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HomeMy WebLinkAbout01/14/1981 Meeting '. :- . M I NUT E S Eugene City Council City Council Chamber January 14, 1981 11 : 30 a. m . COUNCILORS PRESENT: Gretchen Miller, Brian Obie, Betty Smith, Mark Lindberg, D. W. Hamel, Eric Haws, Cynthia Wooten, and Emily Schue. Adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller. I. ITEMS FROM MAYOR & COUNCIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS A. Budget Subcommittee Meeting Mr. Obie stated that after the council meeting, a subcommittee of the Budget Committee would meet in the Mayor's Office to refine the process for the upcoming budget year. B. Real Estate Transfer Tax Ms. Wooten stated that she would like a report on action taken by the Lane County commissioners regarding a proposed real estate property transfer tax before the end of this meeting. She feels the council should take a formal position on this matter in the near future. C. Appointments 1. Councilor Wooten's appointment to the Eugene Budget Committee (memo distributed) Ms. Wooten moved, seconded by Mr. Obie, to appoint Margaret Simeral, 1641 Grant Street, to the Eugene Budget Committee. Roll call vote; motion carried unanimously. 2. Mayor's nominations for various board/commission openings (memo distributed) Mayor Keller indicated that he would like to withhold his nomination to the Cooperative Museum Commission. MINUTES--Eugene City Council January 14, 1981 Page 1 e Ms. Miller moved, seconded by Mr. Obie, to appoint John Barrett, 827 West 38th, to a four-year term ending January 1, 1985, to the Airport Commission; to appoint Jack Delay, 1708 Alder, to a four-year term ending January 1, 1985, representing small businesses on the Eugene Economic Development Committee; to appoint Don Dickover, 4864 Donald, to a four-year term ending January 1, 1985, to the Historic Review Board; and to appoint Carl Hintz, 2460 Pioneer Pike, and reappoint Elizabeth Engelcke, 2164 University, to four-year terms ending January 1, 1985, to the Library Board. Roll call vote; motion carried unanimously. 3. Consideration of councilor assignments to various boards/ commissions (memo distributed) Ms. Miller moved, seconded by Mr. Obie, to appoint councilors to boards and commissions as follows: e Air Quality Maintenance Area Advisory Committee--D. W. Hamel Citizens Involvement Committee--Cynthia Wooten Civic Center Commission--Brian Obie, Betty Smith, Cynthia Wooten (alternate) Community Development Committee--Gretchen Miller Community Schools Coordinating Committee--Cynthia Wooten CETA Private Industry Council--D. W. Hamel Eugene Economic Development Committee--Brian Obie, Gretchen Miller, Cynthia Wooten (alternate) Energy Conservation Policy Board--Gretchen Miller, Brian Obie Eugene Urban Renewal Agency--Mark Lindberg, Brian Obie Affirmative Action Task Force--Betty Smith, Cynthia Wooten Emergency Medical Services Task Force--Gretchen Miller, Brian Obie CETA Prime Sponsor Advisory Council--Emily Schue, Mark Lindberg Joint Housing Committee--Emily Schue Joint Parks Committee--Emily Schue, D. W. Hamel Lane Council of Governments: L-COG Board--Emily Schue, D. W. Hamel (alternate) Lane Economic Improvement Commission--D. W. Hamel, Cynthia Wooten (alternate) Lane Regional Air Pollution Authority--Emily Schue, Cynthia Wooten, D. W. Hamel Legislative Subcommittee of Council--Brian Obie, Emily Schue, Betty Smith Lendersl Task Force--Eric Haws, Mark Lindberg Metro Area Transportation Committee--Mark Lindberg Metropolitan Cable TV/Translator Commission--D. W. Hamel Metro Plan Policy Committee--Gretchen Miller Metro Wastewater Management Commission--Betty Smith Room Tax Subcommittee--Betty Smith, Cynthia Wooten, Brian Obie (alternate) Joint City/County Revenue Sharing Committee--Mark Lindberg Tri-Agency Policy Board--Eric Haws e MINUTES--Eugene City Council January 14, 1981 Page 2 . - . Mayor Keller stated that he would like to thank the councilors for taking on additional tasks. Roll call vote; motion carried unanimously. D. Announcements Mr. Gleason stated that the Legislative Subcommittee will meet Thursday and the Budget Committee will meet Thursday evening in the McNutt Room. II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Approval of Council Minutes of Special and Regular Meetings of December 3, 1980, Regular Meeting of December 8, 1980, and Special Meeting of December 10, 1980 Ms. Miller moved, seconded by Mr. Obie, to approve council minutes of December 3, 1980, both special and regular meetings, December 8, 1980, and special meeting of December 10, 1980. Roll call vote; motion carried unanimously. B. Segregation of Assessment Located-at 366 East 40th Avenue; Applicant: Breeden Brothers, Inc., J. S. Sorensen (SE 80-11) Ms. Miller moved, seconded by Mr. Obie, to approve the segregation of assessment as noted. Roll call vote; motion carried unanimously. c. Ordinance Establishing Fares for City-operated Shuttle Bus (memo and ordinance distributed) Ms. Wooten asked if the fares for the shuttle bus would cover the