exemption would give the City the ability to decide how much tax benefit would be given. This should be related to individual projects and their size, location, etc. The fourth recommendation is to expand the boundaries, although the committee has no firm recommendations of where the bound~ries should be. They are awaiting the report on long-term stategies for downtown housing. Mr. Lieuallen asked if this requires any changes by the legislature. Ms. Johnson stated that it does not. Ms. Miller arrived at the meeting. Mr. Lieuallen asked if the committee will go to the school district and if their board must approve this program. Ms. Johnson stated that policy approval was given in 1977, but the committee will go back to the board to explain the proposed changes and ask for their input. Mr. Lieuallen asked for an estimation of the amount of subsidy and if this would be a ten-year abatement for all projects. Ms. Johnson stated that this only exempts the improved values of property. She would bring back a report on what the costs are to the City. Charles Kupper, HCC, stated that as an example, the tax abatement would be about $150,000 for ten years for the Bro~dw~y C~nter. . MINUTES--Eugene City Council December 3, 1980 Page 5 Jim Bernhard, chairman of the Joint Housing Committee, stated that this program . does not set up opportunities for building housing units, but provides a vehicle for economic rental housing in the downtown area. They are asking for con- ceptual approval and to broaden the scope of the program. Some decisions in this program will be arbitrary, but those decisions will be well documented. The success of the program is contingent upon the continuing support of School District 4-J. The committee would like to refine the program, go to School District 4-J and request their input, and then come back to the council. Ms~ Johnson distributed invitations to the Open House at Abbie Lane, at 10:30 a.m., December 11. Mr. Lieuallen stated that he would like to see a report brought back regarding the nature of tax structures which affect developers' decisions to get involved in these projects. He would like to know what benefits exist currently and how those balance with efforts to encourage downtown housing. Housing demand and tax structures affect this project. He supports the program. Ms. Schue stated that the Joint Housing Committee is primarily interested in low- and moderate-income housing but this program can be used for any multi-unit housing within the boundary area. This is an attempt to make something that is difficult a little easier. Ms. Smith moved, seconded by Mr. Lieuallen, to approve in concept the Joint Housing Committee recommendations on amending the Multiple-Unit Property Tax Exemption Program. Roll call vote; . motion carried unanimously. VI. OFFICE SPACE NEEDS--STAFF PRESENTATION (memo and additional information distributed) . , Mr. Henry stated that the office space needs were evaluated in a study done by Morgan and Driscoll. The conclusion is that the City is approximately 30,000 square feet short of adequate space to meet the lowest standards of comfortable and productive workspace. These are conservative figures. He stated that Ed Smith, Development Director of Eugene Performing Arts Center, would give further information on the needs and possible solutions, and this would be followed by a council Executive Session to discuss acquisition costs and Gillespie Butte. Mr. Smith stated that City Hall I has been remodeled as much as it can be and space is being leased elsewhere to meet City space requirements. He presented a summary of office and work station requirements, which are based on minimum standards for space. At present, 574 work stations are necessary and by 1990, using conservative figures, 813 work stations will be necessary. He also produced a summary of square footage inventory and noted that the shortages are most striking in Finance, HCC, and Personnel. There is a shortage of over 28,000 square feet now; by 1990, there will be a shortage of 68,000 square feet. The figures for the Manager's Office include the area within the City Council Chamber. He presented five different scenarios to the council, and the con- struction requirement for each represents a 10- to 15-percent escalation of the . MINUTES--Eugene City Council December 3, 1980 Page 6 -- L total departmental requirements. Tenant improvements cost up to $15 per square e foot. Remodeling costs up to $35 per square foot. Construction renovation costs up to $60 per square foot. Major construction would cost up to $100 per square foot, and construction of a new office building would cost up to $85 per square foot. Mr. Smith said that Scenario 1 would enclose the lower level of City Hall I. The advantages are that it would add required departmental space on an adjacent lower level, minimize wholesale moves by departments, minimally disrupt existing functions, not require new roof, floor, and structural systems, and be imple- mented incrementally while leaving accessibility to the public and visibility in one central established location. The disadvantage is that it would displace parking on the lower level. Mr. Smith said that Scenario 2 would use a new level above the current level of City Hall 1. Parking on the lower level would be maintained, but it would be a costly and difficult scenario to construct. Verification of structural modifications to the existing building would need to be researched, and this could be costly. Mr. Smith said that in Scenario 3, a tower would be added to City Hall I. This was in the original design and included footings and columns as well as space for additional elevators and stairs on the north end of the building. This would give some departments less than equal public accessibility or visibility and is the most