entire cost of operation. Don Allen, Public Works, stated that some funds were left from the original appropriation and the fares would supplement the cost. Ms. Wooten asked how far the $16,000 would go. Elaine Stewart, Public Works, stated that the $16,000, plus a fee of $10 per user, will allow operation until June. Ms. Wooten asked what would happen then. Ms. Stewart responded that this program will end in June. Ms. Miller asked about current ridership figures. Ms. Stewart stated that there were 100-125 riders per day last week. Figures are down because of vacations, according to the Dorsey Bus Company. Ms. Stewart said that previously there were 200 riders a day in November. Mr. Obie stated he had voted against using the $16,000 to extend the shuttle program before and would vote against it again today. This is avoiding the inevitable and unwisely spending the community's money. Ms. Miller noted that she would vote for the motion. LTD is expecting to have their Park-N-Ride system in place and she hopes that some shuttle riders will use that system. If there is a gap between the systems, it will be harder to convince people not to drive their cars into the downtown area. MINUTES--Eugene City Council January 14, 1981 Page 3 e Mr. Lindberg asked what plans LTD or other agencies have that might be valid alternatives. Ms. Stewart stated that Springfield and Eugene have been working with LTD to start the Park-N-Ride program in March. Twenty-nine church parking lots will be used. Mr. Lindberg noted that it seems like a good gamble and he feels it would be bad to discontinue the program now. Ms. Schue noted agreement with Ms. Miller. She stated that an interim program is needed for this period of time. Ms. Wooten asked if it would be possible to continue this program if the Park-N-Ride program does not occur. Ms. Stewart stated that the Park-N-Ride program should be in place in March. CB 2240--An ordinance establishing fares for the City-operated shuttle bus; adding Section 5.385 to the Eugene Code, 1971; amending Section 5.990 of that code; establishing February 1, 1981, as the effective date; and declaring an emergency. Ms. Miller moved, seconded by Mr. Obie, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2240 was read the second time by council bill number only. - Ms. Miller moved, seconded by Mr. Obie, that the bill be approved and given final passage. Roll call vote; motion carried 7:1 with Councilor Obie voting "no." The bill was declared passed and numbered 18748. Payment of Bills and Claims (distributed) D. Res. No. 3459--A resolution authorizing payment of bills and claims for the period December 22, 1980, through January 12, 1981. Ms. Miller moved, seconded by Mr. Obie, to adopt the resolution. Ms. Wooten asked for clarification of the payment to Lane County Financial Services to pay Lane County's portion of the transient room tax for December 1980. Bill McGuire, Finance Director, stated that the City collects the room tax and then disburses the County's share to them. Roll call vote; motion carried unanimously. III. PUBLIC HEARINGS A. Street Easement Vacations 1. Street vacation for City of Eugene: Public Works Department (SV 80-4) (map distributed) e MINUTES--Eugene City Council January 14, 1981 Page 4 ~ Mr. Gleason introduced Jim Croteau, Planning. Mr. Croteau stated that this is for two street and two alley vacations which are all part of the implementation of the 30th & Hilyard improvement project. Other amenities will be involved in the project. The right-of-way vacations are for: 1) 29th Avenue between Amazon Parkway and Hilyard--29th will not be needed when the project is completed; 2) vacation of 32nd Avenue from the west margin of Hilyard Street a distance of 178 feet, an alley located between 32nd Avenue and 33rd Avenue from the west margin of Hilyard west a distance of 176.5 feet; and 3) an alley located between 33rd Avenue and 34th Avenue from the west margin of Hilyard Street west a distance of 176.93 feet. Mr. Lindberg asked about the cost to vacate a street. Mr. Croteau stated that an application fee is required if a private individual is requesting the vaca- tion. If the City is requested to vacate an improved street, the City requires payment for the improvements. Mr. Lindberg asked about the cost to dig up 29th Street. Don Allen, Public Works, stated that this cost is incorporated in the project which is estimated at $1 million. If this street were to be vacated to an individual, the individual would have to pay, but in this case it is a City proj ect . e e Ms. Wooten stated that she appreciated Adrienne Lannom's comments. She would also like to see the council pursue her comments in the future. She would like a written summary which would provide an overview of the project. Don Allen stated the City is under contract with the State on this project and they have anticipated it will go out for bid March 28, 1981, and that it will be completed this fall. This project is well along and he will provide a summary to Ms. Wooten. Mr. Obie stated that people wanting to use Amazon Park will cross 29th and turn left onto Hilyard. He asked if there will be more parking available. Mr. Allen stated that this has been taken into consideration in the Master Plan. Mr. Obie asked if additional parking will be available as soon as the project is finished. Mr. Allen stated he would bring back a report on available parking. Mr. Obie noted that in the staff report, traffic is noted being at "Level C." He asked what that level is. Mr. Allen responded that that is about 10,000 cars per day. Mr. Obie asked what the logic is of having traffic turn left onto Amazon and then go through downtown or to turn right and then go through that intersection. Mr. Allen stated that that was investigated. Proper planning and signals are provided. Capacities have been increased. There will be a two-block longer trip for some people. The council has asked them to try to de-emphasize that as a route to the downtown area. Mr. Obie asked if it is preferable to have people going down Pearl. Mr. Allen stated that that is one option or they could get on to the Amazon Parkway further north. This is being worked on in the neighborhood refinement plans. Mr. Obie stated that he is not sure that that street should be closed. Mr. Allen stated that this had been a controversial issue in the project, but the decision was made in the best interest of the park. They are not having much luck with the signals at the 29th & Hilyard intersection. There will be problems with either option and they are trying to divert some of the traffic. Mr. Obie stated that he did not understand the logic. MINUTES--Eugene City Council January 14, 1981 Page 5 e Ms. Schue stated that she recalls that the concern was that since the parkway ends at 19th, those wanting to go north would have a problem with that bottle- neck. She asked what would encourage use of the parkway. Mr. Allen assured her that they would look at this again. Mayor Keller noted that this had been discussed previously at great length. Ms. Smith asked about the timing on bringing back a proposal concerning this intersection to the council. Mr. Allen stated that this is a major project and is included in the TIP. However, it will be four to five years before this will be on the high-priority list. Studies will be done soon and they can bring back a report by July. Ms. Smith indicated that the timing is distressing. Councilor Delay had voted for this project because he thought 19th would be fixed in a timely manner. One point of crossing was to expand the accessibility of the park land in Amazon Park. This meant paving over some of the park land to widen the intersection. She asked if this is at a point that it could still be finished. Mr. Allen stated that if this street is not to be vacated, they would have to start allover with the project because the exchange of right-of-way was part of the justification. He would not recommend starting over. Mr. Obie stated that that would be the alternative. He asked if the street could be temporarily closed. Mr. Allen stated that final approval will probably not be given until this vacation occurs. Public hearing was opened. e C. M. Stafford, 620 East 33rd, stated that he cannot see any good reason to close 32nd Street. Traffic from that street would then go down 33rd Street to get onto Hilyard and it is already overloaded. A fire station is near and that requires reasonable access. He cannot see the value of the park the way it is now; it is just a narrow strip of ground and Amazon Channel is grown over in weeds most of the year. This is not used as a park. The only users are 10- to 12-year-olds who race their motorbikes. Lots of traffic goes out on 29th. Now they can at least park and go both ways. If the street is closed, the park will not be used. He uses 32nd Street to get to a shopping center and if he had to ride further it would be inconvenient. Closing this street will put more traffic on his street. Most homes are owner-occupied. Many older people live there and it is too much effort for them to come out to a public hearing to complain. It is valuable as a right-of-way for utilities. He also has been told that the City has more parks than it can take care of and obviously this one is not taken care of. Mr. Allen stated that 33rd Street is a paved street which connects to Hilyard. 