uneconomical. He feels this is the least attractive option. e Mr. Smith said that a new office building built on the EWEB site south of City Hall I is the fourth scenario. This will lead up to items to be discussed in the Executive Session. This would require a total reassignment of space, with City Hall I perhaps being used as a police and fire building. Costs for the various scenarios are: Scenario 1--$8,130,090 (which would include parking), Scenario 2--$10,202,205 (this would assume that Public Works would move out of City Hall II, allowing it to be sold or leased and would be very expensive), Scenario 3--$10,627,350 (this would cause a disruption to the public), Scenario 4--$9,502,725 (which would require additional ground on another site). Variations are available for each scenario. Mr. Obie asked if Public Works is moved out of City Hall II in each scenario and if this would allow everyone else to be moved into a cental facility. Mr. Smith responded that that was correct, but they have not totally resolved the needs of the Parks & Recreation Department because of warehouse space needs. Mr. Obie asked how many square feet are needed outside City Hall right now. Mr. Smith stated that other facilities being used now provide for the 11,440 square feet not available at City Hall. Mr. Delay asked how much it would cost to run a bus for employees. Mr. Smith stated that that is a problem for which he has no solution. Bringing in more employees to a central facility with fewer places to park is a real problem. e MINUTES--Eugene City Council December 3, 1980 Page 7 ~ . Mr. Lieuallen asked if there are offices that function at the various City . shops and if they would be left there. Mr. Smith stated that the City shops' offices were not included and that 5,000 square feet more would be needed for them. They have 16,000 square feet leased. Mr. Henry stated that functional activities such as CETA were not included in the move either. Ms. Smith asked how he arrived at the 1990 projections. Mr. Smith stated that they had reviewed each piece of public property and surveyed all employees for their needs. They looked at storage halls, files, etc., and tried to develop a standard. These figures were based upon work stations, and they applied that to the needs now and received projections for anticipated growth in departments from the department heads. Then, they cut these figures back somewhat. They took what has occurred in the last ten years and made their projections from that. Ms. Smith asked if this was conservative rather than a desired outlook. Mr. Smith r~sponded that it is and they have identified needs for 60,000 to 70,000 square feet. Mayor Keller asked what growth rate was used in these projections. Mr. Smith stated that he would bring back a report on this. Mr. Obie stated that he would like to know the formula used and if these are historic trends or projected trends. The meeting was recessed to the Executive Session regarding land acquisition for office space/park land acquisition. The meeting was adjourned to December 8, 1980. e Respectfully submitted, Mtcheal Gleason City Manager (Recorded by Lynda Nelson) CTH:LN:db/CM23a17 e MINUTES--Eugene City Council December 3, 1980 Page 8 . . . . '0 \ ( 0' M I NUT E 5 <e Eugene Cl..!YS-2unc:ll r~cNut t Room December 3, 1980 .......,. 1 : 30 p . m . PRESENT: Councilors Betty Smith, Scott Lieualien, [W'ian Obie, Jack Delay, D.W. Hamel, Gretchen Miller, and Emily Schue. Councilor Eric Haws was absent. Speci a 1 meeti ng of the City Council of the Ci ty of Eugene, Oregon, was called to order by Council President Betty Smith. 1. PLAN~ING COMMISSION APPOINTMENTS The following finalists were interviewed: Robert Barkman Roger Rutan Brian Bauske Darrell Smith Harold Hyman Stephen Wood Darcy Marentette Ballots were cast as follows: Jack Delay Brian Bauske Brian Obie Robert Barkman . Robert Barkman Brian Bauske Roger Rutan Roger Rutan D.W. Hamel Robert Barkman Emily Schue Robert Barkman Roger Rutan Darcy Marentette Brian Bauske Brian Bauske Scott Lieuallen Robert Barkman ----::::"\ Robert Barkman Betty Smi th Sr'j an Bauske Roger Rutan St'2phen Wood Brian Bauske Gretchen Miller Robert Barkman Brian Bauske Roger Rutan Ms. Smith moved, seconded by Mr. Lieuallen, to appoint Roger Rutan to complete the unexpi red term of Alan Maxwell endi ng January 1, 1984; to reappoint Robert Barkman for a four year term ending January 1, 1985; and to appoint Brian Bauske for a four year term ending January 1, 1985. Roll call vote; motion carried unanimously. IL JOINT HOUSING COMMITTEE APPOINTMENTS The following finalists were interviewed: .' Robert Bennett Jean Grossman " Hugh Prichard MINUTES-~Eugene City Council December 3, 1980 Page 1 . . 1 Ballots were cast as follows: (" Jack Delay Hugh Prichard e Do W. Hame 1 Robert Bennett Scott li eua 11 en Hugh Prichard Gretchen Mi 11 er Hugh Prichard ...,.,<' Brian Obie Robert Bennett Emily Schue Robert Bennett ... :,-'~: : Betty Smi th Robert Bennett Ms. Smith moved, seconded by Mr. Lieuallen, to appoint Robert Bennett to a three- year term to the Joint Housing Committee, term ending January 1, 1984; and to appoint Hugh Prichard as first alternate; and to consider expanding mem- bership of this committee to six members in the near future. Roll call vote; motion carried unanimously. III. EUGENE URBAN RENEWAL AGENCY APPOINTMENT The fo11owing finalist was interviewed: Jack Delay. A unanimous ballot was cast for Jack Delay. Ms. Smith moved, seconded by Mr. Lieuallen, to appoint Jack Delay to fill the unexpired term of Tom Ballantyne on the Eugene Urban Renewal Agency, term ending July 10, 1984. Roll call vote; motion carried unanimously. ( The meeting was adjourned to December 8, 1980. e Submitted ~ eason City Manager CF: 1 n ( MINUTES--Eugene City Council December 3, 1980 Page 2 '.