32nd Street is not an improved street. The only existing street being vacated is 29th Street. There being no further testimony, public hearing was closed. e MINUTES--Eugene City Council January 14, 1981 Page 6 . CB 2241--An ordinance authorizing the following right-of-way vacations: a) 29th Avenue between Amazon Parkway and Hilyard Street; b) 32nd Avenue from the west margin of Hilyard Street, west a distance of 178 feet, an alley located between 32nd Avenue and 33rd Avenue, from the west margin of Hilyard Street west a dis- tance of 176.5 feet; and c) an alley located between 33rd Avenue and 34th Avenue, from the west margin of Hilyard Street west a distance of 176.93 feet. Ms. Miller moved, seconded by Mr. Obie, that the bill be read the second time by council bill number only, with unanimous con- sent of the council, and that enactment be considered at this time. Ms. Wooten stated that as a private citizen she did not support the 30th & Hilyard project and she will not support it as a councilor. Ms. Miller indi- cated that she voted against this last spring and has not changed her mind but will vote for the motion and accept majority rule. She will vote for it because the council approved this last spring. Mr. Lindberg said that he hopes that Mr. Stafford understands that the City is not eliminating the street that he thought they were. He agreed with Ms. Miller and Ms. Wooten regarding the merits of the project on the whole. He would like to have the pros and cons of the 29th Street vacation summarized. e Mr. Allen stated that the intent is to allow further development of the park. He could brief the council on the project if necessary. Mr. Lindberg noted that one positive aspect would be to provide increased park land. He does not have a clear idea of why the vacation should be done now rather than later. Mr. Allen stated that this project is 88 percent Federally funded and this vacation is a housekeeping chore. They will not fund the project if this vacation does not occur. Roll call vote; motion carried unanimously. CB 2241 was read the second time by council bill number only. Ms. Miller moved, seconded by Mr. Obie, that the bill be approved and given final passage. Roll call vote; motion carried 7:1 with Councilor Wooten voting "no." The bill was declared passed and numbered 18749. 2. Easement vacation for Gary Bruntz (EV 80-5) (map distributed) Mr. Gleason introduced Jim Croteau, Planning. e MINUTES--Eugene City Council January 14, 1981 Page 7 e Mr. Croteau stated that only the westerly seven feet of this public utility easement are required. Adrienne Lannom, Planning Commission, is present to answer questions if necessary. Public hearing was opened; there being no testimony, public hearing was closed. CB 2242--An ordinance authorizing vacation of the east 13 feet of a 20-foot-wide public utility easement located between Danebo Street and Regina Street, south of Barger Avenue. Ms. Miller moved, seconded by Mr. Obie, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2242 was read the second time by council bill number only. Ms. Miller moved, seconded by Mr. Obie, that the bill be approved and given final passage. Roll call vote; all councilors present voting Ilaye," the bill was declared passed and numbered 18750. 3. Easement vacation for Allen Coburn (EV 80-6) (map distributed) e Mr. Gleason introduced Jim Croteau, Planning, to provide information. Mr. Croteau stated that the Planning Commission recommended approval with a 5:0 vote on October 13, 1980. They are requesting this vacation since it is not needed for utilities or the subdivision. This would allow for fencing and 1 andscaping. Public hearing was opened; there being no testimony, public hearing was closed. CB 2243--An ordinance authorizing vacation of a 14-foot-wide public utility easement located west and north of Luella Street. I- Ms. Miller moved, seconded by Mr. Obie, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2243 was read the second time by council bill number only. Ms. Miller moved, seconded by Mr. O~ie, that the bill be approved and given final passage. Roll call vote; all councilors present voting "aye," the bill was declared passed and numbered 18751. B. New Liquor License Outlets e MINUTES--Eugene City Council January 14, 1981 Page 8 e Mr. Gleason stated that all of the proposed liquor license outlets have received an affirmative staff recommendation. Application #2, for VIP's Restaurant, has received a negative recommendation from the neighborhood group. 1. Wild Iris (retail malt beverage); located at 1161 Lincoln; applicant: Wild Iris Cafe, Inc.; Charm Barnard Public hearing was opened. There being no testimony, public hearing was closed. Ms. Miller moved, seconded by Mr. Obie, to foward to OLCC with recommendation for approval, subject to conditions, if any. Roll call vote; motion carried unanimously. 2. VIP's Restaurant (retail malt beverage); located at 1200 Oak Street; applicant: VIP's Restaurants, Inc.; B. Smith Public hearing was opened. Stan Stambaugh, 265 Holly View, stated that he is representing VIP's Restaurant. They are just adding a beer and wine license for their dinner sales. They will retain the same menu and he would answer any questions. e There being no further testimony, public hearing was closed. Ms. Miller moved, seconded by Mr. Obie, to forward to OLCC with recommendation for approval, subject to conditions, if any. Ms. Miller stated that she would like for staff to check into the West Uni- versity Neighborhood Association denial request. Mr. Lindberg stated that he would like to hold this item over because he does understand what their objec- tions are. Ms. Schue stated that she feels uncomfortable because there are no standards for the council for determining approval of liquor license appli- cations. Ms. Wooten stated that more information should be provided to the neighborhood groups regarding liquor licenses. Oregon Administrative Rules take into consideration concerns raised, so she would prefer to forward this to OLCC unless there are strong objections. Ms. Smith indicated agreement with Ms. Wooten and noted that unless there are glaring problems with the operation, the council practice has been to forward the application with approval. She asked if anyone had received communication from West University Neighbors. Beth Campbell, Neighborhood Liaison, stated that in the past, West University Neigh- borhood residents have expressed concern about what they feel is a saturation of bars, taverns, and half-way houses in their area. Ms. Smith noted that this item could be held over. Mr. Obie stated that for consistency, this application should be forwarded. Mr. Lindberg indicated that he is not sure that that is appropriate logic. OLCC concerns will be broad-based - MINUTES--Eugene City Council January 14, 1981 Page 9 e and focused on the appropriateness of the establishment rather than their possible negative impact on the neighborhood. The neighborhood could be requested to provide more information. If no further information is avail- able, then the application could be forwarded to OLCC. A process should be developed for dealing with these applications. Mayor Keller asked staff to clarify the council's role in dealing with liquor license applications. Mr. Gleason stated that this is just to make a recom- mendation. Stan Long, City Attorney, stated that the council has been through the situa- tion at least four or five times in the past ten years to try to determine their role in this process. Their role exists partly because of history and the commission pays little attention to the recommenpation unless it is based upon violations of City zoning codes or liquor laws. The commission decides whether public convenience and necessity are to be taken into account and there must be a substantial local reason for not approving a license. Mr. Long stated that the application is reviewed by all affected City departments and then the referral is made to the council. e Ms. Miller stated that the council needs very substantial reasons to give a negative recommendation. She is not certain that availability of alcohol necessarily causes students to drink. She would rather see the City Manager approve all applications unless there are objections by one or more of the affected departments. Mr. Lindberg noted that he appreciated the clarifica- tion and because of this clarification, he will not object. He would like the neighborhood groups to have the information on the role of the council in making recommendations. Mr. Hamel said that the neighborhood groups do under- stand the policy but still want to make their personal preferences known to the council. Roll call vote; motion carried unanimously. 3. Oriental Village (retail malt beverage); located at 2355 West 11th Avenue; applicants: Yiu Chiu Lee and Wai Yuen Chan. Public hearing was opened; there being no testimony, pUblic hearing was closed. Ms. Miller moved, seconded by Mr. Obie, to foward to OLCC with recommendation for approval, subject to conditions, if any. Roll call vote; motion carried unanimously. 4. Woody's Restaurant (retail malt beverage); located at 580 Adams Street; applicant: Fred Jack and Marlon Jack. Public hearing was opened; there being no testimony, pUblic hearing was closed. e MINUTES--Eugene City Council January 14, 1981 Page 10 - e - Ms. Miller moved, seconded by Mr. Obie, to foward to OlCC with recommendation for approval, subject to conditions, if any. Roll call vote; motion carried unanimously. 5. Eve's Buffet (restaurant); located at 60 Division Avenue; appli- cant: Fred Meyer, Incorporated; Thomas Hughes. Public hearing was opened; there being no testimony, public hearing was closed. Ms. Miller moved, seconded by Mr. Obie, to foward to OlCC with recommendation for approval, subject to conditions, if any. Roll call vote; motion carried unanimously. IV. CITIZEN INVOLVEMENT PROCESS FOR CAPITAL IMPROVEMENT PROGRAM (memo dis- tributed) Mr. Gleason introduced Jim Farah, Planning. Mr. Farah stated that at the 1980 Council Goals Session, completion date for the draft of the coordinated Capital Improvements Program was set for April 30, 1981, and that the target date of June 30, 1981, was set for completion of the final coordinated Capital Improvements Program. The Eugene Citizen Involve- ment Committee is recommending extension of the target date for the draft to June 30, 1981, and extension of the completion date to December 31, 1981, to create a better understanding for citizens. Ms. Smith noted that she appreciates the committee's concern but asked what impact that would have on the budget process. Mr. Farah responded that the Capital Improvements Program is being developed parallel with the budget for next year. Mr. Lindberg noted that this sounds similar to a project that Portland is doing--a neighborhood need request system. Mr. Farah responded that he does not know if this is any different, unless it is within the broad- ness of the scope. Mr. Lindberg asked if changing the dates might create problems at that time. Mr. Farah stated that there would be no problems caused for the budgeting process. Ms. Schue stated there is merit in having more time. The CIP list will have to be supported by citizens or it will not happen. The more involvement by citizens, the better it will work. Mr. Gleason stated that the Capital Improvement Program is a process, not a product. The recommendation to extend the deadline causes no problems for staff or the budget process. MINUTES--Eugene City Council January 14, 1981 Page 11 e e e Mr. Lindberg asked Mr. Gleason how he felt about the proposal to include more citizens. Mr. Gleason responded that he applauds the effort to get community input, but right now there is nothing for them to give input on. The concern seems to be to want to suggest projects before staff comes up with a list, but right now the staff is focusing on establishing the process. Ms. Miller moved to accept the CIC recommendation to extend the target dates for the draft and final Capital Improvements Program, and instruct staff to proceed with citizen involvement plans. Mr. Obie seconded the motion. Roll call vote; motion carried unanimously. V. FINDINGS UPHOLDING THE HEARINGS OFFICIAL ACTION TO GRANT DIAGRAMMATIC APPROVAL FOR A RESIDENTIAL PLANNED UNIT DEVELOPMENT LOCATED SOUTH OF 30TH AVENUE ADJACENT TO THE PRESENT TERMINUS OF SPRING BOULEVARD AND DOGWOOD DRIVE (Firland Heights) (PO 80-6) (findings distributed) Mr. Gleason introduced Jim Croteau, Planning. Mr. Lindberg stated that he had had no part in previous discussions so would abstain from voting on this item. Ms. Wooten indicated she would abstain for that reason also. Mr. Croteau stated that the council had considered this appeal in December and upheld and modified the findings of the Hearings Official. The council concluded that the traffic generated by the development would be within the capacity of the surrounding streets to the extent that Dogwood Drive would bear the majority of construction and other traffic from new development, and directed the Hearings Official to work with the developer in considering the possibility of modifying the design of the Firland Heights Planned Unit Develop- ment to facilitate splitting traffic between Kimberly Drive, Dogwood Drive, and Spring Boulevard. Ms. Miller moved, seconded by Mr. Obie, to adopt the findings upholding and modifying the Hearings Official's action to grant approval of the Firland Heights Residential Planned Unit Develop- ment. Roll call vote; motion carried unanimously with Mr. Lindberg, Mr. Haws, and Ms. Wooten abstaining. VI. PERFORMING ARTS CENTER CONTRACT AWARO--PHASE V (information attached) Mr. Gleason introduced Ed Smith, Performing Arts. Mr. Smith stated that the bids were opened Thursday at 2 p.m. The commission met last night. They are unanimously forwarding their recommendation to the council. These were very good bids. Contract 19--Architectural Metals--was a MINUTES--Eugene City Council January 14, 1981 Page 12 \ e e e little over the estimate for the lobby and the roof detail but still acceptable. Contract 20--Lobby, Roofing, and Flashing--Eugene Arts Foundation has agreed to fund the skylight installation and the metal roof. Therefore, Contract 20 is being accepted on behalf of EAF. Eugene Arts Foundation has also agreed to fund the concert shell enclosures for both the large and small halls. Contract 21--Carpeting--was increased to $255,000, upgrading the quality, but still they received a very good bid. They will not accept Alternates 2 and 3 for the rehearsal hall and the green room. Contracts 22 and 23--Resilient Flooring and Ceramic Tile--are to be awarded to Owens Corning and both were very low bids. Contract 24 is being skipped as part of a composite bid. Contracts 24 and 25 are also included in a composite bid which is now Contract 24A for painting and special finishes, including gold leaf and stenciling for the same price. They also received very low bids on this contract. Contract 26--Hall Seating--They will not have a recommendation on seating bids at this time. There is a 60-day delivery period and they will ask for samples which will be evaluated by the Civic Center Commission before the 60-day limit is up. Contract 27--Theater Rigging and Draperies--will be awarded to Stagecraft Industries who provided a very good bid. We bid seven alternates to see how many we could buy back. The theater consultant and Dick Reynolds will be evaluating these. Contract 28--Concert Enclosures--They will award this con- tract on behalf of the Eugene Arts Foundation. They have received very good cost estimates. Mr. Smith stated that the budget is in very good shape at this point as noted in the memo of January 13, 1981, with the bids they received-- $173,520, plus the bond issue interest funds, puts us in good shape to apply money to the buy-backs. With this $400,000, there is the ~bility to upgrade the lobby glass, which is a matter of safety and liability. $172,000 remains for the buy-backs which they are holding in reserve until the rigging and seat evaluations are made. The total buy-backs and deferrals list equals $1.6 million. With these bids and the Eugene Arts Foundation commitment, plus the bond interest income, they can pick up $880,850 of the buy-backs and deferrals list. Those items are listed in priority order in the January 13 memo, but some do not require immediate purchase. The Civic Center Commission unanimously made a recommendation on all five reports. Ms. Wooten asked if the major construction is being done through union work. Mr. Smith responded that it is. Ms. Wooten asked if work is contracted out at the prevailing wage. Mr. Smith responded that it is. Ms. Wooten asked how many of the low bidders were from union shops. Mr. Smith stated that all of them are. Mr. Hamel asked in regard to Contracts 22 and 23, for flooring and tile, if the low bidder is a good company. Mr. Smith responded that it is. Mr. Obie stated that he feels the council should accept the recommendation and he would like Mayor Keller to thank the Eugene Arts Foundation for their help in making this a fine facility. Ms. Wooten asked if there ,is any sense of the time line for the Eugene Arts Foundation's purchase of items. She asked if purchases will be made in the MINUTES--Eugene City Council January 14, 1981 Page 13 e prioritized order. Mr. Smith stated that they are managing the money and paying the bills as they come based on Eugene Arts Foundation participation. Their commitments have been very positive and they feel it will work. Ms. Wooten asked if the EAF policy is to provide funding for those items as prioritized. Mr. Smith responded that it is and it is also balanced with the construction schedule. Mayor Keller noted that he would send a letter of thanks to the Eugene Arts Foundation. Mr. Obie moved, seconded by Ms. Miller, to accept the staff and Civic Center Commission recommendations regarding awarding the contracts for Phase V and to direct the Mayor to send a letter of appreciation to the Eugene Arts Foundation. Roll call vote; motion carried unanimously. VII. EXECUTIVE SESSION--MEET WITH CITY ATTORNEY TO DISCUSS PENDING LITIGATION (memo distributed) Mayor Keller called the council into executive session under ORS 192.660(1)(h) to consult with legal counsel regarding pending litigation. Ms. Miller moved, seconded by Mr. Obie, to move out of the exec- utive session back into the regular council meeting. Roll call vote; motion carried unanimously. e VIII. COUNTY-WIDE REAL ESTATE TRANSFER TAX Mr. Gleason introduced Gary Long, Staff Services. Mr. Long stated that he had attended the Board of County Commissioners meeting on the proposed real estate transfer tax. They requested the County to delay enactment of such a measure. They would like this to be included in discussions of the Budget Committee. Eugene, Springfield, and Cottage Grove will begin meeting with them regarding possible impact. Realtors have said they would take this to a vote of the people if the County tries to enact the proposal. Ms. Wooten stated that she would like to have information on this item when discussion takes place. The meeting was adjourned to January 21, 1981. e ~espectf l~y submitt d, .. ~ L.'-- M cheal D. Gl son City Manager (Recorded by Lynda Nelson) MDG:LN:sba/CM8b5 MINUTES--Eugene City Council January 14, 1981 Page 14 "- . \ " e E PAC January 13, 1981 PHASE 5 - RECOMMENDATIONS 1. Award contracts no. 19, 21, 22 with alternate no. 1, 23, 24A with alternate no. 1, to low bidders. 2. Accept contract no. 26 (hall seating) pending evaluation of chair samples when submitted per specifications. Decision within 60 days. 3. Award contract no. 27 and accept alternates per recommendation of theatre consultants and authorize staff to implement the alternates based upon that recommendation. 4: Award contract no. 28 (concert enclosures) with alternate CE-l to low bidder on behalf of the Eugene Arts Foundation. 5. Authorize the use of an additional $226,480 from the bond issue interest fund and apply its use as recommended by the design team, with the balance of uncommitted funds to be presented to the Civic Center Commission for future action. e NOTE: All recommendations to be forwarded to the City Council for approval on January 14, 1981. BUDGET Good Bids from Phase 5 Bond Issue Interest Fund $173,520 226,480 BALANCE FOR BUY BACKS $400,000 $ 652 9,607 123,840 18,000 15,000 5,000 $172,099 1. Alternate 1 - Contract 22 2. Alternate 1 - Contract 24A 3. Rigging Alternates 4. Upgrade lobby glass 5. Heavy timber connections 6. Cushioned rail in balcony BALANCE $227,901 ..Hold balance in reserve until seating selection lS made and "theatre rigging has been evaluated. "'l e e e .' Ct-1 BIDDER BASE BID , BID BOND ADDENDA SCHEDULE CON'J'Rl\CT . CO:~T?AC'l' 19 ARUIITECTURAL Brainar'd Sheet Metal SsO,500 METALS CM ESTIMATE Clarke's Sheet Metal $64,833 $46,000 hI.H. Cress Company I '- OPTIONl\L I CONTRACT 20 }\LT. LR-l BID ALT. LR-2 , LOBbY ROOPING LDM (A erne) & PLASHING A<:me Roofinq Company $134 734 $(6.693) $142.734 $(7 012) CM ESTIMATE . $105,000 Builders Insulating $1.63,734 $ (20,000) Douc;Co Roofina Inc. Earlv Roofing Co. 15]64,(;00 5 (17 (;C;O) C:1Rl.7OO C:(?? ?7r\\ Pacific Rainer Rfg. Fred A. Snyder Rfq. -'- . '- J BID eM CONTRACT BIDDER BASE BID ALT. #2 ALT. #3 BOND ADDENDA SCHEDULE'- - CONTRACT 21 CARPETING . , 0.1 ESTIMATE . $200,000 Owens Corninq $193,847 $16,328 $1,096 Rubensteins $193 433 $15,000 $ 600 .- CONTRACT 22 ALT. #1 . ALT. #2 :r.\ESILIENT :r _ A. ~vi ley COmDany $71 500 53 300 54 100 FLOORING CM ESTIMATE Owens Corning $35,412 $ 652 $3,346 $ 72 ,000 E.G. Gardner $69,.8l8 $3 010 $4 242 e e e e e BID CM CONTRACT BIDDER BASE BID ALT. #2 BOND ADDENDA SCHEDULE COHTRACT 23 CERANIC TILE Eu~ene.Tile Company $42.900 S3 340 CM ESTIMATE Don Schonert, Company $52,352 $4.580 $53,000 o..,.ens Corninq $36,987 $2.483 J.A. vliley $45,300 $3,550 , CONTr~CT 24 PAINTING ALT. "#1 ALT. #2 ALT. '13 01 ESTHiATE EVAn E. House & Co. $234 915 520,273 $8,155 $5,927 $328,000 Garvison Paintina $167,268 $15,738 $4,934 $2,044 Northwest Painting $122,836 $9,607 $2,805 $3,l70 Larry Sawver Ptg. $293,477 $28,552 $9,344 $2,865 E.W. Shields, Inc. $196,789 $26,151 $5,831 $6,646 Ivi] 1 iamsen & Bleid $269,608 $24,157 $6,682 $2,464 I . -- I - CM CONTRACT I1I DDER I BASE BID BID BOND i\DDEND1\ Sl'HP1l1 IT"; CONTRACT 25 SPECIAL Hudson'/::ichatz FINISHES 01 ESTIMATE Garvison Paintina $56.030 $60,000 E.W. Shields $91,210 - CO:~TRACT 24A ALT. #1 ALT. #2 ALT. #3 PAINTUG & SPECIJI,L FmISHES Evan E. House & Co. Gl ESTD1ATE: Garvison Paintina $223,298 $15,738 $4,934 $2 044 $388,000 Northwest Painting $165,015 i $ 9 607 $2 . ROC; <::< 17n . Larrv Sa\.Jver Ptq. $362,470 $28.552 $9 344 C:2 Rh<; E. \..]. Shields Inc. $287,999 $26.15l Ss.83l $6 646 v..]illiamsen & Bleid I . ---~ - e e e: ,e e e CHAr CHAr CHJ\I r BID eH MCT BIDDER . BOND ADDENDA SCHEDULE Arconas Company FABRIC B UNIT $ UNIT $ RACT 26 LARGE HALL FABRIC A FABRIe A FABRIC B . SEATING HAil CHAIR No Bid "B" CHAIR $422,589.78 $459,194.1( $173.50 $188.75 STlMATE: "c" $393,395.40 $426,304.3 $162.50 $177.00 CHAIR R A - $340,46C LOOSE SEATS .$l2,333.40 $13 .900.00 $154.13 $173.75 R B - $410,90C SMALL HJI.LL R C - $375,68C ".." CHAIR No Bid j-\. - "B" CHAIR $ 86,573.40 $94,062.77 $l73.50 $188.75 "C" CHAIR $ 80,163.93 $86,742.83 $l62.s0 $173.75 LOOSE SEATS $ 8,939.54 $lO ,077.50 $:L54.13 $173.75 Irwin Seating Co. LARGE HALL FABRIC A FABRIC B UNIT ~ UNIT ~ FABRI A FABRI B "All CHAIR 1$323.581. 00 S396 426.0C 5137.93 5168.98 liB" CHAIR ---'- "ell CHAIR LOOSE SEATS $ 13,970.00 $ l5,904.0C $174.62 $198.80 SMALL HALL "A" CHAIR $ 64,811. 00 $ 79,374.0C $138.19 $l69.24 "B" CHAIR "C" CHAIR LOOSE SEATS $10 128.00 $ 11 530.0C $174.62 $198.80 J.G. Furniture LARGE/HALL FABRIC A FABRIC B UNIT ~ ~~;;T~ B FABRIC 'A "A" CHAIR $509,337.00 $574 211.00 $193.70 $220.00 "B" CHAIR $596,535.00 $648,719.00 $241.20 5263.20 "c" CHAIR LOOSE SEATS $ l5.976.80 $ l8 108.00 5199.71 ~2?h ~c; SMALL HALL "A" CHAIR $ 99,474.00 $111.945.00 Sl93.70 (:??n nn . "B" CHAIR 116 448.00 iC:12<; 8A8 nn ~?lll.?n C::'lC-" 'In . "c" CHAIR WOSE SEATS $ 11,583.18 Is 13 128.30 $199.71 5226.35 CON'IZ CONT HALL Gl E C HA BID 01 ON TRACT BIDDER BOND ADDENDA SCHEDULE . LARGE HALL UNIT ~ UNIT ~ ONTRACT 26 LY-L~ne Products FABRIC A FABRIC B FABRI A FABRI\_ B LL SEATING "A" CHAIR $453,743.00 $551,756.0 $187.96 $228.56 "B" CHAIR ESTIMATE: "e" CHAIR HAIR A-$340,460 LOOSE SEATS $ 19,425.00 $ 21,572.0 $242.81 $269.65 HAIR B-$410,900 SMALL HALL HAIR C-$37S,680 "A" CHAIR $l02, 111. 00 $124,078.0 $188.74 $229.34 "B" CHAIR "c" CHAIR LOOSE SEATS $ l4,206.00 $ 15,728.0 '$244.93 $271.l2 Rudd International LARGE HALL FABRIC A FABRIC B ~U~J:'L $ Z\ ~~~~T~ ~ lIA" CHAIR liB" CHAIR ~ "ell CHAIR LOOSE SEATS SMALL HALL . itA" CHAIR "B" CHAIR "e" CHAIR r.nn<:;F. <""""m,,, . . __~,J - - - e: C CM C C C Cm,TRACT CONTRACT 27 STAGE RIGGING & DRAPERIES BIDDER J.B. Channon J.R. Clancy FABCO CM ESTH1ATE $272/000 Fiberglass Ent. Grosh Scenic H [.; H Specialt. HOffencl & Sons i'lidwest Scenic Sander Gossard Stage Decoratior Stage Engineerg Staqecraft Ind. TRS, Inc. Tiffin Scenic Tru-Roll Corp. I. Weiss & Sons r--' BASE BID $270 784.66 $2l2,OOO.00 $236,520.00 $193 841. 00 ALT. R-1 I ALT. R-2 e ALT. R-3 ALT. R-4 AL'I'. R-S ALT. R-h ALT. IBID I R-7_ 1?'('\l.Jn 65 72 4S 25 03 84 77 12472. 2968. 114824.45479. p3453. 19599. 3033. 00 ~1359 . 00 ,39600. 00 00 00 00 2992. 59962. 43621. ~7436. 00 00 00 00 5200. 61250. 48400. ~3l75. , 00 00 00 00 00 '33833. 13143. 54347. 44207. 51082. 00 8960. 00 5375. 00 2910. 00 2240 00 2650. 00 2333. I ADDENDA I I CH SeHEDULE ' I I , BID CM I CONTRACT BIDDER BASE BID ALT. #CE-1 nOND ADTlPMrlll. C' '.F CONTRACT 28 CONCERT . ENCLOSURES Wenger Corp. $158 713.00 $47 509.00 CM ESTU1ATE: $130 I 000 Engineerinq $123,715.00 $13,361. 00' Staae . .- . . . r . .' I - e . "